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HomeMy WebLinkAbout100615-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on October 6, 2015 at 5:00 P.M. PRESENT: Paul Foster, Mayor Jon Harrison, Mayor Pro Tem Pat Gilbreath, Councilmember Paul Barich, Councilmember John James, Councilmember ABSENT: None STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Carl Baker, Public Information Officer; Phil Gairson, Fire Marshal; Mark Garcia, Police Chief; Danielle Garcia, Chief Innovation Officer; Chris Diggs, Municipal Utilities and Engineering Director; Chris Boatman, Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci, Development Services Director; Amy Martin, Human Resources Director Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT: None forthcoming CLOSED SESSION: The meeting recessed to a closed session to discuss the following: 1. Conference with real property negotiator—Government Code §54956.8 Property: 173 Eureka Street Agency negotiators: N. Enrique Martinez, Oscar Orci Negotiating party: Watchorn Lincoln Memorial Association and the Contemporary Club Under negotiation: Terms for the donation of property to the City 2. Conference with real property negotiator—Government Code §54956.8 Property: APNs 0292-034-02, -05 and-08 Agency negotiators: N. Enrique Martinez, Oscar Orci Negotiating parry: Robert W. Best Family Trust Under negotiation: Terms of payment and price for purchase of property by the City October 6,2015 Page 1 3. Conference with real property negotiator—Government Code §54956.8 Property: 212 Brookside Avenue, APNs 0171-101-01, -02, -03, -04 and -05, 0171-211-15, -17 and -25 Agency negotiators: N. Enrique Martinez, Oscar Orci Negotiating party: J. Scott Fawcett, President of Marinita Development Company Under negotiation: Terms of payment and price for purchase of City property 4. Conference with real property negotiator—Government Code §54956.8 Property: APNs 0167-071-26 and 0167-041-04, -05, -20 and -148 Agency negotiators: N. Enrique Martinez, Chris Boatman Negotiating party: Bryan Avila,Newland Homes Under negotiation: Terms of payment and price for acquisition of property by the City 5. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) Two Cases: a. Jennifer Meis v. City of Redlands, et al, San Bernardino Superior Court Case No. CIVDS 1418204 b. Jiang Zhong Bin, et al v. City of Redlands, et al, San Bernardino Superior Court Case No. CIVDS 1313057 6. Conference with legal counsel: Anticipated Litigation - Government Code §54956.9(d)(2)(e)(3) One Case: a. Consideration of Workers Compensation claim filed by Stephen Young The meeting reconvened at 6:18 P.M. with an invocation by Councilmember Barich followed by the pledge of allegiance to the American flag. CLOSED SESSION REPORT: City Attorney McHugh announced that no reportable action was taken by the City Council during the closed session. PRESENTATIONS: Redlands Animal Shelter — Animal Control Volunteer Sentil Chinnachamy introduced "Brownie", a ten month old male Shar Pei mix, who is available for adoption along with forty-one other dogs and eighty cats at the Redlands Animal Shelter. Mr. Chinnachamy informed those present that twenty-four dogs and twenty-seven cats have been adopted since the last City Council meeting. PUBLIC COMMENTS: Businesswoman Makeover— Sarah Hector, Cathy Bates, Marissa Drinkhouse, and Teka-Anne Hayes, representing the Businesswomen's Association of San Bernardino County, presented details on their search for candidates for a Business woman Makeover. Until October 15, 2015, they are accepting nominations of a woman who is changing careers, coming out of retirement, starting back from a leave of absence, or just needs help starting off anew. October 6,2015 Page 2 Steps 4 Life — Nicole Wolfe summarized services provided by the Steps 4 Life Community Services a 501(c)(3) Non-Profit organization designed to offer a quiet, safe environment where individuals can start a new life. Quick Response — Mario Saucedo thanked staff for the attention being given to the computer lab at the Community Center. He expressed optimism the facility will be up to speed soon. He drew attention again to numerous inoperative street lights on Orange Street and asked for traffic calming measures on Lugonia and San Bernardino Avenues. Flood Zone — John Berry highlighted the expense to residents determined by the flood zone map for the Redlands area. He appealed for local control of boundaries used to determine the flood zones. Refugee Resettlement — Victoria Hargrave, Greg Brittain, Greg Humpal and Shirley Bellue expressed concerns about the federal government accepting refugees from the Middle East and resettling them in the United States. They asked for the City Council to take a stand against any program which would resettle these immigrants in the City of Redlands. Redlands Train — Greg Brittain, Ken Hunter and Shirley Bellue spoke in opposition to the proposed Redlands Passenger Rail Project. Olivia Crowley debated the points made in opposition and offered to address others. Toys for Tots—Jim Hoyt thanked the City Council for their support of the Stuff-a- Plane with Toys for Tots event to be held at the Redlands Municipal Airport from 10:00 A.M. to 3:00 P.M. on Saturday, October 24, 2015. CONSENT CALENDAR: Minutes — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the minutes of the regular meeting of September 15, 2015. Proclamation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a proclamation declaring October 18-24, 2015 to be Freedom from Workplace Bullies Week. Proclamation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a proclamation declaring October 15, 2015 as Earthquake Shakeout Day. Proclamation — As public comment, Ken Hunter and Greg Brittain expressed opposition to this proclamation, stating it could be interpreted to be advocating free healthcare for illegal immigrants. On motion of Mayor Pro Tem Harrison, seconded by Councilmember James, the City Council unanimously approved a proclamation declaring October 3-18, 2015 to be Binational Health Week. October 6,2015 Page 3 Proclamation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a proclamation declaring October 4-10, 2015 to be Fire Prevention Week. Committee Appointment — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the appointment of Joyce Micallef as the Crafton Area Alternate Representative to the General Plan Steering Committee. Bid Rejection — Mayor Foster and Councilmember Gilbreath recused themselves from discussion and voting on this item due to their ownership of property within the cemetery. On motion of Councilmember Barich, seconded by Councilmember James, the City Council approved the rejection of all bids received for Hillside Memorial Cemetery Irrigation Pipeline Replacement Project. Code Enforcement Vehicles — Councilmember Barich recused himself from discussion and voting on this item due to his source of income relationship with Redlands Ford. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council approved a purchase order, in the amount of$40,569.80, for two 2015 Ford Escapes from Redlands Ford to replace Code Enforcement vehicles, an additional appropriation in the General Fund for that amount, and the release of the necessary monies from the General Fund Vehicle Replacement Reserve. Generator Maintenance — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a service agreement between the City of Redlands and Johnson Power Systems, in the amount of $25,666.00, for the provision of generator service and repair for the Quality of Life Department Equipment Maintenance Division. Resolution No. 7575 — Bid Protests — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7575 approving bid protest procedures for the City of Redlands. Resolution No. 7576 — Traffic Regulation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7576 installing two stop signs at Marcia Street and Ford Street. Surrounding Jurisdictions Actions and Projects — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed to receive and file a report of the proposed Southern California Edison West of Devers Upgrade Project to replace or upgrade the existing 220 kilovolt transmission lines between Devers, El Casco, San Bernardino, and Vista Substations and the relocation of a 3.5 mile portion of the San Bernardino- Redlands-Tennessee overhead 66 kilovolt subtransmission line. The relocation would include installation of new Light Weight Steel Poles and Tubular Steel Poles. October 6,2015 Page 4 COMMUNICATIONS: Economic Partnership Liaison — On motion of Mayor Foster, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved the appointment of Mayor Foster as the City of Redlands representative to the Inland Empire Economic Partnership and Mayor Pro Tem Harrison as the alternate representative. PUBLIC HEARINGS: Resolution No. 7567 — Historic Resource Designation— Mayor Foster opened the public hearing and called upon Sean Kelleher, of the Development Services Department, to provide details on an application for designation as historic resource. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7567 designating a single family dwelling located at 408 Brookside Avenue, within the A-P (Administrative and Professional Office) District, as Historic Resource No. 125. Resolutions No. 7537, 7538, 7539, and Ordinance No. 2819—Diversified Pacific, Applicant — Mayor Foster opened the hearing and called upon Development Services Director Oscar Orci to provide background on a request to defer a development application from Newland Homes to remove a portion of an approximately 32.28 acre site from a City Agricultural Preserve located on the north side of San Bernardino Avenue, approximately 600 feet east of Judson Street in the A-I (Agricultural) District (Proposed change to R-E (Residential Estate) District; rezone the 32.28 acres from A-1 (Agricultural) District to R-E (Residential Estate) District; and subdivide the property into fifty-five (55) lots for single family residential use and one (1) lettered lot for open space purposes. As public comment, Ingrid Biglow, of the Airport Advisory Board, and James Hoyt, of the Redlands Airport Association, suggested items for consideration during the decision making process on this application for development and requested a continuance. At the request of staff, and on motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed to continue the public hearing to the November 17, 2015 City Council meeting to enable staff to review and address land use compatibility issues raised by the public and legal counsel. NEW BUSINESS: Water Agreement — Municipal Utilities and Engineering Director Chris Diggs summarized proposed changes to an existing agreement to sell water to the San Bernardino Valley Municipal Water District. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed that approval of an amendment to the agreement is exempt from review under Section 15061 of the California Environmental Quality Act guidelines and approved Amendment No. 1 to the agreement between the City of Redlands and the San Bernardino Valley Municipal Water District for the sale of water to the District. The Amendment allows Valley District to receive water from the City's October 6,2015 Page 5 water distribution system to cool its booster pumps located at the new Citrus Pump Station. All water delivered to Valley District will be returned to the Basin under the same terms in the agreements and Valley District will continue to pay for all distribution expenses, as is already specified in the agreement. Resolutions No. 7574 and 7573 - CFD Annexation — Municipal Utilities and Engineering Director Chris Diggs presented details of the latest annexation to Community Facilities District (CFD) No. 2004-1. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7574 declaring the results of the special election for CFD No. 2004-1 (Annexation No. 14) and determining that the required two— thirds of the votes cast were in favor of levying the tax and, therefore, the territory will be annexed to the CFD; and Resolution No. 7573 directing the City Clerk to file with the county recorder an amendment of the notice of special tax lien and a map of the amended boundaries of the CFD including the territory. [Editorial Note: Upon examination of a typographical error, Resolution No. 7574 was deemed unnecessary. The City Clerk's certification of the special election results was accomplished in a letter and Resolution No. 7574 is listed as "Not Used" in City records.] Software Maintenance — Chief Innovation Officer Danielle Garcia provided background on services provided to the City from Spillman Technologies. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved payment of the annual maintenance invoice to Spillman Technologies, Inc., in the amount of $81,845.00, for the Redlands Police Department's Computer-Aided Dispatch/Records Management System. Employee Benefits Broker — Human Resources and Risk Management Director Amy Martin explained the need for a broker to manage the City's employee benefits. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a three-year agreement between the City of Redlands and Alliant Insurance Services as broker of record for employee benefits for the period from December 1, 2015 through November 30, 2018 with two optional one year extensions. Insurance Broker — Human Resources and Risk Management Director Amy Martin explained the need for a broker to manage the City's property and casualty insurance services. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a three-year agreement between the City of Redlands and Alliant Insurance Services as broker of record for property and casualty insurance services for the period from October 7, 2015 through June 30, 2018 with two optional one year extensions. Trail Maintenance — Quality of Life Director Chris Boatman summarized a proposal from the Redlands Conservancy to improve Oakmont Park. As public comment, Redlands Conservancy Executive Director Sherli Leonard described erosion damage to the trail and presented an opportunity to move the trail to a more stable area. On motion of Councilmember Gilbreath, seconded by October 6,2015 Page 6 Councilmember James, the City Council unanimously agreed to direct staff to collaborate with the Redlands Conservancy to reroute and repair portions of the Oakmont Park Trails and explore indicating details of the collaboration in a potential modification to the current Memorandum of Understanding between the City of Redlands and the Redlands Conservancy. Street Sweeping — Quality of Life Director Chris Boatman presented details of a proposed street sweeping contract. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an agreement between the City of Redlands and Cannon Pacific Services, Inc. dba Pacific Sweeping, in the amount of$317,590.65 per year for a term of three years, with the option to extend the agreement for two additional one year terms, for citywide street sweeping services. Alcohol Sales Permit— Quality of Life Director Chris Boatman outlined a plan to sell alcohol at the Art Walk event. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a request from staff to serve alcohol at Ed Hales Park for the Downtown Redlands Art Walk event to be held on October 25, 2015. Airport Land Use—Development Services Director Oscar Orci presented the need for consulting services to analyze land use compatibility issues at the airport. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a consulting services agreement between the City of Redlands and Coffman Associates, in the amount of $74,950.00, to analyze airport land use compatibility and development within the airport influence area of the Redlands Municipal Airport, and appropriated $80,000.00 from the Aviation Fund cash balance. Development Incentive—Councilmember Barich recused himself from discussion and voting on this item due to his source of income relationship with Redlands Ford. Development Services Director Oscar Orci summarized the City of Redlands framework for the provision of financial incentives to encourage development in the City. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council agreed to direct staff to negotiate and commence preparation of a development incentive, construction and operating covenant agreement with Redlands Ford. COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES: Mayor Pro Tem Harrison — Supported his wife as she read aloud at the A.K. Smiley Library Family Day on October 3, 2015. She read and he held up the visual aids. Along with Councilmember James, he attended the open house at Plastics Plus Technology, Inc., an impressive display of manufacturing capability right here in Redlands. Together again with Councilmember James, he attended the latest meeting of the General Plan Update Steering Committee. He also attended a retreat at which the San Bernardino Associated Governments October 6,2015 Page 7 (SANBAG) announced intentions to reorganize under the title of San Bernardino County Transportation Authority for reasons involving liability concerns. Councilmember James — In addition to his activities with the Mayor Pro Tem, he attended a meeting with downtown business owners at which many constructive ideas were discussed. Councilmember Barich — Complimented the Fire Department for their rapid response and professionalism which saved the life of one of the honorees at a Historical Society gathering of World War II veterans at the Contemporary Club. Thanked everyone who attended the Believe Walk on Sunday where Stater Brothers Charities Foundation raised over $35,000.00 in the fight to find a cure for cancer. Councilmember Gilbreath — Attended the Chamber of Commerce Rise and Shine Breakfast and, along with the Mayor, attended a tour of the future home of the Redlands Historical Museum. She reminded everyone of the Open House at Fire Station One on October 10, 2015, from 10:00 A.M. to 2:00 P.M., in celebration of Fire Prevention Week. Mayor Foster — Performed duties as Burgermeister at the Redlands Optimists Club Oktoberfest in Sylvan Park on October 3, 2015. On Sunday evening, October 4, 2015, he and Councilmember Barich competed in a Redlands Trivia competition, held at the Esri cafeteria due to the weather, in support of Kimberly Crest mansion. ADJOURNMENT: There being no further business to address, this meeting was adjourned at 7:36 P.M. The next regular meeting of the Redlands City Council is scheduled on October 20, 2015. October 6,2015 Page 8