HomeMy WebLinkAboutContracts & Agreements_55-2000AGREEMENT TO FURNISH ENGINEERING SERVICES
FOR PREPARATION OF THE
WATER RESOURCES MANAGEMENT PLAN
TASK ORDER 17
2000 Urban Water Management Plan
This Task Order authorizes the ENGINEER to perform Engineering Services
included in this Amendment and in accordance with the AGREEMENT for the
preparation of the Water Resources Management Plan,
6 November 1990.
This Amendment makes the following changes to the AGREEMENT; all other
provisions of the AGREEMENT remain in effect.
ARTICLE 1— ENGAGEMENT OF THE ENGINEER
No changes.
ARTICLE 2 — SERVICES OF THE ENGINEER
2.1 The Scope of Work is amended to include Attachment A to this
Amendment which defines the scope of work for engineering services
for Task Order 17 2000 Urban Water Management Plan.
ARTICLE 3 — RESPONSIBILITIES OF THE OWNER
No changes.
ARTICLE 4 — PERIOD OF SERVICE
4.1 The time period for performance of the ENGINEER'S services for
Task Order 17 set forth in Article 2 shall be in accordance with the
schedule defined in Attachment B to this Amendment.
ARTICLE 5 — PAYMENT TO THE ENGINEER
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5.4 The total compensation to perform work under this Amendment
for Task Order 17 shall be in accordance with Attachments C and D to
this Amendment.
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
No changes.
ARTICLE 7 — GENERAL CONSIDERATIONS
No changes.
IN WITNESS WHEREOF, duly authorized representatives of the parties have
signed in confirmation of this Amendment.
CITY OF REDLANDS
Patricia Gilbreath
Mayor
ATTEST:
e Poyz
Clerk
CH2M HILL, CALIFORNIA, INC.
By:
Jag Salgaonk
Vice President, CH2M HILL, Inc.
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Task Order 17
Redlands Water Resources Management Plan
Develop Redlands 2000 Urban Water Management Plan
Attachment A
Scope of Work
Purpose
The purpose of this project is to produce the 2000 Urban Water Management Plan (UWMP) for the
City of Redlands (City) in compliance with all applicable regulations. Urban Water Management
Plans are prepared in response to the California Urban Water Management Planning Act (Act),
Water Code Division 6, Part 2.6, Urban Water Management Planning. The Act was initially adopted
as Assembly Bill (AB) 797 in 1983, and has been amended 8 times with the most recent amendment
being 1995. Some of the amendments provide for additional emphasis on metering, drought
contingency planning, demand management practices, and reclamation/recycling of wastewater. The
act also states that non-compliance will result in ineligibility to receive drought assistance from the
state until such a plan is submitted. Additional amendments to the Act are likely and will further
develop and clarify various aspects of the Act. The Act requires that "Urban Water Suppliers"
providing service to 3,000 or more customers or supplying more than 3,000 acre-feet of water annually
prepare, adopt, and file and an Urban Water Management Plan with the State Department of Water
Resources (DWR) every five years, in years ending in 5 or 0. The last filing of such a plan was in 1997
to meet the 1995 requirements. The City received an extension from DWR for the preparation of the
plan due to ongoing water master planning activities. The next filing of UWMP is due to DWR on
December 31, 2000.
In 1997, CH2M Hill prepared a UWMP for the City of Redlands. The plan was present and approved
by City Council at a public meeting and submitted to DWR. The goal of this project would be to
update and revise the plan prepared in 1997 to meet all aspect of the amended Urban Water
Management Planning Act and go through the necessary process to submit it to DWR. Significant
additions and changes have occurred in the Act, in addition' to the data already existing the 1997
document, new data will need to be collected and evaluated.
Scope
The Redlands 2000 UWMP document will generally follow guidance developed by the Department of
Water Resources. The suggested UWMP outline for the 2000 submittal is included here as
Attachment E for reference. The Plan requires sections on
• Public Participation
• Water Sources (Supply)
• Reliability Planning
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• Water Use Provisions
• Supply and Demand Comparison provisions
• Water Demand Management Measures
• Water Shortage Contingency Plan
• Water Recycling
The development of these sections will we performed through three main activities: data collection,
data analysis, and report preparation. The following scope presents the tasks required to prepare the
2000 Urban Water Management Plan. Where possible, text and information from the 1997 UWMP
will be used directly or updated to reflect current data.
Data Collection
Task 1. Data Collection
The 1997 Plan will be compared to the current regulations and data deficiencies will be identified. At
this point it is anticipated that additional data on water supply, demand, reliability, demand
management measures, and recycling will be needed. Data needs will be forward to the City in a
memorandum. A one -day workshop will be performed with all agencies or interested parties that the
City identifies to further explain and obtain the requested data. If the City requires more time to
collect the data after the workshop, additional coordination will be performed. The data will be
reviewed for adequacy.
Data Analysis
Task 2. Service Area
Per section 10631 (a), will evaluate current and projected population, climate, and other demographic
factors affecting the City's water management planning in five-year increments to 20 years or as far as
data is available. Applicable sections from the previous UWMP will be used if available.
Task 3. Water Source (Supply)
Supply information from previous UWMP will be updated with more current data from data collected
by the City and the 1998 Water Master Plan. Sources of water that need to be addressed are local
surface water, groundwater, imported water, and recycled water.
Task 4. Reliability Planning
Information obtained from the previous UWMP, the City, and the workshop will be evaluated per Act
requirements. Information for this section is needed on expected frequency and severity of shortages,
impacts of additional water management measures on frequency and severity of shortages,
contingency measures and their impacts, impacts from multiple dry years, and transfer or exchange
opportunities.
Task 5. Water Use Provisions
In this section, water demands will be evaluated. Water demands need to evaluate on a time and type
basis. Data from the previous UWMP and the 1998 Water Master Plan will be augmented with more
recent information provided by the City.
Task 6. Supply and Demand Comparison
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Comparison of supplies and demands will be performed per Act section 10635 (a).
Task 7. Water Demand Management Measures
Section 10631 (f) requires the evaluation of minimum 16 water demand management measures. Each
measure will to be described, water savings from implementation listed if available, and if not
implemented actions and costs that would be needed to implement these measures would be
discussed. A cost benefit analysis for these measures will also be performed.
Task 8. Water Shortage Contingency Plan
The aspects of City's water shortage contingency plan will be discussed. The emergency response plan
and plans to offset future potential water shortages, such as water transfers of other supply options,
will be addressed. Available information from the previous UWMP will be used.
Task 9. Water Recycling
Data collected on the wastewater system will be evaluated. All aspects of section 10633 (a) through
(f) will be addressed. These sections include wastewater system description, current uses of recycled
water, potential uses of recycled water, projected recycled water demands, actions needed to
implement recycled water projects, and a plan for optimizing the use of recycled water.
Report Preparation
Task 10. Draft Report
A draft report will be prepared for the City to review. Five copies of the report will be provided.
Task 11. Final Report
Comments from the draft report will be addressed and a final version will be prepared. Five bound
copies and a camera-ready copy will be provided to the City. The consultant will attend the City
Council meeting and submit the approved 2000 UWMP to DWR.
Public Involvement
Task 12. Public meetings
The consultant will prepare presentations and attend two public meetings to meet the requirements of
public involvement of the Act. The Act recommends increased public involvement, but section
10642 only requires one public hearing prior to adoption of the plan.
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Task Order 17
Redlands Water Resources Management Plan
Develop Redlands 2000 Urban Water Management Plan
Suggested 2000 UWMP Outline
Public Participation
Public Participation
Plan Adoption
Agency Coordination
Coordination Within the City
Interagency Coordination
Supplier Service Area
Climate
Other Demographic Factors
Past Drought, Water Demand, and Conservation Information
Water Sources (Supply)
Water Supply Sources
Groundwater
Recycled Water
Reliability Planning
Reliability
Frequency and Magnitude of Supply Deficiencies
Plans to Assure a Reliable Water Supply
Reliability Comparison
Three Year Minimum Water Supply
Transfer or Exchange Opportunities
Water Transfers
Water Use Provisions
Past, Current and Projected Water Use
Residential Sector
Commercial Sector
Industrial Sector
Institutional/Governmental Sector
Landscape/Recreational Sector
Agricultural Sector
Supply and Demand Comparison Provisions
Supply and Demand Comparison
Water Demand Management Measures
DMM 1 -- Interior and Exterior Water Audits for Single Family and Multi -Family
Customers
DMM 2 -- Plumbing Retrofit
DMM 3 -- Distribution System Water Audits, Leak Detection and Repair
DMM 4 -- Metering with Commodity Rates
DMM 5 -- Large Landscape Water Audits and Incentives
DMM 6 -- Landscape Water Conservation Requirements
DMM 7 -- Public Information
DMM 8 -- School Education
DMM 9 -- Commercial and Industrial Water Conservation
DMM 10 -- New Commercial and Industrial Water Use Review
DMM 11 -- Conservation Pricing, Water Service and Sewer Service
DMM 12 -- Landscape Water Conservation for New and Existing Single Family
Homes
DMM 13 -- Water Waste Prohibition
DMM 14 -- Water Conservation Coordinator
DMM 15 -- Financial Incentives
DMM 16 -- Ultra -low Flush Toilet Replacement
Agricultural Water Conservation Programs
Water Shortage Contingency Plan
Preparation for Catastrophic Water Supply Interruption
Water Shortage Emergency Response
Supplemental Water Supplies
Desalination
Water Transfers
Long Term Additional Water Supply Options
Water Shortage Contingency Ordinance/Resolution
City of New Albion Water Shortage Response
Stages of Action
Rationing Stages and Reduction Goals
Priority by Use
Health and Safety Requirements
Water Shortage Stages and Triggering Mechanisms
Water Allotment Methods
Prohibitions, Consumption Reduction Methods and Penalties
Mandatory Prohibitions on Water Wasting
Excessive Use Penalties
Revenue and Expenditure Impacts and Measures to Overcome Impacts
Reduction Measuring Mechanism
Mechanism to Determine Reductions in Water Use
Recycling
Wastewater System Description
Participation in a Regional Recycled Water Planning
WateReuse Association Membership
Wastewater Collection and Treatment in New Albion
Wastewater Treatment Processes
astewater Generation, Collection & Treatment
Regional Sanitary Treatment Plant (RTP)
stewater Disposal and Recycled Water Uses
Recycled Water Currently Being Used
Potential Uses of Recycled Water
luraging Recycled Water Use
New Albion's Technical and Economic Feasibility Philosophy
Marketing Strategy
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Proposed Actions to Encourage Use of Recycled Water
Actions Taken
Projected Results
Recycled Water Optimization Plan
Plan for Optimizing the Use of Recycled Water
APPENDIX A
List Of Groups Who Participated In The Development Of This Plan
APPENDIX B
Resolution To Adopt The Urban Water Management Plan
APPENDIX C
No Waste Ordinance
Resolution To Declare A Water Shortage Emergency
Moratorium On New Connections During A Water Shortage
Water Shortage Rationing Allocation Method
APPENDIX D
Establishment of a Rate Stabilization Fund
APPENDIX E
Wastewater Treatment Processes
Water Recycling Planning Outline
Points To Include In A Recycled Water Use Ordinance
Map of New Albion's Current and Proposed Recycled Water
List of Tables
TABLE 1 COORDINATION AND PUBLIC INVOLVEMENT
TABLE 2 POPULATION PROJECTIONS
TABLE 3 CURRENT AND PROJECTED WATER SUPPLIES
TABLE 4 SUPPLY RELIABILITY
TABLE 5 PAST, CURRENT AND PROJECTED WATER USE
TABLE 6 NUMBER OF CONNECTIONS BY CUSTOMER TYPE
TABLE 7 PROJECTED SUPPLY AND DEMAND COMPARISON
TABLE 8 SINGLE DRY YEAR AND MULTIPLE DRY WATER YEARS
TABLE 8A RELIABILITY AND COMPARISON WITH SUPPLY OPTIONS
TABLE 8B RELIABILITY AND COMPARISON WITH DEMAND OPTIONS
TABLE 8C RELIABILITY AND COMPARISON WITFI SUPPLY AND DEMAND OPTIONS
TABLE 9 DMM 1 IMPLEMENTATION SCHEDULE AND WATER SAVINGS
TABLE 10 DMM 2 IMPLEMENTATION SCHEDULE
TABLE 11 DMM 2 WATER SAVINGS
TABLE 12 DMM 9 IMPLEMENTATION SCHEDULE AND WATER SAVINGS
TABLE 13 ULFT RETROFIT PROGRAM
TABLE 14 PREPARATION ACTIONS FOR A CATASTROPHE
TABLE 15 WATER RATIONING STAGES AND REDUCTION GOALS
TABLE 16 PER CAPITA HEALTH AND SAFETY WATER QUANTITY CALCULATIONS
TABLE 17 WATER SHORTAGE STAGES AND TRIGGERING MECHANISMS
TABLE 18 CONSUMPTION REDUCTION METHODS
TABLE 19 WASTEWATER TREATMENT
TABLE 20 WASTEWATER DISPOSAL AND RECYCLED WATER USE
TABLE 21 METHODS TO ENCOURAGE RECYCLED WATER USE
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Task Order 17
Redlands Water Resources Management Plan
Develop Redlands 2000 Urban Water Management Plan
Attachment B
Schedule
Work under this scope will initiate on June 10, 2000 and terminates on October 31, 2000.
5
Task Order 17
Redlands Water Resources Management Plan
Develop Redlands 2000 Urban Water Management Plan
Attachment C
Fee
The fee for this scope is based in the hourly rates shown in Attachment D and Table D-1. The fee
will not exceed $55,456 without prior written approval of the City Project Manager.
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Task Order 17
Redlands Water Resources Management Plan
Develop Redlands 2000 Urban Water Management Plan
Attachment D
CH2M Hill
2000 Hourly Charge Rates
for
Professionals and Technicians*
Classification Hourly Rate
Principal/Senior Consultant $179
Senior Project Manager $157
Project Manager/Construction Mgr. $138
Sr. Engineer/Scientist $138
Task Mgr./Project Engineer/Assoc. Proj. Mgr. $125
Contracts/Procurement $125
Assoc. Engineer/Scientist/Planner $108
Resident Engineer $108
Staff Engineer/Scientist/Planner $89
Senior Inspector $89
Senior Technician $105
Staff Technician $82
Junior Technician $66
Technical Editor $82
Administration/Accounting $65
Rates are subject to adjustment on January 1, 2001.
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Task Order 17
Develop Redlands 2000 Urban Water Management Plan
Attachment D
Cost Estimate
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Public Meetings 1
Subtotal
Expenses include telephone, reproduction, mileage, computers, etc.
Funds - Office of Traffic Safety - On motion of Councilmember Freedman,
seconded by Councilmember Haws, the City Council unanimously authorized
execution of a contract agreement with the State of California Office of Traffic
Safety; designated Ronald C. Mutter, Director of Public Works, as an authorized
agent to execute the project's terms, conditions, and certification; and approved
the request for additional appropriation in the amount of $64,173.00 for
expenditures related to this grant. The program includes purchasing computer
hardware and software, and counting and classification instruments to develop
and maintain a database of information related to traffic safety issues.
Agreement - Redlands Transit Center - Public Works Director Mutter assured
Councilmember Haws the City will have the opportunity to require
enhancements in the design and architectural and landscape treatments for the
Redlands Transit Center. A review committee comprised of Public Works
Director Mutter, Community Development Director Shaw, Councilmember
George, and representatives from Omnitrans and The Allies will meet with the
consultant. Councilmember Haws moved to approve a consulting services
agreement with L. D. King, Inc. for the development of concept plans and final
design for the Downtown Transit Center (Redlands Boulevard between Orange
Street and Third Street) and authorized the Mayor and City Clerk to execute the
agreement on behalf of the City. Motion seconded by Councilmember
Freedman and carried unanimously.
Agreement - Nitrogen Removal - On motion of Councilmember Freedman,
seconded by Councilmember Haws, the City Council unanimously authorized
Task Order No. 3 to the City's agreement with Carollo Engineers to provide
engineering services for water quality and regulatory issues related to nitrogen
removal planning and permit compliance.
Vector Monitoring Services - California Street Landfill - The request for
consideration of an agreement with the County of San Bernardino to provide
vector monitoring services for the California Street Landfill Alternative Interim
Cover Project was withdrawn from this agenda.
2000 Urban Water Management Plan - On motion of Councilmember
Freedman, seconded by Councilmember Haws, the City Council unanimously
authorized Task Order No. 17 of the existing engineering master services
agreement with the firm of CH2MHi11 to provide engineering services to
prepare the 2000 Urban Water Management Plan.
Fee Waiver - Boy Scouts of America - On motion of Councilmember Freedman,
seconded by Councilmember Haws, the City Council unanimously approved a
request by the Boy Scouts of America for waiver of rental fees in the amount of
$840.00 for use of picnic tables in Section "A" of Sylvan Park for the Cub Scout
Day Camp Program scheduled for June 27 through June 30, 2000.
June 6, 2000
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