HomeMy WebLinkAbout7149_CCv0002.pdf RESOLUTION NO. 7149
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS,the City Council of the City of Redlands adopted Resolution No. 6576 on
February 20,2007,which established regulations governing the retention and disposition of
records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576,the Finance
Department has submitted two requests for the destruction of certain public records which are
described in Exhibits"'N'and"B"to this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. That the requests for the destruction of public records as described in Exhibits
"N" and"B"are hereby approved.
ADOPTED, SIGNED AND APPROVED this 17'h day of April, 2012.
A - f
n fil I "
Pete Aguilar, Mayor
Attest:
Sam Irwin, City OJerk
1, Sam Irwin, City Clerk of the City of Redlands,hereby certify that the foregoing resolution was
adopted by the City Council at a regular meeting thereof held on the 17'h day of April,2012 by
the following vote:
AYES: Council members Harrison,Bean, Foster, Gardner; Mayor Aguilar
NOES: None
ABSENT: None
ABSTAIN: None
Sam Irwin,, City Cler
1Acc1erk\Reso1utions\Res 7100-719917149 for records destruction 11-12.DOC
1
EaCHIBIT
"A19 99
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance Department 04/02/12
Requesters Name and Job Title:
Linda Little Accounting Technician II
Rei ter s Sign�jure:
Department Lead Signature:
Approved, by. --n
Description of Records:
Accounts Payable check registers
Location of Records:
Finance Department storage room
Number or Quantity of Records to be destroyed:
6 binders
This request is to destroy the:
® ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1, 2005 to June 30, 2006
This request is approved by City Council on:
Mayor of the City of Redlands
ATTEST`.
City Clerk
and approved by the City Attorney on: j
I tt eel
City Attornev
iNO FE: Attach the department head Certification to this request when submitting for approval.
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
I That the records) to be destroyed iso are tinder the management or control of the
department head;
21 That to the best of his/her knoNvledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(Department head or authorized cIitignee)
Date
EXHIBIT
«B„
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division. Request Date:
Finance Department 04102112
Requester's Name and Job Title:
Linda Little Accounting Technician II
Rr.gtstersf Signatur :
, tl
epartment Head Signature:
Approved, by:
Description of Records:
Accounts Payable check copies and original supporting documentation
Location of Records:
Finance Department storage room
Number or Quantity of Records to be destroyed:
Contents of five 4-drawer file cabinets
This request is to destroy the:
❑ ORIGINALS ❑ DUPLICATES ® BOTH (Originals & Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1, 2006 to June 30, 2007
Request authorized by Resolution No, 6692 adopted by the City Council on March 18, 2008,
And approved by the City Attorney on:
Citv Attar" v
NOTE: Attach the department head Certification to this request when submitting for approval.
1:AFormsiDcstrov PublicRecor&Fomn-Request to Destroy Public Rccord
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head:
I That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate,
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law- and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
L_jj (Department head or authorized de4gn�e)
_L24/i 2-
Date