HomeMy WebLinkAbout7050_CCv0001.pdf RESOLUTION NO. 7050
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS
MAINTAINED BY THE OFFICE OF THE CITY CLERK PURSUANT TO
THE CITY COUNCIL'S REGULATIONS GOVERNING THE DISPOSITION
OF RECORDS
WHEREAS, the City Council of the City of Redlands ("this City Council") on February
20, 2007 adopted Resolution No. 6576 establishing regulations governing the retention and
disposition of City records; and
WHEREAS, in accordance with Government Code Section 34090 and Resolution No.
6576,the head of a City department may destroy any City record, instrument, book or paper,
without making a copy thereof, after the same is no longer required and upon the adoption of a
resolution by the City Council and the written consent of the City Attorney; and
WHEREAS, the City Clerk of the City of Redlands has made a written request to destroy
certain records pursuant to Resolution No. 6576 as demonstrated in the form attached hereto as
Exhibit"A;"and
WHEREAS, a listing of the records to be destroyed is attached hereto as Exhibit"A;" and
WHEREAS,this City Council has determined that the records listed in Exhibit"A" are
no longer needed by the City and may be destroyed pursuant to the provisions of the Government
Code and Resolution No. 6576;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Redlands
as follows:
Section 1. The City records described in Exhibit"A"to this resolution may be destroyed
by the office of the City Attorney.
ADOPTED, SIGNED AND APPROVED this 7h day of June, 2011.
Pete Aguilar
Mayor of the City of Redlands
ATTEST:
City Clerk
lAcclerk\Resolutions\Res 7000-7949\7050 Destruction of Records—City Clerk-doe 1
1, Sam Irwin,City Clerk.of the City of Redlands,hereby certify that the foregoing resolution was
adopted by the City Council at a regular meeting thereof held on the 7th day of June,2011 by the
following vote:
AYES: Council e bers Harrison, Bean, Foster, Gardner; Mayor Aguilar
NOES: None
ABSTAIN: None
ABSENT: None
City Clerk
1Ace1erklReso€utions\Res 7000-79W7050 Destruction of Records--City Ccrk.doc 2
BXHTBTT "An
REQUEST TO DESTROY PUBLIC RECORDS
Requesting Department/Division: Request Date:
City Clerk 5123/2011
Requesters Name and Job Title: _ T
Sam Irwin, City Clerk
Requesters Signature:L��&
Department Head Signature:
0 Approved, by:
Description of Records:
Measure "O" Initiative Petitions
Location of Records:
Clerk's Office Vault
Number or Quantity of Records to be destroyed:
Three File Boxes
This request is to destroy the:
M ORIGINALS Q DUPLICATES Q BOTH (Originals & Duplicates)
Dates of each record or inclusive elates of each record series:
From 10/15/2009 to 10/15/2009
This request is approved by City Council on:
and approved by the City Attorney on: 29, l'1a 2c tt
NOTE: Attach the department head certification to this request when submitting for
approval.
e.
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows;
1. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form;
4. That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(Department Bead or authorized de ignee)
GIP
Date