HomeMy WebLinkAbout7141_CCv0001.pdf RESOLUTION NO. 7141
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ESTABLISHING A POLICY FOR USE OF CITY-OWNED ELECTRONIC
VISUAL PRESENTATION EQUIPMENT
BE IT RESOLVED,by the City Council of the City of Redlands as follows:
Section 1. The City Council of the City of Redlands hereby establishes the following
policy relating to the use of City-owned electronic visual presentation equipment:
A. City-owned electronic visual presentation equipment may be used for the
presentation of PowerPoints, videos, photos, maps and graphics as part of a City Council,
commission, or committee meeting for an agenda presentation prepared by City staff, a City-
approved consultant, applicants for City entitlements, or a representative of an agency or
organization working with the City Council, City commission or committee,or City staff.
B. City-owned electronic presentation equipment may not be used by members of
the general public for public comment, whether for an item listed on an agenda, or for an item
not listed on an agenda.
C. All electronic presentation materials shall be pre-approved by either a member of
the City Council, City Commissioner or Committee member, the City Manager, or the City
Manager's designee,prior to presentation at a meeting.
D. Electronic presentation materials must be submitted in a format compatible with
City-owned equipment,and be free of electronic viruses harmful to such equipment
E. Electronic presentation materials should be legible and should include fonts large
enough to be easily read from anywhere in the Council Chambers. Care should be taken to
ensure that graphics.,photos and videos are high resolution. Presentations should avoid the use of
colors and design elements that make it difficult to discern the relevant information.
F. Whenever possible, a copy of the electronic presentation materials should be
provided to the City's IT Department at least 24 hours prior to the meeting at which the materials
will be presented. A separate copy should be provided at that time to the City's Video
Technician for display on the City's cable TV channel if the meeting is to be televised.
G. All electronic presentation materials including, but not limited to, PowerPoint.
videos,phoWgraphs,graphics and maps, shown during a City Council, commission or committee
meeting shall become part of the City's public records and be kept on file in the City Clerk's
office in accordance with the City's adopted records retention policy.
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ADOPTED,SIGNED AND APPROVED this 20"'day of March,2012_
Pete Aguilar,Mayor
ATTEST:
Sam Irwin, ' C rk
1. Sam Irwin,City Clerk of the City of Redlands,hereby certify that the foregoing resolution was
duly adopted by the City Council at a regular meeting thereof held on the 20 day of March,
2012 by the following vote:
AYES: Councilmembers Harrison, Bean, Foster, Gardner; Mayor Aguilar
NOES: None
ABSENT: None
ABSTAIN: None
Sam Irwin, City Clerk
1:1cc1erklReso1tRes 7100-71W.7141 Policy Visual Presentation Equip.docx