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HomeMy WebLinkAbout060215-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on June 2, 2015, at 5:00 P.M. PRESENT: Paul Foster, Mayor Jon Harrison, Mayor Pro Tem Pat Gilbreath, Councilmember Paul Barich, Councilmember John James, Councilmember ABSENT: None STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief Innovation Officer; Chris Diggs, Interim Municipal Utilities and Engineering Director; Fred Cardenas, Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci, Development Services Director; Amy Martin, Human Resources Director Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT: None forthcoming CLOSED SESSION: 1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) One Case: a. Sheldon Alechman v. City of Redlands, et al, San Bernardino Superior Court Case No. CIVDS 1210203 2. Conference with legal counsel: Anticipated Litigation- Government Code §54956.9(e)(3) Two Cases: a. Consideration of Government Claim of Mary Herold and Matthew Herold b. Claim-Interinsurance Exchange of the Automobile Club and Rollie Pruett The meeting reconvened at 6:00 P.M. with an invocation by Mayor Foster followed by the pledge of allegiance to the American flag. CLOSED SESSION REPORT: City Attorney McHugh announced that no reportable action was taken by the City Council during the closed session. June 2,2015 Page 1 PRESENTATIONS: Redlands Animal Shelter — Animal Control Officer Bill Miller introduced "Ricky", an eight year old male Jack Russell mix, who is available for adoption along with thirty-seven other dogs and eighty-six cats at the Redlands Animal Shelter. Officer Miller informed the Council twelve dogs and nineteen cats have been adopted since the last City Council meeting. PUBLIC COMMENT: Skate Park — Susan Broderick thanked Mayor Pro Tem Harrison for his involvement in plans to develop a skate park in Sylvan Park. Rather than the City's plan, she described as abandoning an affordable more immediate park development project and pursuing a higher priced long range plan, she suggested the City should do both. Olio — Mario Saucedo, representing both the North Redlands Visioning Committee and the Common Vision Coalition, provided observation on several subjects. He pointed out that the demolition of the reservoir in Prospect Park will eliminate a skateboarding recreation facility and suggested an alternative facility should be provided. He requested better street lighting along Orange Street north of Colton Avenue. He thanked the City Council for waiving fees at the Community Center and asked for more staffing and an upgrade to the game room at that facility. Redlands Passenger — Greg Brittain spoke in opposition to the proposed San Bernardino Associated Governments project to provide mass transit from the City of Redlands to San Bernardino. Drought — Bill Cunningham and Nancy Blastos expressed concerns about steps being taken to address the drought conditions facing the state of California. Mr. Cunningham is worried about the impact on area trees. Ms. Blastos suggested a ban on new swimming pool construction. CONSENT CALENDAR: Minutes — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the minutes of the regular meeting of May 19, 2015 and the special meeting and the special joint meeting of May 27, 2015 as submitted. Board Appointment — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the appointment of Kevin Hockenson to serve a four-year term on the Airport Advisory Board ending May 1, 2019. Grant Distribution Agreement — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an Interlocal Agreement between the City of Redlands and the Town of Apple June 2,2015 Page 2 Valley, the Cities of Adelanto, Barstow, Chino, Colton, Fontana, Hesperia, Highland, Montclair, Ontario, Rancho Cucamonga, Rialto, San Bernardino, Upland, and Victorville and the County of San Bernardino concerning distribution of the 2015 Justice Assistance Grant Award; and authorized an additional appropriation of$14,816.00 to the Police Department. Rescue Agreement - On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an agreement between the City of Redlands and the City of Riverside Fire Department to sponsor California Task Force Six of the National Urban Search and Rescue Response System. Escrow Agreement — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an escrow agreement between the City of Redlands and MCC Pipeline, Inc. for security deposits in lieu of retention for the 2014 CIP Water, Nonpotable, and Sewer Project, Projects No. 71257 and 73412. License Agreements — As public comment, Andy Hoder presented his observations on the progress of work at the intersection of Redlands Boulevard and Alabama Street. He asked if additional costs can be anticipated and when will the project be completed. Municipal Utilities and Engineering Interim Director Diggs work is progressing as anticipated, without cost overruns, and should be completed in six weeks to two months. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed execution of license agreements between the City of Redlands and San Bernardino Associated Governments for widening Alabama Street, realigning Colton Avenue, and installing a nonpotable water pipeline on Sixth Street is exempt from further environmental review in accordance with Section 15162 of the California Environmental Quality Act guidelines and approved the license agreements associated with the Redlands, Alabama, Colton Intersection Improvement Project, and the Colton Avenue and Sixth Street Pipeline Project. Resolutions No. 7515, 7516, 7518 and 7519 — Engineer's Reports and Intent to Levy Assessments—On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Foster, the City Council approved Resolutions No. 7515 and 7518 giving preliminary approval for the Engineer's Reports for Landscape Maintenance District (LMD) No. 1 and Street Lighting District (SLD) No. 1; approved Resolutions No. 7516 and 7519 declaring the City Council intention to levy and collect assessments for FY 2015-2016 for LMD No.1 and SLD No. 1; and established the public hearing date for these matters as July 7, 2015. Fee Waiver — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a request from the Redlands 4th of July Committee for the waiver of $24,600.76 in fees associated with the Annual 4th of July Parade and Fireworks Celebration. June 2,2015 Page 3 COMMUNICATIONS: Commission Report— Human Relations Commission Chairman Ed Gomez began his presentation with a request for commission meetings to be scheduled more frequently than every other month. He reviewed activities for the past year and suggested the City Council could better utilize the Commission by including them in policy discussions in more areas such as panhandling and homelessness. Commission Report—Parks and Recreation Advisory Commission Chairman Roy Cencirulo presented goals the Commission has set for themselves for the coming year. Among the goals are conducting community outreach meetings, increasing seniors' activities, conducting an annual tour of the city's open space, compiling an orientation manual for new commissioners, providing input to the Community Development Block Grant process, conducting a six month review of goals with Quality of Life Director, working through City's 311 Notification System to identify areas needing attention within all parks, establishing a subcommittee to work with staff on the City website to keep Parks and Recreation information up to date, participating in Healthy Redlands committee meetings, continuing the dialogue and supporting the establishment of a City of Redlands Skate Park, and increasing staffing at Parks and Recreation facilities. Sister Cities Association — Roy Cencirulo, Redlands Sister Cities Association President, presented a history of the Association in Redlands and an overview of their planned trip to Hino, Japan. Nine local students and two chaperones will continue a tradition of exchange programs which has gone on between the two cities for over fifty years. They are scheduled to be gone from June 17 to July 2, 2015. FY 2015-2016 Budget — Finance Director Tina Kundig presented an overview of the proposed City of Redlands FY 2015-2016 Budget. The budget is balanced and a surplus for the year, expected at $14,527.00, results in an ending year unreserved fund balance estimate of $7.7 million. As we begin FY 2015-2016, General Fund reserves are at $9.8 million, including a recommended addition of $600,000.00 at the end of FY 2014-2015. During FY 2015-2016, revenues are increasing for property taxes, sales taxes and development fees, while gas tax monies from the state and franchise fees are projected lower than in the current year. Positions being recommended in the budget are tied to a recovering economy. They have been strategically placed throughout the organization based on their revenue-generating capabilities or in support thereof, or in support of the service needs expected by the residents. Further, certain salary adjustments or reclassifications have been included to allow for adequate recruitment of personnel qualified to perform these required services. As public comment, Bruce Laycook called for additional funding for the Police Department to stay open on Fridays and weekends. Several members of the Friends of the A.K. Smiley Library expressed appreciation for the budgetary support for the library and asked for more funding to restore services to the pre-2007 level. On motion June 2,2015 Page 4 of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved the City of Redlands FY 2015-2016 Budget. Mobile Command Center — Mayor Foster introduced a proposal to replace the City of Redlands Mobile Command Center. As public comment, Andy Hoder requested more detail in City Council Staff Reports so residents can come to Council meetings informed and ready to understand anticipated actions to be taken by the Councilmembers. Mayor Foster asked for seed money to begin a campaign for resident financial support. City Manager Enrique Martinez identified $100,000.00, half the amount necessary for the equipment, from staff departments' FY 2014-2015 funds. Councilmember Barich agreed to donate $1,000.00 to begin and volunteered to run the campaign. On motion of Mayor Foster, seconded by Councilmember Gilbreath, the City Council unanimously approved the setting aside of $100,000.00 toward the purchase of a Command Center vehicle, and the inclusion of the replacement Mobile Command Center in the City of Redlands Strategic Plan list of projects. NEW BUSINESS: Resolution No. 7530 — Grid Alternative Solar — Mayor Pro Tem Harrison introduced a proposal to provide affordable solar-powered housing for low- income homeowners in Redlands. Bambi Tran, of Grid Alternatives, presented a brief overview of the program. As public comment, Mario Saucedo expressed support for the resolution from the North Redlands Visioning Committee and the Common Vision Coalition. On motion of Mayor Pro Tem Harrison, seconded by Councilmember Barich, the City Council unanimously approved Resolution No. 7530 declaring support for the Grid Alternative Solar Affordable Housing Program and authorized the Mayor to sign a letter stating that support. Air 10 Maintenance — Chief Mark Garcia provided background on cost increases associated with the propeller replacement for the Police Department aircraft. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an increase to an existing purchase order with Waypoint Aviation Maintenance to an amount not to exceed $50,000.00 for FY 2014-2015. Resolution No. 7521 — Wildland Fire Suppression — Fire Chief Jeff Frazier provided a history of fire protection for areas south of Sunset Drive within the City of Redlands. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7521 approving the FY 2015-2016 reimbursement agreement #3CA02729 between the City of Redlands and Cal-Fire for the purpose of providing wildland fire suppression resources. Resolutions No. 7524, 7528 and 7529 — RASME MOU—Human Resources/Risk Management Director Amy Martin presented the tentative agreement with the Redlands Association of Safety Management Employees (RASME) and supporting resolutions for that RASME agreement and two other labor June 2,2015 Page 5 bargaining units. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the Memorandum of Understanding (MOU) between the City of Redlands and RASME and Resolution No. 7524 for paying and reporting the value of Employer Paid Member Contributions (EPMC) related to the RASME MOU, Resolution No. 7528 for paying and reporting the value of EPMC related to the Redlands Association of Department Directors MOU, and Resolution No. 7529 for paying and reporting the value of EPMC related to the Redlands Police Officers Association MOU. Resolution No. 7527 — Pension Contributions — Human Resources/Risk Management Director Amy Martin explained the advantage to employees of designating pension contributions as "pick-up" contributions under the Internal Revenue Code. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7527 to tax defer pension contributions paid by the employee under Internal Revenue Code Section 414(h)(2). Salary Resolution No. 7522 —Human Resources/Risk Management Director Amy Martin introduced a new salary resolution for the City. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Salary Resolution No. 7522 incorporating city-wide departmental changes to facilitate services during FY 2015-2016. Fleet Maintenance — Chris Boatman, of the Quality of Life Department, provided background on a request for the renewal of a services agreement for fleet maintenance. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an agreement between the City of Redlands and Southern California Fleet Services, Inc., in the amount not to exceed $700,000.00, for consolidated onsite fleet maintenance and repair services. Fee Suspension — Quality of Life Director Fred Cardenas presented a proposal to waive fees charged to children utilizing the Redlands Community Center. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the suspension of the use of Youth Annual Pass and Open Gym fees for recreation services and waived the fees until the next City of Redlands Fee Schedule update. License Agreement — Municipal Utilities and Engineering Interim Director Chris Diggs explained the need for a license agreement to proceed with a nonpotable water pipeline installation. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council agreed a project to install a nonpotable water pipeline near New York Street is exempt from further environmental review in accordance with Section 15061 of the California Environmental Quality Act guidelines and approved a license agreement between the City of Redlands and San Bernardino Associated Governments associated June 2,2015 Page 6 with the project. Mayor Pro Tem Harrison recused himself from discussion and voting on this item due to his source of income relationship with parties involved. COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES: Car Show/Art Show — Councilmembers Barich and James attended the Firefighters' Car Show and the Redlands Festival of the Arts. CONFIRE Budget — Councilmember Gilbreath announced the budget in support of the Consolidated Fire Agencies of the East Valley (CONFIRE) will be presented June 8, 2015. Thanks to Staff— Councilmember Barich complimented Cecilia Griego, of the Municipal Utilities and Engineering Department, for her assistance with programming his home irrigation system. He highlighted the fact that this service is available to all residents. Trails Development—As Chairman of the Santa Ana River Trail Policy Advisory Group, Mayor Pro Tem Harrison announced work will begin by the end of the year on the section of the Trail from Waterman Avenue to California Street. Construction of the section from California Street to Israel Beal Park will begin early 2016. ONT Airport—Mayor Pro Tem Harrison attended a discussion of San Bernardino Associated Governments support for returning control of Ontario International Airport (ONT) to the local community and away from Los Angeles. Water Pricing — Mayor Pro Tem Harrison and Councilmember James attended a presentation from the Santa Ana Watershed Project Authority on methodology for allocating and pricing water distribution. Unfortunately, this is a subject which may become very important to California residents if the drought persists. Professor Foster — Mayor Foster recently taught a class on volunteerism at the University of Redlands. Mayor's Absence — Mayor Foster announced he will be absent from the June 16, 2015 regular meeting of the City Council. ADJOURNMENT: There being no further action required, the meeting adjourned at 7:23 P.M. The next regular meeting of the City of Redlands City Council will be held on June 16, 2015. June 2,2015 Page 7