HomeMy WebLinkAbout061615-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held in the
Council Chambers, Civic Center, 35 Cajon Street, on June 16, 2015, at 5:00 P.M.
PRESENT: Jon Harrison, Mayor Pro Tem
Pat Gilbreath, Councilmember
Paul Barich, Councilmember
John James, Councilmember
ABSENT: Paul Foster, Mayor
STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City
Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff
Frazier, Fire Chief; Mark Garcia, Police Chief, Danielle Garcia, Chief Innovation
Officer; Chris Diggs, Interim Municipal Utilities and Engineering Director; Fred
Cardenas, Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci,
Development Services Director; Amy Martin, Human Resources Director
Mayor Pro Tem Harrison called the meeting to order and offered those present the
opportunity to provide public comment on any item on the agenda for the closed
session.
PUBLIC COMMENT:
None forthcoming
CLOSED SESSION:
1. Conference with legal counsel: Existing Litigation - Government Code
§54956.9(d)(1) Three Cases:
a. Christine Smith v. City of Redlands, et al, San Bernardino Superior Court Case
No. CIVDS 1311312
b. Jiang Zhong Bin v. City of Redlands, et al, San Bernardino Superior Court
Case No. CIVDS 1313057
c. Santa Ana Regional Water Quality Board Administrative Proceedings
Proposed Enforcement Action
2. Conference with real property negotiator—Government Code §54956.8
Property: APN 0168-121-03
Agency negotiators: N. Enrique Martinez, Fred Cardenas
Negotiating party: Phillip Burum, Diversified Pacific
Under negotiation: Terms and price for the purchase of City property
The meeting reconvened at 6:07 P.M. with an invocation by Councilmember Barich
followed by the pledge of allegiance to the American flag.
CLOSED SESSION REPORT:
City Attorney McHugh announced that no reportable action was taken by the City
Council during the closed session.
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PRESENTATIONS:
Redlands Animal Shelter—Animal Control Officer Bill Miller introduced"Allie",
a three month old female calico kitten, who is available for adoption along with
twenty-nine dogs and seventy-seven other cats at the Redlands Animal Shelter.
Officer Miller informed the Council thirty-eight dogs and twenty-two cats have
been adopted since the last City Council meeting.
Soroptimists' Anniversga — Mayor Pro Tem Harrison presented a Certificate of
Excellence to Peggy Brier, representing Soroptomist International of Redlands,
recognizing 65 years of support for local organizations and the women and girls
of the community.
Let's Go Fishing — Mayor Pro Tem Harrison presented proclamations to Jim
Bacca, Micah White and Jim Nolin, representing respectively the Redlands
Sunrise Rotary Club, their Satellite Club and the Rotary Club of Redlands for
providing exceptional service to the local community and declaring June 27, 2015
as Fishing Derby Day.
Water Conservation — Redlands Water Conservation Manager Celia Griego,
assisted by Mayor Pro Tem Harrison, recognized Jared Dennis and Riley
Simmons as the winners of the 2015 Water Conservation Poster Contest.
PUBLIC COMMENT:
Street Paving Schedule — Vera de Boer wanted to know when the Pavement
Accelerated Repair Implementation Strategy is going to pave her street. Dennis
Bell wanted to know why the recent paving of Ninth Street is being torn up
Southern California Edison.
Crime Rate — Andy Hoder described recent incidents which could be indicating a
rise in crime within the City of Redlands and requested informational briefings
from the Police Department be presented periodically at City Council meetings to
inform residents on the subject of crime in the community.
Olio — Mario Saucedo spoke in support of a skate park for the Redlands
community. He requested better street lighting on Orange Street north of Colton
Avenue. He highlighted concerns for adequate pedestrian walkways with the
development of areas along Lugonia Avenue. And lastly, he thanked staff,
specifically Chris Boatman, for positive steps being taken to address the use of
abandoned houses for criminal activities.
Special Olympics — Jeff Martinez solicited support for Special Olympics Host
Town Redlands from July 19-24, 2015. Redlands is one of 83 cities in Southern
California who will be hosting teams for the World Summer Games in Los
Angeles. More funds are needed to provide for the feeding and transportation of
200 athletes who will be staying in Redlands from July 20-24, 2015.
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Access to Staff— Steve Rogers read from a letter he wrote to the City Council
expressing his concerns about processes utilized by staff and his continued
frustration in trying to gain access to individuals to discuss these concerns.
Drou,aht — Bill Cunningham discussed a written response he had received from
staff concerning his remarks at the previous City Council meeting. He said he
believed there are many steps which could be taken to mitigate the effects of the
current drought conditions and presented a list of examples for consideration. Mr.
Cunningham restated his concern about the negative impact on area trees if
actions are not taken to provide adequate irrigation for them.
CONSENT CALENDAR:
Minutes — On motion of Councilmember Gilbreath, seconded by Councilmember
James, the City Council approved the minutes of the regular meeting of June 2,
2015.
Proclamation — On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council approved a proclamation recognizing the
Redlands Sunrise Rotary Club, their Satellite Club and the Rotary Club of
Redlands for providing exceptional service to the local community and declaring
June 27, 2015 as Fishing Derby Day.
Excellence — On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council approved a Certificate of Excellence to
Rabbi Hillel Cohn for his outstanding service to the community and
congratulating the Congregation Emanu El upon the 124th anniversary of its
charter.
Commendation — On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council approved a Certificate of Commendation
to Redlands High School State Champion Mock Trial Team for taking first place
in the 34th Annual California Mock Trial Competition.
Proclamation — As public comment, Steve Rogers reviewed the history of efforts
to establish a skate park in Redlands and expressed his support. On motion of
Councilmember Gilbreath, seconded by Councilmember James, the City Council
approved a proclamation declaring June 21, 2015 as Go Skateboarding Day.
Susan Broderick thanked Mayor Foster and Mayor Pro Tem Harrison for his
involvement in plans to develop a skate park in Sylvan Park and invited everyone
to an event in Yucaipa on June 21, 2015 in support of the sport and the park.
Commission Appointment — On motion of Councilmember Gilbreath, seconded
by Councilmember James, the City Council approved the appointment of Baljil
Toor to serve an unexpired term on the Cultural Arts Commission ending January
6, 2018.
June 16,2015
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Settlement Agreement - On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council approved the public disclosure of details
of a settlement to a claim for subrogation between the City of Redlands and the
Interinsurance Exchange of the Automobile Club. Under the terms of the
settlement, the City received the sum of$22,900.43 for damages resulting from an
automobile collision with an electrical box owned by the City.
Settlement Agreement - On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council approved the public disclosure of details
of a Parental Indemnity Agreement and Release between the City of Redlands and
Mary Herold as guardian for Matthew Herold. Under the terms of the agreement,
the City will pay the sum of$15,000.00 to Mary Herold for the release from all
claims associated with an incident involving Mathew Herold's detention at San
Bernardino County Juvenile Hall on March 11, 2015.
Insurance Renewal — On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council approved a letter to renew and bind
coverage for the Redlands Municipal Airport Premises Liability Insurance with
National Union Fire.
Resolutions No. 7531 and 7532 — Personnel Administration — Human
Resources/Risk Management Director Amy Martin presented background on the
updated personnel rules and regulations. As public comment, Steve Rogers
applauded the update, but said the resolution should have been a new business
item on the agenda, so a more thorough discussion of the document could have
transpired. On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council approved Resolution No. 7531
establishing updated procedures for administration of employer-employee
relations, and Resolution No. 7532 adopting the City of Redlands Personnel Rules
and Regulations.
Bid Rejection — On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council approved the rejection of all bids
received for the 2015 Sidewalk Repair Project, Project No. 40088.
Proclamation — On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council approved a proclamation declaring the
month of July 2015 as Parks and Recreation Month and urging all residents to
support the goal of a Healthy Redlands by participating in the activities available
through the recreation program and at the City's parks.
Fagade and Easement Agreement — On motion of Councilmember Gilbreath,
seconded by Councilmember James, the City Council approved a Fagade and
Access Easement Agreement between the City of Redlands and the Jacobson,
David &Nancy Revoc Trust 4/3/08 for the preservation and enhancement of three
art murals located at 109 East State Street.
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Resolution No. 7533 — Franchise Transfer — On motion of Councilmember
Gilbreath, seconded by Councilmember James, the City Council approved
Resolution No. 7533 consenting to the transfer of a cable television franchise
from Verizon California, Inc. to Frontier Communications Corporation.
COMMUNICATIONS:
CVP 365 Club — Police Chief Mark Garcia thanked the community for their
participation and support for the Civilian Volunteer Patrol (CVP) Program and
read from a list of donors, grouped by number of years of participation, each of
whom will receive certificates of appreciation for their efforts as financial
supporters. Mayor Pro Tem Harrison added the thanks of the City Council and a
grateful community for the important and cost effective contributions of the CVP.
NEW BUSINESS:
Annual Purchase Orders — Purchasing Manager Dana Abramovitz-Daniel
presented an overview of existing annual purchase orders. On motion of
Councilmember Gilbreath, seconded by Councilmember James, the City Council
approved existing annual purchase orders with Lowe's not to exceed $160,000,
Grainger not to exceed $180,000, Fastenal not to exceed $190,000, Home Depot
not to exceed $190,000, Office Depot not to exceed $198,000, Cintas not to
exceed $98,000 and Hertz Equipment Rental not to exceed $110,000 for the
provision of miscellaneous tools, equipment and supplies on a need-by-need basis
for total annual amounts
Laptop Computer Purchase — Chief Innovation Officer Danielle Garcia described
the need to replace staff laptop computers. As public comment, Andy Hoder
asked for more detail in staff reports released to the public with the meeting
agenda. On motion of Councilmember Gilbreath, seconded by Councilmember
James, the City Council approved the purchase of forty-nine new replacement
laptop computers from Cyber Computers, Inc. at a cost not-to-exceed $48,382.00.
Veterinary Services — Lieutenant Travis Martinez, of the Redlands Police
Department, presented the annual renewal of an agreement for the provision of
veterinary services, including spay/neutering, at the Redlands Animal Shelter. On
motion of Councilmember Gilbreath, seconded by Councilmember James, the
City Council approved an agreement between the City of Redlands and General
Dog & Cat Hospital to provide veterinary services, including spay/neutering, and
medical supplies to the Redlands Animal Shelter. Consensus agreed to rotate
days between three veterinarians to provide spay/neuter service.
Public Entity Liability Insurance — Human Resources/Risk Management Director
Amy Martin presented a contract to provide public entity liability insurance
coverage. On motion of Councilmember Gilbreath, seconded by Councilmember
James, the City Council approved an agreement between the City of Redlands and
Argonaut Insurance Company to bind coverage for the City's Public Entity
Excess liability insurance.
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Workers' Compensation Insurance — Human Resources/Risk Management
Director Amy Martin presented a contract to provide workers' compensation
insurance coverage. On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council approved an agreement between the City
of Redlands and Safety National to bind coverage for the City's Excess Workers'
Compensation Insurance.
CONFIRE Participation— Fire Chief Jeff Frazier presented the benefits and costs
associated with the City's membership in the Consolidated Fire Agencies of the
East Valley Joint Powers Authority (CONFIRE JPA). On motion of
Councilmember Gilbreath, seconded by Councilmember James, the City Council
approved participation as a member of the CONFIRE JPA for FY 2015-2016 and
authorized payment of fees of up to $566,801.07.
Digester Cleaning — Mike Pool, of the Municipal Utilities and Engineering
Department, presented a contract for required wastewater treatment plant
maintenance. On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council approved an agreement between the City
of Redlands and O.C. Vacuum, Inc., in the amount of $80,720.00, to perform
cleaning services for Digestors No. 1 and 2 at the City's wastewater treat plant.
Miscellaneous MUED Annual Purchase Orders - Chris Diggs, of the Municipal
Utilities and Engineering Department (MUED), presented a summary of the
annual purchase orders for a variety of supplies such as plumbing parts, chemicals
necessary for water treatment, and aggregate for street repairs, used by the
department to manage water operations. On motion of Councilmember Gilbreath,
seconded by Councilmember James, the City Council approved annual purchase
orders identified by staff and totaling $3,030,000. The purchase orders approved
consist of the following: $175,000 with Olin Corporation and $40,000 with
Pacific Star Chemical for sodium hypochlorite; $50,000 with Alpha Lion
Distributors for sodium hydroxide; $50,000 with Thatcher Company of California
for aluminum sulfate; $30,000 with Alpha Lion Distributors for sodium bisulfate;
$20,000 with JCI Jones for chlorine gas; $100,000 with Alpha Lion Distributors
for aluminum chlorohydrate; $65,000 with Nalco, $100,000 with Solenis LLC,
and $190,000 with Polydyne, Inc. for coagulation polymer; $100,000 with
California Water Technologies for ferric chloride; $60,000 with Brenntag for
citric acid; $400,000 with JW Dangelo Company, Inc. and $100,000 with Western
Water Works Supply Company for materials, parts, supplies and other related
items; $30,000 with Alhambra Reprographics, Inc. dba A&I Reprographics for
plans, specification reproduction and project signs; $400,000 with Ferguson
Enterprises for water meters; $50,000 with Hopkins Technical Products, Inc. for
various chemical feed parts, supplies and related items; $50,000 with Capricorn
Group for water treatment process equipment, parts, supplies and related items;
$65,000 with Hach Company for wastewater consumables, replacement parts,
supplies and related items; $50,000 with C&V Equipment for spoils and waste
removal; $100,000 with C&V Equipment for aggregate, sand and temporary
June 16,2015
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asphalt; $320,000 with One Stop Landscape for sludge removal; $25,000 with
ALFA Laval for wastewater centrifuge service, parts and warranty work; $10,000
with Evoqua Water Technologies for wastewater bacteriology media and blank
samples; $100,000 with Hach Company for wastewater analyzers service support
and replacement parts; $20,000 with IDEXX Laboratories for wastewater
bacteriology consumables; $30,000 with RS Instruments & Service for
wastewater service, troubleshooting and calibration; and $300,000 with Tesco
Controls, Inc. for service, equipment and troubleshooting for Supervisory Control
and Data Acquisition.
Quality of Life Annual Purchase Orders — Quality of Life Director Fred Cardenas
presented an overview of proposed new annual purchase orders. On motion of
Councilmember Gilbreath, seconded by Councilmember James, the City Council
approved new annual purchase orders with One-Stop Landscaping Supply for
$525,000.00, Larry Jacinto Construction for not-to-exceed $50,000.00, Applied
LNG Technologies for $450,000.00, Otto Environmental Systems for
$220,000.00, and San Bernardino County Public Works for $150,000.00 for FY
2015-2016.
Landfill Gas Collection — Quality of Life Director Fred Cardenas provided
background on high methane gas levels at the City landfill. On motion of
Councilmember Gilbreath, seconded by Councilmember James, the City Council
approved an agreement between the City of Redlands and SCS Design Services,
in an amount not-to-exceed $58,000.00 for technical evaluation and design
services for the landfill gas collection system at the California Street Landfill.
Burglar and Fire Alarm — Quality of Life Director Fred Cardenas proposed the
annual renewal of the City burglar and fire alarm system agreement. On motion
of Councilmember Gilbreath, seconded by Councilmember James, the City
Council approved an agreement between the City of Redlands and Pacific Alarm,
in the amount of$36,906.00, for the operation and maintenance of the burglar and
fire alarm services.
General Plan Steering Committee — Troy Clark, General Plan Project
Administrator, presented a need for guidance during the update process for the
City of Redlands General Plan. As public comment, Dennis Bell remarked as to
the similarity between the proposed Committee application and that used to select
a replacement City Councilmember. On motions of Councilmember Gilbreath,
seconded by Councilmember James, the City Council approved the formation of a
General Plan Steering Committee to facilitate the update to the City of Redlands
General Plan and appointed Mayor Pro Tem Jon Harrison and Councilmember
John James as the City Council representatives to the General Plan Steering
Committee. Qualification to represent the West End Planning Area of the
General Plan map will be either a resident of the planning area or a business
owner within the planning area.
June 16,2015
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PUBLIC HEARING:
Resolutions No. 7496, 7497, 7498, 7499 and 7509, and Ordinance No. 2815=
Newland
815 —
Newland Homes, Applicant — Mayor Pro Tem Harrison opened the hearing and
called upon Development Services Director Oscar Orci to provide background
and an update on land use issues associated with an application from Newland
Homes for a Planned Residential Development on approximately 30.51 acres
consisting of eighty-two single family residential lots and seven lettered lots
located on the north side of Pioneer Avenue, east of Texas Street, in the A-1
(Agricultural) District. At the request of staff, and on motion of Councilmember
James, seconded by Councilmember Barich, the City Council agreed to continue
this public hearing to the July 7, 2015 regular City Council meeting.
COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES:
Busy Busy — Councilmember Gilbreath announced she has recently attended a
ribbon cutting and two board meetings and sold beer at Surfin' State Street. She
reiterated her support for the Rotary Fishing Derby on June 27th at Ford Park and
reminded everyone that she and Councilmember James will be conducting Coffee
with the Council at 9:00 AM on Saturday, June 20, 2015 at Stell Coffee.
Redlands Pride — Councilmember Barich congratulated staff for their efforts to
stay within budget and manage the money of the people. He also stated his sense
of honor for Redlands to be selected as a host city for the Special Olympics and
thanked all those involved in this worthwhile event.
Apartment Opening—Councilmember James attended the opening of Circa 2020,
the apartment complex located west of Citrus Plaza. He was impressed at the
market sector being targeted with this complex. The average income of the first
35 renters is over$77,000 per year.
Adaptive Reuse —Along with members of the Redlands Conservancy, Mayor Pro
Tem Harrison attended a tour of renovated government buildings in San Diego
which have been adapted to other uses. He hoped some of the ideas used there
can be applied to efforts here in Redlands.
SANBAG Assembly — Mayor Pro Tem Harrison will be attending the San
Bernardino Associated Governments (SANBAG) General Assembly in Ontario
on June 18, 2015.
Housing Conference — Mayor Pro Tem Harrison and Councilmember James will
be attending the Building Industry Association Housing Policy Conference also in
Ontario on June 19, 2015.
June 16,2015
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State of the City — Mayor Pro Tem Harrison reminded everyone of the Mayor's
annual State of the City Address to be given at the Orton Center of the University
of Redlands on Thursday, June 25, 2015, at 11:30 A.M. The price of lunch is
$35.00; however there will be seating available for free for those who wish to
hear the address without eating the meal.
ADJOURNMENT:
There being no further action required the meeting adjourned at 7:30 P.M. The
next regular meeting of the City of Redlands City Council will be held on July 7,
2015.
June 16,2015
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