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HomeMy WebLinkAboutOrdinances_1269_CCv0001.pdf ORDINANCE O. 1269 AN ORDINANCE OF THE CITY OF REDLANDS AMENDING THE REDLANDS ORDINANCE CODE - GOVERNMENT -- FISCAL MATTERS - CHAPTER 14 THE CITY COUNCIL OF THE CITY OF REDLANDS DOES hereby ordain as follows : That the Redlands Ordinance Code Chapter 14 - Article 141 and Article 142 be and are hereby amended and Article 143 is added thereto. GOVEMMMENIT FISCAL MATTERS CHAP. 14 ORDTNANCE NO. 1269 CHAPTER 14 FISCAL MATTERS Article 141, Contracts 142, Claims. Warrants 143. Miscellaneous Credit Instruments ARTICLE 141 CONTRACTS #1411. SIGNING, ATTESTATION. All contracts authorized or awarded by the City Council shall be signed by the Mayor, and attested by the City Clerk for and on behalf of the City, unless otherwise provided by law or by the Council. (1269) #1412. BONDS. The City Council may, at any time prior to the execution of any contract with the City, require the contractor to execute to the City a Bond, in such amourst as the Council may require, conditioned for the faithful perform- ance of such contract; which bond shall be signed by two sureties satisfactory to the Council, who shall justify in double the amount of such bond over and above all statutory liabilities or a surety bond. (1269) (State law as to Bids for Contracts: See Government Code, #37931-. ) ARTICLE 142 CLAIMS: WARRANTS #1421. AUDITING OF CLAIMS. No claim or demand against the City of Redlands shall. be paid or ordered paid until the same shall have been audited and allowed by the Director of Finance; and no such claim or demand nor any . part thereof shall be allowed or ordered paid except by a vote to that effect of at least three members of the City Council, (1269) #1422, ITEMIZING CLAIMS. Every account, claim or demand against the City shall be presented to the Director of Finance of the City and shall contain a full and complete statement of the items thereof, and shall also, if requAred by the Director of Finance, be supported by an oath of the claimant that such claim or demand is correct and just, and that the services were rendered and that the materials, supplies or things were furnished as in the items charged; that the amounts are due and no part of the same has been paid. (1269) #1423. WARRANT FOR PAIMM. Whenever the City Coupril shall allow and order paid any claim or demand, either in whole or in part, it shall be the duty of the Director of Finance to prepare a warrant on the Treasurer of the City, which warrant shall be drawn payable to the claimant or his order and for the GOVERNM&NT FISCAL MATTERS Sec. 1424 amount ordered paid, Warrant shall be signed by the Mayor and countersigned by the Director of Finance. (1269) //1424. REGISTER OF WARRANTS. Each time warrants are pre- pared, a register of same shall be prepared by the Director of Finance showing the name of the payee and the number and amount of the warrant. The Director of Finance shall specify on the register, the fund or funds out of which the warrants are to be paid. The register shall be signed by the Director of Finance and the Mayor or other member of the City Council, (1269) #1425. AUDITING OF EMPLOYEE SALARIES. No salaries or wages will be paid until supporting documents for such salaries or wages shall have been audited and allowed by the Director of Finance. No such salary or wage shall be allowed or ordered paid except by a vote to that effect of at least three members of the City Council. (1269) #1425.1 WARRANTS FOR PAYMENT OF SALARIES, Whenever the City Council shall allow and order paid any salaries or wages, it shall be the duty of the Director of Finance to prepare a warrant on the Treasurer of the City, following the same pro- cedure as in Section 1423. (1269) //1425.2 REGISTER OF SALARY WARRANTS. A register of warrants issued for salaries and wages shall. be prepared as provided in Section //1424. (1269) //1426, PAYMENT OF WARRANTS. All warrants drawn in accord- ance with the foregoing provisions shall, on presentation to the Treasury of the City by the holder thereof, be paid, provided the amount in the Treasurer9a hands of the fund on which drawn shall be sufficient to pay the same, (1269) #1426. , UNPAID WARRANTS. All warrants presented and not paid for lack of funds shall be registered by the Treasurer so as to show the number, amount, the fund on which drawn, the name of the original holder and the date of presentation; and the fact of such presentation and the date thereof shall be endorsed on the warrant by the Treasurer. (1269) #1427 ACCOUNT OF WARRANTS ISSUED. The Director of Finance shall maintain a record of every claim or demand against the City disposed of in accordance with the foregoing provisions, and shall also note therein the final disposition made of the same, the amount thereof ordered paid, if any, and the number of the warrant drawn therefor with the date thereof- and he shall file all such claims and demands. (1269) #1428. REPORT OF MONEYS RECEIVED BY OFFICIALS. Any official receiving money belonging to the City must report such fact to the City Treasurer making at least monthly settlements with him, (1269) E GOVERNMENT FISCAL MATTERS See, 1430 .ARTICLE 143 MISCELLANEOUS CREDIT INSTRUMENTS #1430. PAYMENTS TO THE CITY, Negotiable instruments tendered the City shall only be accepted subject to final pay- ment of same in cash being received by the City of Redlands. (1269) #1431 UNPAID NEGOTIABLE INSTRUMENTS. Receipts, permits or other evidence of payment to the City issued in acceptance of a negotiable instrument shall be void and of no effect should said .instrument be uncol.lectable in cash for any reason, (1269) #143141 HANDLING CHARGEa A handling charge in the amount of two dollars ($2,03) skull immediately become due and payable to the City for each negotiable instrument returned unpaid to the City. Such handling charge to be credited to the General Fund. (1269) #1432. NON-NEGOTIABLE INSTRUMENTS. Non-negotiable instru- ments shall not be accepted for immediate credit nor will there be a receipt or other evidence of payment into the City Treasury issued, (1269) #1432x1 COLLECTION AND CHARGE. Non-negotiable instruments may be entered for collection through the City Treasurer, A collection charge of five dollars ($5,00) for each shall be paid to the Treasurer at the rtime the instrument is entered for col- lection. Such collection charge to be cred,ted to the General Fund. (1269)