HomeMy WebLinkAbout7504_CCv0001.pdf RESOLUTION NO. 7504
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576, the Finance
Department has submitted an application for the destruction of certain public records which are
described in Exhibits "A" and `B" to this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. That the application for the destruction of public records as described in
Exhibits "A" and "B" is hereby approved.
ADOPTED, SIGNED AND APPROVED this 21" day of April, 2015.
`--� w� (56 -
Paul W. Foster, Mayor
Attest:
Sam Irw , C' Clerk
L\cclerk'.Resolutions\Res 7500-7599`,7504 Finance Records Destruction f.7.15.doc
I, Sam Irwin, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was
adopted by the City Council at a regular meeting thereof held on the 21" day of April, 2015 by
the following vote:
AYES: Councilmembers Harrison, Gilbreath, Barich, James; Mayor Foster
NOES: None
ABSENT: None
ABSTAIN: None
Sam Irwin, City Clerk
L\cclerk\Resolutions\Res 7500-7599`,7504 Finance Records Destruction�.7.I5.doc
EXHIBIT"A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance Department 14/1/15
Requesters Name and Job Title:
Linda Little—Senior Accounting Technician
Requ t Si natur
IW&
Department 14jad ignature:
Z Approved, by: --�
Description of Records:
Accounts Payable check registers
Location of Records:
Finance Department File Room
Number or Quantity of Records to be destroyed:
6 Binders
This request is to destroy the:
ORIGINALS DUPLICATES ❑ BOTH (Originals &Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1, 2008 to June 30,2009
This request is approved by City Council on:
Paul W. Foster
Mayor of the City of Redlands
ATTEST:
Sam Irwin,City Clerk
and approved by the City Attorney on: April 7,2015
City Attorney
NOTE: Attach the department head Certification to this request when submitting for a royal.
Certification to be attached to"Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s)to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles,information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No.6576 have been satifisfied for all records included in the attached
request form;
4. That retention of the record is no longer required for the operation of the
department,or to satisfy a City Council policy adopted by resolution,or a City
Council request,or by the city for administrative,historical, research,fiscal, legal
or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law,
city regulations,or other applicable law; and
6. That is a recommendation by the head of the applicable city department that the
record(s)should be destroyed.
(Department head or authorized desig ee)
Date
EXHIBIT"B"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division: Request Date:
Finance Department 4/1/15
Requesters Name and Job Title:
Linda Little—Senior Accounting Technician
Reque t s S'gna re:
IM 1
Department Head Signature:
Approved, by: ~'
Description of Records:
Accounts Payable check copies and original supporting documentation
Location of Records:
Finance Department File Room
Number or Quantity of Records to be destroyed:
Contents of five 4-drawer file cabinets
This request is to destroy the:
❑ ORIGINALS ❑ DUPLICATES ® BOTH (Originals & Duplicates)
Dates of each record or inclusive dates of each record series:
From July 1,2009 to June 30, 2010
This request is approved by City Council on:
Paul W. Foster
Mayor of the City of Redlands
ATTEST:
Sam Irwin,City Clerk
and approved by the City Attorney on: April 7, 2015
City Attorney
NOTE: Attach the department head Certification to this request when submitting for approval.
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s)to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge,the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satifisfied for all records included in the attached
request form;
4. That retention of the record is no longer required for the operation of the
department, or to satisfy a City Council policy adopted by resolution, or a City
Council request,or by the city for administrative,historical,research,fiscal,legal
or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law,
city regulations,or other applicable law; and
6. That is a recommendation by the head of the applicable city department that the
record(s)should be destroyed.
I=h-
(Department head or authorized e ' nee)
tl t
Iks
Date