HomeMy WebLinkAbout6831_CCv0001.pdf RESOLUTION NO. 6831
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
APPROVING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No.
6576 on February 20, 2007, which established regulations governing the retention and
disposition of records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576,the
Finance Department has submitted an application for the destruction of certain public
records which are described in Exhibit"A" to this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Redlands as follows:
Section 1. That the application for the destruction of public records as described
in Exhibit"A"is hereby approved.
ADOPTED, SIGNED AND APPROVED this 21st day of April, 2009.
Mayor Pro Tem
Attest:
City lerk
1, Lorrie Poyzer, City Clerk of the City of Redlands,hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the
21st day of April, 20019 by the following vote:
AYES: Councilmembers Gilbreath, Gallagher, Aguilar, Bean; Mayor Harrison
NOES: None
ABSENT: None
ABSTAIN: None
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[AcclerkWesolutionsiRes 6800-6879!6831 Destruction of reeords.dpc
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance 04/07/09
Requesters Name and Job Title: -- --
Linda Little Accounting Technician 11
R ste Si
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Department Head Signature:
Approved, by: .--
Description of Records:
Accounts Payable check copies and original back up documentation
Location of Records:
Civic Center storage room
Number or Quantity of Records to be destroyed:
Five 4-drawer file cabinets
This request is to destroy the:
❑ ORIGINALS ❑ DUPLICATES Z BOTH (Originals &Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1, 2043 to June 30, 2004
This request is approved by City Council on: April 21, 2009
Mayor of the Cit of Redlands
Y Y
Pro Tem
ATTEST-,-
City C_erk
nd approved by the City Attorney on: April 22--,2009
�N
City Attorney
NOTA: Attach the apartment head Certification to this request when submitting for approval.
EXHIBIT "A"
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical,research, fiscal, legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(Department head or authorized nee)
Date