HomeMy WebLinkAbout7036_CCv0001.pdf RESOLUTION NO. 7036
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 5576 on
February 20, 2007, which established regulations governing the retention and disposition of
records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576, the Finance
Department has submitted an application for the destruction of certain public records which are
described in Exhibits"A"and"B"to this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. That the application for the destruction of public records as described in
Exhibits "A" and"B" is hereby approved.
ADOPTED, SIGNED AND APPROVED this 19'' day of April,2011.
?I I
Pete Aguilar, Mayor
Attest:
1�za
Sam Irwin, City Jerk
1, Sam Irwin, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was
adopted by the City Council at a regular meeting thereof held on the 19`"day of April, 2011 by
the following vote:
AYES: Councilmembers Harrison, Bean, Foster, Gardner, Mayor Aguilar
NOES: None
ABSENT: None
ABSTAIN: None
City Clerk
1Acc1erMReso1u6ons\Kcs 7000-799917036 Records Destruction 10-114C
EXHIBIT
3A,
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance Department 04/04/11
Requesters Name and Job Title:
Linda Little Accounting Technician II
Rei u tern, ign t
'�
Department Head Signature:
E] Approved, by:
Description of Records:
Accounts Payable check registers
Location of Records:
Civic Center storage roam
Number or Quantity of Records to be destroyed:
6 binders
This request is to destroy the:
® ORIGINALS DUPLICATES ❑ BOTH (Originals& Du licates)
Dates of each record or inclusive dates of each record series:
From July 1,2004 to June 30, 2005
This request is approved by City Council on:
Mayor of the City of Redlands
ATTEST:
3
City Clerk
and approved by the City Attorney on:
City Attorney
NOTE: Attach the department head Certification to this request when submitting for approval.
EXHIBIT
{13}
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance De artment 104/04/11
Requester's Name and Job Title:
Linda Little Accounting Technician 11
Reques rs ig at
Department Head Signature: i
E] Approved, by:
Description of Records:
Accounts Payable check copies and ori final sgp2rting documentation
Location of Records:
Civic Center storage room
Number or Quantity of Records to be destroyed:
Five 4-drawer file cabinets
This request is to destroy the:
ORIGINALS F1 DUPLICATES BOTH Ori inals& Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1, 2005 to June 30, 2006
Request authorized by Resolution No. 6692 adopted by the City Council on March 18, 2008,
And approved by the City Attorney on:
City Attorne
NOTE. Attach the department head Certification to this request when submitting for proval.
kT nns0estroy Public RecordsTarm-Request to Destroy Public Record
Certification to be attached. to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution,or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law;and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(Department head or authorizedsi ee)
Date
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance Department. 04/04/11
Requesters Name and Job Title:
Linda Little Accounting Technician 11
Requ tern ign tt
Department Head Signature:
❑ Approved, by:
Description of Records:
Accounts Payable check registers
Location of Records:
Civic Center storage room
Number or Quantity of Records to be destroyed:
b binders
This request is to destroy the:
® ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1, 2004 to June 30, 2005
This request is approved by City Council on: April 19, 2011
A-k L
Mayor of t e City of Redlands
ATTEST:
:;�A
City Clerk
and approved by the City Attorney on: April 19, 2011
City Attorney
NOTE: Attach t e department head Certification to this request when submitting for approval.
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance Department 04/04/11
Requester's Name and Job Title:
Linda Little Accounting Technician 11
Req es rs 1g at
d We
Department Head Signature:
❑ Approved, by:
Description of Records:
Accounts Pavable check copies and original supporting documentation
Location of Records:
Civic Center storage room
Number or Quantity of Records to be destroyed:
Five 4-drawer file cabinets
This request is to destroy the:
❑ ORIGINALS ❑ DUPLICATES ® BOTH (Originals & Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1, 2005 to June 0, 2006
Request authorized by Resolution No. 6692 adopted by the City Council on March 18, 2008,
And approved by the City Attorney on: April 19, 2011
City Attorney
NOTE: Attach the department head Certification to this request when submitting forapproval.
JAFormsldestroy Public RecordsTorm-Request to Destroy Public Record
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows;
1. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form.;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes;
5. That the destruction or ether disposition of the record will not violate state law, city
regulations, or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(Department head or authorized ksiee)
Date