HomeMy WebLinkAbout7369_CCv0001.pdf RESOLUTION NO. 7369
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ESTABLISHING A PUBLIC BENEFIT MATCH FUND POLICY
WHERE-AS, the purpose for establishing a Public Benefit Match Fund Policy is to
provide for proper guidance, oversight, and requirements for distribution of public benefit match
funds,
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. The City Council hereby adopts the Public Benefit Match Fund Policy
attached hereto as Exhibit"A."
ADOPTED, SIGNED AND APPROVED this 18th day of March,2014.
A
Pete Aguilar,Mayor
:
ATTEST
— I
L-14
Sam Irwin,tftyAlerk
1, Sam Irwin, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was
adopted by the City Council at a regular meeting thereof held on the 18th day of March, 2014,by
the following vote:
AYES: Councilmembers,Harrison, Foster, Gardner, Gilbreath; Mayor Aguilar
NOES: None
ABSTAIN: None
ABSENT: None Z4
Sam Irwin, City Clerk
L\cclerk\Resohttions`Res 7300-7399\7369-Adoption of Public Benefit Match Fund Policy.doc
City of Redlands
POLICY & PROCEDURES
Subject: Public Benefit Match Fund Policy Department: Quality of Life/Finance
Policy No. QF-001-2014 Effective Date:
Ordinance/Resolution No. Approval Date:
OVERVIEW
From time to time the City may receive funds from the proceeds of the sale of City-owned
property or from other sources that the City Council designates as public benefit funds. Such
designation was made by the City Council of certain proceeds from the sale of the Nevada
Palmetto Grove property and deposited into public benefit fund accounts as follows:
Public Benefit: Parks& Recreation (38%) $4,339,820
Public Benefit:Trails (8%) $ 913,646
Public Benefit: Agricultural Open Space(20%) $2,284,116
Public Benefit: Natural Open Space(18%) $2,055,704
Public Benefit: Other Improvements (16%) $1,827,293
Furthermore, from time to time the City may receive requests from private parties or other
governmental agencies to use these funds as matching funds for other potential funding
sources that may be available to fund public benefit projects. This may include requests for the
City to match funds that the requesting party will provide to the City on the condition that the
City agrees to perform the specified public benefit project; or it may include requests by a
private party or other governmental agency for the City to match funds that the private party or
other governmental agency is seeking from a grant or other source for completion of a specified
public benefit project.
POLICY
1.1 Distribution of Public Benefit Match Funds for a City Project.
(a) An agreement with the requesting party shall be prepared by the City Department
responsible for the project and approved as to form by the City Attorney, with final
approval by the City Council.
(b) All City staff shall comply with the City's Purchasing Ordinance, State Public
Contract Code and all other policies and laws governing projects performed by the
City
(c) The City Department responsible for the project shall provide periodic reports of
project milestones and a final report at project completion to the City Council.
City of Redlands- Public Benefit Match Fund Policy
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1.2 Distribution of Public Benefit Match Funds to Private Party or Other Governmental
Agency.
(a) An agreement with the requesting party shall be prepared by City staff and
approved, as to form, by the City Attorney, with final approval by the City Council.
The agreement shall include, at minimum:
1. Determination of findings by the City Council, if the request of funds is for a
project identified as a public purpose project.
2. A match distribution schedule and identification of required milestones for
distribution, based on the unique requirements of the requesting party.
3. Language that requires that the requesting party adhere to all laws applicable
to the specified project.
4. Authority to the City of Redlands Finance Department to distribute match
funds in accordance with the required milestones and schedule of distribution
identified in the agreement.
5. Requirement that a report to the City Council be prepared by the requesting
party at the completion of the project.
City of Redlands— Public Benefit Match Fund Policy
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