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Home My WebLink AboutContracts & Agreements_103-2000AGREEMENT TO FURNISH PRELIMINARY ENGINEERING DESIGN FOR THE CALIFORNIA STREET LANDFILL HORIZONTAL EXPANSION AMENDMENT NO. 2 This Amendment No. 2 authorizes Vector Engineering, Inc., (hereinafter "Engineer") to perform services included in this Amendment and in accordance with the AGREEMENT dated the 19th day of October, 1999, for the Horizontal Expansion Project for California Street Landfill. This amendment dated September 5, 2000, makes the following changes to the AGREEMENT; all other provisions of the AGREEMENT remain in effect. ARTICLE 1 - ENGAGEMENT OF ENGINEER No Changes ARTICLE 2 - SERVICES OF ENGINEER 2.1 The Scope of Work is amended to include Attachment A, to this Amendment that defines the Scope of Work for Consulting services. ARTICLE 3 - RESPONSIBILITIES OF CITY No Changes ARTICLE 4 - PERIOD OF SERVICE 4.1 Engineer shall perform the Services in a diligent manner and in accordance with the schedule set forth in Attachment B - Project Schedule. ARTICLE 5 - PAYMENTS TO THE ENGINEER 5.1 The total compensation to perform work under this Amendment shall be in accordance with Attachment C to this Amendment. ARTICLE 6 - INSURANCE AND INDEMNIFICATION No changes. ARTICLE 7 - GENERAL CONSIDERATIONS No changes. AMENDMENT NO. 2 PRELIMINARY DESIGN AGREEMENT VECTOR ENGINEERING Page 2 of 7 IN WITNESS WHEREOF, duly authorized representatives of the City and Engineer, signed in confirmation of this Agreement. City of Redlands ("City") Vector Engineering ("Engineer") By: Gd'vtv�'r`^0'7 By: PAT GILBREATH SCOTT PURDY Mayor President ATTEST: 1- City lerk, City ands AMENDMENT NO. 2 PRELIMINARY DESIGN AGREEMENT VECTOR ENGINEERING Page 3 of 7 AGREEMENT TO FURNISH PRELIMINARY ENGINEERING DESIGN FOR THE CALIFORNIA STREET LANDFILL HORIZONTAL EXPANSION AMENDMENT NO. 2 ATTACHMENT A SCOPE OF WORK AMENDMENT NO. 2 PRELIMINARY DESIGN AGREEMENT VECTOR ENGINEERING Page 4 of 7 Task 1: Revision to the Bottom Grades for the Proposed Expansion During initial meetings between the City of Redlands, 3D Geoservices, and Vector Engineering, the bottom grades for the proposed horizontal expansion were set. These grades were based on the best available information at the time including historic groundwater levels in the area, the construction of a dam upstream of the site, and groundwater extraction in the basin. Subsequent information regarding potential water purveyor's plans for the region, as well as potential recharge directly upstream of the landfill required modification of the base grades for the landfill expansion. In order to make this revision, Vector will revise the excavation and liner drawings, redo the stability (static and dynamic), revise and recalculate the landfill phasing, and make changes to the fill plan. The City also provided Vector with a revised refuse growth factor, which will be incorporated into our refuse projections. In addition, Vector will revise sections of the JTD to reflect the new base grade elevations, stability, and filling. All of the above information will be submitted within the JTD for review by the City. Deliverable: Revised Drawings, Stability, Phasing, and Fill Plan Task 2: NPDES Documentation and Revised Load Checking Program Revisions The existing NPDES documentation does not include the borrow site since it is not part of the permit area. With the horizontal expansion, the borrow area will be part of the landfill permit area. As a result, the NPDES documentation will be revised. Additionally, the medical waste sections of the load -checking program must be updated to conform to the revised regulations. This program will be revised and included in the JTD. Deliverable: Revised NPDES Documentation and Revised Load Checking Program Task 3 —Coordination and Master Schedule At the present time, the City is undertaking a horizontal expansion of the California Street Landfill. This expansion involves permitting with the regulatory agencies and preparing an EIR under CEQA. To support this effort, first, Vector will prepare a 5 year master schedule to coordinate the components of the project, from the permitting and EIR phases through the construction phase, including the timeline for the JTD. In addition, the City's Solid Waste Manager, who was the City's project manager for the CSL horizontal expansion, has recently accepted a position elsewhere, and the City is actively recruiting a replacement. During the transition, Vector Engineering will provide assistance to the City in coordination of project components with the City's project team of professional and technical service providers engaged in the project, and coordination activities with the regulatory agencies. Deliverable: Permitting/CEQA/Construction Master Schedule Deliverables AMENDMENT NO. 2 PRELIMINARY DESIGN AGREEMENT VECTOR ENGINEERING Page 5 of 7 Vector will provide copies of all documents prepared for the City in hard copy and in electronic format. This will include revisions to the JTD (grading, NPDES, Load Checking Program) and preparing a master schedule. AMENDMENT NO. 2 PRELIMINARY DESIGN AGREEMENT VECTOR ENGINEERING Page 6 of 7 AGREEMENT TO FURNISH PRELIMINARY ENGINEERING DESIGN FOR THE CALIFORNIA STREET LANDFILL HORIZONTAL EXPANSION AMENDMENT NO. 2 ATTACHMENT B PROJECT SCHEDULE PROPOSAL FOR PROFESSIONAL SERVICES FOR THE CALIFORNIA STREET LANDFILL EXPANSION ID Task Name September October November December 08/27 09/03 09/10 09/17 09/24 10/01 10/08 10/15 10/22 10/29 11/05 11/12 11/19 11/26 12/03 12/10 12/17 12/24 1 Task 1: Revision of Base Grades Task 2: NPDES/Load Checking Task 3: Coordination & Master Scheduling 2 3 Project: City of Redlands Date: August 15, 2000 Task Summary .IM. Rolled Up Progress Split Rolled Up Task -iMiiiiiiMO External Tasks —1-- Rolled Up Split Project Summary ,• .- Progress .. / Milestone • Rolled Up Milestone ATTACHMENT B - SCHEDULE AMENDMENT NO. 2 PRELIMINARY DESIGN AGREEMENT VECTOR ENGINEERING Page 7 of 7 AGREEMENT TO FURNISH PRELIMINARY ENGINEERING DESIGN FOR THE CALIFORNIA STREET LANDFILL HORIZONTAL EXPANSION AMENDMENT NO. 2 ATTACHMENT C PROJECT FEE ATTACHMENT C - PROJECT FEE AND RATE SCHEDULE - PROFESSIONAL SERVICES, CALIFORNIA STREET LANDFILL Task Description Task 1. Revision of Base Grades for Expansion Task 2. NPDES/Medical Waste Revisions Task 3. Coordination and Master Schedule Total Project Cost PurdyiMurillo/Faffell - CEG ($90/hour) Hours Costs 45.01 $ 4,050.00 70.01 $ 6,300.00 100.oI $ 9,000.00 Woodward/Ramey/Twede - P.E. ($80/hour) Hours Costs 24.0 i $ 1,920.00 16.01 $ 1,280.00 40.0 i $ 3,200.00 Dodge/Russell/Yurek- ($65/hour) Hours Costs 96.0! $ 6,240.00 16.01 $ 1,040.00 40.0I $ 2,600.00 Stone - ($35/hour) Hours 4.0 8.0 10.0 Costs $ 140.00 $ 280.00 $ 350.00 Hours Per Task 169.0 110.0 190.0 Costs Per Task $ 12,350.00 $ 8,900.00 $ 15,150.00 Vector Engineering, Inc. - August 14, 2000 Reallocation of CDBG Funds - Texonia Park - On motion of Councilmember Haws, seconded by Councilmember Freedman, the City Council unanimously approved the expansion of the scope of work for Community Development Block Grant (CDBG) funds' Project 111-24202/1760 to allow for lighting, turf and irrigation in the north ballfield at Texonia Park. The request for reallocation of CDBG funds for the YMCA/Camp Edwards Project was withdrawn. Agreement - Risk Management Plan - On motion of Councilmember George, seconded by Councilmember Freedman, the City Council unanimously approved an agreement with Resource Management Services to furnish services for the preparation of risk management plan programs within the Water Division and authorized the Mayor and City Clerk to execute the agreement on behalf of the City. Redlands Museum Donations - On motion of Councilmember George, seconded by Councilmember Freedman, the City Council unanimously designated the A. K. Smiley Public Library and its Board of Trustees as the repository for donated materials until the Redlands Museum is established. Agreement - California Street Landfill - On motion of Councilmember George, seconded by Councilmember Freedman, the City Council unanimously authorized Amendment No. 2 to an engineering agreement with Vector Engineering to provide engineering services for the California Street Landfill horizontal expansion and authorized the Mayor and City Clerk to execute the amendment on behalf of the City. Amended Lease Agreement - Coyote Aviation - On motion of Councilmember George, seconded by Councilmember Freedman, the City Council unanimously approved a revised lease agreement with Coyote Aviation for use of a portion of the property at Redlands Municipal Airport and authorized the Mayor and City Clerk to execute the agreement on behalf of the City. Agreement - Solid Waste Management Services - On motion of Councilmember George, seconded by Councilmember Freedman, the City Council unanimously authorized a agreement with John C. Davis to furnish, solid waste management services for the Municipal Utilities Department and authorized the Mayor and City Clerk to execute the agreement on behalf of the City. PLANNING AND COMMUNITY DEVELOPMENT CUP No. 704 - Sprint - Councilmembers Gilbreath and Haws left the Council Chambers due to conflicts of interest. Community Development Director Shaw reported Sprint PCS filed an appeal to the decision made by the Environmental Review Committee (ERC) for Conditional Use Permit No. 704 to require an Environmental Impact Report (EIR) for the installation of a wireless telecommunications facility in the R-A (Residential Estate) District. The project would consist of a 102 foot monopole, an array of twelve antennas and September 5, 2000 Page 4