HomeMy WebLinkAbout7620RESOLUTION NO 7620
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records, and
WHEREAS, m accordance with the requirements of Resolution No 6576, the Finance
' Department has submitted an application for the destruction of certain public records which are
described m Exhibits "A" and `B" to this Resolution,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows
Section 1 That the apphcation for the destruction of public records as described m
Exhibits "A" and `B" is hereby approved
ADOPTED, SIGNED AND APPROVED this 3rd day of May, 2016
67)
W Foster, Mayor
Attest
itae-geicL0,-)
J Iune Donaldson, Deputy City Clerk
I•\cclerk\Resolutions\Res 7600 7699\7620 Finance Destruction of 1 Records 5 3 16.docx
I, Jeanne Donaldson, Deputy City Clerk of the City of Redlands, hereby certify that the
foregoing resolution was adopted by the City Council at a regular meeting thereof held on the
3rd day of May, 2016 by the following vote
AYES Councilmembers Harrison, Gilbreath, Barich, James, Mayor Foster
NOES None
ABSENT None
ABSTAIN None
J e Donaldson, Deputy City Clerk
I \cclerk\Resolutions\Res 7600 7699\7620 Finance Destruction of 2Records 5 3 16.docx
EXFIIBIT "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division.
Finance De2artment
Requesters Name and Job Title
Linda Little Senior Aceountin�Technician
Requesters
gn ture
riffee
Department I- Iead Signature
Approved, b i --••
Description of Records.
Accounts Payable check registers
Location of Records.
Finance Department File Room
Number or Quantity of Records to be destroyed
6 Binders _ _ _
This request is to destroy the:
ORIGINALS ❑DUPLICATES r BOTI"I (Originals & Duplicates
Dates of each record or inclusive dates of each record series.
Frorn July 1, 2009 to June 30, 2010
This request is approved by City Council on.
Request Date'
4/1/16
Paul W Foster
Mayor of the City of Redlands
At TEST
Sam Irwin, City Clerk
and approved by the City Attorney on
City Attorney
•
L NOTE. Attach the de
c'
cad Certification to this request when submitting for approval.
Certification to he attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows
I That the record(s) to be destroyed is/are under the management or control of the
department head.
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3 That the minimum retention time periods required by the regulations contained in
Resolution No 6576 have been satifisfied for all records included in the attached
request form,
4 That retention of the record is no longer required for the operation of the
department, or to satisfy a City Council policy adopted by resolution, or a City
Council request, or by the city for administrative, historical, research, fiscal, legal
or cultural purposes;
5 That the destruction or other disposition of the record will not violate state law,
city regulations, or other applicable law; and
6 That is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(Department head or authorized desllee)
Date
EXHIBIT "B"
REQUEST TO DESTROY
PUBLIC RECORDS
---
Requesting Department/Division.
Finance DeRartment
1 Requesters Name and Job Title
LLinda Little Senior AccountiaTechnician
RequesterySignature,;)
Department
Head Signature:
f- _F Approved, la ...— —..
......-e,
Description of Records.
Accounts Payable check copies and supportina documentation
Location of Records:
Finance Department File Room
Number or Quantity of Records to be destroyed
Contents of five 4-drawer tile cabinets
This request is to destroy the.
0 ORIGINALS LLDUPLICATES
Dates of each record or inclusive dates of each record series:
From JulI 1, 2010 to June 30, 2011
This request is approved by City Council on
Paul W Foster
Mayor of the City of Redlands
ATTEST
Sam Irwin, City Clerk
and approved by the City Attorney on.
City Attorney
T Request Date:
4/1/16
BOTH (Orizinals & Duplicates)
L NOTE. Attachthe department head CertificationCertificationto this equest when submittintfor approval
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows.
l That the record(s) to be destroyed is/are under the management or control of the
department head,
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request fonn are true and accurate;
3 That the minimum retention time periods required by the regulations contained in
Resolution No 6576 have been satifisfied for all records included in the attached
request form,
4 That retention of the record is no longer required for the operation of the
department, or to satisfy a City Council policy adopted by resolution, or a City
Council request, or by the city for administrative, historical, research, fiscal, legal
or cultural purposes,
5 That the destruction or other disposition of the record will not violate state law,
city regulations, or other applicable law; and
6 That is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
Date
-(Department head or a thorized d