HomeMy WebLinkAbout5148_CCv0001.pdf RESOLUTION NO. 5148
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
CONSENTING TO THE DESTRUCTION OF PUBLIC RECORDS AND RESCINDING
RESOLUTION NO. 3526
WHEREAS, in the course of doing business, the City of Redlands creates certain records,
documents, instruments, boobs or papers not required by law or convention, but only as a
convenience to individual departments of the City of Redlands to facilitate the operation of such
departments; and
WHEREAS, Section 34090 of the California Government Code provides that a head of a
City Department may destroy any City record, document, instrument, book or paper under his
charge, without making a copy thereof, after the same is no longer required, with the exception of
records affecting the title to real property or liens thereon, court records,records required to be kept
by statute, records less than two years old, and the minutes, ordinances, or resolutions of the
legislative body or of a City board or commission; and
WHEREAS,Redlands' Chief of Police has determined that certain City records, documents,
instruments, books or papers described herein are no longer required, that they are not excepted
under the provisions of Government Code Section 34090, and that such items should be destroyed;
and
WHEREAS,pursuant to Government Code Section 34090,the consent in writing of the City
Attorney has been given for the destruction of the records described herein; and
WHEREAS, before the records herein described may be destroyed, the consent of the City
Council is required;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. The following are not records by convention, are herein defined by way of
example, are not required by law, and may be destroyed when no longer required:
A. Duplicates of originals, made in the normal course of business for
convenience.
B. Indices for records.
C. Documents, instruments, books or papers specifically designed to contain,
and which contain, purely temporary information.
D. Interdepartment communications of a routine and temporary nature.
DJM406LE
Section 2. The following are records and the City Council hereby consents to their
destruction no sooner than two years from the date of the last entry, except as otherwise provided
for by law:
A. Reports of investigations of criminal activity or traffic accidents, except that
such reports involving death as a proximate result of a criminal act may not
be destroyed.
B. Reports of investigations of non-criminal activities.
C. Reports of an informational nature.
D. Records of a non-temporary nature.
E. Records made for other governmental agencies, with copies filed with such
agencies, serving no useful retention purpose.
Section 3. The consent given by this resolution shall be ongoing provided the
requirements of Government Code Section 34090 are complied with and the City Attorney, on a
case-by-case basis, reviews all requests for the destruction of records and consents, in writing, to
their destruction.
ADOPTED, SIGNED AND APPROVED this 7th day of February, 1995.
ayor of the City of Redlands
ATTEST:
City Cl rk
1,Lorrie Poyzer,City Clerk of the City of Redlands,hereby certify that the foregoing resolution was
adopted by the City Council at a regular meeting thereof,held on the 7th day of February, 1995,by
the following vote:
AYES: Councilme hers Foster, Cunningham, Gil, Gilbreath; Mayor Larson
NOES: None
ABSENT: None
I
City Cl k
i]II11406LE'