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Home My WebLink About012015-cc Special_CCv0001.pdf MINUTES: of a special meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on January 20, 2015, at 4:00 P.M. PRESENT: Paul Foster, Mayor Jon Harrison, Mayor Pro Tem Pat Gilbreath, Councilmember Paul Barich, Councilmember ABSENT: None STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Robert Dawes, City Treasurer; Jeff Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief Innovation Officer; Chris Diggs, Interim Municipal Utilities and Engineering Director; Fred Cardenas, Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci, Development Services Director; Amy Martin, Human Resources Director Mayor Foster called the meeting to order and offered those present the opportunity to speak on any subject included in the special meeting agenda. PUBLIC COMMENT: None forthcoming PRESENTATIONS: Redlands Animal Shelter — Animal Control Officer Bill Miller, introduced "Radar", a three-year old male French Bulldog/Chihuahua mix who is available for adoption along with twenty-seven other dogs and forty-seven cats at the Redlands Animal Shelter. Officer Miller informed the Council forty dogs and ten cats have been adopted since the last City Council meeting. State Champions — Mayor Foster expressed great pride for Redlands in the accomplishments of the Redlands East Valley (REV) High School Varsity Football Team and presented a proclamation to John Maloney, REV principal, Kurt Bruich, the team coach, and Malik Lovette, Joseph Price, Brock Pritchett, Trevor Jackson, Lauuli Fata, and Jakob Diaz, team captains, in recognition of their winning the Division II State Championship. Socorro Pantaleon, of the Office of Assembly Member Mark Steinorth and David Matza, representing State Senator Mike Morrell, also presented proclamations. CONSENT CALENDAR: Minutes - On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved the minutes of the regular meeting of January 6, 2015 as submitted. January 20,2015 Page 1 Settlement Agreement - On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved the public disclosure of details of a settlement and general release agreement between the City of Redlands and Amelia (Amy) Hamilton. Under the terms of the agreement, the City will transfer title to San Bernardino County Assessor's Parcel No. 0175-221-08, in its "as-is" condition, to Hamilton for the settlement and disposal of all claims associated with a lawsuit filed in the San Bernardino County Superior Court and entitled Amelia (Amy) Hamilton as Trustee of the Survivor's Trust created under the Cardinal Family Trust of 1990 v. City of Redlands, et al., Case No. CIVDS 1400076. Employee Retirement Planning - On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved an agreement between the City of Redlands and Nationwide Retirement Solutions to provide participants with education and services related to deferred compensation/defined contribution plans. Sick Leave Law - On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously agreed to receive and file a report on AB 1522 Healthy Workplaces, Healthy Families Act of 2014, Paid Sick Leave Law. Disability Retirement Appeals - On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved an agreement between the City of Redlands and the California Department of General Services/Office of Administrative Hearings for services associated with the conduct of safety employees' appeals against denied applications for Industrial Disability Retirement and authorized an additional appropriation of $48,000.00. Final Tract Map Approval — As a public comment, Steve Rogers expressed concerns about the availability of back up materials required for the approval of this Tract Map. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved Final Tract Map No. 16465 as submitted by the applicant, Redlands 6120, LLC. Police Training — On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved a Facility Use Agreement between the City of Redlands and the Redlands Unified School District for the use of facilities to conduct training, presentations and special events during calendar year 2015, and authorized the Chief of Police, or his designee, to execute the Agreement. Police Training — On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved a Facility Use Agreement between the City of Redlands and the University of Redlands for the use of facilities to conduct training, presentations and testing during calendar year January 20,2015 Page 2 2015, and authorized the City Manager, or his designee, to execute the Agreement. Tennis — On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved a Facility Use Agreement between the City of Redlands and the Southern California Tennis Association for the use of the Community Center regulation-size tennis courts and lights for the purpose of conducting tennis lessons for low-income families through the National Junior Tennis League. The agreement has a term of three years. Energy Conservation — On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved a second amendment to an agreement between the City of Redlands and Southern California Edison Company for the Energy Leader Partnership Program and the continued implementation of energy efficiency programs for 2015. Energy Conservation — On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved a first amendment to an agreement between the City of Redlands and Southern California Gas Company for the Energy Leader Partnership Program and the continued implementation of energy efficiency programs for 2015. State Champs — On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved a proclamation to the Redlands East Valley High School Varsity Football Team declaring January 20, 2015 as Wildcat Varsity Football State Champions Day. NEW BUSINESS: Resolution No. 7481 — Interfund Loan—Finance Director Tina Kundig described circumstances leading to a request to confirm an interfund loan for last fiscal year. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved Resolution No. 7481 confirming approval of a loan from the General Fund to the Public Facilities Fund for the fiscal year ended June 30, 2014 in the amount of$346,660.00 to be repaid as soon as sufficient impact fee funds become available in the Public Facilities Find in any one year or over multiple years. Debt Mana e� — Finance Director Tina Kundig outlined the advantages of developing a City of Redlands Debt Management Policy. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously agreed to direct staff to develop a Debt Management Policy to be reviewed by the City's financial advisor and considered at a subsequent meeting of the City Council. Alley Project — Tabitha Kevari, of the Quality of Life Department, summarized the funding proposal for the Orange Street Alley Pedestrian Enhancement Project. On motions of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, January 20,2015 Page 3 the City Council unanimously approved the Orange Street Alley Pedestrian Enhancement Project, Project No. 41208, plans and specifications; awarded a construction contract to Three Peaks Corporation, in the amount of$529,060.00, for the work; and approved an additional appropriation of$418,860.00 from the Parks and Open Space Development Fund, $38,800.00 from the Storm Drain Construction Fund, $22,400.00 from the Water Project Fund and $49,000.00 from the Parks Maintenance Fund. Real Property— Development Services Director Oscar Orci provided details on a proposal to sell city-owned property, approximately 7.3 acres located south of San Bernardino Avenue and west of Judson Street. As a public comment, Steve Rogers expressed concerns about the availability of back up materials required for the approval of this sale. On motions of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved a Purchase and Sale Agreement and Escrow Instruction for Assessor's Parcel Number 0168-121-13 by and between the City of Redlands and Diversified Pacific Opportunity Fund I, LLC and reserved the proceeds for the General Plan update. PUBLIC COMMENTS: None forthcoming ADJOURNMENT: There being no further action required, at 4:28 P.M., Mayor Foster adjourned the meeting to the regular meeting of the City of Redlands City Council held at 5:00 P.M. on this same date. January 20,2015 Page 4