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HomeMy WebLinkAbout030315-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on March 3, 2015, at 5:00 P.M. PRESENT: Paul Foster, Mayor Jon Harrison, Mayor Pro Tem Pat Gilbreath, Councilmember Paul Barich, Councilmember John James, Councilmember ABSENT: None STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief Innovation Officer; Chris Diggs, Interim Municipal Utilities and Engineering Director; Fred Cardenas, Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci, Development Services Director; Amy Martin, Human Resources Director Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT: None forthcoming. CLOSED SESSION: 1. Conference with labor negotiator- Government Code §54957.6 Agency Negotiator: N. Enrique Martinez, Amy Martin, Daniel J. McHugh Employee Organizations: Redlands Association of Fire Management Employees Redlands Professional Firefighters Association General Employees Association of Redlands Redlands Civilian Safety Employees Association Redlands Association of Management Employees Redlands Association of Mid-Management Employees Redlands Association of Department Directors 2. Conference with legal counsel: Anticipated Litigation - Government Code §54956.9(d)(2)(e)(3) a. One Case: Possible initiation of litigation 3. Conference with real property negotiator—Government Code §54956.8 Property: 21 East Citrus Avenue, APN 0171-121-17 Agency negotiators: N. Enrique Martinez, Fred Cardenas Negotiating parry: Brad Hundman, Keller Williams Realty Under negotiation: Terms and price for the purchase of property by the City March 3,2015 Page 1 4. Conference with real property negotiator—Government Code §54956.8 Property: APNs 0169-156-19 and-20 Agency negotiators: N. Enrique Martinez, Oscar Orci Negotiating party: Eric L. Hutchins, Inland Empire Commercial Team and Judson and Brown, LLC Under negotiation: Terms and price for the purchase of City property 5. Conference with real property negotiator—Government Code §54956.8 Property: APNs 0292-064-03, -04 and-05 Agency negotiators: N. Enrique Martinez, Oscar Orci Negotiating party: Gus Andros, DAUM Commercial Real Estate and Tyra Family Trust Under negotiation: Terms and price for the purchase of property by the City The meeting reconvened at 6:00 P.M. with an invocation by Councilmember Gilbreath followed by the pledge of allegiance to the American flag. CLOSED SESSION REPORT: City Attorney McHugh announced that the City Council unanimously approved the initiation of litigation. Details will be made available as the case progresses through the court. Mayor Pro Tem Harrison recused himself from discussions involving Judson and Brown LLC due to his source of income relationship with principal parties at that company. PRESENTATIONS: Redlands Animal Shelter — Animal Control Officer Bill Miller, introduced "Bagel", a one year old, male Basset Hound mix, who is available for adoption along with Thirty-three other dogs and twenty-one cats at the Redlands Animal Shelter. Officer Miller informed the Council thirty-one dogs, sixteen cats, two chickens and one rabbit have been adopted since the last City Council meeting. PUBLIC COMMENT: Passenger Rail Service — Ken Hunter, Carolyn Hays and Greg Brittain, of the Inland Empire Transit Alliance, presented their case for stopping or delaying the development of the Redlands Passenger Rail Project. Utility Billing — Annette Franco, of Southern California Edison, alerted residents to a scam whereby fraudulent individuals are knocking on doors and demanding information and payment for utility bills. Electric, gas and water companies will never send someone to residences to collect. Homeowners subjected to this scam should call(800) 655-4555 to report the incident. March 3,2015 Page 2 Grant Opportunity — Annette Franco also announced the application period has begun for the Southern California Edison Community Grant Program. Grants are available to any 501(c)3 charitable organization in amounts up to $5,000.00 in the categories of education, environment, public safety and civic engagement. The application period ends March 31, 2015. CONSENT CALENDAR: Minutes — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the minutes of the regular meeting of February 17, 2015 as submitted. Proclamation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a proclamation congratulating the League of Women Voters of the San Bernardino area on the occasion of its 60th birthday. Commission Appointment — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the reappointment of Shan McNaughton to serve on the Historic and Scenic Preservation Commission for an additional term ending January 18, 2019. Fee Waiver — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a request from the Cystic Fibrosis Foundation for the waiver of all fees associated with the use of Brookside Park for the Redlands Great Strides event to be held on May 2, 2015. Work Release — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an agreement between the City of Redlands and the San Bernardino County Sheriff's Department for the City's participation in the Sheriff's Department Work Release Program. Grant Acceptance — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the acceptance of additional funding from the Department of Homeland Security, Federal Emergency Management Agency 2013 State Homeland Security Grant in the amount of$20,000.00 and authorized an additional appropriation for the same. Emergency Response — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an agreement between the City of Redlands and the Emergency Response Network of the Inland Empire for mutual assistance. Resolution No. 7490 — Traffic Re ulg ation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7490 to install a four-way stop at the intersection of New Jersey Street and Park Avenue. March 3,2015 Page 3 Resolution No. 7491 — Traffic Re ulg ation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7491 changing the existing 24-minute time limit parking zone to a 2-hour time limit parking zone in front of 707 East State Street and rescinding Resolution No. 4311. COMMUNICATIONS: CAFR and Accountant's Report—Finance Director Tina Kundig introduced Brian Shafia, Assurance Manager with LSL Certified Public Accountants, who provided an executive summary of the Independent Accountant's Report on Agreed-Upon Procedures Applied to Appropriation Limit Worksheets for the fiscal year ended June 30, 2014, which accompanied the City of Redlands Comprehensive Annual Financial Report (CAFR). On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously agreed to accept and file the reports. Budget Subcommittee — Mayor Foster proposed the formation of a budget subcommittee to assist staff with the derivation of the FY 2015-2016 Budget. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council approved the appointment of Councilmember Pat Gilbreath, Councilmember Paul Barich, and City Treasurer Robert Dawes to the Budget Subcommittee. Panorama Point Surveillance — Councilmember James introduced a proposal to install surveillance cameras at Panorama Point. Discussion centered on funding sources and staffing requirements to monitor the cameras. Consensus agreed to have Councilmember James work with the Police Department to provide detail to the proposal and refer the project to the Budget Subcommittee for possible funding in the FY 2015-2016 Budget. Off Road Vehicles — Mayor Pro Tem Harrison opened discussion with a description of off road vehicle activity within open space areas recently acquired by the City of Redlands. His concerns centered on pedestrian safety and possible adverse environmental impacts within these areas. On motion of Mayor Pro Tem Harrison, seconded by Mayor Foster, the City Council unanimously agreed to direct staff to prepare an ordinance regulating operations of off road vehicles on City property. Orange Blossom Trail — Ross Wittman, of the Municipal Utilities and Engineering Department, presented an update on progress in the development of the Orange Blossom Trail Project. The update highlighted and credited the contributions of Diversified Pacific, Inc., MCC Equipment Rentals, Inc. and Larry Jacinto as essential to the success of the Project Water Conservation — In an effort to keep drought conditions in the forefront of the public consciousness, Mayor Foster asked Cecilia Griego, of the Municipal Utilities and Engineering Department, to present details related to Stage III of the March 3,2015 Page 4 Redlands Water Conservation Plan. As public Comment, Bill Cunningham suggested a water conservation opportunity exists from the implementation of design requirements for septic tanks to incorporate the use of gray water for irrigation. PUBLIC HEARINGS: Resolution No. 7488 — Historic Resource Application No. 122 — Mayor Foster opened the hearing and called upon Sean Kelleher, of the Development Services Department, to provide background on a request to designate 1621 Garden Street as a historic property. As public comment, property owner Donn Grenda thanked the Redlands Conservancy and staff for their assistance in the designation process. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a Notice of Exemption pursuant to Section 15061(b)(3) of the California Environmental Quality Act guidelines and Resolution No. 7488 designating 1621 Garden Street within the R-E (Residential Estate) District, as Historic and Scenic Resource No. 122. Resolution No. 7485 — Specific Plan No. 40, Amendment No. 43, and Resolution No. 7492 — CUP No. 1042 — Mayor Foster opened the hearing and called upon Patricia Brenes, of the Development Services Department, to provide background and milestones for the development of Redlands Heritage Park. As public comment, Ben Moudry, The Grove Head of School, expressed support for the continued development of the Park. Maura Joyce, head of Montessori in Redlands, expressed student safety concerns as the Park becomes more popular and offered to assist with funding crosswalk safety enhancements. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved the adoption of a Mitigated Negative Declaration and a Mitigation Monitoring and Reporting Program for Resolutions No. 7485 and 7492, directed staff to file and post a Notice of Determination in accordance with City guidelines; approved Resolution No. 7485, Specific Plan No. 40, Amendment No. 43, to amend the East Valley Corridor Specific Plan as follows: 1) amendment to the land use designation of a 18.4-acre City-owned property from EV/3000-RM (Multiple Family Residential-3000) District of the East Valley Corridor Specific Plan to EV/PI (Public Institutional) District in conjunction with the development of the Heritage Park, 2) amendment to Section EV4.0205(b) to allow the proposed Redlands Heritage Park to utilize alternative surfacing solution for required on-site parking spaces in lieu of paving, and (3) amendment to Section EV4.0255 to allow a reduction in the required landscaping within the parking area of proposed Redlands Heritage Park at the discretion of the final acting body; and approved Resolution No. 7492, Conditional Use Permit (CUP) No. 1042, to establish a Master Plan to guide the present and future uses and activities, physical improvements, and operational characteristics of the proposed Redlands Heritage Park on 18.4 acres located at 11126 Iowa Street, and situated on the southerly side of Orange Avenue between Nevada Street and Iowa Street, in the EV3000-RM District of the East Valley Corridor Specific Plan. March 3,2015 Page 5 NEW BUSINESS: CDBG Planning — Janet Miller, of the Development Services Department, presented the proposed allocation of funds within the Community Development Block Grant (CDBG) program for next fiscal year. As public comment, Kate Thibault requested consideration for funding for Grid Alternatives, a nonprofit organization dedicated to providing solar power alternatives to low income families. Darwin Barnett, of the YMCA Legal Aid Program, and Kyra Stewart, of Family Service Association of Redlands, thanked the City Council for continued CDBG support of their respective programs. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed to direct staff to prepare the FY 2015-2016 Cooperating City Recommended Projects Form in accordance with the following allocations: capital improvement projects— $165,944.00 for the Street and Alley Improvement Project and $108,000.00 for the A.K. Smiley Library Public Restroom Rehabilitation Project; public service agencies — $21,343.00 for the Family Service Association of Redlands emergency food distribution and rental assistance programs, $9,000.00 for the YMCA of the East Valley legal aid program, $9,000.00 for the Inland Temporary Homes transitional housing/homeless prevention program, and $9,000.00 for the Family Service Association group meals for seniors program. The Council directed staff to submit the Form to the County of San Bernardino, Community Development and Housing Division by March 9, 2015. General Plan Update—Patricia Brenes, of the Development Services Department, provided details on a proposal to hire consultants for an update of the City of Redlands General Plan. As a public comment, Steve Rogers reviewed the history of the City's efforts to update the General Plan and recommended a complete request for proposals process for the selection of a new consultant for the update. On motions of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously agreed to direct staff to negotiate an amendment to a contract with Dyett & Bhatia for the preparation of the comprehensive update to the City of Redlands General Plan for subsequent consideration by the City Council; to begin the Request for Proposal process to obtain the temporary services of consultants to assist with the administration, software development, education, branding, and related public outreach efforts for the comprehensive update to the City of Redlands General Plan; and accepted the draft General Plan Update timeline. AirFest 2015 Planning — Quality of Life Director Fred Cardenas summarized events leading to a request from for the approval of documents necessary for the presentation of AirFest 2015 and a waiver of fees associated with the event. As a public comment, Ike Tate and Andrew Hoder spoke in opposition to the approval of the request. Several speakers including Ben Cook, the applicant, spoke in support of the request. Council discussion weighed the relative value of the AirFest to the Redlands community in general. On motions of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council agreed that March 3,2015 Page 6 approval of an airshow application from Hangar 24 Charities is categorically exempt from further environmental review pursuant to Section 15323 of the California Environmental Quality Act guidelines; directed staff to file a Notice of Exemption with the Office of the County Clerk, approved a request for a waiver of fees associated with AirFest 2015 in the amount of $23,532.17; approved an application to serve alcohol at the event to be held at the Redlands Municipal Airport on May 16, 2015; and directed staff to explore the Airport Advisory Board recommendations for future airshows. Councilmember Barich voted No on the motions stating skepticism as to the value returned to Redlands charitable organizations from the Hangar 24 Charities Foundation. Park Lighting — Quality of Life Director Fred Cardenas provided details on the need to develop lighting plans for Crafton and Brookside Parks. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an agreement between the City of Redlands and RJM Design Group, Inc., in an amount not to exceed $30,500.00, for park lighting designs for Crafton and Brookside Parks. Ordinance No. 2812 — Nuisance Control — Chris Boatman, of the Quality of Life Department, provided background on a request to change procedures for code enforcement within the City of Redlands. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved the introduction of Ordinance No. 2812 amending Chapter 8.04.22 of the Redlands Municipal Code relating to nuisances. The amendment enhances and clarifies language pertaining to nuisance abatement procedures and establishes a new hearing process. Bulky Item Disposal — Quality of Life Director Fred Cardenas provided background on a request to change the Solid Waste Division's handling of bulky items. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved an amendment to a purchase order with San Bernardino County Public Works for diversion services to include the disposal of bulky items. Intersection Improvement Funding—Gregg Brooks, of the Municipal Utilities and Engineering Department, presented an update on cost overruns and funding requirements for the Redlands Boulevard and Alabama Street and Redlands Boulevard and Colton Avenue Intersection Improvement Project. As public comment, Steve Rogers requested more details for the additional funding requested and criticized the procedures used to manage the Project. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a contingency increase and an additional appropriation, in the amount of$1,000,000.00, for the Redlands Boulevard and Alabama Street and Redlands Boulevard and Colton Avenue Intersection Improvement Project. March 3,2015 Page 7 Police Medical Coverage — Human Resources Director Amy Martin summarized cost increases associated with medical insurance coverage for sworn Police Department employees. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the contract renewal for medical insurance coverage with Health Net for employees and their eligible dependents in the Redlands Police Officers Association and the Redlands Association of Safety Management Employees. Resolution No. 7480 — Wildland Fire Suppression — Fire Chief Jeff Frazier provided a history of fire protection for areas south of Sunset Drive within the City of Redlands. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7480 approving the FY 2013-2014 agreement between the City of Redlands and Cal-Fire, in the amount of$72,185.49, for the purpose of providing wildland fire suppression resources. Resolution No. 7489 — Firefighter Compensation — Fire Chief Jeff Frazier presented a summary of the California Fire Assistance Agreement. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7489 authorizing overtime and portal to portal compensation for fire department personnel responding as dictated by the California Fire Assistance Agreement and stipulating this overtime be compensated as per the provisions of the Redlands Professional Firefighters Association and Redlands Association of Fire Management Employees agreements. COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES: Sustainability—Mayor Pro Tem Harrison attended a panel on sustainability at the University of Riverside and provided advice from successful Redlands efforts in that area. Recognition — Representing the City of Redlands, Mayor Pro Tem Harrison received an award from the Red Tape to Red Carpet Awards for improvements in our downtown area. Passenger Rail — Mayor Pro Tem Harrison and Councilmember Gilbreath will attend the San Bernardino Associated Governments (SANBAG) meeting on March 4, 2015 at which the board will consider approval of the Environmental Impact Report for the Redlands Passenger Rail Project. River Wash — Mayor Pro Tem Harrison will be attending the San Bernardino Valley Water Conservation District meeting on March 11, 2015 at which the board will be provided an update of the Upper Santa Ana Wash Land Management and Habitat Conservation Plan(Wash Plan). March 3,2015 Page 8 Making the Rounds — Councilmember James attended a Chamber of Commerce ribbon cutting for Pacific Dermatology Institute on February 20, 2015; attended the Redlands Conservancy's Emerald Necklace Tour and experienced his first Coffee with the Council, which he believes went very well on February 21, 2015. Healthy Redlands — The next meeting will be in the Council Chambers at 4:00 P.M. on Wednesday, March 11, 2015. AAUW Reco nim — On February 20, 2015, Mayor Foster and Councilmember Gilbreath attended the American Association of University Women (AAUW), Elect Her workshop to teach students at the University of Redlands and Crafton Hills College to learn election skills in hopes of encouraging more women as elected officials. LDS Reco nim — On February 26, 2015, Mayor Foster attended the Church of Jesus Christ of Latter Day Saints (LDS) recognition event for five outstanding leaders in education. Donna Provencher, a kindergarten educator from Arroyo Verde Elementary; Cindy Cardoza, first-grade teacher from Bryn Mawr Elementary; George Ryder, a fifth-grade teacher from Mentone Elementary; Gerrard Ludikhuize, Clement Middle School's woodshop teacher; and Jeff Apmadoc, director of the Redlands Unified Elementary Schools Band, were honored. ADJOURNMENT: There being no further action required, Mayor Foster adjourned the meeting at 8:15 P.M. The next regular meeting of the City of Redlands City Council will be held on March 17, 2015. March 3,2015 Page 9