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HomeMy WebLinkAbout070114-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on July 1, 2014, at 5:00 P.M. PRESENT: Pete Aguilar, Mayor Paul Foster, Mayor Pro Tem Jon Harrison, Councilmember Bob Gardner, Councilmember Pat Gilbreath, Councilmember ABSENT: None STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Carl Baker, Public Information Officer; Jeff Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief Information Officer; Chris Diggs, Municipal Utilities and Engineering Assistant Director; Fred Cardenas, Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci, Development Services Director; Amy Martin, Human Resources Director Mayor Aguilar called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT: None forthcoming CLOSED SESSION: 1. Conference with real property negotiator—Government Code §54956.8 Property: APN 0168-121-13 Agency negotiators: N. Enrique Martinez, Oscar Orci Negotiating party: Diversified Pacific Under negotiation: Terms and price for purchase of City property 2. Conference with real property negotiator—Government Code §54956.8 Property: APNs 0300-241-17, -18, -19 and -20 Agency negotiators: N. Enrique Martinez, Oscar Orci Negotiating party: Frank Mistretta Jr. representing the Frank J. Mistretta Family Trust and Mistretta Family properties; and Sherli Leonard representing the Redlands Conservancy Under negotiation: Terms and price for City purchase of property 3. Conference with legal counsel: Existing Litigation — Government Code §54956.9(d)(1) One Case a. Amelia Hamilton v. City of Redlands, et al., San Bernardino Superior Court Case No. CIVDS 1212381 July 1,2014 Page 1 4. Conference with legal counsel: Anticipated Litigation — Government Code §54956.9(d)(2)(e)(3) One Case a. Facts and circumstances relating to a threat of litigation regarding settlement in the matter of Lyon Workplace Products, LLC, et al, United States Bankruptcy Court Case No. 13-2100 5. Conference with labor negotiator—Government Code §54957.6 Agency negotiators: City Council Subcommittee (Aguilar and Foster) Employee Organization: Redlands Association of Safety Management Employees The meeting reconvened at 6:00 P.M. with an invocation by Councilmember Gilbreath followed by the pledge of allegiance to the American flag. CLOSED SESSION REPORT: City Attorney McHugh announced no reportable action was taken by the City Council during closed session. Councilmember Gardner recused himself from discussions on negotiations with Diversified Pacific due to an economic interest in his real property. PRESENTATIONS: Redlands Animal Shelter — Animal Control Officer Bill Miller, introduced "Goldie", a two year old female domestic short hair tabby cat, who is available for adoption along with a hundred and thirty-one other cats and thirty-seven dogs at the Redlands Animal Shelter. Officer Miller informed the Council fifteen cats and forty-one dogs have been adopted since the last City Council meeting. Australian Baseball — Mayor Aguilar and Steve Chapman, of Redlands Baseball/Softball for Youth, presented a proclamation designating July 5, 2014 as Australian Baseball Tour Day and invited Aussie Expos Coach Michael "Moe" Crossland to say a few words about his experiences over his years of Australian Baseball Tours of Redlands. PUBLIC COMMENT: Innovative Communities —Mario Saucedo gave an enthusiastic after action report from his recent attendance at the 2014 National Innovative Communities Conference in Ontario, California. He highlighted the healthy community efforts ongoing in Redlands as the kind of innovative program discussed and encouraged at the Conference. CONSENT CALENDAR: Minutes - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the minutes of the regular meeting of June 17, 2014 and the special meeting of June 23, 2014 as submitted. July 1,2014 Page 2 Proclamation — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved a proclamation declaring July 5, 2014 to be Australian Baseball Tour Day. Proclamation — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved a proclamation declaring July 2014 to be Parks and Recreation Month. Proclamation — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved a proclamation declaring August 16, 2014 to be Chef's Appreciation Day. Resolution No. 7422 — CFD Annexation — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7422 declaring results of the special election for Community Facilities District (CFD) No. 2004-1 (Annexation No. 11) and determining that the territory proposed to be annexed is added to, and part of, the CFD. Resolution No. 7423 — CFD Annexation — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7423 declaring results of the special election for Community Facilities District (CFD) No. 2004-1 (Annexation No. 12) and determining that the territory proposed to be annexed is added to, and part of, the CFD. Resolution No. 7424 — CFD Annexation — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7424 declaring results of the special election for Community Facilities District (CFD) No. 2004-1 (Annexation No. 13) and determining that the territory proposed to be annexed is added to, and part of, the CFD. Resolution No. 7431 — CFD Tax Levy — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7431 levying special taxes within the City of Redlands Community Facilities District (CFD)No. 2004-1. Utility Connection — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved an application for outside city utility connections for 800 Opal, LLC (OSC 14-26, APN 298-063- 07) Commission Appointments — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the following appointments to the Street Tree Committee: the reappointment of Don Buchanan to serve an additional term ending July 5, 2017 and the appointments of Anita Braumberger and Andrejas Galenieks to each serve the remainder of unexpired terms ending February 16, 2017. July 1,2014 Page 3 Resolution No. 7428 — Court Representation — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7428 appointing small claims court representatives to act for, and on behalf of, the City of Redlands. Airport Liability Insurance — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved an agreement between the City of Redlands and National Union Fire to bind coverage for the Redlands Municipal Airport premises liability insurance. Settlement Agreement — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved a settlement agreement and release of all claims between the City of Redlands and Pyramid Network Contracting Company and James River Insurance Company. Under the terms of the agreement, Pyramid and James River will pay the City $26,460.00 as full and final payment for damages to a water main and street pavement caused by work performed by Pyramid Network Contracting Company. Resolutions No. 7426 and 7427 — CFD Tax Levies — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7426 levying special taxes within the City of Redlands Community Facilities District (CFD) No. 2001-1 (Northwest Development Project) and Resolution No. 7427 levying special taxes within the City of Redlands CFD No. 2003-1 (Redlands Business Center). Resolution No. 7415 — Appropriations Limit — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7417 establishing the appropriations limit for FY 2014- 2015 pursuant to Article XIIIB of the California Constitution. Cooperation Agreement Amendment — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved an amended and restated cooperation and city-county joint delegate agency agreement between the City Of Redlands and the County of San Bernardino relating to the Community Development Block Grant and Home programs. Changes were made to the original agreement, dated May 6, 2014, to comply with US Department of Housing and Urban Development statutory regulations enacted subsequent to that date. Microenterprise Assistance — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Microenterprise Assistance Program agreements between the City of Redlands and Sunset Funeral Care, LLC and between the City of Redlands and General Technique and agreed these approvals are exempt from environmental review in accordance with the California Environmental Quality Act and the National Environmental Policy Act. July 1,2014 Page 4 Grant Application — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously authorized an application submittal to the Department of Homeland Security, Federal Emergency Management Agency for the 2014 State Homeland Security Grant Program. Resolution No. 7420 — Weed Abatement — On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Foster, the City Council unanimously approved Resolution No. 7420 declaring weeds to be a public nuisance and setting a public hearing on August 19, 2014 for objections to proposed weed abatement. Fire Department Purchase Order — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved an annual purchase order, in the amount of$49,000.00, with All-Star Fire Equipment for Fire Department apparel and equipment. Grant Application — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously authorized the Fire Department to submit an application to the Department of Homeland Security for the 2014 Homeland Security Grant Program. Resolution No. 7305 — Paramedic Tax — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7305 setting the special tax for emergency paramedic service for FY 2014-2015. There are no changes to these special tax rates from last year. Micah House Leases — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved two lease agreements between the City of Redlands and Trinity Community Foundation for its Micah House program. The new agreements assign responsibility for maintenance of all portions of the subject premises and update terms of liability insurance to reflect the City's current requirements. ROP Agreements — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved a Formalized Agreement / Memorandum of Understanding and a Joint Venture Training Agreement for Use of Facilities between the City of Redlands and the Colton- Redlands-Yucaipa Regional Occupational Program (ROP). Camera System Administration— On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved an agreement between the City of Redlands and Russell J. Dalzell, in an amount not to exceed $30,000.00, for the public safety camera system administration for FY 2014-2015. COMMUNICATIONS: Healthy Summer — Dave Jaffe, of the Quality of Life Department, and Chef Lee Burton presented trays of healthy meal items to all those present and discussed July 1,2014 Page 5 planned events for the 2014 Healthy Redlands Summer Program. The Program focuses efforts to encourage healthy eating habits among the youth and elderly citizens of Redlands. Nutritional cooking classes and fitness classes will be presented at the community seniors' centers free of charge to attendees. A multisport and nutrition program will be provided at the Healthy Redlands Summer Camp for Redlands Youth. Meetings Cancellation — Mayor Aguilar introduced a plan to allow Councilmembers and staff an opportunity to vacation or take time off with their families during the summer months. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the cancellation of the July 15 and August 5, 2014 regular City Council meetings. Delegate Appointments — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the designation of Councilmember Pat Gilbreath to serve as the City of Redlands voting delegate and Mayor Pete Aguilar to serve as the alternate voting delegate for the League of California Cities 2014 Annual Conference to be held September 3-5, 2014. Resolution No. 7430 — Parklet Pilot Program — Development Services Director Oscar Orci provided an executive summary of the proposed Parklet Pilot Program. On motion of Councilmember Harrison, seconded by Councilmember Gilbreath, the City Council unanimously approved Resolution No. 7430 establishing the Redlands Parklet Pilot Program. PUBLIC HEARINGS: Resolution No. 7419—Delinquent Services Accounts—Mayor Aguilar opened the hearing and called upon Karin Grance, of the Finance Department, for background on a request to submit a report of delinquent municipal services accounts to San Bernardino County for lien processing. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7419 approving the Delinquent Municipal Services Account Report and submittal of the Report to the Auditor of San Bernardino County for lien processing. Resolution No. 7425 — Delinquent Administrative Citations - Mayor Aguilar opened the hearing and called upon Karin Grance, of the Finance Department, for background on a request to submit a report of delinquent administrative citation fines to San Bernardino County for recordation as a special assessment on the FY 2014-2015 tax roll against the properties identified in the report. As a public comment, Stephen Crane described his experience which culminated with his name being on the list of delinquent administrative citation fines. In response to Mr. Crane's remarks, and to allow time to further examine the facts of his claims, staff was directed to remove his account from the list of delinquent administrative citation fines. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7425 approving the Delinquent Administrative Citation Fine Report and submittal of a Notice of July 1,2014 Page 6 Lien, excluding APN 0176-174-02, to the San Bernardino County Auditor- Controller/Treasurer/Tax Collector for processing. Resolution No. 7418 — Fee and Service Charges - Mayor Aguilar opened the public hearing and called upon Finance Director Tina Kundig for details on proposed changes to the City of Redlands fee schedule. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7418 approving the City of Redlands fee and service charge revenue/cost comparison system, establishing the amounts of fees and charges levied in connection with the provision of regulations, products and services and rescinding Resolution No. 7271. Resolution No. 7432 — Development Impact Fees - Mayor Aguilar opened the public hearing and called upon Joe Colgan, of Colgan Consulting Corporation, for an in depth discussion of the methodology used to derive the City of Redlands Development Impact Fee Study and the resultant proposed changes to the City of Redlands development impact fees. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7432 establishing revised development impact fees for open space and parks, transportation improvements, storm drain facilities and public facilities, and rescinding Resolutions No. 6602 and 6603. UNFINISHED BUSINESS: Resolution No. 7421 - FY 2014-2017 Strategic Plan — As a public comment, Mario Saucedo presented a long list of questions and concerns about the implementation of the proposed Plan. Mayor Aguilar assured Mr. Saucedo that the intent of the FY 2014-2017 Strategic Plan is to provide the priorities and framework for addressing the issues he has raised with his comments and encouraged him to keep the dialogue open with staff to obtain the full utility of the document. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7421 adopting the Plan. NEW BUSINESS: Purchase and Sale Agreement — Development Services Director Oscar Orci introduced a proposal to acquire property for the purpose effectuating the "Emerald Necklace" around Redlands. On motion of Mayor Pro Tem Foster, seconded by Councilmember Harrison, the City Council unanimously approved an Assignment of Real Property Purchase and Sale Agreement between the City of Redlands and The Redlands Conservancy for the purchase of 60 acres of land currently owned by the Mistretta Family Trust and designated Account 227 (Open Space) as the source of funds for the purchase. Heritage Park Planning — Robert Dalquest, of the Development Services Department, introduced a need for consulting services to proceed with the Heritage Park planning. On motion of Mayor Pro Tem Foster, seconded by Councilmember Harrison, the City Council approved an agreement between the July 1,2014 Page 7 City of Redlands and First Carbon Solutions, in the amount of $86,180.00, for professional services to prepare an environmental document and related technical studies for compliance with the California Environmental Quality Act for the Redlands Heritage Park Master Plan on 18.4 acres located on the south side of Orange Avenue, between Iowa Street and Nevada Street and designated Palmetto Grove Proceeds as the source of funds for the professional services contract. Lobbying Services—Public Information Officer, Carl Baker provided background on a request for the renewal of a professional services agreement for lobbyist services. On motion of Mayor Pro Tem Foster, seconded by Councilmember Harrison, the City Council unanimously approved an agreement between the City of Redlands and Innovative Federal Strategies, LLC, in the amount of$49,000.00, for federal legislative advocate services for FY 2014-2015. Patrol Car Purchase — Police Chief Mark Garcia provided an overview of a purchase request for thirteen new patrol units. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the purchase of thirteen 2015 Ford Interceptor Utility patrol units, in the amount of$345,639.71, per the terms included in the State of California contract number 1-12-23-14. Taser Purchase — Police Chief Mark Garcia provided an overview of a purchase request for one hundred tasers. Police Sergeant Jeremy Floyd explained details of an assurance plan to provide maintenance and replacement of the Tasers. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the purchase of one hundred Taser X26P Conductive Electrical Weapons, required accessories, and the Taser Assurance Plan, in the amount of$105,024.90. Custody Services — Police Chief Mark Garcia presented details on a request for renewal of an agreement for contract custody services. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council approved an agreement between the City of Redlands and G4S Secure Solutions, in an amount not to exceed $116,575.00, for FY 2014-2015 custody services. Miscellaneous MUED Annual Purchase Orders - Chris Diggs, of the Municipal Utilities and Engineering Department (MUED), presented a summary of the annual purchase orders for a variety of supplies such as plumbing parts, chemicals necessary for water treatment, and aggregate for street repairs, used by the department to manage water operations. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner the City Council unanimously approved annual purchase orders identified by staff and totaling $3,270,000. The purchase orders approved consist of the following: $100,000 with Univar for sodium hypochlorite; $200,000 with JCI for sodium hydroxide; $100,000 with Univar for sodium hydroxide; $200,000 with Brenntag for aluminum sulfate; $100,000 with Brenntag for sodium bisulfate; $400,000 with JCI Jones for chlorine gas; $250,000 with Nalco for coagulation polymer; $500,000 with JCI Jones for sodium hypochlorite; $500,000 with PENCCO for ferric chloride; $100,000 with July 1,2014 Page 8 SNF Polydyne for coagulation polymer; $100,000 with Univar for citric acid; $300,000 with Tesco Controls for services and equipment; $25,000 with Full Spectrum for preventive maintenance of laboratory instruments; $20,000 with Environmental Resources Associate for standards and testing materials; $20,000 with Beavens Systems, Inc. for engineering services for software; $20,000 with Thunderbird Communications, Inc. for preventative maintenance services and related equipment; $25,000 with RS Instruments for calibration services; $50,000 with C&V Equipment for spoils and waste removal; $100,000 with C&V Equipment for aggregate, sand and temporary asphalt; $10,000 with Underground Service Alert for underground utility locating; $100,000 with GE ZENON for maintenance, training and 24-hour/7-day a week tech support on the 500 C Model membrane cassettes as needed; $25,000 with ALFA Laval for maintenance and troubleshooting support for the ALFA Laval G2 Centrifuge; and $25,000 with Cues for annual maintenance and service on the sewer line maintenance camera system. MUED Vehicle Purchase — Bassam Alzammar, of the Municipal Utilities and Engineering Department (MUED), presented a summary of purchase orders for ten replacement vehicles for the Department. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner the City Council unanimously approved purchase orders for $71,698.29 for three Ford F-150 trucks; $120,948.95 for five C-MAXX Hybrid sport utility vehicles; $94,925.00 for one F-750 dump truck; $57,247.49 for one Ford F-550 flatbed dump truck; and $35,259.51 for one Ford F-350 truck with service body. Fuel Station Expansion — Quality of Life Director Fred Cardenas provided an update on the liquefied and compressed gas fueling station expansion project. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner the City Council unanimously approved an agreement between the City of Redlands and Fueling and Service Technologies, Inc., in the amount of $222,604.00, for the expansion of the City of Redlands Liquefied and Compressed Natural Gas Fueling Station. Resolution No. 7413 — Salaries — Human Resources/Risk Management Director Amy Martin presented the FY 2014-2015 City of Redlands Salary Resolution. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner the City Council unanimously approved Resolution No. 7413 establishing a salary schedule and compensation plan for city employees and rescinding Resolution No. 7365. Public Entity Liability Insurance — Human Resources/Risk Management Director Amy Martin presented a contract to provide public entity liability insurance coverage. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved an agreement between the City of Redlands and Starr Indemnity to bind coverage for the City's Public Entity Excess liability insurance. July 1,2014 Page 9 Workers' Compensation Insurance — Human Resources/Risk Management Director Amy Martin presented a contract to provide workers' compensation insurance coverage. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved an agreement between the City of Redlands and Safety National to bind coverage for the City's Excess Workers' Compensation Insurance. Employee Assistance Program — Human Resources/Risk Management Director Amy Martin presented two contracts to provide an Employee Assistance Program. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved two agreements between the City of Redlands and The Holman Group, one with Family Counseling, Inc. and one with Holman Professional Counseling Centers for the provision of Employee Assistance Program services to City employees. Temporary Staffing — Human Resources/Risk Management Director Amy Martin presented two contracts for temporary staffing, one for administrative and clerical positions and one for light industrial positions. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved one agreement between the City of Redlands and Labor Ready, in the amount of $25,000.00, and one between the City of Redlands and Employment Solutions, in the amount of$25,000.00, to provide temporary staffing to the City. COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES: Healthy Redlands — Councilmember Gilbreath announced the next Healthy Redlands meeting will be held at 4:00 P.M., on Wednesday, July 16, 2014, in the Council Chambers. On August 2, 2014, the will be a Celebration of Healthy Living at the Redlands Saturday Morning Farmers' Market from 8:00 A.M to Noon. Fourth of July - Mayor Aguilar previewed events for the Redlands 4th of July Celebration starting with the picnic in Sylvan Park starting at 10:00 A.M., the parade at 10:30 A.M., the festivities in the University of Redlands stadium starting at 8:00 P.M. and culminating with the fireworks display at 9:00 P.M. State of the City—Mayor Aguilar also reminded everyone of the State of the City luncheon on Thursday, July 17, 2014, at the Orton Center of the University of Redlands starting at 11:30 A.M. ADJOURNMENT: There being no further action required, Mayor Aguilar adjourned the meeting at 7:40 P.M. The City Council will not meet at the regularly scheduled times on July 15, 2014 or August 5, 2014. The next regular meeting of the City of Redlands City Council will be held on August 19, 2014. July 1,2014 Page 10