HomeMy WebLinkAbout111814-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held on
November 18, 2014, at 5:00 P.M. at Council Chambers, Civic Center, 35 Cajon
Street, Suite 2, Redlands, California
PRESENT: Paul Foster, Mayor Pro Tem
Jon Harrison, Councilmember
Bob Gardner, Councilmember
Pat Gilbreath, Councilmember
ABSENT: Pete Aguilar, Mayor
STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City
Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff
Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief Innovation
Officer; Chris Diggs, Interim Municipal Utilities and Engineering Director; Fred
Cardenas, Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci,
Development Services Director; Amy Martin, Human Resources Director.
Mayor Pro Tem Foster called the meeting to order and offered those present the
opportunity to provide public comment on any item on the agenda for the closed
session.
PUBLIC COMMENT:
None forthcoming.
CLOSED SESSION:
1. Conference with legal counsel: Existing Litigation - Government Code
§54956.9(a)—Three Cases
a. Paulamarie Montes v. City of Redlands, et al., San Bernardino Superior
Court Case No. CIVDS 1405827
b. Sarnia Fisher v. City of Redlands, et al., San Bernardino Superior Court
Case No. CIVDS 1305121
c. Eva Toppo v. City of Redlands, et al., San Bernardino Superior Court
Case No. CIVDS 1205681
2. Conference with real property negotiator—Government Code §54956.8
Property: APNs 0292-044-16 and 0292-044-08
Agency negotiators: N. Enrique Martinez, Oscar Orci
Negotiating party: Bill Heim of Lee and Associates on behalf of
Prologis
Under negotiation: Terms and price for the acquisition of City property
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3. Conference with real property negotiator—Government Code §54956.8
Property: APNs 0171-053-03, -04, -06 and 0171-251-06, -07,
-08, -09, -10
Agency negotiators: N. Enrique Martinez, Oscar Orci
Negotiating party: Brixton Redlands LLC
Under negotiation: Terms and price for the acquisition of City property
4. Conference with real property negotiator—Government Code §54956.8
Property: APNs 0168-121-03 and 0168-121-13
Agency negotiators: N. Enrique Martinez, Oscar Orci
Negotiating party: Diversified Pacific
Under negotiation: Terms and price for the acquisition of City property
The meeting reconvened at 6:00 P.M. with an invocation by Councilmember
Gardner followed by the pledge of allegiance to the American flag.
CLOSED SESSION REPORT:
City Attorney McHugh announced no reportable action was taken by the City
Council during closed session.
PRESENTATIONS:
Redlands Animal Shelter — Animal Control Officer Bill Miller introduced
"Wilbo", a six month old male Chihuahua, who is available for adoption along
with forty other dogs and eighty-two cats at the Redlands Animal Shelter. Forty-
one dogs and twenty cats have been adopted since the last City Council meeting.
Grant Award — Linda Ortiz and Annette Franco, of Southern California Edison,
presented to Emergency Operations Manager Fay Glass, a Community Outreach
Program Grant award of $4,400.00 to be given to Plymouth Village. The Grant
money will be distributed to faith-based organizations throughout the community
to help them plan and prepare for emergency situations.
PUBLIC COMMENT:
Economic Development — Steve Rogers read from a letter he had written to the
City Council describing the Friendly Communities Program, an approach to
addressing economic development needs which are unmet as a result of the
dissolution of redevelopment agencies.
Foster Children — E.T. Snell listed statistics describing the foster parent program
in San Bernardino County and called for reform.
City Council Vacancy— Ken Hunter described events at the Saturday, November
15, 2014, Coffee with the Council, at which, due to a scheduling misconnect, no
City Councilmember appeared. According to Mr. Hunter, the consensus of the
attendees who were present was that they preferred a special election over an
appointed City Councilmember to fill the vacancy which will occur when Mayor
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Aguilar leaves for Congress. Andrew Hoder inquired as to what the criteria will
be for selecting a replacement. Mayor Pro Tem Foster informed everyone at this
City Council meeting that such decisions will not be made until after the Mayor
has submitted his letter of resignation.
CONSENT CALENDAR:
Minutes — On motion of Councilmember Gardner, seconded by Councilmember
Gilbreath, the City Council approved the minutes of the regular meeting of
November 4, 2014 as submitted.
Commission Appointments — On motion of Councilmember Gardner, seconded
by Councilmember Gilbreath, the City Council approved the reappointment of
Mark Stanson to serve a third term on the Municipal Utilities and Public Works
Commission ending November 16, 2018. The motion also approved the
appointment of William O. Bayne to serve a four-year term on the Municipal
Utilities and Public Works Commission ending November 16, 2018.
Support Letter - On motion of Councilmember Gardner, seconded by
Councilmember Gilbreath, the City Council approved the authorization of staff to
sign a letter in support for Building Resilient Communities to prepare the faith-
based communities for a disaster.
Grant Application Approval — On motion of Councilmember Gardner, seconded
by Councilmember Gilbreath, the City Council approved the authorization of the
Fire Department to apply to the US Department of Homeland Security for the FY
2014 Assistance to Firefighters Grant in an effort to fund replacement operation
and safety equipment.
Deposits In Lieu of Retention—On motion of Councilmember Gardner, seconded
by Councilmember Gilbreath, the City Council approved an escrow agreement
between the City of Redlands and KAD Paving Company for security deposits in
lieu of retention for the Orange Blossom Trail, Phase I, Project no. 47015.
Child Food Program — On motion of Councilmember Gardner, seconded by
Councilmember Gilbreath, the City Council approved a Facility use agreement
between the City of Redlands and One Hundred and Eighty Degrees and Still
Standing for the use of the Redlands Community Center to provide free meals to
all children in attendance at after school programs at the Center.
Resolution No. 7472 — Signing Authority — Janet Miller, of the Development
Services Department, explained the merchant services plan for Market Night. As
a public comment, Andy Hoder asked for more details on funds required to pay
for the merchant processing services. The annual expense for merchant
processing services is estimated at $6,000 and has been included in the
Downtown Division's FY 2014-2015 budget. Staff estimates a savings of
approximately $7,476, or 216 hours of staff time, annually as a result of
implementing Convention Force and the merchant services payment processing.
On motion of Councilmember Gardner, seconded by Councilmember Harrison,
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the City Council approved Resolution No. 7472 authorizing signatories for the
merchant processing services account with Dharma Merchant Services.
ABC Grant — On motion of Councilmember Gardner, seconded by
Councilmember Gilbreath, the City Council approved an agreement between the
City of Redlands and Alcoholic Beverage Control (ABC) concerning the
distribution of a grant award totaling $18,600.00, authorized an appropriation in
the amount of the grant to the Police Department, and authorized the Chief of
Police to sign and execute any agreements concerning the grant.
Labor Agreement Side Letter — Human Resources Director Amy Martin
explained details of a clarification of how employees report to work after working
within the eight hours prior to their start time. As a public comment, Steve
Rogers expressed concerns about the labor representatives who negotiated the
side letter. On motion of Councilmember Gardner, seconded by Councilmember
Gilbreath, the City Council approved a side letter of agreement of Article XI, Call
Back Pay, of the current Memorandum of Understanding between the City of
Redlands and the General Employees Association of Redlands.
PUBLIC HEARINGS:
Resolutions No. 7471 — Sign CUP No. 17 — Mayor Pro Tem Foster opened the
hearing and called upon Loralee Farris, of the Development Services Department,
to provide background on a request from Tom Bell Chevrolet to install an
automobile dealership sign. Speaking for the applicant, Gary Quiel discussed
some of the difficulties experienced when picking the location of the proposed
sign. As public comment, Ken Hunter took issue with the size of the sign and
asked the City Council to delay approval of the requested Conditional Use Permit
(CUP) to negotiate a compromise, smaller size of the sign. E.T. Snell expressed
his support for the sign as requested. Andrew Hoder asked for clarification of the
graphics presented by the applicant and requested examples of comparable signs
already in existence in the Redlands area. Bill Cunningham reminded the City
Council that the standard established by Measure U and included in the Redlands
Municipal Code is a size limit of 120 square feet. On motions of Councilmember
Gardner, seconded by Councilmember Gilbreath, the City Council determined,
based on the whole of the administrative record to date, that the information
contained in the whole record justifies the adoption of a Mitigated Negative
Declaration for Sign CUP No. 17; approved the Mitigated Negative Declaration
and the accompanying mitigation monitoring and reporting program for the
project, directed staff to file and post a Notice of Determination in accordance
with California Environmental Quality Act guidelines; and adopted Resolution
No. 7471 approving Sign CUP No. 17 for the installation of a 248 square foot
freeway-oriented sign with a height of seventy five (75) feet on 1.61 acres utilized
as outdoor display area for an automobile dealership located on the east side of
Alabama Street, south of Interstate 10 in the EV/CG (General Commercial)
District of the East Valley Corridor Specific Plan.
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NEW BUSINESS:
Storm Cleanup — Quality of Life Director Fred Cardenas summarized the cleanup
efforts necessary at Heritage Park as a result of a storm which occurred on August
3, 2014. As a public comment, Steve Rogers criticized the sequence of events
involved in the development of Heritage Park and questioned the City's
compliance with the California Environmental Quality Act. On motions of
Councilmember Gardner, seconded by Councilmember Gilbreath, the City
Council agreed approval of a contract for the Heritage Park Storm Damage
Cleanup Project is categorically exempt from further review pursuant to Section
15301 of the California Environmental Quality Act guidelines and approved a
contract between the City of Redlands and Larry Jacinto Construction, Inc., in the
amount of$49,978.00, for the completion of the Project.
Open Space Maintenance — As a public comment, Steve Rogers requested more
details on negotiations between the City of Redlands and the Redlands
Conservancy. At the request of the Conservancy, and on motion of
Councilmember Gardner, seconded by Councilmember Gilbreath, the City
Council agreed to continue until a later date discussion and voting on a
Maintenance Management Agreement for Public Trails and Open Space between
the city of Redlands and the Redlands Conservancy to integrate previous
agreements and provide flexibility for the management of other City open space
facilities.
Reservoir Recoating — Greg Brooks, of the Municipal Utilities and Engineering
Department, provided background on a contract award for recoating and
improvements to the Ward Way Reservoir. On motions of Councilmember
Gardner, seconded by Councilmember Gilbreath, the City Council agreed
approval of a contract for the Ward Way Reservoir Recoating and Improvements,
Project No. 71255, is categorically exempt from further review pursuant to
Section 15301 of the California Environmental Quality Act guidelines, rejected a
bid as nonresponsive from Advanced Industrial Services and approved a contract
between the City of Redlands and Paso Robles Tank, Inc., in the amount of
$636,500.00, for the completion of the Project.
Emergency Generator Installation — Greg Brooks, of the Municipal Utilities and
Engineering Department, provided background on a contract award for
installation of an emergency generator at the Wastewater Treatment Plant. On
motions of Councilmember Gardner, seconded by Councilmember Gilbreath, the
City Council agreed approval of a contract for the Wastewater Treatment Plant
Emergency Generator Installation, Project No. 73410, is categorically exempt
from further review pursuant to Section 15301 of the California Environmental
Quality Act guidelines, rejected a bid as nonresponsive from Environmental
Construction, Inc. and approved a contract between the City of Redlands and
California Building Evaluations & Construction, Inc., in the amount of
$677,000.00, for the completion of the Project.
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PARIS 2014 —Mike Pool, of the Municipal Utilities and Engineering Department
(MUED), provided an update on the Pavement Accelerated Repair
Implementation Strategy (PARIS). As a public comment, Andy Hoder described
events involving the PARIS paving of Michigan Street near his residence and
questioned the quality of workmanship of the proposed contractor for Project No.
41060. The City Council was assured by MUED that contract changes have been
implemented to assure better quality control of the Project. On motions of
Councilmember Gardner, seconded by Councilmember Gilbreath, the City
Council agreed approval of a contract for the PARIS 2014 Resurfacing Project
(567-960), Project No. 41060 is categorically exempt from further review
pursuant to Section 15301 of the California Environmental Quality Act
guidelines; approved the Project plans and specifications; and awarded a contract
between the City of Redlands and Matich Corporation, in the amount of
$10,497,000.00, for the completion of the Project.
Water and Wastewater Operations Materials — Interim Municipal Utilities and
Engineering Director Chris Diggs provided background on the process used to
determine annual purchase order requirements for water and wastewater
operations and maintenance. On motion of Councilmember Gardner, seconded by
Councilmember Gilbreath, the City Council approved annual purchase orders to
Hopkins Technical Products, in the amount of $180,869.40, for various feed
equipment parts, supplies and related items; to Fisher Scientific, in the amount of
$100,000.00 for wastewater consumables, replacement parts, supplies, and related
items for preventative maintenance; to Sterling Water Technologies, in the
amount of$200,000.00, for aluminum chlorhydrate 50% solution; and to Western
Water Works Supply Company, in the amount of $350,000.00, for water and
wastewater materials, parts, supplies, and other related items.
Sidewalks and Ramps — Brian Wolfe, of the Municipal Utilities and Engineering
Department, provided an update on sidewalk and American Disabilities Act
(ADA) ramp improvements. On motions of Councilmember Gardner, seconded
by Councilmember Gilbreath, the City Council agreed approval of a contract for
the Community Development Block Grant 2014 Sidewalk and ADA Ramp
Improvements, Project No. 43049 is categorically exempt from further review
pursuant to Section 15301 of the California Environmental Quality Act
guidelines; approved the Project plans and specifications; and awarded a contract
between the City of Redlands and Golden Valley Construction, in the amount of
$510,950.00, for the completion of the Project.
November 18,2014
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COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES:
Veterans' Day — Mayor Pro Tem Foster and Councilmember Gilbreath
congratulated the City Clerk for his role in the success of the 2014 Veterans' Day
Parade and Celebration. Mr. Irwin thanked the City Staff in general, and
specifically the Quality of Life Department, for their efforts preparing Jennie
Davis Park for the ceremony and picnic. Without the support of Quality of Life
and the Police and Fire Departments, the event could not have been held. It looks
like the community expects to do it every year from now on.
Airfest 2015 — Councilmember Gilbreath has been attending Airfest 2015
planning meetings between the Airport Advisory Board, Hangar 24, the Redlands
Airport Association and the Experimental Aircraft Association. Many issues
remain to be resolved. Mayor Pro Tem Foster has agreed to participate in
negotiations to help ensure all parties' concerns are addressed.
ADJOURNMENT:
There being no further action required, Mayor Pro Tem Foster adjourned the
meeting at 7:19 P.M. in memory of Barbara Phelps, Redlands Unified School
District parent, teacher, administrator, and board member. She was our
community's gold standard as an educator. The next regular meeting of the City of
Redlands City Council will be held on December 2, 2014.
November 18,2014
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