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HomeMy WebLinkAbout021715-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on February 17, 2015, at 5:00 P.M. PRESENT: Paul Foster, Mayor Jon Harrison, Mayor Pro Tem Pat Gilbreath, Councilmember Paul Barich, Councilmember John James, Councilmember ABSENT: None STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff Frazier, Fire Chief, Mark Garcia, Police Chief; Danielle Garcia, Chief Innovation Officer; Chris Diggs, Interim Municipal Utilities and Engineering Director; Fred Cardenas, Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci, Development Services Director; Amy Martin, Human Resources Director Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT: None forthcoming. CLOSED SESSION: 1. Conference with labor negotiator- Government Code §54957.6 Agency Negotiator: Oliver Yee Employee Organizations: Redlands Association of Safety Management Employees Redlands Professional Firefighters Association General Employees Association of Redlands (SBPEA) Redlands Civilian Safety Employees Association Redlands Association of Management Employees Redlands Association of Mid-Management Employees 2. Conference with real property negotiator—Government Code §54956.8 Property: 21 East Citrus Avenue, APN 0171-121-17 Agency negotiators: N. Enrique Martinez, Fred Cardenas Negotiating party: Brad Hundman, Keller Williams Realty Under negotiation: Terms and price for the purchase of property by the City The meeting reconvened at 6:00 P.M. with an invocation by Councilmember James followed by the pledge of allegiance to the American flag. February 17,2015 Page 1 CLOSED SESSION REPORT: City Attorney McHugh announced no reportable action was taken by the City Council during closed session. PRESENTATIONS: Redlands Animal Shelter — Animal Control Officer Bill Miller, introduced "Simon", a two year old, male Welsh Corgi/Rottweiler mix, who is available for adoption along with Thirty-eight other dogs and twenty-five cats at the Redlands Animal Shelter. Officer Miller informed the Council thirty-eight dogs and twenty-one cats have been adopted since the last City Council meeting. Fire Response — Mayor Foster, Fire Chief Jeff Frazier and Police Chief Mark Garcia presented Certificates of Recognition to all the Public Safety Employees involved in the City's collaborative efforts in responding to a fire, on December 16, 2014, at the Teledyne battery manufacturing facility located at 840 West Brockton Avenue. Their actions resulted in a very challenging hazardous materials fire being suppressed with no damage outside the area of the manufacturing facility and no injuries to civilians or responders. Representatives from the offices of State Senator Mike Morrell and Assemblymember Marc Steinorth, also presented Certificates of Recognition to the Redlands Fire and Police Departments for a job well done. PUBLIC COMMENT: Business Proposal — Austin Clay and Jerald Kompelien, Jr. presented a case for approval of their plan to open a hookah lounge in the City of Redlands. Scouting in Action — David Nash announced that Troop 15 of the Boy Scouts of America was present at the meeting as part of an effort to achieve a Citizenship in the Community merit badge for each Scout in attendance. CONSENT CALENDAR: Minutes — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the minutes of the regular meeting of February 3, 2015 as submitted. Commission Appointment — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the appointment of Curtis Dison to serve on the Traffic and Parking Commission for the remainder of an unexpired term ending December 20, 2018. Settlement Agreement - On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the public disclosure of details of a civil compromise agreement of settlement between the City of Redlands and Edward Awad. Under the terms of the agreement, Mr. Awad shall pay to The City of Redlands the sum of$15,000.00 for the settlement February 17,2015 Page 2 and disposal of all claims associated with disputes and controversies associated with a pending criminal action in the San Bernardino County Superior Court and entitled People v. Awad, Case No. MSB807601 Ordinance No. 2810 — Purchasing and Sales — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the adoption of Ordinance No. 2810 amending Chapter 2.16 of the Redlands Municipal Code relating to city purchasing regulations and sale of surplus personal property. Changes allow the City Council to donate surplus personal property to public agencies and nonprofit organizations upon finding that the donation serves a valid public purpose, allow for sale notices of surplus property to be posted on the city's website, and define describe the procedure for "no cost"procurement. Ordinance No. 2791 — Alcohol Sales Permitting — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the adoption of Ordinance No. 2791 adding Chapter 18.190 to the RMC to establish conditional use permit requirements for new alcoholic beverage sales activities and to establish regulations for alcohol beverage sales activities which are conferred deemed approved status, and amending Chapters 18.84 (C-1 Zoning Designation Permitted and Conditionally Permitted Uses), 18.88 (C-2 Zoning Designation Permitted and Conditionally Permitted Uses), 18.92 (C-3 Zoning Designation Permitted and Conditionally Permitted Uses), 18.96 (C-4 Zoning Designation Permitted and Conditionally Permitted Uses), AND 18.10 0 (C-M Zoning Designation Permitted and Conditionally Permitted Uses) of the RMC; approved Resolution No. 7379 approving Amendment No. 42 to Specific Plan 40; and approved Resolution No. 7380 approving Amendment No. 19 to Specific Plan 45. Ordinance No. 2811 — Government Claims — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the introduction of Ordinance No. 2811 amending Chapter 3.09 of the Redlands Municipal Code relating to local government claims. The amendment changes the City Manager's designee for compromising and settling claims from the Finance Director to the Human Resources staff. Resolution No. 7486 — City Clerk Compensation— On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7486 amending compensation for the elective office of City Clerk and rescinding Resolution No. 7133. Park Donation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the acceptance of a donation of various improvements to Heritage Park from Terry Vines. Softball Agreement — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an independent contractor agreement between the City of Redlands and Major League Softball to February 17,2015 Page 3 simplify and streamline the royalty payment calculation process to better accommodate the softball schedule. Grant Acceptance — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the acceptance of a grant from Best Friends Animal Society, in the amount of $1,500.00, and authorized an additional appropriation in that amount. COMMUNICATIONS: City Council Liaisons — Mayor Foster introduced this item as his recommendations for City Council liaison assignment to the City's boards, commissions, committees and outside agencies. On motion of Mayor Pro Tem Harrison, seconded by Councilmember James, the City Council approved the table of assignments as presented. Councilmember Gilbreath voted No on this item expressing her concerns that government liaisons with the Chamber of Commerce, the Redlands Service Club Council, and the Redlands Conservancy would affect these organizations' ability to work independently. Budget Review — Finance Director Tina Kundig presented the Mid-Year General Fund Budget Review for FY 2014-2015. The City Manager and staff are expecting the City's General Fund budget to remain on-target and in balance by year-end. Accordingly, no changes to current year budgeted line items are being recommended at this time. Changes may be expected to occur during the next several months as departments review and revise their budgeted projections for Fiscal Year Ending June 30, 2015, and develop their budget requests for Fiscal Year 2015-2016. Changes to the current year budget and requests for the upcoming budget year will be brought to the City Council with the Fiscal Year 2015-2016 Proposed Budget. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an appropriation of$451,479.00 from the Unassigned Fund Balance, resulting from FY 2013-2014 surplus, for sidewalk repairs; approved an appropriation of $140,000.00 from the Assigned Fund Balance — General Plan; authorized staff to hire two contract positions to assist with the General Plan update; and agreed to receive and file the budget review report. Sustainability — Tabitha Kevari, of the Quality of Life Department, made a brief presentation of the City's accomplishments in the area of sustainability, current efforts and future projects to be performed. The presentation also included an overview of the active partnerships and newly established programs that continue to guide the City's efforts to become increasingly more sustainable. PARIS Update — Mike Pool, of the Municipal Utilities and Engineering Department, presented an update of the Pavement Accelerated Repair Implementation Strategy (PARIS). There has been nearly $16 million dollars invested on 110 lane miles of the 640 total lane miles in the City of Redlands. The next phase of PARIS (567-1028), approved in December 2014, an investment of approximately $10.5 million is anticipated to commence within a month and February 17,2015 Page 4 consists of rehabilitating 88.5 lane miles. Some of the work within this next phase will be within the City's downtown area. Based on local business owners' input, it has been determined the best time to perform this work with the least economic impacts is in the months of July and August. Scheduling is set to accommodate this input. City water and sewer pipelines will be replaced where needed and in coordination with the paving operation. Coordination with all other utility companies has been accomplished as part of the City's regular bi-monthly meetings. At the end of this phase of PARIS, the City will have invested $26.5 million and rehabilitated 198.5 lane miles of streets. The design for PARIS (1029-XXXX) should be complete by late 2015, with the project to be advertised soon thereafter and is anticipated rehabilitate approximately an additional 120 lane miles of City streets. PUBLIC HEARINGS: Resolutions No. 7462 — General Plan Amendment No. 131 — Mayor Foster opened the hearing and called upon Development Services Director Oscar Orci to provide background and an update on land use issues associated with an application from 800 Opal LLC to amend the General Plan Land Use Designation from Light Industrial to Low-Density Residential (0 to 6 units per gross acre) for 35.17 acres located on the north side of Colton Avenue, the south side of Nice Avenue, and the east side of Opal Avenue in the unincorporated community of Mentone. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed to table the application and address the land use issues as a Responsible Agency under the California Environmental Quality Act. NEW BUSINESS: Resolution No. 7487 — City Projects List—Public Information Officer Carl Baker presented a list of City projects compiled as candidates for federal funding. The list is not in priority order and consists of nine projects: the Mission-Mill Creek Zanja Flood Control/Downtown Storm Drain Project, the Recycled Water Project, the Safety Hall Replacement Project, Redlands Fire Station 262 Remodel, Emergency Management Infrastructure, Public Safety Technology Infrastructure, the Energy Efficient & Green House Gases Reduction Public Street Light Conversion Program, the Park Once Multi-Modal Downtown Transit Center, and the Orange Blossom Bicycle and Pedestrian Trail. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved Resolution No. 7487 approving the list. Staff will continue to work with Innovative Federal Strategies in submitting these projects to Congress. Due to the fact that earmarks for federal fiscal year 2015 remain doubtful, staff will also seek to submit these projects for grant funding. University Donation — Finance Director provided an overview of a donation, in the amount of$56,500.00 from the University of Redlands: $11,500 to the City for the A.K. Smiley Public Library to fund TERC electronic database, Geography February 17,2015 Page 5 Day financial support, Lincoln/Reconstruction symposium, Redlands in World War I book/symposium, and semi-annual employment boot camps to assist job seekers; $10,000 to the City of Redlands Human Resources Department to enable the funding of much-needed jobs and internships for University of Redlands students in the Police, Library, Recreation, and other City departments; $20,000 to the City of Redlands Police Department to fund one new unmarked police vehicle; and $15,000 to the City of Redlands Fire Department to fund one new Ford Fiesta fire prevention inspector's vehicle. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed to accept the donation and approved an additional appropriation in the amount of $45,000.00. $11,500 for the A.K. Smiley Public Library is managed by the Board of Trustees and does not require an appropriation. CDBG Planning — Janet Miller, of the Development Services Department, presented suggested changes to the allocation of funds within the Community Development Block Grant (CDBG) program. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed to direct staff to prepare a substantial amendment to the City of Redlands CDBG 2009-2014 Six-Year Consolidated Plan and the 2014-2015 One-Year Action Plan to include a Historic Preservation capital improvement project at the A.K. Smiley Library in the amount of$40,000.00 and a Removal of Architectural Barriers capital improvement project at the Redlands Civic Center, Suite 20, in the amount of$50,000.00. Project Management Agreement — Chief Mark Garcia reviewed details of the COPLINK data sharing project. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved application and agreement between the City of Redlands and Cletus Hyman for pass-through payments for project management services for the San Bernardino County Chiefs and Sheriffs Association COPLINK data sharing project. An associated additional appropriation of $45,000 was authorized for the Police Department for the project. PARIS Financing — Interim Municipal Utilities and Engineering Director Chris Diggs presented an update of the Pavement Accelerated Repair Implementation Strategy (PARIS) financing plan. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved an installment agreement between the City of Redlands and the California Infrastructure and Economic Development Bank for $3.05 million to fund the PARIS Program. Resolution No. 7483 — Bicycle Master Plan — Celina Suarez, of the Municipal Utilities and Engineering Department, summarized proposed changes to City of Redlands Bicycle Master Plan. As a public comment, Mark Friis, of the Inland Empire Biking Alliance, applauded the Plan and suggested more avenues for cycling programs which would enhance the City of Redlands' image in the biking community. On motion of Councilmember Gilbreath, seconded by February 17,2015 Page 6 Councilmember James, the City Council unanimously approved Resolution No. 7483 adopting an updated City of Redlands Bicycle Master Plan and rescinding Resolution No. 7399. Escrow Agreement — Interim Municipal Utilities and Engineering Director Chris Diggs provided details on a request from the contractor for a reservoir recoating project. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved an escrow agreement between the City of Redlands and Paso Robles Tank, Inc. for security deposits in lieu of retention for the Ward Way Reservoir Recoating and Improvement Project. Airport Planning — Quality of Life Director Fred Cardenas defined the need for airfield lighting and signage planning at the Redlands Municipal Airport. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an agreement between the City of Redlands and Parsons Brinckerhoff, in the amount of $129,889.79 for a City of Redlands Airfield Lighting and Sign Plan. Fire Safety Inspections — Fire Chief Jeff Frazier presented the advantages in a proposal to perform fire safety self-inspections. On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved the implementation of a three year biennial fire safety self-inspection program. COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES: Councilmember Orientation— Both Councilmembers Barich and James expressed gratitude and compliments to the staff for their efforts and expertise in bringing them up to speed on issues affecting the government of the City of Redlands. We are lucky to have such a professional staff. Air Show Planning — Councilmember James announced he attended the most recent Airport Advisory Board meeting and the City Council should expect a recommendation forthcoming from that body for a resolution with respect to AirFest 2015. Sustainability — Mayor Pro Tem Harrison announced he will be attending a sustainability conference in Riverside as a panelist next week and will be reporting back. Lincoln Pil rig age — Mayor Foster expressed appreciation for the honor of representing the City of Redlands and providing the welcoming remarks for the Lincoln Pilgrimage held on February 12, 2015. Lincoln Dinner — Mayor Foster, Mayor Pro Tem Harrison, and Councilmember Gilbreath highlighted the enjoyable evening also held on February 12, 2015 at the 83rd Watchorn Lincoln Dinner at the University of Redlands' Orton Center. Councilmember Barich expressed regret for missing the event, but encouraged everyone to visit the new display at the Lincoln Memorial Shrine. February 17,2015 Page 7 New Restaurant — Councilmember Gilbreath said she attended a Redlands Chamber of Commerce ribbon cutting at Watercress Vietnamese Bistro located at 1574 Barton Road and the food was very good. Omnitrans Hearings — Councilmember Gilbreath attended an Omnitrans Board of Directors meeting on February 4, 2015. The Board plans to have public hearings in Highland and Loma Linda in the near future to provide the public the opportunity to comment on the quality of services provided by the Omnitrans system. Check www.omnitrans.org for details. Healthy Redlands — Councilmember Gilbreath announced the Healthy Redlands Committee will be meeting in March. ADJOURNMENT: There being no further action required, Mayor Foster adjourned the meeting at 7:07 P.M. The next regular meeting of the City of Redlands City Council will be held on March 3, 2015. February 17,2015 Page 8