HomeMy WebLinkAbout4817_CCv0001.pdf RESOLUTION NO. 4817
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
AUTHORIZING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the Director of Finance has compiled a list of
records and files with retention dates; and
WHEREAS, this list is on file with the City Clerk and
available for inspection; and
WHEREAS, Government Code Section 34090 authorizes the
destruction of city records without the necessity of the City' s
retaining copies thereof after the same are no longer required,
upon the approval of the City Council and with the written consent
of the City Attorney; and
WHEREAS, items older than the retention date are no longer
required; and
WHEREAS, such consent of the City Attorney is attached hereto
as Exhibit "A" ;
NOW, THEREFORE BE IT RESOLVED, that the City Council of the
City of Redlands in accordance with Section 34090 of the Government
Code of the State of California hereby authorizes and orders as
follows;
1. The Director of Finance of the City of Redlands may
destroy those items older than the indicated retention
dates on the referenced list attached hereto as Exhibit
"A" and incorporated herein by this reference.
ADOPTED this 19th day of November 1991.
Ma r ity 6f dlands
ATTEST .m.
City lerk
EXHIBIT "A"
FOR RESOLUTION NO. 4817
Dispose of the following records dated prior to June 30, 1976
(15 years)
Revenue reports (unless General Ledgers)
Expenditure reports (unless included in General Ledgers)
Journal vouchers
Check registers
Paid or canceled checks
Dispose of the following records dated prior to June 30, 1984
(7 years)
Duplicate receipts (cash receipt envelopes)
Bank deposit records
Paid accounts payable vouchers, invoices and receiving records
Records of formal bids and advertising for such bids
Redeemed bonds and interest coupons (certification of destruction
will be kept)
Physical inventory documents
Water bill payment stubs
Purchase orders
Time sheets
Dispose of the following records dated prior to June 30, 1988
(3 years)
Inactive business license file
Budget work sheets
Federal grant files (3 years after Federal Audit)
Steven M. Chapman Best, Best-4 Krieger
Director of Finance City Attorneys