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HomeMy WebLinkAboutContracts & Agreements_213-2020San Bernardino County 385 North Arrowhead Avenue SAN BERNARDINO San Bernardino CA 92415-0123 COUNTY Grant Sub -Award PAGE 1OF 37 Law and Justice Group 909 387 5005 SUBRECIPIENT NAME AND ADDRESS (Including Zip Code) City of Redlands 35 Cajon Street PO Box 3005 Redlands, CA 92373 1505 AWARD NUMBER 2020-DJ BX-0476 SUB -AWARD NUMBER 2020-DJ-BX-0476 Redlands SUBRECIPIENT IRS/VENDOR NO 95 6000766 PROJECT PERIOD FROM 10/01/2019 TO 09/30/2023 BUDGET PERIOD FROM 10/01/2019 TO 09/30/2023 SUBRECIPIENT DUNS NO 14-555-6747 AWARD DATE 09/18/2020 PREVIOUS AWARD AMOUNT $0 PROJECT TITLE FY 20 Local JAG Program AMOUNT OF THIS AWARD $14,374 TOTAL SUB -AWARD $14,374 SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S) WHICH INCLUDE THE AWARD CONTINUATION SHEETS (PAGES 2 32) A SUPPLEMENTAL STATEMENT BY THE COUNTY OF SAN BERNARDINO (1 PAGE) AND THE SUBRECIPIENT MONITORING PROCEDURES FOR THE COUNTY OF SAN BERNARDINO LAW AND JUSTICE GROUP (4 PAGES) STATUTORY AUTHORITY FOR GRANT This project is supported under FY20(BJA JAG State and JAG Local) Title I of Pub L. No 90-351 (generally codified at 34 U.S.0 10101 10726) including subpart 1 of part E (codified at 34 U.S.0 10151 10158) see also 28 U.S.0 530C(a) CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.738 - Edward Byrne Memorial Justice Assistance Grant Program GRANTEE APPROVAL SUBRECIPIENT ACCEPTANCE TYPED NAME AND TITLE OF APPROVING OFFICIAL Robert Wickum Chair San Bernardino County Law and Justice oup TYPED NAME AND TITLE OF AUTHORIZED SUBRECIPIENT OFFICIAL Charles M Duggan, Jr., City Manager City of Redlands N 14 SIGNATURE F APPROVING OFFICIAL -2i--- SIGNATURE OF AUTHORIZED SUB PIENT 0 ICIAL S — 4/ — d a a c3--7 DATE DATE Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 2 OF 32 PROJECT NUMBER 2020-DJ-BX 0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 1 Requirements of the award, remedies for non compliance or for materially false statements The conditions of this award are matenal requirements of the award Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award Limited Exceptions In certam special circumstances the U S Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award Any such exceptions regarding enforcement including any such exceptions made during the period of performance, are (or will be during the penod of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices Special circumstances as to particular award conditions" (ojp gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by reference into the award By signing and accepting this award on behalf of the recipient, the authonzed recipient official accepts all material requirements of the award and specifically adopts as if personally executed by the authonzed recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance Failure to comply with one or more award requirements whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award penod - may result in OJP taking appropnate action with respect to the recipient and the award Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ including OJP, also may take other legal action as appropriate Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (includmg under 18 U S C 1001 and/or 1621, and/or 34 U S C 10271 10273) and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (mcluding under 31 U S C 3729 3730 and 3801 3812) Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law Should it be held instead that the provision is utterly invalid or unenforceable, such provision shall be deemed severable from this award OJP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 3 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 2 Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R Part 200 as adopted and supplemented by DOJ in 2 C.F.R Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2020 award from OJP The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014 If this FY 2020 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2020 award For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https.//ojp.gov/funding/Part200UniformRequirements.htm Record retention and access Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain typically for a penod of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F R 200 333 In the event that an award related question anses from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification 3 Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently the 'DOJ Grants Financial Guide" available at https.//ojp.gov/financialguide/DOJ/mdex.htm), mcludmg any updated version that may be posted dunng the penod of performance The recipient agrees to comply with the DOJ Grants Financial Guide 4 Reclassification of vanous statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U S Code were editonally reclassified (that is moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement " The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U S Code Effective as of September I, 2017 any reference m this award document to a statutory provision that has been reclassified to the new Title 34 of the U S Code is to be read as a reference to that statutory provision as reclassified to Title 34 This rule of construction specifically includes references set out m award conditions, references set out in material incorporated by reference through award conditions and references set out in other award requirements OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 PAGE 4 OF 32 SPECIAL CONDITIONS 5 Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award Successful completion of such a training on or after January 1 2018 will satisfy this condition In the event that either the POC or an FPOC for this award changes dunng the penod of performance the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training' by 120 calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters mformation on the new FPOC in GMS (in the case of a new FPOC) Successful completion of such a training on or after January 1, 2018, will satisfy this condition A list of OJP trammgs that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https.//www ojp.gov/trammg/fmts.htm All trainmgs that satisfy this condition include a session on grant fraud prevention and detection The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award 6 Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de mmunis" indirect cost rate described in 2 C.F R 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP m wntmg of both its eligibility and its election and must comply with all associated requirements in the Part 200 Uniform Requirements The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements 7 Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (m whole or in part) for one or more of the identical cost items for which funds are provided under this award If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW as appropriate) in wnting of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget modification or change of -project scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding OJP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 5 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 8 Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https.//www sam.gov/ This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information m SAM The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition. System for Award Management (SAM) and Universal Identifier Requirements) and are incorporated by reference here This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any busmess or non-profit organization that he or she may own or operate in his or her name) OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 6 OF 32 PROJECT NUMBER 2020-DJ-BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 9 Employment eligibility venfication for hiring under the award 1 The recipient (and any subrecipient at any tier) must A Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds the recipient (or any subrecipient) properly verifies the employment eligibility of the mdividual who is being hired consistent with the provisions of 8 U S C 1324a(a)(1) and (2) B Notify all persons associated with the recipient (or any subrecipient) who are or will be involved m activities under this award of both (1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U S C 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United States to hire (or recruit for employment) certain aliens C Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility venfication and of the associated provisions of 8 U S C 1324a(a)(1) and (2) D As part of the recordkeeping for the award (includmg pursuant to the Part 200 Uniform Requirements), mamtam records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I 9 record retention requirements, as well as records of all pertinent notifications and trammgs 2 Monitoring The recipient's monitoring responsibilities mclude monitonng of subrecipient compliance with this condition. 3 Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition 4 Rules of construction A Staff involved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hinng process with respect to a position that is or will be funded (in whole or in part) with award funds B Employment eligibility confirmation with E Venfy For purposes of satisfying the requirement of this condition regarding venfication of employment eligibility the recipient (or any subrecipient) may choose to participate m, and use, E Venfy (www e venfy.gov), provided an appropnate person authonzed to act on behalf of the recipient (or subrecipient) uses E Verify (and follows the proper E Venfy procedures mcludmg in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hinng for a position in the United States that is or will be funded (in whole or in part) with award funds C "United States" specifically mcludes the District of Columbia, Puerto Rico, Guam the Virgin Islands of the United States and the Commonwealth of the Northern Mariana Islands D Nothing in this condition shall be understood to authonze or require any recipient any subrecipient at any tier or OJP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 7 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS any person or other entity to violate any federal law including any applicable civil rights or nondiscnmination law E Nothing in this condition, including in paragraph 4.B , shall be understood to relieve any recipient, any subrecipient at any tier or any person or other entity of any obligation otherwise imposed by law, including 8 U S C 1324a(a)(1) and (2) Questions about E Verify should be directed to DHS For more information about E Verify visit the E Venfy website (https.//www e venfy gov/) or email E Venfy at E Verify@dhs.gov E-Venfy employer agents can email E Verify at E-VerifyEmployerAgent@dhs.gov Questions about the meaning or scope of this condition should be directed to OJP before award acceptance 10 Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have wntten procedures in place to respond m the event of an actual or imminent "breach" (OMB M 17 12) if it (or a subrecipient) (1) creates, collects, uses, processes, stores maintains disseminates discloses or disposes of "personally identifiable information (PII)" (2 CFR 200 79) within the scope of an OJP grant funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A 130) The recipient's breach procedures must include a requirement to report actual or immment breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach 11 All subawards ("subgrants") must have specific federal authonzation The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward This condition applies to agreements that for purposes of federal grants administrative requirements OJP considers a "subaward" (and therefore does not consider a procurement "contract") The details of the requirement for authorization of any subaward are posted on the OJP web site at https.//ojp.gov/fundmg/Explore/SubawardAuthonzation.htm (Award condition All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here 12 Specific post award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach m any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000) This condition applies to agreements that for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward) The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https.//ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition Specific post award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250 000)) and are incorporated by reference here OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 8 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 13 Unreasonable restrictions on competition under the award association with federal government SCOPE This condition applies with respect to any procurement of property or services that is funded (in whole or m part) by this award whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used The provisions of this condition must be among those included in any subaward (at any tier) 1 No discrimination, in procurement transactions, against associates of the federal goverment Consistent with the (DOJ) Part 200 Uniform Requirements - including as set out at 2 C.F R 200 300 (requiring awards to be "manage[d] and admimster[ed] m a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U S statutory and public policy requirements") and 200.319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open competition" and forbiddmg practices "restrictive of competition," such as "[p]lacmg unreasonable requirements on firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") no recipient (or subrecipient at any tier) may (in any procurement transaction) discriminate against any person or entity on the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or entity's status as a parent affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R 200.319(a) or as specifically authonzed by USDOJ 2 Monitonng The recipient's monrtonng responsibilities include monrtonng of subrecipient compliance with this condition 3 Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition 4 Rules of construction A The term "associate of the federal government" means any person or entity engaged or employed (in the past or at present) by or on behalf of the federal government - as an employee, contractor or subcontractor (at any tier), grant recipient or subrecipient (at any tier), agent, or otherwise in undertaking any work project or activity for or on behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for such employment or engagement and any person or entity committed by legal instrument to undertake any such work, project, or activity (or to provide such goods or services) in future B Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law including any applicable civil nghts or nondiscnmmation law 0JP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 PAGE 9 OF 32 SPECIAL CONDITIONS 14 Requirements pertaining to prohibited conduct related to trafficking m persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons whether on the part of recipients subrecipients ("subgrantees") or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https.//ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition Prohibited conduct by recipients and subrecipients related to trafficking in persons (mcludmg reporting requirements and OJP authonty to terminate award)) and are incorporated by reference here 15 Determination of suitability to interact with participating minors SCOPE This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier) the DOJ funding announcement (solicitation) or an associated federal statute - that a purpose of some or all of the activities to be carried out under the award (whether by the recipient or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors This requirement applies regardless of an individual's employment status The details of this requirement are posted on the OJP web site at https.//ojp.gov/fundmg/Explore/Interact Minors.htm (Award condition Determination of suitability required in advance for certain individuals who may interact with participating minors), and are incorporated by reference here 16 Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trammgs and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears m the DOJ Grants Financial Guide (currently, as section 3 10 of "Postaward Requirements" in the "DOJ Grants Financial Guide") 17 Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws 18 OJP Training Guiding Principles Any training or training materials that the recipient or any subrecipient ("subgrantee") at any tier develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees available at https.//ojp.gov/funding/Implement/TrammgPnnciplesForGrantees Subgrantees.htm OJP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 PAGE 10 OF 32 SPECIAL CONDITIONS 19 Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OW or OVW as appropriate) may withhold award funds or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstandmg issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits investigations or reviews of DOJ awards 20 Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropnate) during the penod of performance for this award, if the recipient is designated as "high risk" for purposes of the DOJ high risk grantee list 21 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination 28 C.F.R Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F R Part 42 specifically including any applicable requirements in Subpart E of 28 C.F R Part 42 that relate to an equal employment opportunity program 22 Compliance with DOJ regulations pertaining to civil nghts and nondiscnmination 28 C.F.R Part 54 The recipient, and any subrecipient ("subgrantee") at any tier must comply with all applicable requirements of 28 C.F R Part 54, which relates to nondiscnmination on the basis of sex in certain "education programs " 23 Compliance with DOJ regulations pertaining to civil rights and nondiscrunmation 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F R Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries Currently among other things, 28 C.F.R Part 38 includes rules that prohibit specific forms of discnmmation on the basis of religion, a religious belief a refusal to hold a religious belief, or refusal to attend or participate in a religious practice Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith -based or religious organizations The text of 28 C.F.R Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https.//www ecfr gov/cgi brn/ECFR9page=browse) by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e CFR "current" data OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 11 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 24 Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification or adoption of any law regulation or policy at any level of government See 18 U S C 1913 (There may be exceptions if an applicable federal statute specifically authonzes certain activities that otherwise would be barred by law ) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing extending or modifying any such award See 31 U S C 1352 Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance and may not proceed without the express prior written approval of OJP 25 Compliance with general appropriations -law restrictions on the use of federal funds (FY 2020) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes Pertinent restrictions that may be set out in applicable appropnations acts are indicated at https.//ojp.gov/funding/Explore/FY20AppropriationsRestrictions.htm, and are incorporated by reference here Should a question anse as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express pnor wntten approval of OJP 26 Reporting potential fraud waste and abuse and similar misconduct The recipient and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal employee agent subrecipient contractor subcontractor or other person has, in connection with funds under this award (1) submitted a claim that violates the False Claims Act or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct Potential fraud waste abuse or misconduct involving or relating to funds under this award should be reported to the OIG by (1) online submission accessible via the OIG webpage at https.//oig.Justice.gov/hotline/contact-grants.htm (select "Submit Report Online"), (2) mail directed to U S Department of Justice, Office of the Inspector General Investigations Division, ATTN Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530, and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn Grantee Reporting) at (202) 616-9881 (fax) Additional information is available from the DOJ OIG website at https.//oig.Justice.gov/hothne OJP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 PAGE 12 OF 32 SPECIAL CONDITIONS 27 Restrictions and certifications regarding non disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award may require any employee or contractor to sign an mternal confidentiality agreement or statement that prohibits or otherwise restricts or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information The foregoing is not intended, and shall not be understood by the agency making this award to contravene requirements applicable to Standard Form 312 (which relates to classified mformation), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information 1 In accepting this award, the recipient a represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above, and b certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste fraud or abuse as described above it will immediately stop any further obligations of award funds, will provide prompt wntten notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency 2 If the recipient does or is authonzed under this award to make subawards ("subgrants") procurement contracts, or both - a it represents that (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above, and (2) it has made appropnate mquuy or otherwise has an adequate factual basis, to support this representation, and b it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requinng its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restnct) reporting of waste fraud or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award and will resume (or permit resumption of) such obligations only if expressly authonzed to do so by that agency OJP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 13 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 28 Compliance with 41 U S C 4712 (including prohibitions on reprisal, notice to employees) The recipient (and any subrecipient at any tier) must comply with and is subject to all applicable provisions of 41 U S C 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authonty relating to a federal grant a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in wnting (and in the predominant native language of the workforce), of employee rights and remedies under 41 U S C 4712 Should a question arise as to the applicability of the provisions of 41 U S C 4712 to this award the recipient is to contact the DOJ awarding agency (OJP or OVW, as apprdpnate) for guidance 29 Encouragement of policies to ban text messaging while dnving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Dnvmg 74 Fed Reg 51225 (October 1 2009) DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while dnvmg any vehicle durmg the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted dnvers 30 Requirement to disclose whether recipient is designated high risk" by a federal grant -making agency outside of DOJ If the recipient is designated "high nsk" by a federal grant -making agency outside of DOJ, currently or at any time durmg the course of the penod of performance under this award the recipient must disclose that fact and certain related information to OJP by email at OJP ComplianceReportmg@ojp usdoj gov For purposes of this disclosure, high nsk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concems with the recipient. The recipient's disclosure must include the following 1 The federal awarding agency that currently designates the recipient high nsk, 2 The date the recipient was designated high risk 3 The high nsk point of contact at that federal awarding agency (name, phone number, and email address), and 4 The reasons for the high nsk status, as set out by the federal awarding agency OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 14 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 31 Authonty to obligate award funds contingent on nomnterference (within the funded "program or activity") with federal law enforcement information communication restrictions, unallowable costs, notification 1 If the recipient is a "State a local government or a 'public' institution of higher education A The recipient may not obligate award funds if at the time of the obligation, the "program or activity" of the recipient (or of any subrecipient at any tier that is a State a local government or a public institution of higher education) that is funded wholly or partly with award funds is subject to any "information communication restriction " B Also with respect to any project costs it incurs 'at nsk ' the recipient may not obligate award funds to reimburse itself if at the time it incurs such costs the program or activity of the recipient (or of any subrecipient, at any tier, described in par 1.A of this condition) that would be reimbursed wholly or partly with award funds was subject to any information communication restriction C Any drawdown of award funds by the recipient shall be considered for all purposes to be a material representation by the recipient to OJP that, as of the date the recipient requests the drawdown the recipient and each subrecipient (regardless of tier) described in par 1 A of this condition, is in compliance with the award condition entitled "Noninterference (within the funded 'program or activity') with federal law enforcement information -communication restnctions ongomg compliance' D The recipient must promptly notify OJP (in wntmg) if the recipient from its requisite monitoring of compliance with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the recipient, or of any subrecipient (at any tier) described in par 1.A of this condition, may be subject to any information communication restriction Also any subaward (at any tier) to a subrecipient described in paragraph 1.A of this condition must require prompt notification to the entity that made the subaward, should the subrecipient have such credible evidence regarding an information communication restriction 2 Any subaward (at any tier) to a subrecipient described in par 1.A of this condition must provide that the subrecipient may not obligate award funds if, at the time of the obligation, the program or activity of the subrecipient (or of any further such subrecipient at any tier) that is funded in whole or in part with award funds is subject to any information communication restriction 3 Absent an express wntten determination by DOJ to the contrary based upon a finding by DOJ of compelling circumstances (e.g., a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and transitory non compliance, which was unknown to the recipient despite diligent monitonng), any obligations of award funds that under this condition may not be made shall be unallowable costs for purposes of this award In making any such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the "Noninterference information communication restrictions ongomg compliance" award condition 4 Rules of Construction A. For purposes of this condition "information communication restriction' has the meaning set out in the "Noninterference information communication restnctions, ongoing compliance" condition B Both the 'Rules of Construction" and the 'Important Note' set out in the "Noninterference information communication restnctions, ongoing compliance" condition are incorporated by reference as though set forth here in full OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 15 OF 32 PROJECT NUMBER 2020-DJ-BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 32 Authonty to obligate award funds contingent on no use of funds to mterfere with federal law enforcement information communication restrictions, unallowable costs, notification 1 If the recipient is a "State," a local government, or a "public" mstitution of higher education A The recipient may not obligate award funds if at the time of the obligation the "program or activity" of the recipient (or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that is funded in whole or in part with award funds is subject to any "information communication restriction " B In addition, with respect to any project costs it incurs "at risk," the recipient may not obligate award funds to reimburse itself if at the time it incurs such costs - the program or activity of the recipient (or of any subrecipient, at any tier described in paragraph 1 A of this condition) that would be reimbursed m whole or in part with award funds was subject to any information communication restriction C Any drawdown of award funds by the recipient shall be considered for all purposes to be a material representation by the recipient to OJP that, as of the date the recipient requests the drawdown, the recipient and each subrecipient (regardless of tier) described in paragraph 1.A of this condition, is in compliance with the award condition entitled "No use of funds to interfere with federal law enforcement information -communication restrictions ongoing compliance " D The recipient must promptly notify OJP (in writing) if the recipient, from its requisite monitoring of compliance with award conditions or otherwise has credible evidence that indicates that the funded program or activity of the recipient, or of any subrecipient (at any tier) descnbed m paragraph 1.A of this condition, may be subject to any information -communication restriction In addition, any subaward (at any tier) to a subrecipient described in paragraph 1.A of this condition must require prompt notification to the entity that made the subaward should the subrecipient have such credible evidence regarding an information communication restriction 2 Any subaward (at any tier) to a subrecipient described m paragraph 1 A of this condition must provide that the subrecipient may not obligate award funds if, at the time of the obligation, the program or activity of the subrecipient (or of any further such subrecipient at any tier) that is funded in whole or in part with award funds is subject to any information communication restriction. 3 Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling circumstances (e.g., a small amount of award funds obligated by the recipient at the tune of a subrecipient's minor and transitory non compliance, which was unknown to the recipient despite diligent monitonng), any obligations of award funds that, under this condition, may not be made shall be unallowable costs for purposes of this award In making any such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the "No use of funds to interfere information -communication restnctions ongoing compliance" award condition 4 Rules of Construction A For purposes of this condition "information -communication restriction" has the meaning set out in the "No use of funds to interfere information communication restrictions, ongoing compliance" condition B Both the "Rules of Construction' and the "Important Note" set out in the "No use of funds to interfere information communication restnctions, ongoing compliance" condition are incorporated by reference as though set forth here in full OJP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 16 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 33 Noninterference (within the funded "program or activity") with federal law enforcement information -communication restrictions, ongoing compliance 1 With respect to the "program or activity" funded m whole or part under this award (including any such program or activity of any subrecipient at any tier), throughout the penod of performance no State or local government entity - agency, or -official may prohibit or in any way restrict- (1) any government entity or official from sending or receiving information regarding citizenship or immigration status to/from DHS, or (2) a government entity or agency from sending, requesting or receiving, or exchanging information regarding immigration status to/from/with DHS or from maintaining such information Any prohibition (or restriction) that violates this condition is an "information communication restriction" under this award. 2 The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of this condition 3 Allowable costs Compliance with these requirements is an authorized and priority purpose of this award To the extent that such costs are not reimbursed under any other federal program award funds may be obligated for the reasonable, necessary, and allocable costs (if any) that the recipient, or any subrecipient at any tier that is a State a local government or a public institution of higher education, incurs to implement this condition 4 Rules of Construction A For purposes of this condition (1) "State" and "local government" include any agency or other entity thereof (including any public institution of higher education), but not any Indian tribe (2) A "public" institution of higher education is defined as one that is owned controlled or directly funded (in whole or in substantial part) by a State or local government (Such a public institution is considered to be a "government entity " and its officials to be "government officials ") (3) "Program or activity" means what it means under title VI of the Civil Rights Act of 1964 (see 42 U.S.0 2000d 4a) (4) "Immigration status" means what it means under 8 U S C 1373 and 8 U S C 1644 and terms that are defined in 8 U S C 1101 mean what they mean under that section 1101, except that "State" also includes American Samoa (5) "DHS" means the U S Department of Homeland Secunty B Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any State or local government, any public institution of higher education or any other entity (or individual) to violate any federal law, including any applicable civil nghts or nondiscrimination law IMPORTANT NOTE Any questions about the meaning or scope of this condition should be directed to OJP, before award acceptance OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 17 OF 32 PROJECT NUMBER 2020-DJ BX 0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 34 No use of funds to interfere with federal law enforcement information -communication restrictions, ongoing compliance 1 Throughout the penod of performance no State or local government entity, agency, or official may use funds under this award (mcludmg under any subaward, at any tier) to prohibit or in any way restrict-- (1) any government entity or official from sending or receiving information regarding citizenship or immigration status to/from DHS, or (2) a government entity or agency from sending requesting or receiving, or exchanging information regarding immigration status to/from/with DHS, or from maintaining such information. Any prohibition (or restriction) that violates this condition is an "information communication restriction" under this award 2 The recipient's monrtonng responsibilities include monitoring of subrecipient compliance with the requirements of this condition 3 Allowable costs Compliance with these requirements is an authorized and pnonty purpose of this award To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable necessary and allocable costs (if any) that the recipient or any subrecipient at any tier that is a State, a local government, or a public institution of higher education, incurs to implement this condition. 4 Rules of Construction A For purposes of this condition (1) "State" and "local government" include any agency or other entity thereof (including any public institution of higher education) but not any Indian tribe (2) A "public" institution of higher education is defined as one that is owned, controlled or directly funded (in whole or in substantial part) by a State or local government (Such a public institution is considered to be a "government entity," and its officials to be "government officials ") (3) "Program or activity" means what it means under title VI of the Civil Rights Act of 1964 (see 42 U S C 2000d 4a) (4) "Immigration status" means what it means under 8 U S.0 1373 and 8 U S C 1644, and terms that are defined in 8 U S C 1101 mean what they mean under that section 1101, except that "State" also includes American Samoa (5) "DHS" means the U S Department of Homeland Secunty B Nothing in this condition shall be understood to authorize or require any recipient any subrecipient at any tier, any State or local government, any public institution of higher education, or any other entity (or individual) to violate any federal law includmg any applicable civil nghts or nondiscrimination law IMPORTANT NOTE Any questions about the meaning or scope of this condition should be directed to OJP before award acceptance OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 18 OF 32 PROJECT NUMBER 2020 DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 35 Noninterference (within the funded "program or activity") with federal law enforcement No public disclosure of certain law enforcement sensitive information SCOPE This condition applies with respect to the "program or activity" that is funded (in whole or in part) by the award, as of the date the recipient accepts this award, and throughout the remainder of the period of performance Its provisions must be among those included in any subaward (at any tier) 1 Noninterference No public disclosure of federal law enforcement information in order to conceal harbor or shield Consistent with the purposes and objectives of federal law enforcement statutes and federal cnminal law (including 8 U S C 1324 and 18 U S C chs 1, 49, 227), no public disclosure may be made of any federal law -enforcement information in a direct or indirect attempt to conceal, harbor, or shield from detection any fugitive from justice under 18 U S.0 ch 49, or any alien who has come to entered or remains in the United States in violation of 8 U S C ch 12 without regard to whether such disclosure would constitute (or could form a predicate for) a violation of 18 U S C 1071 or 1072 or of 8 U S C 1324(a) 2 Monitonng The recipient's momtonng responsibilities include monitoring of subrecipient compliance with this condition 3 Allowable costs To the extent that such costs are not reimbursed under any other federal program award funds may be obligated for the reasonable necessary and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this condition 4 Rules of construction A For purposes of this condition (1) the term "alien" means what it means under section 101 of the Immigration and Nationality Act (see 8 U S C 1101(a)(3)), (2) the term "federal law enforcement information' means law -enforcement -sensitive information communicated or made available, by the federal government, to a State or local government entity, agency or official through any means including without limitation-- (1) through any database, (2) in connection with any law enforcement partnership or task force, (3) in connection with any request for law enforcement assistance or -cooperation, or (4) through any deconfliction (or courtesy) notice of planned, imminent, commencing, contmumg or impending federal law enforcement activity (3) the term "law enforcement sensitive information" means records or information compiled for any law - enforcement purpose and (4) the term "public disclosure" means any communication or release other than one (a) within the recipient or (b) to any subrecipient (at any tier) that is a government entity B Both the "Rules of Construction" and the "Important Note" set out in the 'Noninterference (within the funded "program or activity") with federal law enforcement information communication restnctions, ongoing compliance' award condition are incorporated by reference as though set forth here in full OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 19 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECL4L CONDITIONS 36 No use of funds to interfere with federal law enforcement No public disclosure of certain law enforcement -sensitive information SCOPE This condition applies as of the date the recipient accepts this award and throughout the remainder of the period of performance Its provisions must be among those included in any subaward (at any tier) 1 No use of funds to interfere No public disclosure of federal law enforcement information in order to conceal harbor or shield Consistent with the purposes and objectives of federal law enforcement statutes and federal cnminal law (including 8 U S C 1324 and 18 U S C chs 1 49 227) no funds under this award may be used to make any public disclosure of any federal law enforcement information in a direct or mdirect attempt to conceal, harbor, or shield from detection any fugitive from justice under 18 U S C ch 49, or any alien who has come to, entered or remains m the United States in violation of 8 U S C ch 12 - without regard to whether such disclosure would constitute (or could form a predicate for) a violation of 18 U S C 1071 or 1072 or of 8 U S.0 1324(a) 2 Momtonng The recipient's monitoring responsibilities include monrtoring of subrecipient compliance with this condition 3 Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g. training) designed to ensure compliance with this condition 4 Rules of construction A For purposes of this condition (1) the term "alien" means what it means under section 101 of the Immigration and Nationality Act (see 8 U S C 1101(a)(3)), (2) the term "federal law -enforcement information" means law enforcement sensitive information communicated or made available, by the federal government to a State or local government entity, agency, or official, through any means, including, without limitation (1) through any database (2) m connection with any law enforcement partnership or task force, (3) in connection with any request for law enforcement assistance or cooperation or (4) through any deconfliction (or courtesy) notice of planned imminent, commencing, continuing, or impending federal law enforcement activity, (3) the term "law enforcement -sensitive mformation" means records or information compiled for any law enforcement purpose, and (4) the term "public disclosure" means any communication or release other than one (a) within the recipient, or (b) to any subrecipient (at any tier) that is a government entity B Both the 'Rules of Construction" and the "Important Note" set out in the "No use of funds to interfere with federal law enforcement information communication restrictions ongoing compliance" award condition are incorporated by reference as though set forth here in full OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 20 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 37 Noninterference (within the funded "program or activity") with federal law enforcement Notice of scheduled release SCOPE This condition applies with respect to the "program or activity" that is funded (in whole or in part) by the award as of the date the recipient accepts the award and throughout the remainder of the period of performance Its provisions must be among those mcluded in any subaward at any tier 1 Noninterference with "removal' process Notice of scheduled release date and time Consonant with federal law enforcement statutes -- including 8 U S C 1231 (for an alien incarcerated by a State or local government a 90 day "removal period' during which the federal government "shall' detain and then "shall' remove an alien from the U S "begins" no later than "the date the alien is released from confinement", also, the federal government is expressly authonzed to make payments to a "State or a political subdivision of the State with respect to the incarceration of [an] undocumented cnminal alien"), 8 U.S C 1226 (the federal government "shall take into custody" certain cnminal aliens "when the alien is released"), and 8 U S C 1366 (requiring an annual report to Congress on "the number of illegal alien[ felons] in Federal and State pnsons" and programs underway "to ensure the prompt removal" from the U S of removable "criminal aliens") within the funded program or activity no State or local government entity, -agency, or -official (including a government contracted correctional facility) may interfere with the "removal" process by failing to provide -- as early as practicable (see para 4 C below) - advance notice to DHS of the scheduled release date and time for a particular alien, if a State or local government (or government contracted) correctional facility receives from DHS a formal written request pursuant to the INA that seeks such advance notice 2 Monitoring The recipient's monitonng responsibilities include monitonng of subrecipient compliance with this condition. 3 Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable necessary and allocable costs (if any) of actions (e.g. training) designed to ensure compliance with this condition 4 Rules of construction A Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any State or local government or any other entity or individual to maintain (or detain) any individual in custody beyond the date and time the individual otherwise would have been released B Applicability (1) Current DHS practice is ordinarily to request advance notice of scheduled release "as early as practicable (at least 48 hours if possible) " (See DHS Form I-247A (3/17)) If (e.g. in light of the date DHS made such request) the scheduled release date and time for an alien are such as not to allow for the advance notice that DHS has requested it shall NOT be a violation of this condition to provide only as much advance notice as practicable (2) Current DHS practice is to use the same form for a second, distinct purpose to request that an individual be detained for up to 48 hours AFTER the scheduled release This condition does NOT encompass such DHS requests for detention C Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference (within the funded "program or activity") with federal law enforcement Interrogation of certain aliens" award condition are incorporated by reference as though set forth here in full OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 21 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 38 No use of funds to interfere with federal law enforcement Notice of scheduled release SCOPE This condition applies as of the date the recipient accepts the award and throughout the remainder of the penod of performance Its provisions must be among those included m any subaward at any tier 1 No use of funds to interfere with "removal' process Notice of scheduled release date and time Consonant with federal law enforcement statutes including 8 U S C 1231 (for an alien incarcerated by a State or local government a 90 day "removal penod" during which the federal government "shall' detain and then "shall' remove an alien from the U S "begins" no later than "the date the alien is released from confinement", also, the federal government is expressly authorized to make payments to a "State or a political subdivision of the State with respect to the mcarceration of [an] undocumented cnmmal alien') 8 U S C 1226 (the federal government "shall take into custody" certain criminal aliens "when the alien is released"), and 8 U S C 1366 (requiring an annual report to Congress on "the number of illegal alien[ felons] in Federal and State prisons" and programs underway "to ensure the prompt removal" from the U S of removable "criminal aliens") no State or local government entity agency or official (including a government contracted correctional facility) may use funds under this award to mterfere with the "removal" process by failmg to provide as early as practicable (see para 4 C below) - advance notice to DHS of the scheduled release date and time for a particular alien, if a State or local government (or government contracted) correctional facility receives from DHS a formal written request pursuant to the INA that seeks such advance notice 2 Momtonng The recipient's monitoring responsibilities mclude monitoring of subrecipient compliance with this condition 3 Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this condition 4 Rules of construction A Nothing in this condition shall be understood to authonze or require any recipient, any subrecipient at any tier, any State or local government, or any other entity or individual to maintain (or detain) any individual in custody beyond the date and time the individual otherwise would have been released B Applicability (1) Current DHS practice is ordinarily to request advance notice of scheduled release "as early as practicable (at least 48 hours, if possible) " (See DHS Form I-247A (3/17)) If (e.g., in light of the date DHS made such request) the scheduled release date and time for an alien are such as not to allow for the advance notice that DHS has requested, it shall NOT be a violation of this condition to provide only as much advance notice as practicable (2) Current DHS practice is to use the same form for a second distinct purpose -- to request that an individual be detained for up to 48 hours AFTER the scheduled release This condition does NOT encompass such DHS requests for detention C Both the 'Rules of Construction" and the "Important Note set out in the "No use of funds to interfere with federal law enforcement Interrogation of certain aliens" award condition are incorporated by reference as though set forth here mfull 0JP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 22 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 39 Noninterference (within the funded "program or activity") with federal law enforcement Interrogation of certain aliens SCOPE This condition applies with respect to the "program or activity' funded (wholly or partly) by this award as of the date the recipient accepts the award, and throughout the rest of the award penod of performance Its provisions must be among those included m any subaward (at any tier) 1 Noninterference with statutory law enforcement access to correctional facilities Consonant with federal law enforcement statutes and regulations mcludmg 8 USC 1357(a) under which certain federal officers and employees "have power without warrant to interrogate any alien or person believed to be an alien as to his nght to be or to remain' in the U S. and 8 CFR 287 5(a) under which that power may be exercised "anywhere m or outside" the U S within the funded program or activity, no State or local government entity agency or official may interfere with the exercise of that power to interrogate "without warrant" (by agents of the United States actmg under color of federal law) by impeding access to any State or local government (or government -contracted) correctional facility by such agents for the purpose of "rnterrogat[mg] any alien or person believed to be an alien as to his [or her] nght to be or to remain in the United States " 2 Monitoring The recipient's monrtonng responsibilities include momtonng of subrecipient compliance with this condition 3 Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable necessary and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this condition 4 Rules of construction A For purposes of this condition (1) The term "alien" means what it means under sec 101 of the Immigration and Nationality Act (INA) (8 USC 1101(a)(3)), except that, with respect to a juvenile offender, it means "cnminal alien." (2) The term `juvenile offender" means what it means under 28 CFR 31 304(f) (as in effect on Jan 1 2020) (3) The term "cnminal alien" means with respect to a juvenile offender, an alien who is deportable on the basis of (a) conviction described in 8 USC 1227(a)(2), or (b) conduct described in 8 USC 1227(a)(4) (4) The term "conviction" means what it means under 8 USC 1101(a)(48) (Adjudication of a Juvenile as having committed an offense does not constitute "conviction' for purposes of this condition.) (5) The term "correctional facility" means what it means under 34 USC 10251(a)(7)) as of January 1, 2020 (6) The term "impede" includes taking or continuing any action, or implementing or maintaining any law policy rule or practice that - (a) is designed to prevent or to significantly delay or complicate, or (b) has the effect of preventing or of significantly delaying or complicating OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 23 OF 32 PROJECT NUMBER 2020 DJ-BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS (7) "State" and "local government" include any agency or other entity thereof (including any public institution of higher education) but not any Indian tribe (8) A "public" institution of higher education is one that is owned, controlled, or directly funded (m whole or in substantial part) by a State or local government (Such a public institution is considered to be a "government entity, and its officials to be "government officials ") (9) "Program or activity" means what it means under 42 USC 2000d 4a B Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier any State or local government any public institution of higher education, or any other entity (or individual) to violate any federal law, including any applicable civil nghts or nondiscnmination law IMPORTANT NOTE Any questions about the meaning or scope of this condition should be directed to OJP, before award acceptance OJP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 24 OF 32 PROJECT NUMBER 2020 DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 40 No use of funds to interfere with federal law enforcement Interrogation of certain aliens SCOPE This condition applies as of the date the recipient accepts this award, and throughout the remainder of the period of performance for the award Its provisions must be among those included in any subaward (at any tier) 1 No use of funds to interfere with statutory law enforcement access to correctional facilities Consonant with federal law enforcement statutes and regulations including 8 USC 1357(a), under which certain federal officers and employees "have power without warrant to interrogate any alien or person believed to be an alien as to his nght to be or to remain m the United States and 8 CFR 287 5(a) under which that power may be exercised "anywhere in or outside the United States" no State or local government entity, agency, or official may use funds under this award to interfere with the exercise of that power to interrogate "without warrant" (by agents of the United States acting under color of federal law) by impeding access to any State or local government (or government - contracted) correctional facility by such agents for the purpose of "interrogat[ing] any alien or person believed to be an alien as to his [or her] right to be or to remain in the United States " 2 Monitoring The recipient's monitonng responsibilities include monitonng of subrecipient compliance with this condition 3 Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable necessary, and allocable costs (if any) of actions (e.g. training) designed to ensure compliance with this condition 4 Rules of construction A For purposes of this condition (1) The term "alien" means what it means under section 101 of the Immigration and Nationality Act (INA) (8 USC 1101(a)(3)), except that, with respect to a juvenile offender, it means "criminal alien " (2) The term `juvenile offender" means what it means under 28 CFR 31 304(f) (as in effect on Jan 1 2020) (3) The term "cnmmal alien" means, with respect to a juvenile offender, an alien who is deportable on the basis of — (a) conviction described in 8 USC 1227(a)(2) or (b) conduct described in 8 USC 1227(a)(4) (4) The term "conviction" means what it means under 8 USC 1101(a)(48) (Adjudication of a juvenile as having committed an offense does not constitute "conviction" for purposes of this condition ) (5) The term "correctional facility" means what it means under the title I of the Omnibus Crune Control and Safe Streets Act of 1968 (34 USC 10251(a)(7)) (6) The term "impede" includes taking or continumg any action or implementing or mamtaming any law policy rule, or practice, that — (a) is designed to prevent or to significantly delay or complicate or 0JP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 25 OF 32 PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS (b) has the effect of preventing or of significantly delaying or complicating (7) "State" and "local government" include any agency or other entity thereof (including any public institution of higher education) but not any Indian tribe (8) A "public" institution of higher education is defined as one that is owned controlled or directly funded (in whole or in substantial part) by a State or local government (Such a public institution is considered to be a "government entity ' and its officials to be "government officials ') (9) "Program or activity" means what it means under 42 USC 2000d-4a B Nothing m this condition shall be understood to authonze or require any recipient any subrecipient at any tier any State or local government any public institution of higher education, or any other entity (or individual) to violate any federal law, including any applicable civil rights or nondiscrimination law IMPORTANT NOTE Any questions about the meaning or scope of this condition should be directed to OJP, before award acceptance 41 Requirement to collect certain information from subrecipients Except as provided in this condition the recipient may not make a subaward to a State, a local government, or a "public" institution of higher education, unless it first obtains from the proposed subrecipient responses to the questions identified in the program solicitation as "Information regarding Communication with the Department of Homeland Secunty (DHS) and/or Immigration and Customs Enforcement (ICE) " All subrecipient responses must be collected and maintained by the recipient, consistent with document retention requirements, and must be made available to DOJ upon request Responses to these questions are not required from subrecipients that are either a tribal govemment/organization, a nonprofit organization or a pnvate institution of higher education 42 Cooperating with OJP Monitonng The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and procedures, and to cooperate with OJP (mcluding the grant manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including documentation related to any subawards made under this award Further the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents Failure to cooperate with OJP's monitonng activities may result in actions that affect the recipient's DOJ awards includmg, but not limited to withholdings and/or other restrictions on the recipient's access to award funds, referral to the DOJ OIG for audit review designation of the recipient as a DOJ High Risk grantee, or termination of an award(s) OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 26 OF 32 PROJECT NUMBER 2020-DJ-BX-0476 AWARD DATE 09/18/2020 SPECL4L CONDITIONS 43 FFATA reporting Subawards and executive compensation The recipient must comply with applicable requirements to report first tier subawards ("subgrants") of $25 000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -her subrecipients (first -tier "subgrantees") of award funds The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA) are posted on the OJP web site at https.//ojp.gov/funding/Explore/FFATA.htm (Award condition Reportmg Subawards and Executive Compensation) and are incorporated by reference here This condition, including its reporting requirement, does not apply to (1) an award of less than $25,000, or (2) an award made to an individual who received the award as a natural person (i.e. unrelated to any business or non-profit organization that he or she may own or operate in his or her name) 44 Required monitoring of subawards The recipient must momtor subawards under this award in accordance with all applicable statutes regulations award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award m any subaward Among other things the recipient is responsible for oversight of subrecipient spending and momtonng of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit upon request, documentation of its policies and procedures for monitoring of subawards under this award 45 Use of program income Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425 46 Justice Information Sharing Information shanng projects funded under this award must comply with DOJ's Global Justice Information Shanng Initiative (Global) guidelines The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements where applicable as described at https./ / it.ojp.gov/ gsp_grantcondition The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended 47 Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information shanng systems which involve mterstate connectivity between jurisdictions such systems shall employ to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system 48 Compliance with 28 C.F R Part 23 With respect to any information technology system funded or supported by funds under this award the recipient (and any subrecipient at any tier) must comply with 28 C.F R. Part 23, Cnmmal Intelligence Systems Operating Policies if OJP determines this regulation to be applicable Should OJP determine 28 C.F R Part 23 to be applicable, OJP may, at its discretion perform audits of the system as per the regulation Should any violation of 28 C.F R Part 23 occur, the recipient may be fined as per 34 U S.0 10231(c) (d) The recipient may not satisfy such a fine with federal funds OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 27 OF 32 PROJECT NUMBER 2020-DJ-BX 0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 49 Protection of human research subjects The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R Part 46 and all OJP policies and procedures regardmg the protection of human research subjects mcludmg obtainment of Institutional Review Board approval, if appropnate, and subject informed consent. 50 Confidentiality of data The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U S C 10231 and 28 C.F R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Pnvacy Certificate that is in accord with requirements of 28 C.F.R Part 22 and, in particular, 28 C.F.R 22.23 51 Venfication and updating of recipient contact information The recipient must venfy its Point of Contact(POC), Financial Point of Contact (FPOC) and Authorized Representative contact information in GMS, including telephone number and e mail address If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes 52 Law enforcement task forces - required training Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, must complete required onlme (Internet based) task force training Additionally all future task force members must complete this training once dunng the penod of performance for this award or once every four years if multiple OJP awards include this requirement The required training is available free of charge online through the BJA funded Center for Task Force Integnty and Leadership (www ctfli org) The training addresses task force effectiveness, as well as other key issues including pnvacy and civil liberties/nghts task force performance measurement personnel selection, and task force oversight and accountability If award funds are used to support a task force, the recipient must compile and maintain a task force personnel roster along with course completion certificates Additional information regarding the training is available through BJA s web site and the Center for Task Force Integrity and Leadership (www ctfli.org) 53 Justification of consultant rate Approval of this award does not indicate approval of any consultant rate m excess of $650 per day A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds OJP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 28 OF 32 PROJECT NUMBER 2020-DJ-BX 0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 54 Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks mcludmg 18 U S C 922 and 34 U S C ch. 409 if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific project or program (such as a law enforcement, prosecution, or court program) that results m any court dispositions information or other records that are "eligible records" (under federal or State law) relevant to the National Instant Background Check System (NICS) or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions, information, or other records that are "eligible records' (under federal or State law) relevant to the NICS the recipient (or subrecipient, if applicable) must ensure that all such court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and accessed by) the NICS and when appropriate - promptly must update, correct, modify, or remove such NICS relevant "eligible records" In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent momtonng of compliance with this condition (including subrecipient compliance) DOJ will give great weight to any such evidence in any express written determination regarding this condition OJP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 29 OF 32 PROJECT NUMBER 2020-DJ-BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 55 Compliance with National Environmental Policy Act and related statutes Upon request the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA The recipient understands that this condition applies to new activities as set out below whether or not they are being specifically funded with these award funds That is, as long as the activity is being conducted by the recipient a subrecipient or any third party and the activity needs to be undertaken in order to use these award funds, this condition must first be met The activities covered by this condition are a. New construction b Minor renovation or remodeling of a property located in an environmentally or histoncally sensitive area, including properties located within a 100 year flood plain a wetland or habitat for endangered species, or a property listed on or eligible for hstmg on the National Register of Histonc Places c A renovation lease or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size, d Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used for example in office household recreational, or education environments, and e Implementation of a program relating to clandestine methamphetamme laboratory operations including the identification seizure or closure of clandestine methamphetamine laboratones The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan as detailed at https.//bja.gov/Funding/nepa.html, for programs relating to methamphetamme laboratory operations Application of This Condition to Recipient's Existing Programs or Activities For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds the recipient upon specific request from BJA agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity 56 Establishment of trust fund If award funds are being drawn down in advance the recipient (or a subrecipient, with respect to a subaward) is required to establish a trust fund account Recipients (and subrecipients) must maintain advance payments of federal awards in interest bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200 305(b)(8)) The trust fund including any interest may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memonal Justice Assistance Grant Program (JAG) The recipient also agrees to obligate the award funds in the trust fund (including any interest earned) dunng the penod of performance for the award and expend within 90 days thereafter Any unobligated or unexpended funds, mcludmg interest earned, must be returned to OJP at the time of closeout OJP FORM 4000/2 (REV 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 PAGE 30 OF 32 SPECIAL CONDITIONS 57 Prohibition on use of award funds for match under BVP program JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program 58 Certification of body armor "mandatory wear" policies If recipient uses funds under this award to purchase body armor, the recipient must submit a signed certification that law enforcement agencies receiving body armor purchased with funds from this award have a wntten "mandatory wear" policy in effect The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic resistant and stab resistant body armor purchases This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty 59 Body armor compliance with NIJ standards and other requirements Ballistic resistant and stab resistant body armor purchased with JAG award funds may be purchased at any threat level make or model from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List (https.//nij gov/topics/technology/body armor/Pages/compliant ballistic armor aspx) In addition, ballistic resistant and stab -resistant body annor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U S C 10202(c)(1)(A) The latest NIJ standard reformation can be found here• https./ / nij gov/ topics/ technology/ body -armor/ pages/ safety mitiative.aspx 60 Body armor impact on eligibility for other program funds The recipient understands that the use of funds under this award for purchase of body armor may impact eligibility for funding under the Bulletproof Vest Partnership (BVP) program, a separate program operated by BJA, pursuant to the BVP statute at 34 USC 10531(c)(5) 61 Reporting requirements The recipient must submit quarterly Federal Financial Reports (SF-425) and semi annual performance reports through OJP's GMS (https.//grants.ojp usdoj gov) Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide data that measure the results of its work The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website (https.//bjapmt.ojp.gov/) For more detailed information on reporting and other JAG requirements refer to the JAG reporting requirements webpage Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation 62 Required data on law enforcement agency training Any law enforcement agency receiving direct or sub -awarded funding from this JAG award must submit quarterly accountability metncs data related to training that officers have received on the use of force, racial and ethnic bias, de escalation of conflict, and constructive engagement with the public OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 31 OF 32 PROJECT NUMBER 2020 DJ BX-0476 AWARD DATE 09/18/2020 SPECIAL CONDITIONS 63 Expenditures prohibited without waiver No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless, as set forth at 34 U.S.0 10152 the BJA Director certifies that extraordinary and exigent circumstances exist making such expenditures essential to the maintenance of public safety and good order 64 JAG FY 2020 Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1 2019 [BJA] Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2019 The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award (October 1, 2019), however, the recipient may choose to incur project costs using non federal funds but any such project costs are incurred at the recipient's nsk until at a minimum (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP (via a Grant Adjustment Notice) (A withholding condition is a condition in the award document that precludes the recipient from obligating expending or drawing down all or a portion of the award funds until the condition is removed ) Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at nsk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholdmg condition through a Grant Adjustment Notice the recipient is authorized to obligate (federal) award funds to reimburse itself for project costs incurred "at-nsk' earlier dunng the penod of performance (such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those project costs otherwise are allowable costs under the award 65 Use of funds for DNA testing upload of DNA profiles If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS ' the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS No profiles generated under this award may be entered or uploaded into any non -governmental DNA database without prior express wntten approval from BJA Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry mto CODIS 66 Encouragement of submission of "success stories" BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stones To submit a success story, sign in to a My BJA account at https./ / www bja.gov/ Logm.aspx to access the Success Story Submission form If the recipient does not yet have a My BJA account please register at https./ / www bja.gov/ profile.aspx Once registered, one of the available areas on the My BJA page will be "My Success Stones ' Within this box there is an option to add a Success Story Once reviewed and approved by BJA, all success stones will appear on the BJA Success Story web page at https./ / www bja.gov/ SuccessStoryList.aspx OJP FORM 4000/2 (REV 4 88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-DJ BX-0476 AWARD DATE 09/18/2020 PAGE 32 OF 32 SPECL4L CONDITIONS 67 Withholding of funds Memorandum of Understanding The recipient may not obligate, expend, or draw down any award funds until OJP has reviewed and approved the Memorandum of Understanding (MOU), and a Grant Adjustment Notice (GAN) has been issued to remove this condition. 68 Withholding of funds NIBRS set aside The recipient may not obligate expend or draw down any award funds until the recipient submits, and BJA reviews and accepts, a budget that clearly dedicates at least 3 percent of the total amount of the award to NIBRS compliance activities or documentation showing that the recipient has been certified as NIBRS compliant, and a Grant Adjustment Notice (GAN) has been issued to remove this condition 69 Withholding of funds NIBRS set aside in Disparate junsdictions The recipient may not obligate expend or draw down any award funds until the recipient submits, and BJA reviews and accepts, documentation of compliance with the required NIBRS 3 percent set aside by the recipient and each disparate subrecipient and a Grant Adjustment Notice (GAN) has been issued to remove this condition For each junsdiction, including the recipient and disparate subrecipients such documentation may be either (1) a budget that clearly documents that the junsdiction has dedicated at least 3 percent of the total amount of their allocation to NIBRS compliance activities or (2) documentation showing that the jurisdiction has been certified as NIBRS compliant 70 Recipient integrity and performance matters Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant cooperative agreement, or procurement contract from the federal government Under certain circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM"), to the designated federal mtegnty and performance system (currently, "FAPIIS") The details of recipient obligations regarding the required reporting (and updating) of information on certam civil, cnminal and administrative proceedings to the federal designated mtegnty and performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at https.//ojp.gov/funding/FAPIIS.htm (Award condition Recipient Integnty and Performance Matters, including Recipient Reporting to FAPIIS) and are incorporated by reference here OJP FORM 4000/2 (REV 4 88) San Bernardino County 385 North Arrowhead Avenue San Bernardino, CA 92415-0123 Grant Supplemental Statement PAGE 1 OF 1 SAN BERNARDINO COUNTYLaw and Justice Group 909-387-5005 RECIPIENT NAME AND ADDRESS (Including Zip Code) San Bernardino County 385 North Arrowhead Avenue San Bernardino CA 92415-0123 AWARD NUMBER 2020-DJ BX-0476 PROJECT PERIOD FROM 10/01/2019 TO 09/30/2023 BUDGET PERIOD FROM 10/01/2019 TO 09/30/2023 GRANTEE IRS/VENDOR NO 956002748 AWARD DATE 09/18/2020 PREVIOUS AWARD AMOUNT $0 GRANTEE DUNS NO 136763120 AMOUNT OF THIS AWARD $602,729 PROJECT TITLE FY 20 Local JAG Program TOTAL AWARD $602,729 SUPPLEMENTAL STATEMENT On April 22, 2021, DOJ issued revised guidance regarding conditions on certain Department grants Consistent with Executive Order 13993 an April 14 2021 Attorney General memorandum and relevant grant -making statutes DOJ informed grant recipients and applicants that they will continue receiving certain Department grants without making certifications related to 8 U.S.0 § 1373 (communication between government agencies and the Immigration and Naturalization Service) and associated matters as a precondition and that DOJ will cease giving priority consideration to grant applicants that accept conditions similar to those requirements. Special Conditions relating to 8 U.S.0 § 1373 therefore have been stricken from the 2020 Grant Agreement and Sub award Grant Agreements San Bernardino County's acceptance of the award for 2020 does not constitute acceptance of the immigration enforcement requirements, including but not limited to paragraphs 31-41 of the 2020 Grant Award Agreement HIEF EXECUTIVE APPRO "' CHEGL-0FF'CERPRR01/AL' IE TYPED NAME AND TITLE OF CHIEF EXECUTIVE liVin v/ VifTYPED NAME AND TITLE ONeiil OF CHIEF LEGAL OFFICER ie x u ive tv 5teCER lateaaaaCounty Counsel San Bernardino ,Coouuntty San Bernardin SIG UR OF CH EXECUTIVE /07 ia/... SIGNATURE OF CHIEF LEGAL OFFICER II oil. DATE Robt + vJ(ckuml , CUXa i r- DATE ( a..nd Justtce. C�rbL9 Subrecipient Monitoring Procedures County of San Bernardino Law and Justice Group SAN BERNARDINO COUNTY Grant Award/Sub-Award Process When the Law and Justice Group (L&JG) has been notified that it has been awarded a grant, a Board Agenda Item to accept the grant will be prepared and submitted to the Board of Supervisors (BOS) for approval Where there is a sub -award to be granted, a Sub -Award Agreement will be prepared by the L&JG (recipient) and approved by the BOS and the subrecipient The appropriate officials will sign the sub award documents The Sub -Award Agreement will identify the federal award information and applicable compliance requirements, including applicable special conditions for each federal sub -award The Sub -Award Agreement will include the Grant Award Number, Award Date, Catalog of Federal Domestic Assistance (CFDA) number, Project Title, Project Period, Award Amount, and all applicable Special Conditions for the sub -award The L&JG's Subrecipient Monitoring Procedures will be included in the Sub -Award Agreement Grant Revenue When notified that a grant award has been made, the Grant Coordinator requests a budget code for the grant award from the Auditor-Controller/Treasurer/Tax Collector (ATC), and submits appropriate budget documents for the Board of Supervisors approval Once the budget is established, the Grant Coordinator requests a drawdown of grant funds and deposits the funds into the applicable special revenue fund Timeframes for the drawdown requests will be accomplished in accordance with award requirements specified by the awarding agency The Grant Coordinator maintains a record of revenues requested and received and reconciles the account Disbursement of Funds to Subrecipients When disbursing sub -award funds to subrecipients, the Grant Coordinator will prepare the appropriate payment document The payment document is reviewed and approved by the Chair of the L&JG The ATC processes payments and disbursement of funds To notify subrecipients of the federal award number, CFDA number, and the amount of federal funds at the time of the disbursement of funds, the following steps will be followed • The payment documents will reference the federal award number, CDFA number, and the amount of federal funds • Correspondence will be sent to subrecipients at the time of disbursement identifying the payment and detailing the required federal information Subrecipient Monitoring Requirement Sub awards will be monitored in accordance with all applicable statutes, regulations, the Uniform Grant Guidance, OMB Circulars, and guidelines, including the Office of Justice Programs Financial Guide The recipient will include the applicable conditions of this award in any sub -award The recipient is responsible for the following Page 34 • Ensure that every sub -award is clearly identified to the subrecipient as a sub -award and includes applicable conditions of the federal award • Evaluate each subrecipient's risk of noncompliance with federal statutes, regulations and the terms and conditions of the sub -award for purposes of determining the appropriate subrecipient monitoring procedures • Oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to the use of funds • Review financial and performance reports. • Follow-up and ensure that subrecipients take timely and appropriate action on all deficiencies pertaining to the federal award provided to the subrecipient from the pass -through entity detected through audits, on -site monitoring visits, and other means • Issue a management decision for audit findings pertaining to the federal award provided to the subrecipient from the pass -through entity as required by 2 CFR 200 521 Management Decision • Verify that every subrecipient who is expected to expend $750,000 or more is audited as required by 2 CFR 200 Subpart F Audit Requirements. • Consider whether the results of the subrecipient's audits, on -site monitoring visits or other monitoring indicate conditions that necessitate adjustments to the pass -through entity's own records • Consider taking enforcement against noncompliant subrecipients as described in 2 CFR 200 338 Remedies. Subrecipient Monitoring Process On -site monitoring of grant -funded projects may be conducted by the U.S. Department of Justice or the County of San Bernardino At that time, the identified subrecipient agency will be required to provide documentation supporting expenditures, and/or a physical review of items funded through the grant may be requested To ensure full compliance with this legislative mandate, all grant related documentation to include timesheets, invoices, purchase orders, canceled checks, and contracts must be maintained in a location accessible to the person responsible for managing the sub -award, and the agency's chief executive If it is determined funds are not being used for approved purposes, or if proper documentation is not maintained, the amount in question must be returned to the U.S. Department ofJustice The subrecipient agency may also be deemed ineligible for future federal funding. On -Site Monitoring The County of San Bernardino L&JG may conduct on -site monitoring. The monitoring will be based upon performance and reported expenditure of funds. The monitoring will be based upon performance, tracked through reports and regular correspondence This method will ensure the subrecipient in greatest need for assistance in managing their award is provided the necessary tools to be in full compliance with U.S. Department of Justice requirements. If selected for monitoring, the subrecipient will be notified at least 20 days prior to the monitoring. The staff person responsible for managing the sub -award, the staff person assigned to managing fiscal operations, the chief executive of the subrecipient agency, and any other applicable persons directly involved in the oversight of grant funds will be asked to attend Appropriate documentation will also be requested for review During the monitoring, the following items will be reviewed and/or discussed Page 35 invoices, timesheets, canceled checks, equipment purchased, policies and procedures, financial status reports, performance reports and grant files If the subrecipient is non -compliant with award requirements, the following actions will be taken The County of San Bernardino will assist the subrecipient with the resolution of identified issues, a recommendation to the U.S Department of Justice for a federal monitoring of the sub -award will be made, future payments will be withheld until all issues are resolved, and closer oversight of the subrecipient by San Bernardino County will be implemented Project Accounting and Record Keeping Adequate control of funds received to ensure compliance with federal and state regulations and grant sub -award conditions will be accomplished Separate records are maintained for each project to avoid commingling of project funds with other funds Obligation and Expenditure of Funds All Grant funds must be obligated by the termination date of the project. Grant funds legally obligated by the termination date must be expended within the timeframe specified within the Grant Contract, Agreement, or Sub -Award Agreement. Justice Assistance Grant funds must be expended by the end of the project period Reporting Requirements Submission of financial reports will be accomplished in accordance with the guidelines specified in the Grant Contract, Agreement, or Sub -Award Agreement. Subrecipient Audits — Uniform Grant Guidance and OMB Circular A-133 Compliance Subrecipients are required to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR Part 200 (Uniform Grant Guidance) for federal awards made on or after December 26, 2014, or with the OMB Circular A 133 for federal awards made prior to December 26, 2014 A single or program specific audit is required in any year that a government expends $750,000 or more a year in federal awards Both the Uniform Grant Guidance and the OMB Circular A 133 require audits to be completed and submitted to the Federal Audit Clearinghouse (FAC) no later than nine (9) months after the close of each fiscal year during the term of each grant award As a condition of the sub -award agreement, the Law and Justice Group will require the subrecipient to submit a copy of the audit, including any corrective action plan within 30 days from the date of submission to the FAC. The Grant Coordinator will review and ensure that the subrecipient audit reports are received and that all audit findings have been resolved Failure of the subrecipient to have audits performed as required may result in the withholding of new discretionary awards and/or withholding of funds. Project Closeout The Grant Coordinator will schedule, monitor, and ensure timely completion of all required closeout activities and final financial reports in conformance with the guidelines required by the awarding agency Inventory Control Subrecipients will maintain an inventory of equipment purchased with grant funds and submit inventory records to the Grants Coordinator if requested Records shall be retained for a period of three years from the date of the disposition or replacement or transfer at the discretion of the awarding agency As Page 36 equipment or other non -expendable property is purchased and received, it will be permanently marked, a property inventory record completed, and the property inventory record will be made part of the permanent grant sub -award file Disposition of equipment will be done in accordance with the awarding agency's guidelines Retention Period Project records must be maintained for the required period after the awarding agency determines that the grantee has met all the project requirements and the project has been accepted for closeout Records will be maintained for a minimum of three years The three-year retention period starts from the date of the submission of the closure of the single audit report which covers the grant period and lasts until completion of any disputes arising prior to the expiration of the three year period, whichever is later APPROVED BY G Christopher Gardner, Chair Law and Justice Group June 1, 2020 Date Page 37 INTERLOCAL AGREEMENT BETWEEN THE TOWN OF APPLE VALLEY, THE CITIES OF ADELANTO, BARSTOW, CHINO, COLTON, FONTANA, HESPERIA, HIGHLAND, MONTCLAIR, ONTARIO, RANCHO CUCAMONGA, REDLANDS, RIALTO, SAN BERNARDINO, UPLAND, VICTORVILLE, AND THE COUNTY OF SAN BERNARDINO, CA CONCERNING DISTRIBUTION OF THE 2020 JUSTICE ASSISTANCE GRANT AWARD This Agreement is made and entered into this 11th day of August, 2020, by and between THE COUNTY OF SAN BERNARDINO, acting by and through its governing body, the Board of Supervisors (hereinafter referred to as "COUNTY"), and the aforementioned TOWN (hereinafter referred to as "TOWN") and named CITIES (hereinafter referred to as "CITIES"), acting by and through their respective governing bodies, the Town Council and City Councils, all of whom are situated within the County of San Bernardino, State of California, as follows WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party, and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this Agreement, and WHEREAS, the COUNTY agrees to release to TOWN and CITIES their respective grant allocation from the JAG Award within sixty (60) days upon receipt of funds, less five percent (5%) for administrative fees, as reflected on Appendix 1 here attached and hereby incorporated by reference as part of this agreement and COUNTY agrees to use the five percent (5%) of JAG award funds received from TOWN and CITIES under this agreement for administrative fees toward the administration of TOWN's and CITIES' programs during the entire permissible duration of said programs, and TOWN and CITIES agree to deposit their JAG award funds into a separate trust account in accordance with JAG guidelines, and TOWN and CITIES each agree to the five percent (5%) reduction of their respective grant allocation from the JAG award, as reflected on Appendix 1 for administrative fees toward the administration of this program, and additionally the TOWN and CITIES each agree that it is their responsibility to ensure these funds are expended in accordance with JAG guidelines, and that the interest generated from such funds shall be solely applied and expended in accordance with these same JAG guidelines, and WHEREAS, the TOWN, CITIES and COUNTY believe it to be in their best interests to reallocate the JAG funds, NOW THEREFORE, the COUNTY and TOWN and CITIES agree as follows. Section 1 COUNTY agrees to release to TOWN and CITIES their respective grant allocation from the JAG Award within sixty (60) days upon receipt of funds, less five percent (5%) for administrative fees, as reflected in Appendix 1 here attached and hereby incorporated by reference as part of this Agreement, and, COUNTY agrees to use the five percent (5%) of JAG award funds received from MOU — 2020 Justice Assistance Grant Page 1 TOWN and CITIES under this agreement for administrative fees toward the administration of the TOWN's and CITIES' programs during the entire permissible duration of said programs Section 2. TOWN and CITIES agree to deposit their JAG award funds into a separate trust account in accordance with the JAG guidelines, and TOWN and CITIES agree to the five percent (5%) reduction of their respective grant allocation from the JAG award, as reflected in Appendix 1, for administrative fees toward the administration of this program, and, TOWN and CITIES each agree that it is their responsibility to ensure these funds are expended in accordance with JAG guidelines and that all interest generated from such funds shall be solely applied and expended in accordance with these same JAG guidelines Section 3 TOWN and CITIES agree to enter into a sub -award grant agreement with the COUNTY in order to acknowledge receipt of the federal award information and applicable compliance requirements, including special conditions for each sub -award, before receiving grant funds Section 4 TOWN and CITIES agree to provide COUNTY with sufficient timely information as necessary within five business days after receiving written request from COUNTY to meet JAG requirements for quarterly and annual financial and performance reports Section 5. Nothing arising from this Agreement shall impose any liability for claims or actions against COUNTY other than what is authorized by law Section 6. Nothing arising from this Agreement shall impose any liability for claims or actions against TOWN and/or CITIES other than what is authorized by law Section 7 Each party to this Agreement will be responsible for its own actions in providing services under this Agreement and shall not be liable to any other party to this Agreement for any claim or action arising from the services provided under this Agreement Section 8 The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement Section 9 By entering into this Agreement, the parties do not intend to create any obligations, either express or implied, other than those set out herein, further, this Agreement shall not create any rights in any party not a signatory hereto MOU — 2020 Justice Assistance Grant Page 2 WHEREFORE, all parties freely and voluntarily agree to all of the above terms TOWN OF APPLE VALLEY, CA COUNTY OF SAN BERNARDINO, CA Town Manager Curt Hagman Chair, County Board of Supervisors ATTEST Town Clerk APPROVED AS TO FORM Town Attorney SIGNED AND CERTIFIED THAT A COPY OF THIS HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Lynna Monell Clerk of the Board of Supervisors of the County of San Bernardino APPROVED AS TO FORM *Michelle Blakemore County Counsel by Kathenne Hardy, Deputy *By law, the County Counsel's Office may only advise or approve contracts or legal documents on behalf of its clients It may not advise or approve a contract or legal document on behalf of other parties Our view of this document was conducted solely from the legal perspective of our clients Our approval of this document was offered solely for the benefit of our clients Other parties should not rely on this approval and should seek review and approval by their own respective attorneys MOU — 2020 Justice Assistance Grant Page 3 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CIT OF REEDDLANDSCA Mayor Clerk APPROVED AS TO FORM City Attorne 1 1 1 1 1 1 1 1 1 { 1 1 1 1 1 1 r i r i f i i i r i i i t MOU — 2020 Justice Assistance Grant Page 14 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF ADELANTO, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney / / 1 / 1 1 1 / / / / / / / / / / / / / / / / / / / / / / / / / / / MOU — 2020 Justice Assistance Grant Page 4 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF BARSTOW, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney / / / / I / / / / / / / / / / / / / / / / / / / / / / / / / / MOU — 2020 Justice Assistance Grant Page 5 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF CHINO, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / MOU — 2020 Justice Assistance Grant Page 6 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF COLTON, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney I / / / / / / / / / / / / / / / / / / / / / / / / / / I / / MOU — 2020 Justice Assistance Grant Page 7 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF FONTANA, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / MOU — 2020 Justice Assistance Grant Page 8 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF HESPERIA, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney / / / / / / / / / 1 / 1 / / 1 / / / / 1 / / / / / / 1 / 1 1 / 1 / 1 MOU — 2020 Justice Assistance Grant Page 9 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF HIGHLAND, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney / / / / / / / / / / / / / / / / / / / MOU — 2020 Justice Assistance Grant Page 10 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF MONTCLAIR, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / MOU — 2020 Justice Assistance Grant Page 11 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF ONTARIO, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / MOLE — 2020 Justice Assistance Grant Page 12 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF RANCHO CUCAMONGA, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney / / / / / / / / / / 1 1 / / / / / / 1 1 / / 1 / / / / / / / / / / MOU — 2020 Justice Assistance Grant Page 13 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF RIALTO, CA City Administrator ATTEST City Clerk APPROVED AS TO FORM City Attorney 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 I 1 1 I 1 1 1 1 1 1 1 1 1 1 1 MOU — 2020 Justice Assistance Grant Page 15 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF SAN BERNARDINO, CA Mayor ATTEST City Clerk APPROVED AS TO FORM City Attorney / / / / / / / / / / / / / / / / / / / / / / / / 1 / / / / / / / / / MOU — 2020 Justice Assistance Grant Page 16 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF UPLAND, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney / / / / / / / / / / / / / / / / / / / / / / / MOU — 2020 Justice Assistance Grant Page 17 WHEREFORE, all parties freely and voluntarily agree to all of the above terms CITY OF VICTORVILLE, CA City Manager ATTEST City Clerk APPROVED AS TO FORM City Attorney / / 1 1 / 1 1 1 1 1 1 1 1 1 I / / / / / / / / / / / / / / / MOU — 2020 Justice Assistance Grant Page 18 2020 Justice Assistance Grant Appendix 1 Jurisdiction Allocation 5% Administrative Fee Award San Bernardino County Adelanto Apple Valley ___ .. _ Barstow Chino Colton on Ftana Hesperia Highland Montclair __... __:a..__µ .M . _ Ontano Rancho Cucamonga Redlands Rialto San Bernardino ___ Upland __ .___ Victorville $60,951 $16,161 $16,568 $20,346 $14,873 $13,778 $49,212 $24,037 $13,585 $14 572 . ._ ._ ._ .._.__ _ $41,958 _ $18,994 $15,130 $29,896 $184,334 _ 16,418 $51,916 ' �._ a_I _ !. __. F _ _. __. ($3,047) ($808) ($828) _ ($1,017) ($744) $689 $2,46_ $1,202 $679 _ . ($728) .._�. _ __ ($2,098) ($756)$14 ($1,495) ($9,217) ___ _._. ($82 ($2,596) r F ;• I __._____._...._ i ' $57,904 $15,353 $15,740 $19,329 $14,129 $13,089 $46,751 $22, -83 $12,906 m _..__-....._. $13,844 $39,860 374 $28,401 $175,117 $15,597 $49 320 Total $602,729 ($30,136) $572,593 MOU - 2020 Justice Assistance Grant Page 19 JAG 2020 — GRANT MODIFICATION REQUEST PROGRAM NARRATIVE Jurisdiction Redlands Police Department Program Name JAG Project Identifier Amount Personal Audio Recording Devices Equipment $ 14,374 Total Amount $ 14,374 The City of Redlands Police Department intends to utilize the $14,374 to purchase PUMA digital recording devices Currently officers are required by policy to maintain and use a digital recorder while on duty so as to record contacts with the public The department has had PUMA digital recorders for many years and over the years, we have only updated the recorders as needed. Currently the department has older recorders (PUMA-3) that are beginning to age and are in need of replacement Additionally, the department has recently added PUMA recording management software that works best with the most recent recorders, PUMA-5 For these reasons, staff requests that funds be used to update all digital recorders assigned to personnel to ensure they are working properly and that they work seamlessly with current management software.