HomeMy WebLinkAboutContracts & Agreements_208-2022AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of professional traffic engineering services
("Agreement") is made and entered in this 18th day of October, 2022 ("Effective Date"), by and
between the City of Redlands, a municipal corporation ("City") and KOA Corporation a
California Corporation ("Consultant"). City and Consultant are sometimes individually referred
to herein as a "Party" and, together, as the "Parties." In consideration of the mutual promises
contained herein, City and Consultant agree as follows:
ARTICLE 1 — ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide professional engineering and design services
for Cypress Avenue and Cajon Street traffic signal for City (the "Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 — SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit
"A," titled "Scope of Services," which is attached hereto and incorporated herein by this
reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in
the performance of this Agreement including, but not limited to, any applicable State
prevailing wage laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3.1 City designates John Harris, Municipal Utilities and Engineering Director, as City's
representative with respect to performance of the Services, and such person shall have the
authority to transmit instructions, receive information, interpret and define City's policies
and decisions with respect to performance of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in
accordance with the schedule set forth in Exhibit "B," titled "Project Schedule," which is
attached hereto and incorporated herein by reference.
4.2 Consultant shall complete the Services by December 29, 2023, unless the Services are
terminated earlier as provided for herein.
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4.3 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to City, consistent with City
Council -adopted policy for the same. It shall be the obligation of Consultant to obtain a
copy of such policy from City staff.
ARTICLE 5 — PAYMENTS TO CONSULTANT
5.1 Total compensation for Consultant's performance of the Services shall be in the amount
of thirty-six thousand four hundred fifty-two dollars ($36,452). City shall pay Consultant
in accordance with Exhibit "C," titled "Proposal Fee," which is attached hereto and
incorporated herein by this reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed
during the preceding month. Consultant's invoices shall include a brief description of the
Services performed, the dates the Services were performed, the number of hours spent
and by whom, and a description of reimbursable expenses related to the Services. City
shall pay Consultant no later than thirty (30) days after receipt and approval by City of
Consultant's invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class registered mail, with
return receipt requested; (iii) on the actual delivery date if deposited with an overnight
courier; or (iv) on the date sent by facsimile or electronic mail transmission (including
PDF), if confirmed with a copy sent contemporaneously by first class, certified,
registered or express mail; in each case properly posted and fully prepaid to the
appropriate address set forth below, or such other address as a Party may provide notice
in accordance with this section:
CITY:
City Clerk
City of Redlands
35 Cajon Street
P.O. Box 3005 (mailing)
Redlands, CA 92373
jdonaldson@cityofredlands.org
Phone: (909) 798-7531
CONSULTANT:
Chuck Stephan, Vice President
KOA Corporation
3190 Shelby Street, Bldg. -C
Ontario, CA 91764
cstephan@koacorp.com
Phone: (909) 890-9693
Fax: (909) 890-9694
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by
Consultant for the duration of its performance of the Services. Consultant shall not
perform any Services unless and until the required insurance listed below is obtained by
Consultant. Consultant shall provide City with certificates of insurance and endorsements
evidencing such insurance prior to commencement of the Services. Insurance policies
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shall include a provision prohibiting cancellation or modification of the policy except
upon thirty (30) days prior written notice to City.
A. Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Consultant is self -insured or exempt from the workers' compensation laws
of the State of California. Consultant shall execute and provide City with Exhibit
"D," titled "Workers' Compensation Insurance Certification," which is attached
hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two
Million Dollars ($2,000,000) aggregate, for public liability, property damage and
personal injury is required. City shall be named as an additional insured and such
insurance shall be primary and non-contributing to any insurance or self-insurance
maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the
term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim
made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and
property damage liability. This coverage shall include all Consultant owned vehicles
used in connection with Consultant's provision of the Services, hired and non -owned
vehicles, and employee non -ownership vehicles. City shall be named as an additional
insured and such insurance shall be primary and non-contributing to any insurance or
self-insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the
Services without the prior written consent of City. In the event of mutual agreement
by the Parties to assign or subcontract a portion of the Services, Consultant shall add
such assignee or subcontractor as an additional insured to the insurance policies
required hereby and provide City with the insurance endorsements prior to any
Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed
officials, employees and agents from and against any and all claims, losses or liability,
including attorneys' fees, arising from injury or death to persons or damage to property
occasioned by any negligent act or omission by, or the willful misconduct of, Consultant,
or its officers, employees and agents in performing the Services.
ARTICLE 7 — CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in
any real property that may be the subject of this Agreement or any other source of
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income, interest in real property or investment that would be affected in any manner or
degree by the performance of Consultant's Services. Consultant further covenants and
represents that in the performance of its duties hereunder, no person having any such
interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in
making a governmental decision or otherwise perform the same or substantially
the same duties for City that would otherwise be performed by an individual
holding a position specified in City's Conflict of Interest Code under Government
Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests,
Consultant shall complete and file a Fair Political Practices Commission Form 700,
Statement of Economic Interests, with the City Clerk's office pursuant to the written
instructions provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the
use of in-house counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement. Any
assignment or attempted assignment without such prior written consent may, in the sole
discretion of City, result in City's immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor any its agents shall
have control over the conduct of Consultant or Consultant's employees, except as herein
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set forth. Consultant shall supply all necessary tools and instrumentalities required to
perform the Services. Assigned personnel employed by Consultant are for its account
only, and in no event shall Consultant or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City. Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Consultant have any authority, express or implied, to
bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less
than five (5) days prior written notice to Consultant of City's intent to terminate. If this
Agreement is terminated by City, an adjustment to Consultant's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Consultant at the time of termination may be adjusted to the
extent of any additional costs to City occasioned by any default by Consultant. Upon
receipt of a termination notice, Consultant shall immediately discontinue its provision of
the Services and, within five (5) days of the date of the termination notice, deliver or
otherwise make available to City, copies (in both hard copy and electronic form, where
applicable) of project related data, design calculations, drawings, specifications, reports,
estimates, summaries and such other information and materials as may have been
accumulated by Consultant in performing the Services. Consultant shall be compensated
on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to
Consultant pursuant to this Agreement. Such books shall be available at reasonable times
for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained
herein, and any prior negotiations, written proposals or verbal agreements relating to such
matters are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City
and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California, without regard to its conflicts of laws provisions. The Parties agree
that all actions or proceedings arising in connection with this Agreement shall be tried
and litigated only in the state courts located in San Bernardino County, California, and
the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this
Agreement is declared invalid, void or unenforceable by a court of competent
jurisdiction, the same shall be deemed severable from the remainder of this Agreement
and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or
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sections contained herein, unless to do so would deprive a Party of a material benefit of
its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have
signed in confirmation of this Agreement.
CITY OF REDLANDS
By:
Charles M. Duggan,
gg ., City anager Stephan, Vice President
KOA CO ORATION
ATTEST:
Donaldson, City Clerk
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EXHIBIT "A"
SCOPE OF SERVICES
Task 1 - Project Management and Coordination
Consultant shall meet with the City to establish the design parameters for this project. Under the
project management task, Consultant shall be responsible for maintaining contact with the City's
Project Manager to keep him/her informed of the developments on the project. A kickoff
meeting will be held to review project in detail and it is anticipated that monthly PDT meetings
will be held until the final completion of the project. Consultant shall also meet with the City and
identify all stakeholders of the project. We will develop a list and contact information.
Consultant shall coordinate with each agency and determine permits or project specifications that
are required. Consultant shall serve as the main coordinator and liaison between the City and
agencies. The following specific subtasks will be performed:
1) Manage project team including sub -consultants
2) Attend project start-up meeting; provide development and agreement on design standards
3) Conduct PDT meetings including prepare Agenda and Meeting Minutes
4) Submit Monthly Progress Reports and Invoices including updating schedules
5) Quality Assurance and Quality Control
Deliverables: Meeting agendas, attendance rosters, minutes / detailed project schedule / monthly
project reports / QAP
Task 2 - Data Review, Field Surveying and Base Mapping
Under this main task, the following subtasks will be performed:
1) Obtain and review existing documents and reports
Research City records including records of survey, corner records, parcel maps, tract
maps, right-of-way maps, field notes, etc. These records will show locations of existing
centerline and right-of-way monuments necessary to show existing street centerline and
right-of-way alignments. Other documents will show location of utilities and dimensions
of sidewalks, driveways, curb and gutter.
2) Conduct Field Surveys for Control and Mapping
Project Controls will be established for aerial mapping. Field surveys will be conducted
for mapping elevations against National Mapping Accuracy Standards, will tie into the
state plane coordinate system and City Benchmark This will entail sending field crews to
the project area and surveying topographic information to develop one -foot contour base
maps of the project area. AutoCAD plans will be prepared for the purpose of engineering
design. Our estimate for the base map is based on surveying an area encompassing the
existing right of way surrounding the project intersection
3) Field Review and Verification
A field review will be conducted to review base data and as -built information. A meeting
will be conducted with City staff at the 60% design completion to present design
recommendations.
4) Preparation of Base Map
The survey topography will be submitted in ASCII format on CD-RW and a hard copy
plot provided, using AutoCAD software. All drawings will be prepared at 1"= 40' scale.
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Deliverables: Field review notes, electronic copy of all field surveys in AutoCAD, latest format.
Task 3 - Utility Research and Coordination
Consultant shall provide preliminary notification/request letter and relocation/removal notices to
all utility companies that have facilities within the limits of the project. The City shall provide
Consultant with the required format for the utility notice in Microsoft Word format on City
letterhead. Said notices will inform the utility company of their need to relocate their facilities
prior to construction or to adjust their facilities to grade after completion of the pavement
construction.
Consultant shall recommend potholing proposed signal pole locations for up to 8 in quantity; a
composite utility plan exhibiting all existing utilities within the proposed right-of-way; and pot-
hole all utilities affected by the proposed street improvements and required relocation. Specific
subtasks will include:
1) Coordinate with utility agencies
2) Prepare notices and follow up requests with plans to utility companies
3) Pot -hole utilities to confirm location and prepare summary memorandum and composite
utility plan (Optional)
Deliverables: Utility matrix, digital spreadsheet log of notices sent to utility companies and
responses received
Task 4 - Traffic Study Report
Consultant shall prepare a focused traffic study report for the project to determine traffic signal
warrants, signal phasing, and storage lane requirements. Future traffic conditions will include the
year of project opening (2023) and the horizon 2040 traffic. Future traffic volumes will be
forecasted based upon information to be provided by the City. Peak period intersection turning
movement counts will be collected for the project intersection (Cypress Avenue and Cajon
Street) during the AM, Noon, and PM Peak hours. Collision data will be researched (from
City/SWITRS) and documented to be included in the traffic analysis.
Intersection traffic analysis will be based upon the City -approved methodology. Consultant shall
perform the analysis for the surface street network using the SYNCHRO software. Consultant
shall not perform any regional traffic modeling for this project.
The counts will be taken by the Consultant's staff or by a traffic count specialist. If any
additional arterial intersections must be analyzed, extra work compensation may be requested.
Consultant shall also inventory roadway geometrics, existing traffic operation, and relevant
information during peak hours at the project intersection.
Consultant shall prepare a traffic study which will include the following subtasks:
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1) Existing traffic conditions and analysis
2) Project related traffic volumes and analysis
3) CA-MUTCD Warrant Analysis
4) Mitigation/recommendations regarding Intersection Geometries
5) Traffic signal timing analysis
Deliverables: Draft traffic study, final traffic study, Synchro Model
Task 5 - First Review: Preliminary Design Plans
Preliminary design plans will focus on issues that require general agreement on some of the key
items. These will be resolved during the preliminary phase of the project. Consultant shall
review and refine the conceptual plan and prepare a detailed preliminary layout plan for the
proposed improvements. Consultant shall set up a meeting with the City to negotiate specific
scope of work on the project. Specific subtasks for this task will include:
1) Prepare preliminary traffic signal plans
2) Coordinate with City to verify the scope items
Deliverables: Preliminary signal plans
Task 6 - Environmental Document - CEQA Categorical Exemption (CE)
An initial review of the project indicates that the project is likely exempt from CEQA under
Class 1: Existing Facilities (CEQA Guidelines Section 15301). Class 1(c) includes:
Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, similar facilities
(this includes road grading for the purpose of public safety), and other alterations such as the
addition of bicycle facilities, including but not limited to, bicycle parking, bicycle -share facilities
and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and
other similar alterations that do not create additional automobile lanes.
Consultant shall prepare the Exemption Form from Appendix E of the CEQA Guidelines. This
form will be filed in person at the San Bernardino County Clerk's office. A receipt of filing will
be obtained from the County Clerk. It is not anticipated that the Exemption Form will need to be
filed with the State Clearinghouse because state funding, permits, or approvals are not required
(e.g., Caltrans or other state agencies). Notices of Determination and public circulation are not
required for Categorical Exemptions and have not been included in this scope of work and cost
estimate. The following specific subtasks will be performed:
1) CEQA Categorical Exemption Form
Deliverable: Environmental Documents
Task 7 - Prepare Interim and Final Plans, Specifications and Estimate
Consultant shall prepare and assemble a set of drawings for this project in a bid package format
for City review, in accordance with the City of Redlands Standard Plans, Greenbook (2018), and
Caltrans Standard Plans and Specifications (2018). The plans will be prepared at 60%, 90%, and
100% levels for City's review.
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The Final approved plans will be provided to the City on a compact disk in AutoCAD, as well as
on "D" size Mylar. Specifications documents, including technical specifications, will be
provided in Microsoft Word format. The Engineers Estimate will be provided in Excel format.
Specific sub -tasks include:
1) Specifications and Special Provisions and Engineers Estimate
2) 2nd Review 60% Submittal
3) 3rd Review 90% Submittal
4) Final 100% Submittal
Deliverables:
Two (2) full-size copies of plan submittals at 60%, 90% completion milestones
One full-size signed Mylar of approved 100% plan set
0 Cost estimates and Project Specification at 60%, 90%, and 100% completion milestones
One DVD containing final signed plans (PDF, AutoCAD format, and MS Word),
specifications, and estimate
Task 8 - Engineering Support during Bidding, Award & Construction Phase
Consultant shall assist the City of Redlands in advertising for bids, and providing plans and
specifications to at least three (3) plan rooms. Tasks may include approving shop drawings,
answering questions from prospective bidders, providing responses to requests for information
(RFI's), preparing addenda to the PS&E during the advertisement period, and providing
consultation and interpretation of construction documents. Consultant shall attend the project
pre -construction meeting. During construction, we will be available to answer requests for
information, requests for clarification, and address needed interpretation in the contract
documents. We will issue clarifications or addenda accordingly if necessary. We will be
available to review and comment on project submittals. Consultant shall work closely with the
City's appointed construction inspector. Subtasks will be as follows
1) Bidding services
2) Preconstruction meeting
3) Review inquiries, submittals, and change orders during construction
4) Prepare As Built drawings
Deliverables: RFI Responses / As Built Drawing
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EXHIBIT "B"
PROJECT SCHEDULE
PROJECT SCHEDULE
Engineering and Design Services
Cypress Avenue & Cajon Street
Traffic Signal Project
ID
Task Marne Duration I Stan
30 3. 2022
Aug Sea
O{i 4, 2022
OcS J Nov I Dec
O[r 1, 2023
ten I Fab Mar
Qtr 2, 2023 Qlr 3, 2023
Apr May 1 Jun Jul I Aug i Sap
Q V 4, 2023
D4 Nov I Dec
Jan
1
2
3
- 4 -
I Notice to Proceed 1 day Mon 9/77JZ2
Task 1 - Project Management end 150 Mon 9712/22
Administration days
1 J Management of Project Team 150 Mon 9/12/22
Including Sub-conseitems days.
2) Attend Protect Stan -up Meeting, 150 Abn 9/12122
Provide Development and Agreement on days
Design Standards
3) Conduct PDT Meetings including 150 Mon 9/12/22
Prepann9 Agenda and Meeting Minutes days
4) Submlding of Monthly Progress 145 Abn 9/19/22
Reports and Inwices Including UpdaLng days
9/Y2
•n-E`.yr. mmi' ,
me.
4l7
1229
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, r, . r„_. .. - .- i,......
%JP
^mvF3
k+rmr.TM' nstr.1
rs^m*r
:/e,^rr iers^• m
5
8
.—:
7
8
._ ...-..._
9
t0
5) Quality Assurance and Ouelrty Canlrat 135 da._ Mon 10:3/22
Task 2- Data Review, Field Surveying and 20 days Mon 9/19/22
Bass Mapping
1 i Obtain sad Review Existing 5 days Mon 9J79/22
Doasneurnents and Reports
Conduct2) Fnem Conine Surveys Tor Contand 10 days Mon 9119122
M Mapping
3) Field Reissew and Verification 2 days Mon 10/3/22
4) Preparation of Rasa Map 10 days Mon 7013122
Task 3 Wiley Research sod 85 days Mon 9/13122
Coordination
1) Coordinate with Utility Agenn aes 65 days. Mon 9/19/22
2) Prepare Notices and Follow Up 30 days Mon 9/19/22
Requests with Plans to Utility Companies
3) Poi hole utilities In confirm locedon and. 15 days Man 1oral /22
prepare summary memorandum and
composite utility plan (Optional)
.... ..__. . _... _...... .........
TaskkA4 -Traffic Study Report 20 days Mon 9/12122
1) Existing Traffic Con dllione and Analysts 5 days Man 9/12/22
2) Protect Related Traffic Volumes and 5 days. Mon 9/19122
Analyslyal5
3) CA-MUTCD yyartani Analysis 5 deysi Lion 926/22
.rs 10/14
1113
3nza
Jf,$
,
151123361E3t8
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e ee>♦
h --r;
_ t
11
12
13
14
7187
15
16
17
L
18
19
20
21
4) Millgadon/Rocommendatlons regarding 5 days. Mon 10/3122
Intersection Geomekics
5) Traffic signal timing analys::s 10 days Mon 526)22
Task 5 - First Review: Preliminary Design 40 days:Mon 10717/22
Plans
1I :^+spore Prcli=,•.in:rry tra7lrc S.ynai Pi,.nr 30 clays' Mon 10177122
22
23
.............. 44
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ire•--fi-..•
12/23
25
2) Coordinate with City to Verify the 5 days; Mon 10/17/22
Scope Items
City of Redlands Plan Check 10 days Mon 1128/22
Task 6 - Envlronmentai Document 20 days Mon 112822
1 i CEQA Calegorical Exemption (GE) 20 days; Mon 1126122
Task 7- Prepare Interim and FlnaIPlana, 85 days Mon12712/22
Specllpadons and Estimate
..
1) Engineers E and Spacial Provisions 85 days Mon 12/12/22
and Engineers Esmr.ata
2) 2 d Review 60r%a Submittal 25 days Mon 12112/22
City or Redlands Plan Check 15 days tbn 1/16123
3)Cl y of Reviewn s M Submittal 20 days Mon 3/6/23
City of Redlands Man Check 15 days Man 3/6/23
4) Final 100f, Submittal 10 days Mon 3/27123
Task 9 - Engineering Support during 190 Mon 4110/23
Bidding, Award & Construction Phase days
. .
t) FAdding Services 60 days Mon 4/10123
2) Prewnelructiion meeting 1 day Mon 7/3/23
3/ Resew/ Inqulnes. submittals and 120 Mon 7/323
change orders dunin4, construction days
4) Prepare As Built Drawings 10 days Mon 12/18/23
26
27
28
29
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.
G
30
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31
32
33
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34
35
36
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37
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38
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40
11
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EXHIBIT "C"
PROPOSAL FEE
Proposal Fee
Engineering and Design Services
p ♦ Cypress Avenue and Cajon Street Traffic Signal Project
City of Redlands
TASKS
Principal
DA/QC
S260
PIC
PM
$260
Senior
Engineer
S208
Senior
Associate Eng,
3145
Associate
Engineer I
St15
Admin.
Assist,
S98
Surveying
RMD
Surveying. Inc-
Potholing
C•Below
subrurt.r. ineeinntn,
Environmental
[CORP
Consulting, irk.
TOTAL
COST
Task 1 - Protect Management and Administration
1) Management of project team including sub -consultant
6
51.560.00
21 Attend Protect Start-up Meeting, development and Agreement on Desann Standards
5520,00
31 Conduct PDT Meetings including Prepennq Agenda and Me21mq Minutes
_
4
$912.00
4) Submitting of Monthly Progress Reports and invoices including Updating Schedules
2
4
5912.00
51 Quality Assurance and QQuality Control
4
S1,040.00
Subtotal
4
12
8
SO
SO
SD
S4.944.00
Tads
2 - Data Review, Field Surveying, Base Mapping
11 Obtain and Review Eeislinq Documents & Reports
2
2
5500.00
51,920 DP
21 Conduct Field Surveys for Control & Mapping
52.00000
52.000.00
31 Field Review and Verification
6
569000
41 Preparation of Base Map
11
51,59000
$2,190,00
Subtotal
2
14
S4,000.00
$0
S0
35,900.00
Task
3 • Utility Research and Coordination
11 Coordinate with Utility Agencies
1
1
-.
E865.00
21 Prepare Notices and Follow Up Requests with Plans to Utility Cornpanies
1
4
5605.00
31 Pothole utilities to confirm location and prepare summer/, memorandum and composite utility plan 1Up
to 4 Potholes'
__ S;,Hfr?„n
57,2.10.0E
Subtotal
1
2
8
SO
57,880.00
50
$1.470,00
Task 4 • Traffic Study Report
11 Eristlnq Srafbc Conditions and Analysis
1
2
6
S1,240.00
2) Project Related Traffic Volumes avid Analysis
1
2
+
51,010.00
31 CA-MUTCO Warrant Analysis
2
1
5520.00
41 MitrgauontRecommendations regarding Intersection Geometries
,.
,
5520.00
51 Traffic signal timing analysis
1
6
2
51,738.00
Subtotal
1
2
6
8
16
SO
SO
SO
S3,028.00
Task 5 ,. First Review: Preliminary Design Plans
11 Prepare Prelenielsr/ Traffic Signal Plans
1
3
12
52,220.0C
21 Coordinate with City to verily the scope items
1
5,260.00
Subtotal
2
4
12
SO
S0
SO
$2,480.00
Task 6 - Environmental Document
11 CEQA Categorical Exemption Form ICE]
1
S1.909.00
S1,260.00
Subtotal
1
SO
SO
51.000.00
31,260.00
Task
7 • Prepare Interim and Final Plaits, Specifications and Estimate
11 Spec:franons and Special Paorts.ons and Engvieers Estimate
1
u
E835.00
21 2nd ReyiE. 69% Submittal
1
1
8
51,325.00
31 3rd Review 90% Submittal
1
1
1
6
$1.355,Sr0
4,1 Final 100:6 Submittal
1
1
1
..
51,125.D0
Sabrina/
2
3
4
24.
SO
SO
SO
34,640.00
Task 8 • Engineering Support during Bidding, Award & Construction Phase
I1 bidding Serv+ces
E520,00
21 Precons[rucuon meeting
1
1
E405.00
31 Review Inquiries, submittals and change orders during construction
2
4520.0D
41 Prepare As Built Drawings
1
1
E405.00
Subtotal
6
2
SO
SO
SO
51.850.00
Reimbursable
11 Reports Printing and Mylar
5250.00
21 Mileage
5250.00
31 Traffic Counts
$500.00
TOTAL HOURS
7
27
6
22
74
8
TOTAL COSY
81,820.00
57,020.00
$1,248.00
83,190.00
88,510.00
5784.00
54,000.00
50.00
51,000.00
528,572.00
TOTAL WITH OPTIONAL COST
$1,820.00
$7,020.00
$1248.00
$3,190.00
$8,510.00
$784.00
$4,000.00
$7,889.00
$1,000.00
$36,452.00
12
L:\ca\Agreements\KOA Corporation Agreement.PS-I. l.FY22-0030.doc.jn
EXHIBIT "D"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of
the following ways:
(a) By being insured against liability to pay compensation by one or more insurers
duly authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees.
I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and I will comply with such provisions
before commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code §1861).
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such
that I become subject to the workers' compensation laws of California, immediately I shall
provide the City with a certificate of consent to self -insure, or a certification of workers'
compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information
and representations made in this certificate are true and correct.
KOA CQPORATION
By:
tephan, Vice President
Date:
0/7A 0--
13
L:\ca\Agreements\KOA Corporation Agreement.PS-1.1.FY22-0030.doc.jn