HomeMy WebLinkAbout7439_-2_CCv0001.pdf RESOLUTION NO. 7439
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 6576 on
February 20, 2007,which established regulations governing the retention and disposition of
records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576, the City
Manager's office has submitted an application for the destruction of certain public records which
are described in Exhibit"A" to this Resolution;
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. That the application for the destruction of public records as described in
Exhibit"A" is hereby approved.
ADOPTED, SIGNED AND APPROVED this 19'day of August, 2014.
Pete Aguilar, Mayor
Attest:
anne Donaldson, Deputy City Clerk
1
FcclerklResolutionslRes 7400-7499%7439 Destruction of Records-CMO.docx
I, Jeanne Donaldson, Deputy City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the 19th day of
August, 2014 by the following vote:
AYES: Councilmembers Harrison, Foster, Gardner, Gilbreath; Mayor Aguilar
NOES: None
ABSTAIN: None
ABSENT: None
Jeanne d5dfialds6n, Deputy City Clerk
2
I\cclerk\Resolutions\Res 7400-7499\7439 Destruction of Records-CMO.docx
EXHIBIT 'A'
REQUEST TO DESTROY � �
PUBLIC RECORDS
Requesting Department/Division: IR 7+3 g
City Manager's Office 8t
Requester's Name and Job Title:
Tricia Swy , Senior Administrative Analyst
Reque ters Signature:
Department Head Signature: _
Approved, by:
Description of Records:
City Council Correspondence(2000-2009
City Manager Correspondence(2009-2011)
RFP For Federal Legislative Advocate Services File
Location of Records:
City Marta er's Office
Number or Quantity of Records to be destroyed:
41
This request is to destroy the:
❑ ORIGINALS ❑ DUPLICATES ® BOTH (Originals& Duplicates)
Dates of each record or inclusive dates of each record series:
From 10/2008 to 9/2011
E Request authorized by Resolution No.6692 adopted by the City Council on March 18, 2008,
And approved by the City Attorney on: 26l
i
Ci ttorn
NOTE: AttacE the department head Certification to this request when submitting for approval.
J'crormslDcstroy Public RccordsTorm-Rcqucst to Destroy Public Rccord
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
I. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
Form;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution,or a City Council request,or by the
city for administrative,historical,research, fiscal, legal or cultural purposes;
3. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law;and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
t
l { 4tAthor' designee}
Date