HomeMy WebLinkAbout6702_CCv0002.pdf RESOLUTION NO. 6702
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
APPROVING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 6576 on
February 20, 2007, a Resolution of the City Council of the City of Redlands adopting regulations
governing the retention and disposition of records; and
WHEREAS, the Finance Department has submitted application for the destruction of
certain public records as described in Exhibits "A" and -B" and in accordance with the
requirements of Resolution No. 6576;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. That the application for the destruction Of public records as attached in
Exhibits "A" and "B" are hereby adopted.
APPROVED and ADOPTED by the City Council of the City of Redlands on
April 15, 2008.
Mayr
ATTEST:
City Clerk
L/
I Lome Poyzer, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was duly adopted by the City Council at a regular meeting thereof held on the 15th
day of April, 2008, by the following vote:
AYES: Councilmembers Gilbreath, Gallagher, Aguilar, Bean; Mayor Harrison
NOES: None
ABSENT: None
ABSTAIN: None
Lorre/Poyzer C rj(?-'Ierk
EXHIBIT "A"
RI_"QUIE S"I' TO DI STROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance 04/01!08
Requesters Name and Job Title:
Lunda Little Accounting Technician II
Rc c sirsi a r
I)epartrnent I lead Si«natrtrc .i
M Approved, by:
Description of Records:
Accounts Payable check registers
Location of Records:
Civic Center storage room
Number or Quantity of Records to be destroyed:
6 binders
This request is to destroy the:
ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals &Duplicates)
Dates of each record or inclasivc dates of each record series:
From 071112!01to 06/28/02 _
I'his request is approved by City Council on. April 15, 2008 — -
T r
]V Ayor of the City of Redlands
�X
'
ATTEST:
City C 1`erk
Mid approved by the City Atorncy on: April 16, 2008
City Attorney
NOTE: Attach Yhe department head Certification to this request when submitting for approval.
J:\Forms`,Destroy Public Records'Torm-request to Destroy Public Record
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head:
I That to the best of his/her knoxvIedi:Ie, the descriptive titles, information and
classifications contained in the attached request form are true and accurate.
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
"'�te (Department head or authorized designee}
14
I
EXHIBIT "B"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department./DiA ision: Reque=1)ate:=Finance 04101
Requesters Name and Job Title:
Linda Little Accounting Technician II
Requters Signa
Department Head Signature:
ZL_Approved, by:
Description of Records:
Accounts Pavable check m)ies and original back up documentation
Location of Records: —
Civic Center storac c room _
Number or Quantity of Records to be destroyed:
Five 4-drawer file cabinets
This request is to destroy the:
ORIGINALS ❑ DUPLICATES ® BOTH (Originals &Duplicates)
Dates of each record or inclusive dates of each record series:
From 07103/02 to 06/27/03
This re est is approved by City Council on: April 15, 2008
livor of the City of Redla:ids
A I,E'ST:
City lerk
and approved by the City Attorney on: April 16, 2008
Cit ttorne
NOTE: Attach the department head C crtifieation to this request when submitting for approval_- y
J:,FormsJ)cstroy Public Records?Form- bequest to I)C troV Public Record
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate--
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6570 have been satisfied for all records included in the attached request
tbrin,
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City CoL,.ncil policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(Department head
Date