HomeMy WebLinkAboutContracts & Agreements_135B-2022 (2)FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL
ENVIRONMENTAL CONSULTING SERVICES
This first amendment ("First Amendment") to the agreement for professional
environmental consulting services for the ("Agreement") dated December 13, 2021, by and
between the City of Redlands, a municipal corporation ("City"), and Kimley-Horn ("Consultant"),
is made and entered into this 1st day of July, 2022.
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement
effective July 1, 2022 and to extend the time for completion of the services to March 31, 2023.
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
Section 1. Section 4.1 of the Agreement, titled "Performance of Services," is hereby
amended to read as follows:
"4.1 Consultant shall perform and complete the Services on the Effective Date of this
Agreement and complete the Services by March 31, 2023, unless the Services are
terminated earlier as provided for herein."
Section 2. Exhibit "A" of the Agreement is hereby deleted in its entirety, and
substituted with a new Exhibit "A" which is attached hereto and incorporated by reference herein
as Attachment 1.
Section 3. All other provisions of the Agreement shall remain unchanged by this First
Amendment and in effect.
Section 4. This Amendment may be executed in counterparts, each of which shall be
deemed an original, but all of which, together, shall constitute one and the same instrument.
[Signatures on Next Page]
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IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective
as of July 1, 2022.
CITY OF REDLANDS
A74�
Charles M. Duggan, Jr., Cif)/ Hamer
ATTEST:
Jea
onaldson, City Clerk
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KIMLEY-H
B
Chas Phil , Vice President
ATTEST:
Brian Gillis, Vice President Olt (1�020
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ATTACHMENT 1
EXHIBIT "A"
SCOPE OF SERVICES
SCOPE OF SERVICES
All tasks below will be billed on a time and materials basis.
Task 1. Mobilization
The Kimley-Horn environmental team will review available Project information, plans and studies, as well
as other available relevant information. Kimley-Horn will confirm the overall approach and schedule with
the City. Kimley-Horn will conduct a site visit to review existing conditions on the properties and
surrounding environment. This task also assumes attendance at a kickoff meeting with City staff and the
applicant. This task assumes 26 hours total of staff time.
Task 2. Prepare Project Description
The Kimley-Horn environmental team will use information obtained in Task 1 and work closely with City
staff to prepare a draft Project Description for the California Environmental Quality Act (CEQA) document.
The Project Description will be prepared to the level of detail required by the City for the entitlement
approvals being sought. The draft Project Description will be sent to the City for review and will be used
as the basis for the IS Checklist, MND, and related technical studies. This task assumes a total of 9 hours
of staff time.
Task 3. Complete CEQA Technical Studies
Kimley-Horn will prepare and/or peer review the following technical studies to support the IS/MND
prepared for the Project. Kimley-Horn will also utilize, to the extent practical, available reference
documents and prior CEQA documents, including the City's General Plan Environmental Impact Report
(EIR). For each technical study, this proposal allows for two rounds of staff review, assuming that for all
submittal reviews staff comments are consolidated into one comment set, and subsequent comments
focus on the adequacy of addressing prior comments and do not raise new issues. Each round of City staff
review would be two weeks in length.
A) CEQA LEVEL ADEQUACY PEER REVIEW- Kimley-Horn will peer review the following technical
studies prepared by the applicant:
• Biological Resources Assessment
• Noise Assessment
• Geotechnical Study
• Air Quality Study
• Greenhouse Gas Study
• Health Risk Assessment
• Energy Assessment
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The Reports will be peer -reviewed for accuracy as well as compliance with CEQA Threshold requirements.
No memorandums are expected to be prepared for this CEQA level review, unless major issues are
identified during the CEQA level review.
A) Cultural Resources Assessment - Kimley-Horn has retained the services of BCR
Consulting, LLC (BCR) to conduct a Cultural Resources Assessment for the proposed
Project.
Sub -Task 1 - Research
The records search for cultural resources (archaeological and historical) will be conducted through
the South Central Coastal Information Center (SCCIC) at California State University, Fullerton. This
research will characterize the status and extent of previous cultural resource studies completed in the
project area (including a 1/2 mile radius), and will review the status of any local historical resources.
Sub -Task 2 - Field Survey
BCR Consulting field staff will perform a pedestrian cultural resources survey of the project site.
Professional archaeologists will walk a parallel transects at 15-meter intervals across 100 percent of
the accessible project site. All soil exposures will be carefully inspected for evidence of cultural
resources. This fieldwork will be completed under the supervision of a cultural resource professional
that meets the United States Secretary of the Interior's Professional Qualifications Standards for
Architectural History, and for Archaeology. The goal of this task will be to identify any cultural
resources within the development portion of the project site, and to produce or update the necessary
site records. For the purposes of this proposal, a maximum of four minor archaeological resources are
anticipated.
Sub -Task 3 - Report
A cultural resources report will be produced consistent with CEQA requirements, in a
format acceptable to the City. The report will include a project description, cultural
setting, methods, results, and recommendations sections. Relevant maps and
photographs will be included and Department of Park and Recreation (DPR) 523 forms
will be appended as necessary.
Sub -Task 4 - Paleontological Overview
BCR Consulting will initiate a paleontological overview for the project with the
Western Science Center for the project. This overview will review previous
paleontological resource studies completed in the area to assess potential for the project
to impact any important fossils, and to make necessary recommendations for any
preservation or mitigation efforts. The resulting report will be appended to the cultural
resources report.
Sub -Task S — Native American Heritage Commission Sacred Lands File Search
During this task BCR Consulting will contact the Native American Heritage Commission (NAHC) to
request a Sacred Lands File (SLF) Search. Results of the SLF Search will be appended to the report. The
City will perform Assembly Bill (AB) 52 Consultation with the appropriate tribes. If requested to
participate, BCR Consulting will be available to discuss any tribal concerns during one conference call.
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Task 4. Prepare Administrative Draft IS/MND
Once the Project Description has been approved by the City, it will be integrated into the CEQA IS. A draft
MND, if appropriate, will be prepared in accordance with the recently adopted CEQA Guidelines for the
Implementation of the California Environmental Quality Act of 1970, as amended, as well as the City CEQA
guidelines.
Environmental resources anticipated to be addressed in the preliminary draft IS/MND include:
• Aesthetics • Land Use and Planning
• Agriculture and Forestry Resources • Mineral Resources
• Air Quality • Noise
• Biological Resources • Population and IIousing
• Cultural Resources • Public Services
• Energy • Recreation
• Geology and Soils • Transportation
• Greenhouse Gas Emissions • Tribal Cultural Resources
• Hazards and Hazardous Materials • Utilities and Service Systems
• Hydrology and Water Quality • Wildfire
Kimley-Horn will prepare a Preliminary Draft IS/MND for City review and comment. Kimley-Horn will
incorporate one set of consolidated City comments and prepare a final "check copy" of the Draft IS/MND
for City approval for publication. This proposal allows for two rounds of staff review, assuming that for
all submittal reviews, staff comments are consolidated into one comment set, and subsequent comments
focus on the adequacy of addressing prior comments and do not raise new issues. This task assumes 120
hours of staff time to research, draft, review/edit, prepare the exhibits, respond to one consolidated set
of City comments, format, and finalize the Administrative Draft IS/MND.
Task 5. Distribute Draft IS/MND
Upon approval by the City, Kimley-Horn will assist the City with preparing the Notice of Intent (NO!) to
Adopt a Mitigated Negative Declaration with the County Clerk and State Clearinghouse in accordance with
CEQA. This task assumes that, following receipt of initial MND comments, no further substantive
comments or corrections are required to be incorporated into the MND. A Notice of Completion will be
prepared as required for this filing. Kimley-Horn will prepare a Mitigation Monitoring and Reporting Plan
(MMRP) as part of this task.
Kimley-Horn will prepare the Notice of Intent (NOI) for the proposed Project. This task assumes the City
will be responsible for noticing residents within a 300' radius, posting at the newspaper, posting all notices
on the City's website, and posting for all relevant hearings. Kimley-Horn will distribute all noticing and
posting of the NOI and project related notices at the County Clerk and State Clearinghouse, as well as
distribution for agencies. Kimley-Horn will provide up to 4 hard copies of the IS/MND, with technical
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studies and modeling output/database searches on flash drives. Kimley-Horn will provide a PDF version
of the IS/MND to the City for posting on its website. This task assumes 40 hours of staff time.
Task 6. Prepare Final IS/MND
On behalf of the City, the Kimley-Horn environmental team will prepare responses to written comments
received during the public review period of the Draft IS/MND. Draft responses will be submitted to the
City for review and approval. Responses will be incorporated into the Final IS/MND, which will be compiled
to reflect any changes to the document that may have resulted from comments. The Final IS/MND will be
submitted to the City for review and consideration by the Planning Commission for adoption of the MND
and Project approval. Kimley-Horn assumes that the Final IS/MND will consist of the Draft IS/MND along
with a Comments and Responses supplement.
If the Planning Commission adopts the MND and approves the Project, Kimley-Horn will prepare a Notice
of Determination (NOD) and submit it to the City for subsequent submittal to the County Clerk. This scope
of work assumes the City will pay all posting fees associated with the NOD. This task assumes 40 hours of
staff time.
Task 7. Public Hearing/Meetings
If desired by the City, Kimley-Horn will attend up to one public hearing/meeting to assist the Planning
Commission and City Council with Project questions and answers during the open forum portion of each
hearing/meeting. This task assumes 7 hours of staff time total for hearing preparation/coordination and
hearing attendance for one hearing.
Task 8. Project Management and Meetings
The Kimley-Horn team will be led by Mr. Kevin Thomas, CEP, ENV SP. Kevin has more than 30 years of
experience in CEQA/NEPA compliance. Kevin will personally review the CEQA documentation and related
analyses for compliance with CEQA. Additionally, Ms. Kari Cano will act as a Project Manager to Kevin
Thomas. Kari has 16 years of CEQA/NEPA experience working with various cities in the Inland Empire,
including multiple projects in the City of Redlands. This task will be billed on a time and materials basis
with an initial estimate, as identified in the Fee Estimate below. This task assumes 40 hours total of project
management and meeting time.
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Project Schedule
City Review of final Draft IS/MND
(assumes tribal consultations are
substantially complete or closed)
IS/MND production for circulation
30-day Public Review
Preparation of Responses to Comments
City Review of draft Responses
Consultant revisions and edits
City Review - Final RTC and IS/MND
Planning Commission hearing
City Council hearing
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June 15/July 2022 (Ongoing)
Late July 2022 (Pending)
August 2022 (approximate)
August/September 2022
September 2022
September 2022
September 2022
October/November 2022
November/December 2022
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