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HomeMy WebLinkAbout061714-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on June 17, 2014, at 5:00 P.M. PRESENT: Pete Aguilar, Mayor Paul Foster, Mayor Pro Tem Jon Harrison, Councilmember Bob Gardner, Councilmember Pat Gilbreath, Councilmember ABSENT: None STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief Information Officer; Chris Diggs, Municipal Utilities and Engineering Assistant Director; Fred Cardenas, Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci, Development Services Director; Amy Martin, Human Resources Director Mayor Aguilar called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT: None forthcoming CLOSED SESSION: 1. Public Employee Dismissal/Release—Government Code §54957 a. Consideration of industrial disability retirement applications of three public safety employees 2. Conference with legal counsel: Existing Litigation — Government Code §54956.9(d)(1) One Case a. Bertha Sanchez v. City of Redlands, et al., San Bernardino Superior Court Case No. CIVDS 1204316 The meeting reconvened at 6:00 P.M. with an invocation by Mayor Aguilar followed by the pledge of allegiance to the American flag. CLOSED SESSION REPORT: City Attorney McHugh announced that, in a unanimous vote, the City Council approved two applications for industrial disability retirement of public safety employees and disapproved one application. June 17,2014 Page 1 PRESENTATIONS: Redlands Animal Shelter — Animal Control Officer Bill Miller, introduced "Oscar", an eighteen month old male Labrador retriever mix, who is available for adoption along with fifty other dogs and a hundred and thirty-five cats at the Redlands Animal Shelter. Officer Miller informed the Council twenty-six dogs thirteen have been adopted since the last City Council meeting. Water Poster Winners — Mayor Aguilar and Cecilia Griego, Redlands Water Conservation Officer, presented certificates to Isaiah Sohn and Genevieve McAllister in recognition of their winning the 2014 Water Conservation Poster Contest. PUBLIC COMMENT: Redlands' Queens — Erlinda Armendariz introduced the many reigning queens from various beauty contest competitions held throughout the Redlands area community. The queens are available to non-profit organizations for charity work and fundraiser opportunities. Adult Literacy — Ted Parsons, of the Friends of the A.K. Smiley Library, and Catherine Gifford and Jane Henry, of the Library's Adult Literacy Program, reviewed the accomplishments of the Program and highlighted the need for a funded coordinator position to qualify for certain grants necessary to the further development of the Redlands program. CONSENT CALENDAR: Minutes - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the minutes of the regular meeting of June 3, 2014 and the special meeting of June 9, 2014 as submitted. Resolution No. 7409 — Regulations for Candidates — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7409 adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at the General Municipal Election scheduled for November 4, 2014. Proclamation - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved a proclamation declaring the City of Redlands to be a Veteran Business Friendly Community. At a later point in time on the agenda, Mayor Aguilar presented the Proclamation to two veterans in the audience, Daniel Gonzalez, a survivor of the Normandy Invasion and the Battle of the Bulge, and Gregory Lincoln, a recent returnee from Afghanistan. Surplus Auctions - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved an agreement between the City of Redlands and Public Surplus Auctions for online auctioning services. June 17,2014 Page 2 Resolution No. 7401 — Emergency Management— On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7401 approving the San Bernardino County Operational Area Emergency Management Strategic Plan. Tutoring Services - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved an independent contractor agreement between the City of Redlands and Racquel Stephens- Hernandez to provide youth tutoring services at the Community Center for the Recreation Division. Resolution No. 7414— Traffic Re ulg ation— On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7414 approving the installation of a four-way stop and crosswalks on Dearborn Street at Brockton Avenue upon the limited stopping sight distance warrant. Police WAN Services — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved a contract between the City of Redlands and the County of San Bernardino for wide area network(WAN) services for the Redlands Police Department. Fire WAN Services — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved an amendment to an agreement between the City of Redlands and Verizon Business Network Services, Inc. to extend the provision of wide area network (WAN) services to include the Redlands Fire Department. Redlands on Ice - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved a sponsorship in the amount of $2,000.00 for the Redlands on Ice holiday event hosted by the Redlands Chamber of Commerce and proposed to be held from December 26, 2014 to January 1, 2015. Tract Map Approval — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Final Tract Map No. 16627 for a twenty unit planned residential development on approximately 12.1 acres located at the southeast corner of Pioneer Avenue and Judson Street. Lease Amendment - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved a second amendment to a lease agreement between the City of Redlands and Dill Lumber for the property located at 1740 West Redlands Boulevard to extend Redlands Police Department use of the property to June 30, 2015. June 17,2014 Page 3 COMMUNICATIONS: Resolution No. 7417 - Passenger Rail Support — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7417 expressing City Council support for the Redlands Passenger Rail Project. CVP 365 Club — Police Chief Mark Garcia thanked the community for their participation and support for the Civilian Volunteer Patrol (CVP) Program and introduced members of the CVP management team. Mayor Aguilar added his thanks and read from a list of donors, grouped by number of years of participation, each of whom will receive certificates of appreciation for their efforts as financial supporters. Airport Activities — Mayor Pro Tem Foster introduced Dan Chapman, of Chapter 845 of the Experimental Aircraft Association, who presented an overview of the organization's activities at the Redlands Municipal Airport. The "Young Eagles" Program gives interested young people between the ages of 8 and 17 the opportunity to go flying in a general aviation airplane in hopes of generating interest and increasing participation in aviation. Significant Project Presentation — John Schaefer, of Hillwood Investment Properties presented an update on a planned development to construct two warehouse/distribution centers consisting of a 600,727 square foot building and a 499,724 square foot building on approximately 50.67 acres located north of the Interstate 10 Freeway, along the south side of Lugonia Avenue and the east side of Bryn Mawr Avenue. UNFINISHED BUSINESS: FY 2014-2015 Budgets — Consideration and Possible Adoption — As a public comment, Officer Andy Capps, representing the Redlands Police Officer Association, spoke of the need and expressed support for the purchase of new vehicles for the Redlands Police Department. Mayor Aguilar reviewed the activities leading to the derivation of the FY 2014-2015 Budget documents, thanked the staff and the budget subcommittee for their hard work and proposed adding to the budget the position referenced in the A. K. Smiley Library public comments. On motion of Councilmember Gilbreath, seconded by Councilmember Gardner, the City Council unanimously approved the budget as presented, with the addition to the library staff of a part time position to coordinate the Adult Literacy Program. NEW BUSINESS: School House Renovation— Quality of Life Director Fred Cardenas presented the funding plan to complete the renovation of the Barton School House. Discussion ensued involving Ellen Weisser, representing the Grove School, as to which funds raised by the Grove School would be used to meet the matching funds requirement of the funding agreement. On motion of Councilmember Gilbreath, June 17,2014 Page 4 seconded by Councilmember Gardner, the City Council unanimously approved an agreement between the City of Redlands and The Grove School, in the amount of $250,000.00 for the purpose of funding improvements to the Barton School House. For the purpose of identifying matching funds raised by the Grove School, the City Council recognizes $171,000.00 raised subsequent to the original date of authorization and requires an additional $79,000.00 from the Grove School to fulfill the matching funds requirement. The agreement requires that all improvements be completed within two years. Energy Efficiency Planning — Tabitha Kevari, of the Quality of Life Department, introduced a need to establish an Ad Hoc Subcommittee for the Strategic Plan Strategies for energy efficient programs. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council approved the appointment of Mayor Pro Tem Foster and Councilmember Harrison to an Ad Hoc Subcommittee for the Strategic Plan Strategies for energy efficient programs. Vehicle Maintenance— Quality of Life Director Fred Cardenas defined a need for a new agreement for Solid Waste vehicle maintenance and repair. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved an agreement between the City of Redlands and Southern California Fleet Services, Inc., in an amount not to exceed $180,000.00 for the provision of Solid Waste vehicle maintenance and repair services. Resolution No. 7416 — Capital Improvement Program — Chris Diggs, of the Municipal Utilities and Engineering Department, provided an executive summary of changes to the City's Capital Improvement Program. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7416 to amend the Five-Year Measure "I" Capital Improvement Program. CONFIRE Participation — Fire Chief Jeff Frazier presented the benefits and costs associated with the City's membership in the Consolidated Fire Agencies of the East Valley Joint Powers Authority (CONFIRE JPA). On motion of Councilmember Gardner, seconded by Mayor Pro Tem Foster, the City Council unanimously approved participation as a member of the CONFIRE JPA for FY 2014-2015 and authorized payment of fees of up to $602,935.00 Use of City Facility— Quality of Life Director Fred Cardenas presented a request from the University of Redlands to use computer lab facilities owned by the City. On motion of Councilmember Gardner, seconded by Councilmember Gilbreath, the City Council approved a facility use agreement between the City of Redlands and the University of Redlands for use of the computer lab in the Redlands Community Center. Mayor Aguilar recused himself from discussion and voting on this item due to his source of income relationship with the university. June 17,2014 Page 5 PUBLIC HEARINGS: Resolution No. 7402 — Designation of Historic Property— Mayor Aguilar opened the hearing and called upon Development Services Director Oscar Orci for background on a request to designate historic property within the City of Redlands. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7402 designating a single family dwelling located at 649 Los Altos Drive as Historic and Scenic Resource No. 119. Resolution No. 7392 — Street Lighting Maintenance District Assessments - Mayor Aguilar opened the public hearing and called upon Ross Wittman, of the Municipal Utilities and Engineering Department, for details on a request to implement assessments for Street Lighting Maintenance District No. 1. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7392 approving the Engineer's Report for Street Lighting Maintenance District No. 1 and confirming the assessments for FY 2014-2015. Resolution No. 7388 — Landscape Maintenance District Assessments - Mayor Aguilar opened the public hearing and called upon Ross Wittman, of the Municipal Utilities and Engineering Department, for details on a request to implement assessments for Landscape Maintenance District No. 1. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7388 approving the Engineer's Report for Landscape Maintenance District No.I and confirming the assessments for FY 2014-2015. Resolution No. 7410 — CFD No. 2004-1 Annexation No. 11 - Mayor Aguilar opened the public hearing and called upon Don Young, of the Municipal Utilities and Engineering Department, for details on a request to implement assessments for Community Facilities District (CFD) No. 2004-1. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7410 calling a special election and submitting to the qualified electors of territory proposed to be annexed to CFD No. 2004-1 of the City of Redlands the question of levying special taxes within that territory — Annexation No. 11. Resolution No. 7411 — CFD No. 2004-1 Annexation No. 12 - Mayor Aguilar opened the public hearing and called upon Don Young, of the Municipal Utilities and Engineering Department, for details on a request to implement assessments for Community Facilities District (CFD) No. 2004-1. On motion of Mayor Pro Tem Foster, seconded by Councilmember Harrison, the City Council unanimously approved Resolution No. 7411 calling a special election and submitting to the qualified electors of territory proposed to be annexed to CFD No. 2004-1 of the City of Redlands the question of levying special taxes within that territory—Annexation No. 12. June 17,2014 Page 6 Resolution No. 7412 — CFD No. 2004-1 Annexation No. 13 - Mayor Aguilar opened the public hearing and called upon Don Young, of the Municipal Utilities and Engineering Department, for details on a request to implement assessments for Community Facilities District (CFD) No. 2004-1. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gilbreath, the City Council approved Resolution No. 7412 calling a special election and submitting to the qualified electors of territory proposed to be annexed to CFD No. 2004-1 of the City of Redlands the question of levying special taxes within that territory — Annexation No. 13. Councilmember Gardner recused himself from discussion and voting on this item due to the proximity of his residence to the annexation property. COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES: June is Jumpin' — Councilmember Gilbreath complimented Heather Smith for a very successful series of events during the past weekend. Surfin' State Street Car Cruise on Friday and the Art Walk and Crawfish Boil on Sunday were both well attended events. Healthy Redlands — Councilmember Gilbreath announced she has joined San Bernardino County Healthy Cities on behalf of Redlands and will be working closely with staff to coordinate the activities of that organization. The next Healthy Redlands meeting will be held at 4:00 P.M., on Wednesday, July 16, 2014, in the Council Chambers. River Wash — Councilmember Harrison announced the Santa Ana River Wash Plan Group met on June 4, 2014 and a report will be forthcoming. Expect a draft of the Plan in July 2014 for the staff and public review. Last Shabbat — Mayor Pro Tem Foster represented the City Council at the final Shabbat service to be conducted by Rabbi Douglas Kohn for the Redlands Congregation Emanu El. Rabbi Kohn is leaving Redlands to take an interim rabbi position in New York and will be missed. Coffee - Mayor Aguilar announced the next Coffee with the Council will be held at Augie's Coffee House from 9:00 A.M. to 10:30 A.M. on Saturday, June 21, 2014. The A. K. Smiley Library Days will also be on June 21, 2014 from 10:00 A.M. to 2:00 P.M. The next June is Jumpin' event will be "The Lego Movie" in Ed Hales Park beginning at dusk and lasting until 9:00 P.M. on June 27, 2014. ADJOURNMENT: There being no further action required, Mayor Aguilar adjourned the meeting at 7:51 P.M. The next regular meeting of the City of Redlands City Council will be held on July 1, 2014. June 17,2014 Page 7