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HomeMy WebLinkAbout8306RESOLUTION NO 8306 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS WHEREAS, the City Council of the City of Redlands adopted Resolution No 6576 on February 20, 2007, which established regulations governing the retention and disposition of records, and WHEREAS, in accordance with the requirements of Resolution No 6576, the Management Services/Finance Department Revenue and Customer Service Divisions have submitted an application for the destruction of certain public records which are described in Exhibit "A" to this Resolution, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows Section 1 That the application for the destruction of public records as described in Exhibit "A" is hereby approved Attest ADOPTED, SIGNED AND APPROVED this 15th day of March, 2022 Donaldson, City Clerk 1 L \ca\Reso\8306 Destruction of Records Finance.docx Paul T Barich, Mayor I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was adopted by the City Council at a regular meeting thereof held on the 15th day of March, 2022 by the following vote AYES Councilmembers Tejeda, Davis, Guzman -Lowery, Gallagher, Mayor Barich NOES None ABSENT None ABSTAIN None 2 L \ca\Reso\8306 Destruction of Records Finance.docx Donaldson, City Clerk EXHIBIT "A" REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division MANAGEMENT SERVICES/FINANCE-REVENUE Request Date 02/01/2022 Requesters Name and Job Title AIMEE HOOVER, REVENUE SUPERVISOR Requesters Signature Department ead x ✓ Approved, Signature. by. Description of Records. 2009-2016 DAILY DEPOSIT REPORTS 2007-2009 BANK OF AMERICA DEPOSITS SLIPS 2008-2015 P/R TAXES AND INTEREST ALLOCATION 2011-2016 SPEEDPAY/ GOVPAY/ ACTIVE/GASBOY/TURBO/DHARMA/SNAP RECONS 2012-2015 NATIONWIDEBANKING/LCNG/PAYPRO/A/P AND PAYROLL TAXES WIRES 2004-2015 EXPENDITURES AND BUDGET PREPARATION 2013-2015 POSITIVE PAY 1995-1997 HDL SALES TAX REPORTS 2007-2017 PETTY CASH REIMBURSEMENTS Location of Records REVENUE DIVISION STORAGE ROOM Number of Quantity of Records to be destroyed 62 BOXES This request is x❑ORIGINALS to destroy the & Duplicates) ❑ DUPLICATES 0 BOTH (Originals Dates ch record or inclusive dates of each record series F om 2010-2 ,7 This request is i_ ' roved b City Co cil on March 15, 2022 Paul Barich Mayor of the City of Redlands ATTEST J e Donaldson, and approved by City Clerk the Cit rney on C. orney NOTE Attach the department head Certification to this request when submitting for approval Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, histoncal, research, fiscal, legal 01 cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the apphcable city department that the record(s) should be destroyed & 9raur j �/ 2022 Date (Department head o1 authorized designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division avnct e,1(At (l i, S e, r V) C e CuS4-Um e r St,r u c-e_ Request Date L 2 -3& - Z Requester'sarne and Job Title A .1-5S‘, c cf,. 0 ev 5+tirn ttr. A C.cov(1 --- 5p.e_c , c ►1' 5 (- Requesters ature• Depa ment Head Signature v ' Approved, by Description of Records W 01. 1-tAr , cL LUo .5 --- (-kit( it- OrOW S g o 13 Location of Records Number or Quantity of Records to be destroyed `g 1 G�1 This re ostis to destroy the. ORIGINALS ❑ DUPLICATES n BOTH (Originals & Duplicates) Dates f-earh record or inclusive dates of each record series F om)An a,o) 3 to De. c 2_o1 3 his request is; a C nci n March 15, 2022 Mayor of the City of Redlands ATTEST Clerk And approved by the City Attorney on City Atto le NOTE• Attach the department head Certification to this request when submitting for approval J.\Fonnns\Destroy Public Records\Fonnm Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management of control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed 1a/2oy2 Date (Department head or authorized designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division NMOACt(,m v14- Se2N) Cc5 l Cu5-I£►.e rr 5ccv, c c Re uest Date IA-3G- Z/ Requester's Name and Job Title JQS, c,,‘ "0c4c! CU5- crne` p Cccv t/ 50-cc c, i , Sf--- Reque i - 1 Depa mentHead Signature Q Approved, bye. Descnption of Records W CA it(' W cog 4.e, (AAA •I•e r , go 1 l c.� Una 5 f'iC, 4 c , nc r t� Sr S 2co 7 Location of Records• 5i-C (& Q ?..— Number or Quantity of Records to be destroyed 1 3Gx This re. - -st is to destroy the FAV ORIGINALS ❑ DUPLICATES l BOTH (Onginals & Duplicates) Date eh record or inclusive dates of each record senes. romJCo 7 to D e_c. zp This request i `a o ncil on March 15, 2022 '.--ayor of the City of Redlands ATTEST ty Clerk And approved by the City Attorney on. City Attorney NOTE Attach the department head Certification to this request when submitting for approval J \Forms\Destroy Public Records\Foim Request to Destroy Pubhc Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minunum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form; 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed (Departmt head or authorized designee) Date REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division ikkancAcic al-- 3c, rvi c e5 ! C.uS4-01t.c r Se. rv' c e_ Request Date 12.' -2 / Requester'§ Name and Job Title. � 1 ,\ess 1 c,,, D.ad CV5 e,✓- Accc%IL-! SP"eGi(4 1 ,5'1-- Requesters e Departmen Head Signature. Approved, bye Descnption of Records AAtAc 4-G5i` t- jItS IC Location of Records. 5.C- Number or Quantity of Records to be destroyed t 1-2DcA This re uest is to destroy the ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates) Dates of each record or inclusive dates of each record series rom j cc,n GL rto D .c c z o i c 7 This request is roved i ncrl on March 15, 2022 Mayor of the City of Redlands ATTEST QQ Clerk And approved by the City Attorney on City Att ey NOTE Attach the department head Certification to this request when submitting for approval J•\Forms\Destroy Public Records Worm Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management of control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contamed in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied foi all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed 2 /812022 Date (Department head or authonzed designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division hitOk e,meJ1+ Se.(AJ)ce.,5 1' C 05 rne, kr 5e,(vi c e_ Request Date t7-- 3C1-2 Requester s Name and Job Title f,55, Co 1 ct4 cv5A-over P ccc n4. 5Q•ec, ct l 154 Requeste ign ture De rtme Head Signature Approved, g. r- Description of Records. P„.G 1(sC C I)1, 1 IS Qt S �t4117‘_5 .L. 'Dump S n2CJ 1 s - 2 G 1 s- Location of Records Number or Quantity of Records to be destroyed. This regytest is to destroy the 2 ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates) Dates of each record or inclusive dates of each record series F oon r/ I O to Q cc. g-c4 U J ci. n %Di 3 - Dc�c La / ,- s request is pproved y City Council on March 15, 2022 r, Mayor of the City of Redlands ATTEST i Clerk And approved by the City Attorney on City Attorney NOTE Attach the department head Certification to this request when submitting for approval J•\Forms1Destroy Public Records\Form Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the desenptive titles, information and classifications contained in the attached request form are true and accurate, 3. That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other apphcable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed 2/g/zozv Date (Depart*ient head or authorized designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Mokft v\4- Sexv,ce,S_ 1 C/54-rner scrv, c c jXT\ Request Date 12.-3c,-z J Requester s Name and Job Title 3cSS, cc, "t a cJ O JSi-ervt-c,vr 4CC.Gvll t w-ec;4 I , S +- Request • Depart mead Signatur V Approved, b Description of Records ic, I U 4',1i gi11i ectol1)- Ct.-Cc/Au/6 f fcwnsars/ A-&I41 to �\ �tic..c� t.,5,c(?d i?e,ne Location�f Records S*-crag Number or Quantity of Records to be destroyed. - This res st is to destroy the No ORIGINALS ❑ DUPLICATES E BOTH (Originals & Duplicates) Dates of each record or inclusive dates of each record series _ m��n 13 to 0�G 2 c (Q This request is approved b y Cou cil on March 15, 2022 Mayor of the City of Redlands ATTEST. .414,44.,#_— ;14.),...1-1-4----7 Clerk And approved by the City Attorney on. City Attorn NOTE Attach the department head Certification to this request when submitting for approval J•\Forms\Destroy Public Records\Fonn Request to Destroy Public Record —ZCL co ,A-VOL/Ot rS Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descnptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4. That retention of the record is no longer required for the operation of the department, or to satisfy a City Council pohcy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed 2 l g%2o22— Date (Depai Intent head or authorized designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division i MMVIDQ, r%fa A+ S2", c cs ( Gu5}crne r Sciv, c .e. Request Date ►2 - 3G-Z I Requester's Name and Job Title .YeSS; c.,_ ' , a QvS}c v- A -is Sec, c l:5 t Requ i •d re epa et,.Head Signatur IL Approved, Descnption of Records arQ-',- USCl.5{_ ac,t;v5k n±S aG! S -aG! (o Location of Records Number or Qi antity of Records to be destroyed 1 3GX This re est is to destroy the ORIGINALS ❑ DUPLICATES ❑ BOTH (Onginals & Duphcates) Dates of each record or inclusive dates of each record senes rom tSto Dec 201 So This request ity Council on March 15, 2022 Mayor of the City of Redlands ATTEST y Clerk And approved by the City Attorney on City Att ey NOTE Attach the department head Certification to this request when submitting for approval J•1Forms\Destroy Public Records\Form Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descnptive titles, information and classifications contained in the attached request form are true and accurate; 3. That the minimum retention time penods required by the regulations contained in Resolution No 6576 have been satisfied foi all records included in the attached request form; 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council pohcy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed 2! g/Zli2Z Date (Department head or authonzed designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division ItiVN:f\a cw,IA- . rt,; c c S / f fL/S }-e/ni -( St- (v h cre_ Request Date I t S o ?- Requester s Name and Job Title J€--S, (AN. 'tcth C/51-E(h ,r Ac_cc.(,,ni.. svcc,,„ 1, 5 4- Rew• S Depa ment Head Signature Approved, _ Description of Records Uk; VI-yy 1t)11 t nci V5 i 'ley' CGYr-e, 5DGrN c2e,1 ), OCs" -2-c (c` Locationiof Records J S4-cra.5 ,C, Number ``or?Quantity of Records to be destroyed This re est is to destroy the ORIGINALS ❑ DUPLICATES ❑ BOTH (Ongmals & DuplicatQs) Dates of each record or inclusive dates of each record senes Fr cmeN 5fto E e at`.Ls- his request is a prove Council on March 15, 2022 Mayor of the City of Redlands ATTEST. Clerk And approved by the City Attorney on City to ey NOTE Attach the department head Certification to this request when submittmg for approval 1•\Forms\Destroy Public Records\Fonn Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time penods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, of to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, lustoncal, research, fiscal, legal or cultural purposes; 5 That the destruction ou other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed 2/212oZZ Date (Departm nt head or authorized designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Nkomo S'-' N e5 10, tic I -ern e v'- S e (J' C c Request Date t2 - 3 c Z Requester's Name and Job Title 3e5S 1 c'- 17, c &t e u5+eyyt.&V' Pr cccv✓14- s e c_i4 I ,`S*-- Requeste t u• en�Head Signature. Approved,i Description��'of Records. ol\ ( S(Ak c V A 5 k, WCACV. 0 fcteAcs tic G Location of Records. Number or Quantity of Records to be destroyed `pox-e 5 This re est is to destroy the. ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates) D e-s-of eta h•record or inclusive dates of each record series From ) ,./1 2 c to to 17G c 2.1 c. / This request r ro ty C-erc 1 on March 15, 2022 Mayoi of the City of Redlands ATTEST Q"alls'in- Clerk And approved by the City Attorney on City Attorney NOTE Attach the department head Certification to this request when submitting for approval J•Torms\Destroy Public Records\Form Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows. 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included m the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council pohcy adopted by resolution, or a City Council request, of by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law; and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed /8s/z0az Date (Departme`ht head or authonzed designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Mo yWoRrnvnt' SerkiI C-C-S I CUSA- cdi .,r Seyv. ce. Request Date I2-3D- Z 1 Reques er's Name and Job Title J c 5 ci tc cl 4C &JS 4-ertur (\ cc civil t 56").e c' C% I ; 5-1— Re ers Dep rime tHead Signature. [Approved, Description of Records S011 ck Wok$ 4-C- IY\Cti l . ce 5-J S ar A 6 Location of Records +crcA.q .e, Number or Quantity of Records to be destroyed t Six This re est is to destroy the ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates) Dates of each record or inclusive dates of each record series. F . r,,n"U(y, to Jo a.oty his request a proved ouuncil on March 15, 2022 Mayor of the City of Redlands ATTEST )(L)6X1411\— i Clerk And approved by the City Attorney on. City orney NOTE Attach the department head Certification to this request when submitting for approval J \Forms\Destroy Public Records\Form Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows. 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained m Resolution No. 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed z /fir/ 2022 Date c (Departfnent head or authorized designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Depai tiiient/Division IAA 2,JrY4.11At Serve c•e5 1_ Cts+ ,( 5 e{U) c e— Request Date 12-3c'-a. j Request'er's Name and Job Title Se s5, 0. T»d c� t.5 a-,er A c cav✓1 i- e-ec, 115-4. .S' Req ers S >nen ead Signature` E] Approved, W c' Description of Records 1\ 0-' %,,t►n3 a o la - aton Location of Records Number or Quantity of Records to be destroyed ti) o -C.5 This request is to destroy the ' ' ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates) Date dates record or inclusive of each record senes. rom )ck,y- C,12 to f) �L 9c fl Thi request ap ity uncil on March 15, 2022 Mayor of the City of Redlands ATTEST. 4ad-eie Clerk And approved by the City Attorney on City A orney NOTE Attach the department head Certification to this request when submitting for approval J•1Fonns\Destroy Public RecordslForm Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head; 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, of to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed 2 / -/202 2 Date (Departlkuent head or authorized designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division e.t C4, CuS-1-00tceU, Request Date (3- Requester's ame and Job Title 3eSS,c" QU5i-oover ACCcijft ec,cl, 5-►- Request - ' igi e-' Depa n e-t%Head ignat u•e ' Approved, b ii Description of Records U k ‘1 \ 1 li ('? \\ 1 (1. A-U‘05 ),0 \ 1,1_ ao, (0 Location of Records Number or uantit of Records to be destroyed 35- 0xe5 This re Vest is to destroy the ORIGINALS ❑ DUPLICATES I1 BOTH (Onginals & Duplicates) Dates of each record or inclusive dates of each record senes . •m „, S?lL'to 72C go\_kp ' This request ,is approved Council on March 15, 2022 � vtti� Mayor of the City of Redlands ATTEST. Clerk And approved by the City Attorney on City Attorney NOTE Attach the department head Certification to this request when submitting for approval J \Forms\Destroy Public Records\Eorm Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows. 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the mini mum retention time penods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, of by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed. 2/ FT f 2022 Date (Dellartiment head or authorized designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Management Services Department/Finance Division Request Date 02/03/22 Requester's Name and Job Title. Elizabeth Ramirez, Accountant Requesters Signature s.,,� Departr t Head Signature [I Approved, by - Description of Records Accounts payable fiscal year 2014/2015 payment copies, registers, purchase order copies, check sign out sheets, signature authorization forms AP Open Hold registers, Journal entries 2011- 2015, AR invoices 2013-2016, Budget Documents 2010-2017 Location of Records Finance Department 35 Cajon Street, Suite 30 Redlands, Ca 92373 Number or Quantity of Records to be destroyed 5 full file cabinets of AP documents and 28 boxes This request is to destroy the & Duplicates) ❑ ORIGINALS ❑ DUPLICATES xEi BOTH (Originals Dates record or inclusive dates of each record series. om 07/01 /2 1 to 06/30/2017 This request i 'approve,'approvszoo y City Council on March 15, 2022 Mayor of the City of Redlands ATTEST y Clerk And approved by the City Attorney on City Att ey NOTE Attach the department head Certification to this request when submitting for approval J•\Forms\Destroy Public Records\Form Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained m the attached request form are true and accurate, 3 That the minimum retention time penods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request fonn, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for admiustrative, historical, research, fiscal, legal or cultural purposes, 5. That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed 2/fr/2oZ2 Date (DepaCrti`nent head or authorized designee) REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division. Revenue Request Date 07/15/2021 Requester's Name and Job Title Julie Neitzel, Accounting Technician II Requesters Signatu _ Departrnen Head Si [Approve` Description of Records. Dog license renewals fiscal year 2017-2018 and fiscal year 2018-2019, includes renewals, rabies certificates, and alteration documentation Location of Records Revenue division, 35 Cajon Street, Suite 15B (back room storage) Redlands, CA 92373 Number or Quantity of Records to be destroyed. 3 file cabinet drawers This request is to destroy the. ❑ ORIGINALS ❑ DUPLICATES /1 BOTH (Originals & Duplicates) Dates of each record or inclusive dates of each record senes rom 07/01 2017 to 06/30/2019 This reques . • . ;:, i - - ouuncil on March 15, 2022 Mayor of the City of Redlands ATTEST y Clerk And approved by the City Attorney on City A t rney NOTE Attach the department head Certification to this request when submitting for approval J \Fonns\Destroy Public Records\Fonn Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, mfonnation and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied foi all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, histoncal, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, of other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed T•t ru,ur�J�(C( 202.2 Date c— (Department head on authorized designee)