HomeMy WebLinkAbout7375_CCv0001.pdf RESOLUTION NO. 7375
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No.
6576 on February 20, 2007, which established regulations governing the retention and
disposition of records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576, the
Finance Department has submitted an application for the destruction of certain public
records which are described in Exhibits "A" and "B" to this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Redlands as follows:
Section 1. That the application for the destruction of public records as described
in Exhibits "A" and "B" is hereby approved.
ADOPTED, SIGNED AND APPROVED this 15ttday of April, 2014.
61
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Pete Aguilar, Mayor
Attest:
Sam InAK dity Clerk
L\cc1erk),Reso1utionsXRes 7300-73Wxmo 7375 for records destruction 2113-2014.DOC
1, Sam Irwin, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on thel5th
day of April, 2014 by the following vote:.
AYES: Councilmembers Harrison, Foster, Gardner, Gilbreath; Mayor Aguilar
NOES: None
ABSTAIN: None
ABSENT: None
City Clerk s
L\ccierk.Resotutions\Res 7300-739 so 7375 for records destruction 2213-2014.DOC
EXHIBIT
&A$
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance Pepartment 7704/01/2014
Requesters Name and Job Title:
Linda Little AccountipS Technician 11
Requesters Sign e: Aim
Department Head Signature:
S Approved,by:
Description of Records:
Accounts Payable check registers
Location of Records:
Finance Department q2La�Le room
Number or Quantity of Records to be destroyed:
6 binders
This request is to destroy the:
Z O=INALS DUPLICATES E] BOTH(Originals&Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1,2007 to June 30,2008
This request is approved by City Council on:
Mayor of the City of Redlands
ATTEST:
City Clerk
and approved by the City Attorney on: 10 A%,jJ Za,by
Ci Attorney Z!s,
NOTE: Attach the department head Certification to this request when submitting for approval.
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution,or a City Council request,or by the
city for administrative,historical,research, fiscal, legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations,or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the
record(s)should be destroyed.
Ct (Department head or authorized designee)
Date
EXHIBIT
'131
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance De
partment 04/01/2014
Requesters Name and Job Title:
Linda Little Accounting Technician 11
Reque"te Si tore:
e
Depa?6itirA HeadQiidure:
AMroved,by:
Description of Records: C A----
Accounts Payable check copies and original su ortin document on
Location of Records:
Finance Departmeilt storage room
Number or Quantity of Records to be destroyed:
Contents of five 4-drawer file cabinets
This request is to destroy the:
E] ORIGINALS [:] DUPLICATES Z BOTH (Originals&Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1,2008 to June 30,2009
This request is approved by City Council on:
Mayor of the City of Redlands
ATTEST:
City Clerk
and approved by the City Attorney on: ID 4va 72bt'{
City At�to
NOTE: Attach the department head Certification to this request when submitting for approval.
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution,or a City Council request,or by the
city for administrative,historical,research, fiscal,legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations,or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the
records}should be destroyed.
(Department head or authorized designee)
Date