HomeMy WebLinkAboutContracts & Agreements_34-2022FOURTH AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This fourth amendment ("Fourth Amendment") to the agreement for the preparation of an
environmental site assessment for the city of Redlands' Alabama Street septic disposal ponds dated
October 30, 2018 ("Agreement"), by and between the City of Redlands, a municipal corporation
and general law city ("City"), and Rincon Consultants, Inc., a California corporation
("Consultant"), is made and entered into this 15th day of March, 2022.
RECITALS
WHEREAS, it is the desire of City and Consultant to amend Exhibit "A" of the Agreement,
titled "Scope of Services," to increase the scope of services to include those described in Exhibit
"1," which is attached hereto and incorporated herein by reference; and
WHEREAS, it is the desire of the City and Consultant to amend Article 5 1 of the
Agreement to increase Consultant's total compensation of Three Hundred Thirty Four Thousand
Six Hundred Thirty Five Dollars ($334,635) to the amount of Three Hundred Eighty Two
Thousand Eight Hundred Eight Five Dollars ($382,885),
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby
acknowledge City and Consultant agree as follows.
AGREEMENT
Section 1 The scope of work performed by Consultant pursuant to Exhibit "A" of the
Agreement, titled "Scope of Services," is hereby amended to include the work that is identified in
Exhibit "1," which is attached hereto and incorporated herein by this reference.
Section 2. Section 5 1 of the Agreement, titled "Payment to Consultant," is hereby
amended to read as follows.
"5 1 Total compensation for Consultant's performance of the Services shall not exceed
the amount of Three Hundred Eighty Two Thousand Eight Hundred Eight Five Dollars ($382,885)
City shall pay Consultant on a time and materials basis up to the not to exceed amount, in
accordance with Exhibit "B," titled "Cost Proposal," which is attached hereto and incorporated
herein by this reference."
Section 3. All other provisions of the Agreement shall remain unchanged by this
Fourth Amendment and in effect.
1
L:\ca\djm\Agreements\Rincon Fourth Amend -Alabama St.FY21-0079.docx.jn
IN WITNESS WHEREOF, the parties have executed this Fourth Amendment, to be
effective as of March 15, 2022.
Paul T. Barich, Mayor
ATTEST.
e Donaldson, City Clerk
2
L \ca\djm\Agreements\Rmcon Fourth Amend Alabama St.FY21 0079.docx.jn
RINCON CONSULTANTS, INC.
By
Torin Snyder, Principal
EXHIBIT "1"
SCOPE OF SERVICES
The changes to the scope of work are described below
Septage Ponds Sub -surface Investigation
Task 4. Soil and Groundwater Investigation
Rincon will conduct the soil and groundwater investigation consistent with the RWQCB-approved Work
Plan The soil and groundwater investigation will include the following elements:
Health and Safety Plan: No changes are anticipated with respect to costs of preparation of a Health and
Safety Plan
Initial Proposal Budget
$430
Additional Budget
$ -
Total Budget
$430
Boring Mark -outs and USA Notification. Because installation of groundwater monitoring wells will occur
more than 14 days after Utility Services Alert (USA) notification associated with the soil sampling
scope of work, an additional mark -out will be required
Initial Proposal Budget
$840
Additional Budget
$250
Total Budget
$1,090
Permitting: San Bernardino County Well Permits require information pertaining to well construction and
drilling activities. As such, a new San Bernardino County Well Permit will be required prior to
mobilizing for well installation activities.
Initial Proposal Budget
$1,972
Additional Budget
$1,100
Total Budget
$3,072
Monitoring Well Installation, Well Development, Groundwater Sampling and Soil Sampling: Additional
costs associated with monitoring well installation, well development, groundwater sampling, and
soil sampling include increased drilling costs based on revised methods (i.e , air rota' y t�sii
hammer (ARCH) and sonic drill rigs) (revised quote was provided January 2022)
Initial Proposal Budget + August 2021 Addendum
$182,030
Additional Driller Costs
$33,600
Additional Labor Cost
$5,350
Total Additional Cost -
$38,950
Total Budget
$217,330
Soil and Groundwater Sample Analysis: No additional costs are anticipated at this time
Initial Proposal Budget + August 2021 Addendum
$33,140
Additional Groundwater Analytical
$ -
Additional Soil Analytical
$ -
Total Additional Cost
$ -
Total Budget
$33,140
:dived Waste. In the initial proposal, it was assumed that groundwater monitoring well
installation would occur within the same time period as soil sampling activities; therefore, rental of
the roll -off bins was assumed for a shorter period of time. Rincon assumed a cost for removal of the
bins by the end of February 2022 If the bins are required to remain onsite past February 28, 2022,
an additional $37.03 per day fee will be incurred
Initial Proposal Budget + August 2021 Addendum
$3,392.50
Bin Costs, including bin rental, removal from site, and disposal
$4,550
00
Total Additional Cost - - -
$4,550
00
3
L:\ca\djm\Agreements\Rincon Fourth Amend -Alabama St.FY21-0079.docx.jn
Total Budget
$7,942.50
Task 5: Meetings and Project Management
Rincon anticipates three one -hour meetings with the City and/or the RWQCB will be required to review
the CSM, and to develop and finalize the work plan for soil and groundwater assessment at the Septage
Ponds. In addition, administrative project management costs are included in this task.
Initial Proposal Budget + August 2021 Addendum
$4,750
Total Additional Cost
$2,030
Total Budget
$6,780
Additional costs associated with Reporting are summarized below
Initial Proposal Budget+ August 2021 Addendum
$7,000
Additional Budget
$1,370
Total Budget
$8,370
4
L:\ca\djm\Agreements\Rincon Fourth Amend -Alabama St.FY21-0079.docx.jn
EXHIBIT "B"
COST PROPOSAL
Task Total Additional Costs Total Budget
Approved
Budget
Environmental Site AsseSsment
Task 1. Environmental Site
Assessment $34,315
Task: Septage Pond Sub -Surface Investigation
Task 1. Preparation of Conceptual $9,600 $ -
Site Model
Task 2. Request for Proposal $5,500 $ -
Development
Task 3. Soil Sampling Work Plan $6,800 $ -
Task 4. Soil and Groundwater $220,600 $44,850
Investigation
Task 5. Meetings, Reporting, and $19,520 $3,400
Project Management
Contingency. 20-percent $38,300 $ -
TOTAL PROJECT BUDGET $334,635 $48,250
$34,315
$9,600
$5,500
$6,800
$265,450
$22,920
$38,300
$382,885
5
LAca\djm \ Agreements \Rincon Fourth Atnend-Alabama St.FY21-0079.doex.jn