HomeMy WebLinkAbout7266_CCv0001.pdf RESOLUTION NO. 7266
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 6576 on
February 20,2007,which established regulations governing the retention and disposition of
records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576,the Finance
Department has submitted an application for the destruction of certain public records which are
described in Exhibits"A"and"B"to this Resolution;
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. That the application for the destruction of public records as described in
Exhibits"A"and"B"is hereby approved.
ADOPTED, SIGNED AND APPROVED this 7th day of May, 2013.
Pete AguiUr, Mayor
Attest:
Sam Irwin,CiClerk
L\cclerk�Resolutions\Res 7201-729917266 Destruction of Records 5.7.13.DOC
1, Sam Irwin, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was
adopted by the City Council at a regular meeting thereof held on the 7th day of May,2013 by the
following vote:
AYES: Councilmembers Harrison, Foster, Gardner, Gilbreath; Mayor Aguilar
NOES: None
ABSTAIN: None
ABSENT: None
City Clerk
1.',cc1c&Reso1ufions\Res 7201-7299\7266 Destruction of Records 5.7.13.17OC 2
EXHIBIT"
€ s
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance Department 04/01/2013
Requesters Name and Job Title: E
Linda Little Accounting Technician II
Request ign tures
Department Head Signature: ,
Approved, by:
Description of Records:
Accounts Payable check registers
Location of Records:
Finance Department storage room
Number or Quantity of Records to be destroyed:
6 binders
This request is to destroy the:
E ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1, 2006 to June 30, 2007
This regent is aAl proved by City Council on:
Mayer of Yhe City of Redlands
ATTEST:
City Clerk
and approved by the City Attorney on: Af I L 20 t
City Attorney
NOTE: Attach the department head Certification to this request when submitting for approval. 1
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research. fiscal, legal or cultural purposes,
5. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(Department head or authorized designee)
Date
EXHIBIT
`B'
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance Department 04/01/2013
Requester's Name and Job Title:
Linda Little Accounting Technician II
Requst s Sip tu
Department Head Signature:
Approved, by:
Description of Records: `
Accounts Payable check copies and original supporting documentation
Location of Records:
Finance De artment storage room
Number or Quantity of Records to be destroyed:
Contents of five 4-drawer file cabinets
This request is to destroy the:
ORIGINALS ❑ DUPLICATES ® BOTH (Originals &Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1, 2007 to June 30, 2008
Request authorized by Resolution No. 6692 adopted by the City Council on March 18, 2008,
And approved by the City Attorney on: Sc) A
I
Citi% Attorney
NOTE: Attach the department head Certification to this request when submitting for approval.
J.AForms0estroy Public RecordsTorm-Request to Destroy Public Record
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head,
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(Department head or authorized"esi nee)
Date