HomeMy WebLinkAbout050614-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held in the
Council Chambers, Civic Center, 35 Cajon Street, on May 6, 2014, at 5:00 P.M.
PRESENT: Pete Aguilar, Mayor
Paul Foster, Mayor Pro Tem
Jon Harrison, Councilmember
Bob Gardner, Councilmember
Pat Gilbreath, Councilmember
ABSENT: None
STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City
Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff
Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief
Information Officer; Fred Mousavipour, Municipal Utilities and Engineering
Director; Fred Cardenas, Quality of Life Director; Tina Kundig, Finance Director;
Oscar Orci, Development Services Director; Amy Martin, Human Resources
Director
Mayor Aguilar called the meeting to order and offered those present the
opportunity to provide public comment on any item on the agenda for the closed
session.
PUBLIC COMMENT:
None forthcoming
CLOSED SESSION:
1. Conference with legal counsel: Existing Litigation - Government Code
§54956.9(d)(1)—One Case
a. City of Redlands v. International Paving Services, Inc., et al, San
Bernardino Superior Court Case No. CIVDS 1305689
The meeting reconvened at 6:00 P.M. with an invocation by Mayor Pro Tem
Foster followed by the pledge of allegiance to the American flag.
CLOSED SESSION REPORT:
City Attorney McHugh announced no reportable action was taken by the City
Council during closed session.
PRESENTATIONS:
Redlands Animal Shelter — Animal Control Officer Bill Miller, introduced
"Ozzie", a two year old male Dachshund/Chihuahua, who is available for
adoption along with fifty-six other dogs and forty-one cats at the Redlands
Animal Shelter. Officer Miller informed the Council forty-seven dogs and
twelve cats have been adopted since the last City Council meeting.
May 6,2014
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Destination Imagination—Team Manager Melanie Medlin introduced members of
the "Butterfly Bunch", a group of Redlands students participating in a worldwide
competition involving creative thinking, problem solving and teamwork. Each
year students are given a variety of challenges in many areas of the arts and
sciences, The Butterfly Bunch won first place in the State of California
competition for their age group and will go to Knoxville, Tennessee to compete at
the global level.
PUBLIC COMMENT:
Airport Finances — George Lessard commented in response to Councilmember
Gardner's questions about the financial health of the Redlands Municipal Airport
Enterprise Fund and complimented the City Manager and staff for making the
airport"one of the best investments the City of Redlands has ever made."
Police Department Kudos — Gail Howard thanked Chief Garcia and the Redlands
Police Department for their efforts in achieving convictions of those responsible
for the Cinnamon Creek homicides which occurred in 2011.
Give Big -- John Futch, from the office of San Bernardino County Supervisor
James Ramos, solicited support for Give Big, an on-line fundraising effort for all
participating nonprofit and service organizations in the County. The campaign
begins at midnight, May 7, 2014 and runs 24 hours until midnight May 8. The
website is at www,givebigsbcounty,or,-,.
Beauty Pageant Contestant — Rita Garabet introduced herself as an aspiring
contender for Miss America and asked for support for her participation in the
Miss California pageant.
CONSENT CALENDAR:
Minutes - On motion of Mayor Pro Tern, Foster, seconded by Councilmember
Gardner, the City Council unanimously approved the minutes of the regular
meeting of April 15, 2014 and the special joint meeting on April 29, 2014 as
submitted.
Proclamation — As a public comment, Redlands Conservancy Executive Director
Sherli Leonard highlighted events to be held during the fortnight celebration and
read excerpts from the proposed proclamation, Andrew Hoder used this agenda
item to appeal to the City Council to take a stand on the proposed closure of the
Brookside Avenue Post Office. On motion of Mayor Pro Tern Foster, seconded
by Councilmember Gardner, the City Council unanimously approved a
proclamation declaring the fortnight of May 12 thru 26, 2014 as Redlands
Historic Preservation Fortnight.
Proclamation — On motion of Mayor Pro Tern Foster, seconded by
Councilmember Gardner, the City Council unanimously approved a proclamation
congratulating the Eritrean Community in the celebration of their country's
independence.
May 6;2014
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Councilmember Appointment - On motion of Mayor Pro Tem Foster, seconded
by Councilmember Gardner, the City Council unanimously approved the
appointment of Councilmember Harrison to be the City of Redlands primary
representative to the Advisory Commission on Water Policy to the Board of
Directors of the San Bernardino Valley Municipal Water District.
Commission Appointments - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved the following
appointments and reappointments to the Citrus Preservation Commission: Bill
Oesterlein and Jack Steward to serve terms ending April 16, 2018, and Peter
Buoye and Andrew Irvin to serve additional terms ending April 16, 2018.
Settlement Agreement - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved the public
disclosure of details of a settlement and general release agreement between the
City of Redlands and Grace Tan resulting from a civil action lawsuit pending in
the San Bernardino County Superior Court and entitled Tan v. City of Redlands,
et al., Case No. CIVDS 1206916. Under the terms of the agreement, the City of
Redlands will pay Grace Tan $3250.00 for the general release of all claims.
Settlement Agreement - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved the public
disclosure of details of a settlement and general release agreement and a Workers'
Compensation Appeals Board Compromise and Release between the City of
Redlands and Sheila Harbert resulting from a lawsuit involving a Workers'
Compensation claim pending in the San Bernardino County Superior Court and
entitled Sheila Harbert v. City of Redlands, et al., Case No. CIVDS 1300651 and
a Workers' Compensation Appeals Board petition No. ADJ8646001. Under the
terms of the agreement, the City of Redlands will pay Sheila Harbert $57,500.00
for the dismissal of the entire Action.
Resolutions No. 7385 and 7389 — Engineering Appointments - On motion of
Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council
unanimously approved Resolutions No. 7385 and 7389 appointing an assessment
engineer and directing the preparation of the engineer's reports for Landscape
Maintenance District No. I and Street Lighting District No. 1.
Resolution No. 7393 — Traffic Re ul� - On motion of Mayor Pro Tem Foster,
seconded by Councilmember Gardner, the City Council unanimously approved
Resolution No. 7393 establishing no parking zones on Highland Avenue at the
Moore Middle School crosswalk.
Resolution No. 7394 — CFD Annexation - On motion of Mayor Pro Tem Foster,
seconded by Councilmember Gardner, the City Council unanimously approved
Resolution No. 7394 declaring intention to annex territory to Community
Facilities District (CFD) No. 2004-1 of the City of Redlands and adopting a map
of the area proposed to be annexed, Annexation No. 11.
May 6,2014
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Resolution No. 7395 — CFD Annexation - On motion of Mayor Pro Tem Foster,
seconded by Councilmember Gardner, the City Council unanimously approved
Resolution No. 7395 declaring intention to annex territory to Community
Facilities District (CFD) No. 2004-1 of the City of Redlands and adopting a map
of the area proposed to be annexed, Annexation No. 12.
Resolution No. 7396 — CFD Annexation - On motion of Mayor Pro Tem Foster,
seconded by Councilmember Gardner, the City Council unanimously approved
Resolution No. 7396 declaring intention to annex territory to Community
Facilities District (CFD) No. 2004-1 of the City of Redlands and adopting a map
of the area proposed to be annexed, Annexation No. 13.
License Agreement - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved a license
agreement between the City of Redlands and Redlands Land Acquisition
Company, LP for an environmental site assessment of the Redlands Mall.
Wireless Payment Services - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved a Wireless
Payment Processing Service agreement between the City of Redlands and FIS
Government Solutions to facilitate the implementation of wireless Electronic
Benefits Transfer technology at the City's farmers' markets. Councilmember
Gilbreath thanked Heather Smith for her efforts in obtaining this service for
market patrons.
Alarm Service Modification - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved agreements
between the City of Redlands and Pacific Alarm Services for modifications to
monthly monitoring services to upgrade systems at the Hinckley Water Treatment
Plant and provide new service to the data center currently under construction, the
Police Department lockup facility, and the Prospect Park Carriage House.
Fee Waiver - On motion of Mayor Pro Tem Foster, seconded by Councilmember
Gardner, the City Council unanimously approved a request from the Redlands
Arts Festival Association for a waiver of all fees associated with the 2nd Annual
Redlands Festival of the Arts event to be held on May 24 and 25, 2014.
Fee Waiver - On motion of Mayor Pro Tem Foster, seconded by Councilmember
Gardner, the City Council unanimously approved a request from the Redlands
Professional Firefighters Association for a waiver of all fees associated with the
18th Annual Redlands Firefighters Car Show event to be held on May 25, 2014.
Insurance Waiver - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved a request from
a group of residence that have a common connection to Eritrea for a waiver of
insurance policy requirements associated with a city park reservation for their
Eritrea National Day celebration to be held on May 24, 2014.
May 6,2014
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Contraband Detection - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved a contract
between City of Redlands and the Redlands Unified School District for the
provision and operation of a Contraband Detection Canine Program in an effort to
control crime and possession of drugs on school campuses.
Proclamation — On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved a proclamation
supporting our local Postal Distribution Center and its employees.
COMMUNICATIONS:
Landfill Costs — Quality of Life Director Fred Cardenas presented a summary of
findings of a cost of service analysis performed by staff to determine the cost per
ton of waste deposited in the California Street Landfill. As a public comment,
John Michaelson asked why the City is allowing someone to dump in the landfill
for a charge less than operating costs.
UNFINISHED BUSINESS:
Fee Waiver — Mayor Aguilar reviewed events leading to a request from Hangar
24 Charities for an application to serve alcohol on Airport property and a request
for a waiver of one-third of the fees associated with the 2014 Hangar 24 Air Fest.
As public comment, several speakers expressed opposition to the fee waiver.
Hangar 24 Charities Director Cathy Grinnan listed the expenses involved in
running an event of this size and responded to Councilmembers' questions about
planning estimates. On motion of Councilmember Gilbreath, seconded by Mayor
Pro Tem Foster, the City Council agreed to waive one-half of the fees associated
with the 2014 Hangar 24 Air Fest event to be held on May 16 and 17, 2014.
Having negotiated a larger waiver with the applicant, Mayor Aguilar voted No on
the motion. Councilmember Gardner also voted No citing his objection to the
large amount of the waiver.
NEW BUSINESS:
Labor Agreement — Human Resources Director Amy Martin presented an
overview of proposed labor agreements negotiated with the staff Department
Directors bargaining unit. On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved the proposed
tentative agreement and memorandum of understanding between the City of
Redlands and the Redlands Association of Department Directors.
Remote Service Provider — Chief Information Officer Danielle Garcia explained
the requirement for an agreement for Remote Service Provider support. On
motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City
Council unanimously approved an agreement between the City of Redlands and
SunGard Public Sector for Remote Service Provider support for advanced
computer server administration and support for the City's financial and
accounting system.
May 6,2014
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Print Services — Chief Information Officer Danielle Garcia presented the
advantages to amending the City's current reprographics agreement. On motion
of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City
Council unanimously approved an agreement and an amendment to the
agreement, between the City of Redlands and Xerox Corporation, in an amount
not-to-exceed $109,500.00 per year for a period of five years ($547,500.00 total),
with five additional one-year renewal terms. This agreement is in lieu of the
current agreement with the same vendor for the same services.
Resolution No. 7397 — Capital Projects Planning — Ross Wittman, of the
Municipal Utilities and Engineering Department, provided an executive summary
of proposed amendments to the Five Year Capital Project Needs Analysis 2014-
2019. On motions of Mayor Pro Tem Foster, seconded by Councilmember
Gardner, the City Council unanimously approved Resolution No. 7397 amending
the Five Year Capital Project Needs Analysis 2014-2019.
PARIS Consultant — Mike Pool, of the Municipal Utilities and Engineering
Department, provided background on events leading to a proposed revision to the
pavement analysis consulting agreement for the Pavement Accelerated Repair
Implementation Strategy (PARIS). On motion of Mayor Pro Tem Foster,
seconded by Councilmember Gardner, the City Council unanimously approved a
consultant services agreement between the City of Redlands and Dynatest
Consulting, Inc., in the amount of $378,845.00, for pavement analysis and
rehabilitation services.
Highway Safety — Ross Wittman, of the Municipal Utilities and Engineering
Department, presented an overview of the Highway Safety Improvement
Program, Project 41044. On motions of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously agreed that approval of
an agreement and construction for Project No. 41044 is statutorily exempt from
further environmental review in accordance with Public Resources Code Section
21080.19, approved the Project plans and specifications, and awarded a contract
to Calstripe, Inc. in the amount of$301,537.95 for the work.
Resolution No. 7378 — CDBG Administration—Janet Miller, of the Development
Services Department, introduced a plan for administration of the Community
Development Block Grant Program. On motions of Mayor Pro Tem Foster,
seconded by Councilmember Gardner, the City Council unanimously approved
Joint Resolution No. 7378, with the County of San Bernardino, authorizing a
request to the United States Department of Housing and Urban Development for
Metropolitan City/Urban County Joint Recipient status; a Cooperation and City-
County Joint Delegate Agency Agreement with the County of San Bernardino for
the period of FY 2015-2017 including subsequent automatic renewals every three
years thereafter, unless terminated; and allocated the CDBG Program income the
City receives that is under $25,000.00 annual program income limit to supplement
the future expenses associated with administering the CDBG Program.
May 6,2014
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Conference Agreement — Police Chief Mark Garcia introduced the plan to utilize
University of Redlands facilities for the Redlands Emergency Services Academy.
On motion of Councilmember Gilbreath, seconded by Councilmember Gardner,
the City Council approved a conference agreement between the City of Redlands
and the University of Redlands for the period from July 13 through 20, 2014.
Mayor Aguilar recused himself from discussion and voting on this item due to his
source of income relationship with the University.
Resolution No. 7377 - Economic Action Plan — Development Services Director
Oscar Orci explained the need for a resolution adopting the FY 2014-2015
Economic Development Action Plan. On motion of Councilmember Gilbreath,
seconded by Councilmember Gardner, the City Council approved Resolution No.
7377 adopting the Plan. Mayor Aguilar and Councilmember Harrison recused
themselves from discussion and voting on this item due to their source of income
relationship with organizations mentioned in the Plan.
PUBLIC HEARINGS:
Resolution No. 7381 — CDBG Action Plan — Mayor Aguilar opened the hearing
and called upon Janet Miller, of the Development Services Department, for an
overview of the Redlands Community Development Block Grant (CDBG) One-
Year Action Plan for FY 2014-2015. On motions of Mayor Pro Tem Foster,
seconded by Councilmember Gardner, the City Council unanimously approved
Resolution No. 7381 adopting the Plan; directed staff to submit the Plan to the
United States Department of Housing and Urban Development; and approved the
subrecipient agreements between the City of Redlands and respectively the
YMCA of the East Valley, Inland Temporary Homes, the Inland Fair Housing and
Mediation Board, and Family Service Association of Redlands.
Ordinance No. 2791, Resolutions No. 7379 and 7380 - Alcohol Beverage Sales
Regulation - Mayor Aguilar opened the hearing and called upon Sean Kelleher, of
the Development Services Department, for background on proposed changes to
the Redlands Municipal Code intended to positively impact the crime and
disorder issues associated with on-site and off-site alcohol beverage sales
establishments throughout the City of Redlands. As public comment, Geoff
Bonney, representing the Redlands Chamber of Commerce, and Mario Saucedo,
of the Common Vision Coalition, expressed support for the municipal code
changes. However, nine owners of separate business establishments in Redlands
spoke in opposition to the proposed ordinance citing problems with understanding
ambiguities in the ordinance text and potential requirements driven by the
ordinance. On motion of Mayor Pro Tem Foster, seconded by Councilmember
Harrison, the City Council unanimously agreed to table this agenda item to allow
time for discussions between staff and business owners affected by the proposed
ordinance. Another public hearing on the subject will be held at a future date.
May 6,2014
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COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES:
Healthy Redlands — Councilmember Gilbreath announced she would be attending
the Quarterly Healthy Cities meeting in Yucaipa on May 8, 2014.
County Museum — Councilmember Gilbreath attended a meeting with San
Bernardino County Board of Supervisors to address the financial status of County
Museum. Efforts are ongoing to look for future opportunities.
Prayer Breakfast — Mayor Pro Tem Foster stood in for Mayor Aguilar at the
Mayor's Prayer Breakfast held on the National Day of Prayer.
REV Concert— Mayor Pro Tem Foster also attended the REV ONE Club Benefit
Concert on Saturday, May 3, 2014, at Splash Kingdom in support of local
charities.
Restaurant Opening — Mayor Aguilar announced he and Councilmember
Gilbreath attended an official opening ceremony for Darby's American Cantina at
One East State Street.
ADJOURNMENT:
There being no further action required, Mayor Aguilar dedicated the adjournment
of the meeting at 9:17 P.M. in memory of three gentlemen who were significant in
the Redlands community: Ken Williams, former Redlands Fire Division Chief,
Chris Wooden, former Redlands Police Lieutenant, and Stephen Chapman, Friend
of Prospect Park, The Redlands Conservancy and longtime champion of
Democratic causes. The next regular meeting of the City of Redlands City
Council will be held on May 20, 2014.
May 6,2014
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