HomeMy WebLinkAboutContracts & Agreements_5-2000PROFESSIONAL SERVICES CONTRACT FOR
RFP, SYSTEMS SELECTION SERVICES AND
CONTRACT NEGOTIATIONS
Amendment No. 1
Contract Negotiations
This Amendment No. 1, dated January 4, 2000, authorizes the Government Finance
Officers Association (hereinafter referred to as "GFOA") to perform services for the
City of Redlands (hereinafter referred to as "CITY") included in this Amendment and
in accordance with the Professional Services Contract for RFP, Systems Selection
Services and Contract Negotiations, April 6, 1999 (hereinafter referred to as
"CONTRACT").
This Amendment makes the following changes to the CONTRACT; all other
provisions of the CONTRACT remain in effect.
ARTICLE 1 - SCOPE OF WORK
The Scope of Work is amended to include Exhibit A to this Amendment which
defines the scope of work for services for Amendment No. 1, Contract
Negotiations.
ARTICLE 2 - PERIOD OF PERFORMANCE
The time period for performance of the GFOA's services for Amendment No. 1
set forth in Article 1 begins on January 5, 2000 and ends on or before May 30,
2000.
ARTICLE 3 - PAYMENT
The total compensation to perform the work under this Amendment shall be in
accordance with Exhibit B to this Amendment.
ARTICLE 4 - RECORDS
No changes.
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ARTICLE 5 - STANDARDS OF WORK
No changes.
ARTICLE 6 - INDEMNIFICATION
No changes.
ARTICLE 7 - DISPUTES
No changes.
ARTICLE 8 - ENTIRE CONTRACT
No changes.
ARTICLE 9 - TERMINATION
No changes.
ARTICLE 10 - PUBLICATIONS
No changes.
ARTICLE 11 - OTHER DOCUMENTS INCORPORATED
No changes.
ARTICLE 12 - SEVERABILITY
No changes.
ARTICLE 13 - ORDER OF PRECEDENCE
No changes.
ARTICLE 14 - AMENDMENTS
No changes.
ARTICLE 15 - PROJECT CONTACTS
No changes.
IN WITNESS WHEREOF, duly authorized representatives of the parties have signed
in confirmation of this Amendment.
CITY OF REDLANDS
By:
Patricia L. Gilbreath
Mayor
ATTEST:
City C erk, City lands
GOVERNMENT FINANCE
OFFICERS ASSOCIATION
sser
Executive • 'rector
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PROFESSIONAL SERVICES CONTRACT FOR
RFP, SYSTEMS SELECTION SERVICES AND
CONTRACT NEGOTIATIONS
Amendment No. 1
Exhibit A
Scope of Work
Purpose
The purpose of this amendment is to continue providing
Scope
Task 1:
Task 2:
PROFESSIONAL SERVICES CONTRACT FOR
RFP, SYSTEMS SELECTION SERVICES AND
CONTRACT NEGOTIATIONS
Amendment No. 1
Exhibit B
Project Budget and Payment Schedule
PROFESSIONAL SERVICES CONTRACT FOR
RFP, SYSTEMS SELECTION SERVICES AND
CONTRACT NEGOTIATIONS
Amendment No. 1
Exhibit A
Scope of Work
Purpose
The purpose of this amendment is to assist the City of Redlands with the
development of (1) Statement of Work, (2) Software Licensing Agreement, and
(3) Implementation Services Agreement.
Scope
GFOA will work with the city management and legal team to finish the
procurement phase of this project.
Tasks and activities during Phase III include:
➢ Participation in Steering Committee Conference Calls
➢ Contract Negotiations Strategy Development
➢ "Evolving" Statement of Work Development
➢ Advisory Assistance on Terms & Conditions
➢ Development and Issuance of Request for Clarifications (RFCs)
➢ Cost Analysis and Negotiations
➢ Review of Draft and Final Documents
PROFESSIONAL SERVICES CONTRACT FOR
RFP, SYSTEMS SELECTION SERVICES AND
CONTRACT NEGOTIATIONS
Amendment No. 1
Exhibit B
Project Budget and Payment Schedule
Project Budget: not to exceed $10,000.
Hourly Rate: $150 per hour.
Expenses: Travel and conference call expenses (if any).
Approach: Conference calls will be used to reduce travel costs.
Payment Schedule: Monthly invoices.
Environmental Review Committee meeting to be held on January 10, 2000,
were acknowledged as received.
Contract Award - Pacific Street Sewer Main - Bids were opened and publicly
declared on December 2, 1999 by the City Clerk for the construction of the
Pacific Street Sewer Main Replacement, Project No. 2-0027; a bid opening
report is on file in the Office of the City Clerk. It was the recommendation of
the Municipal Utilities Department that the responsible bidder submitting the
bid for said project which will result in the lowest cost for the City was C. P.
Construction Company, Inc. in the amount of $163,378.00, and it would be in
the best interest of the City that this contract be awarded to said firm. On
motion of Councilmember Freedman, seconded by Councilmember George, this
recommendation was unanimously approved and the Mayor and City Clerk
were authorized to sign the contract on behalf of the City.
Contract Award - Well No. 39 - Bids were opened and publicly declared on
December 2, 1999, by the City Clerk for the construction of Well No. 39 Pump
and Electric Motor, Project No. 4-0080A; a bid opening report is on file in the
Office of the City Clerk. It was the recommendation of the Municipal Utilities
Department that the responsible bidder submitting the bid for said project which
will result in the lowest cost for the City was Tri County Pump Company in the
amount of $34,992.00, and it would be in the best interest of the City that this
contract be awarded to said firm. On motion of Councilmember Freedman,
seconded by Councilmember George, this recommendation was unanimously
approved and the Mayor and City Clerk were authorized to sign the contract on
behalf of the City.
Appointments - Library Board of Trustees - On motion of Councilmember
Freedman, seconded by Councilmember George, the City Council unanimously
reappointed Dorothy Ziilch and Martin Davis to the A. K. Smiley Public Library
Board of Trustees to serve another three-year term to January 1, 2003.
Contract - Financial System - On motion of Councilmember Freedman,
seconded by Councilmember George, the City Council unanimously approved
Amendment No. 1 to the professional services contract and systems selection
services with Government Finance Officers Association (GFOA) to furnish
consulting services for a new financial system. This amendment will allow
GFOA to assist with the third phase of the acquisition of a new financial
management computer system to complete a statement of work, software
licensing agreement, and implementation services agreement.
Mutual Release Agreement - Civil Action - On motion of Councilmember
Freedman, seconded by Councilmember George, the City Council unanimously
approved a mutual release agreement with the Redlands Unified School District
regarding the civil action filed by Aaron Van Mill.
January 4, 2000
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