HomeMy WebLinkAboutContracts & Agreements_18-2001Attest
PROGRAM SUPPLEMENT NO. M001 Rev. 1
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR FEDERAL -AID PROJECTS NO. 08-5083
Date :December 11, 2000
Location : 08-SBD-O-RDL
Project Number: STPLR-5083(005)
E.A. Number:13-228648
This Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into between
the Agency and the State on 05/13/97 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in
accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. 5837
approved by the Agency on Feb . 6 , 2001 , (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the
covenants or remarks setforth on the following pages.
PROJECT LOCATION:
In the City of Redlands - California Street Railroad Crossing and at the nearby SR-10 ramps (Traffic Signals to be done by City)
TYPE OF WORK: RR Signals, Surface, & Traffic Signals
LENGTH:
0.1 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[ ] Preliminary Engineering
[ ] Construction Engineering
[ ] Right -Of -Way
[X] Construction
Estimated Cost
Federal Funds
Matching Funds
•311,256•0o
Q27 $339,530.0o
LOCAL
431126.00
$0.00
OTHER
$0.00
CITY OF REDLANDS
By
Pat Gilbreath, Mayor
Date February 6, 2001
ry )
Title L rrie Poy City Clerk
STATE OF CALI
Department 7f
By
A
nsportation
Chief, Office of Local Programs
Project Implementation
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Offic
r
Date / ` //' o �J
i 33q,534•00
Chapter
Statutes
Item
Year
rogram
BC
Category
Fund Source
AMOUNT
52 2000 2660-101-890 2000-20011 21.D0.010.810- C
262040 892-F 339,530.00
Program Supplement 08-5083-M001-R1 ISTEA
Page 1 of 4
08=SBD-0 _RDL
12/11/2000
STPLR-5083(005)
SPECIAL COVENANTS OR REMARKS
1. All required pavement marking and advance warning signs shall
comform to the requirements of MUTCD, 1988 and shall be placed in
their proper location by the Local Agency at the time of
completion of the Railroad's work.
2. The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A-133, if it
receives $300,000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
of the Catalogue of Federal Domestic Assistance (CFDA) 20.205,
Highway Planning and Research. OMB A-133 superceded OMB A-128 in
1996. Reference to OMB A-128 in Master Agreement (if any) is
superceded by this covenant.
3. The Local Agency agrees that payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal -Aid Project Authorization/Agreement
or Amendment/Modification (E-76) and accepts any increases in
Local Agency Funds as shown on the Finance or Bid letter or its
modification as prepared by the Office of Local Programs Project
Implementation.
4. The City of Redlands agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the FNM-76 or its modification.The cost of work
as shown above is an estimate only and it is understood that the
State will reimburse the City on the basis of actual cost. The
reimbursement is not to exceed the actual cost of the project.
Any cost of the work determined by the California Department of
Transportation (Caltrans) not to be Federally eligible shall be.
borne by the City.An itemized estimate of the cost of the work to
be performed by the City is attached hereto and made a part
hereof.The City may receive progress payments of the Federal
share of the project cost. If upon final accounting it develops
that the State previously paid more than its share of said
project, the City shall refund the difference between the Federal
share and the amount paid by the State.All invoices submitted by
the City for this project shall be submitted directly to Caltrans-
HQ Local Programs Office, Mail Station #1, addressed to the
Section 130 program coordinator for review and approval for
payment. For construction costs, the City has 180 days after
project completion to make the final payment to the contractor
Program Supplement08-5083-M001-R1 ISTEA Page 2 of 4
Os-BBD•0-k .DL
12/ 11 /2000
STPLR-5083(005)
SPECIAL COVENANTS OR REMARKS
and prepare the final report of expenditures and final invoice,
and submit to the State for verification and payment.The City and
its contractors shall retain all original records and documents
relating to work hereunder financed in part with Federal funds
and shall make same available for inspection by State and Federal
representatives upon request. Following final settlement of the
project accounts with the Federal Highway Administration (FHWA),
such records and documents may be microfilmed at the option of
the City, but in any event shall be retained for a three-year
period after FHWA payment of final voucher, or a four-year period
from the date of the final payment under the contract, whichever
is longer.It is agreed that the City will coordinate with the
Burlington Northern Santa Fe Railway Company for interconnecting
the railroad pre-emption devices with the traffic signals and
inform Caltrans and the Public Utilities Commission upon
completion of the work.
5. In the City of Redlands, San Bernardino County, on California
Street at the Interstate 10 Freeway Ramps just north of the
recently improved railroad grade crossing known as PUC#2U-6.3.
Install two new 4-phase traffic signals at an estimated cost of
$377,256. The Railroad portion of the work which consists of
railroad signals and surfacing is for an estimated amount of
$462,128.The City of Redlands hereby agrees to do the work herein
set forth in accordance with the provisions of this form and of
the attached sheets, if any, and the City agrees to receive and
accept as full compensation the payment provided herein.Further,
the said Department of Transportation hereby agrees to the terms
set forth herein, and hereby agrees to pay the same; provided,
that by mutual consent this Program Supplement may be modified or
terminated at any time.It is expressly agreed that all persons
engaged in this work are employees of the City and or its
consultants and contractors and that none are employees of the
Department of Transportation of the State of California.The City
will not proceed with any construction work on the project until
authorized in writing by the State. The State and Federal
maximum liability pursuant to this Program Supplement is limited
to the amount set forth herein.The City agrees to perform said
work and to provide and furnish all necessary labor, materials,.
tools, and equipment required therefor, and to prosecute same
diligently to completion. The State and City agree that the
Program Supplement 08 - 50 83 -MO 01- R1 ISTEA Page 3 of 4
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12/11/2000
STPLR-5083(005)
SPECIAL COVENANTS OR REMARKS
installation of traffic signals as provided herein is pursuant to
State and Federal rules and regulations. The State is acting as
a conduit for disbursement of Federal funds under the 1998
Transportation Efficiency Act for this project.All work performed
by a person, company or corporation other than the City must have
a California contractor's license.The State and the City agrees
that in accordance with Title 23 Code of Federal Regulations,
that there will be a 10% contribution by the City for the work
performed under this Program Supplement.
6. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article III
MAINTENANCE of the aforementioned Master Agreement will be the
responsibility of the Local Agency and shall be performed at
regular intervals or as required for efficient operation of the
completed improvements.
Program Supplement08-5083-M001-R1 ISTEA Page 4 of 4
STATE OF CALIFORNIA—BUSINESS, TRANSPORTATION AND HOUSING AGENCY
GRAY DAVIS, Governor
DEPARTMENT OF TRANSPORTATION
DESIGN AND LOCAL PROGRAMS
1120 N STREET
P. O. BOX 942874 MS 1
SACRAMENTO, CA 94274-0001
PHONE (916) 653-8450
FAX (916) 654-2409
February 22, 2001
File: Section 130
Grade Crossing
Improvement Program
California Street
08-SBD-O-R,DI,
STPLR-5083(005)
Mr. Ronald Mutter
Public Works Director
City of Redlands
P.O. Box 3005
Redlands, CA 92373
Dear Mr. Mutter:
On February 6, 2001, your mayor executed the Program Supplement Agreement
for the installation of traffic signals, which is to be interconnected with the nearby
railroad protective devices for the above referenced project. The estimate cost of
the work is $377, 256.00. Enclosed is the city copy of fully executed Program
Supplement No. 001-Mi.
This is the Notice to Proceed for the installation and interconnection of traffic
signals.
When the work is completed and the warning devices are in operation, please
notify the California Public Utilities Commission, the railroad, and this office.
If you have any questions, please contact Jim Lee at 916-653-5546.
"We'll Find a Way"
Sincerely,
Barton J. Newto
Office Chief
Local Programs Management
Enclosure
c:
California Public Utilities Commission
Charles Lundgren, BNSF
City Clerks Office, City of Redlands w/orig. Prog. Supp.
Files
Funds - Replacement of Office Printer - On motion of Councilmember George,
seconded by Councilmember Haws, the City Council unanimously approved an
additional appropriation from the General Fund in the amount of $1,000.00 to
replace a LaserJet printer in the City Treasurer's office and hook it into the
City's network.
Loma Linda University Medical Center Project - COPs - On motion of
Councilmember George, seconded by Councilmember Haws, the City Council
unanimously approved an amendment to the purchase installment agreement
with the Loma Linda University Medical Center relating to the 1993 Refunding
Certificates of Participation Series D.
Funds - Joslyn Senior Center Donations - On motion of Councilmember
George, seconded by Councilmember Haws, the City Council unanimously
approved an additional appropriation of $2,000.00 to fund programs and
equipment for the Joslyn Senior Center. These funds were received in the form
of donations and contributions from seniors utilizing the Center.
Salary Adjustment - Part -Time Employees - On motion of Councilmember
George, seconded by Councilmember Haws, the City Council unanimously
approved a cost -of -living salary adjustment for part-time hourly employees in
the amount of 2.5 percent.
Review of Water and Wastewater Utility Fiscal Requirements - Staff requested
authorization to issue a request for proposals for a review of water and
wastewater utility fiscal requirements, rate revenue, and development impact
fees. Councilmember Freedman asked if this study could be done with our staff
as it would be less expensive. Municipal Utilities Director Phelps felt that in
order to address the fiscal issues adequately, in a timely fashion, and with the
credibility of an independent review, that the study should be done by a
consulting firm specializing in this area. Finance Director Johnson agreed with
Municipal Utilities Director Phelps' assessment. Staff indicated a willingness to
continue this matter to further review. Councilmember Freedman moved to
refer this request to the City Manager for further study to see if an in-house
review would be a more reasonable solution. Motion seconded by
Councilmember George and carried unanimously.
Resolution No. 5837 - Traffic Signals - California Street and I-10 - On motion
of Councilmember George, seconded by Councilmember Haws, the City
Council unanimously adopted Resolution No. 5837, a resolution of the City
Council of the City of Redlands authorizing the Mayor to act for and on behalf
of the City in the execution of Program Supplement No. M001, Rev. 1 to the
Administering Agency -State Agreement for Federal -Aid Project No. 08-5083
for railroad crossing protection at California Street and the BNSF Railroad
south of and adjacent to Interstate 10 with the installation of traffic signals.
February 6, 2001
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