HomeMy WebLinkAbout6611_CCv0001.pdf RESOLUTION NO. 6611
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REDLANDS APPROVING THE DESTRUCTION OF CERTAIN
PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution
No. 6576 on February 20, 2007, which established regulations governing the retention
and disposition of records; and
WHEREAS, the Finance Department has submitted an application for the
destruction of certain public records as described in Exhibit "A," in accordance with the
requirements of Resolution No. 6576;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Redlands as follows:
Section 1. That the application for the destruction of public records as attached
in Exhibit "A" is hereby approved.
ADOPTED, SIGNED AND APPROVED this 5t11 day of June, 2007.
ayor of the City of Redlands
Attest:
Lo�Poyze , ity lark
I, Lorrie Poyzer, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the
5th day of June, 2007, by the following vote:
AYES: Councilmembers Gilbreath, Gil, Gallagher, Aguilar; Mayor Harrison
NOES: None
ABSENT: None
ABSTAIN: None ,
Lorr' Poyzer, "erk
DJM\RESO\661 1 1
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date: i
Finance 5-22-07
Requesters Name and Job Title:
Linda Little/Accounting Technician 11
Reque rs ignat e:
Department Head Signature:
® Approved, by:
Description of Records:
Accounts Payable check copies and original back yup documentation *Excludes computer
vendors that were requested to be preserved b the City Attorney
Location of Records:
Civic Center storage room
Number or Quantity of Records to be destroyed:
Four, 4-drawer file cabinets
This request is to destroy the:
[:] ORIGINALS ❑ DUPLICATES ® BOTH (Originals & Duplicates)
Dates of each record or inclusive dates of each record series:
From 07/12/01 to 06/28/02 Check Dates
This request,is appr ved by City Council on:
yor of the City of Redlands
ATTEST:
Cit lerk (IU
and approved by the City Attorney on:
City Attorney
NOTE. Attach the department head Certification to this request when submitting for approval.
Certification to be attached to "Request to.Destroy Public Records„
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request forth are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
farm;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
3Za (Department head or authod }
3 o rizedlesig
Date