HomeMy WebLinkAbout7406_CCv0001.pdf RESOLUTION NO. 7406
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS OF THE CITY'S QUALITY OF
LIFE DEPARTMENT RELATING TO PAST CODE ENFORCEMENT CASES
WHEREAS,the City Council of the City of Redlands adopted Resolution No. 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576,the Quality of
Life Department has submitted an application for the destruction of certain public records which
are described in Exhibit"A"to this Resolution;
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. That the application for the destruction of public records as described in
Exhibit"A"is hereby approved.
ADOPTED,SIGNED AND APPROVED this 3rd day of June, 2014.
Pete Aguilar, Mayor
Attest:
Sam lrwi&,-"Cit j Clerk
I
1:cclerk\Resolutions`Res 7400-749917406 Destruction of Records-Code Enforcernent.docx
1, Sam Irwin,City Clerk of the City of Redlands,hereby certify that the foregoing resolution was
adopted by the City Council at a regular meeting thereof held on the 3'day of June, 2014 by the
following vote:
AYES: Councilmembers Harrison, Foster, Gardner,Gilbreath; Mayor Aguilar
NOES: None
ABSENT: None
ABSTAIN: None
Sam Irwin,City CVrk
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L\cclerk\Resolutions\Re&1400-1499,7406 Destruction of Records-Cade Enforcernent.doex
EXHIBIT
REQUEST TO DESTROY
PUBLIC RECORDS
Requestingr nisi a
Request Date;
Requestj's 7 1 iti
'7e wd Jo
Requesters Signature:
Department Head Signature'
roved, v:
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This request is' destroy Vie:
ORIGINALS DUPLICATES BOTH Originals & licates
Dates of each record or inclusive dates of each record series.
From
t
Request authorized by Resolution N , 6692 adopted by the City Council on March 18, 2008,
And approved by the City; tt on:
Public RecoidsTaran-ReqUest to Destroy Public Record
Certification to be attached to "Request to Destroy PublicRecords"
Theundersigned hereby certifies`fees follows:
I. That the record(s) to be destroyed is/are under the management or control of the
department head;
. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the.attached request form true d accurate;
. That the minimum retention time periods required by the regulations contained i
Resolution No. 6576 have been satisfied for all records included in the atta.ched request
form;
That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request,or by the
city for administrative, historical,research, fiscal, legal or cultural purposes,
That the destruction or other disposition of the record will not violate state law, city
regulations,or other applicable law; and
. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(Department head or authorized designee) _.
Date
The following is information provided for destroying Code Enforcement Case files:
Company:Shred4t
Company Address:4111 Flat Rock Or., Riverside,CA 92505
Company phone number:951-525-4600
Company Contact: Ronda(direct line:951-213-8604)
To be destroyed:Code Enforcement case files from 1995—2009(37 boxes total)(4,879 files total)
Cost:$5.00 per box(37 boxes)plus 12%fuel service charge on total cost(fuel service charge subject to
change per month)
Payment:will need to be paid in full the day of service or account set up
Timeline:once a work order is generated by Shred-It and sent to the City of Redlands,the work will be
performed in one week
Thanks—Cody