HomeMy WebLinkAboutContracts & Agreements_34-2001DOCUMENT SERVICES AGREEMENT AMENDMENT
CONFIGURATION CHANGE AMENDMENT WITH
MONTHLY EQUIPMENT COMPONENT
THE DOCUMENT COMPANY
XEROX
THIS AMENDMENT ("Amendment") Number 3 amends the Document Services Agreement Number 3111366
between City of Redlands ("you") and Xerox (the "Agreement").
1. The following Equipment/Software is added to the Agreement:
Equipment Model / Software
Serial Number
Status Description
Installation Location
Monthly
Equipment
Component
Xerox 5820SORT
NOW-
Xerox Owned
35 Cajon Street
$ 28.00
Xerox 5820SORT
NOW-
Xerox Owned
35 Cajon Street
$ 28.00
2. The following Equipment/Software is removed from the Agreement:
Equipment Model / Software
Serial Number
Status Description
Installation Location
None
❑ Supplemental Services Addendum Attached
3. The pricing for the Equipment/Software provided under this Amendment is as follows:
Amendment Period
Monthly
Minimum Charge
Impressions
Included in Minimum
B/W Color
Charge per Impression
Above Minimum
B/W Color
2/1/2001 to 10/19/2001
$ 51.00
0
0
$ 0.0
$ 0.0
10/20/2001 to 10/19/2002
$ 51.00
0
0
$ 0.0
$ 0.0
10/20/2002 to 10/19/2003
$ 51.00
0
0
$ 0.0
$ 0.0
10/20/2003 to 10/19/2004
$ 51.00
0
0
$ 0.0
$ 0.0
4. Excluding any pricing associated with Non -Coterminous Amendments, the revised Agreement pricing
regarding the Monthly Minimum Charge, Impressions Included in Minimum and Charge per Impression above
Minimum for the Service provided under the Agreement reflective of the above changes is as follows. All other
pricing under the Agreement remains as stated in the Agreement.
Agreement Period
Monthly
Minimum Charge
Impressions
Included in Minimum
B/W Color
Charge per Impression
Above Minimum
B/W Color
2/1/2001 to 10/19/2001
$ 7,014.00
242,335
0
$ 0.01
$ 0.0
10/20/2001 to 10/19/2002
$ 7,014.00
242,335
0
$ 0.01
$ 0.0
10/20/2002 to 10/19/2003
$ 7,014.00
242,335
0
$ 0.01
$ 0.0
10/20/2003 to 10/19/2004
$ 7,014.00
242,335
0
$ 0.01
$ 0.0
5. Each month you will receive an invoice for the Monthly Minimum Charge. The number of "Impressions
Included in Minimum" will count towards a Quarterly Minimum Volume (calculated as three times the
Impressions Included in Minimum). At the end of each "Quarterly Period" (defined as the three
consecutive months beginning in January, April, June and October) Xerox will invoice you for
impressions produced in excess of the Quarterly Minimum Volume at the charge per impression set
forth in the Agreement. In the event that the total number of impressions produced in a quarter is less
than the Quarterly Minimum Volume, you agree to pay the Quarterly Minimum Volume. Xerox will
invoice you for partial quarters on a pro rata basis, based on a 30-day billing month.
Form 52106 (4/2000)
Reference Contract # 3111366, Amend #3
Page 1 of 2
6. Except as specified in this Amendment, the Agreement shall remain as stated. In the event of a conflict
between the terms and conditions of the Agreement and this Amendment, the Amendment will control.
XEROX CORPORATION CITY OF REDLANDS
jr: 6n/✓ PAT GILBREATH
(Please Pri
Signature
Title
Date
Name (Please Print)
Signature
MAYOR
Title
FEBRUARY 20, 2001
Date
ATTEST:
LO' ' IE POYZFRI,/QITY CLERK
Form 52106 (4/2000) Page 2 of 2
Reference Contract # 3111366, Amend #3
Funds - Contract - Legislative Representation - City Manager Davidson said
Copeland, Lowery & Jacquez has provided a huge return to the City acting as
good quality lobbyists. Specific accomplishments achieved during the year
2000, include: $5 million for the Army Corps of Engineers to continue work on
the San Timoteo Creek; inclusion of $800,000.00 for Phase 2 of the Redlands
Trolley Project; $500,000.00 for the East Valley Regional Community Analysis
Center for a data -warehousing project under the COPS technology program,
$301,000.00 for infrastructure activities related to the Redlands Community
Center; and work with other California entities to oppose a FEMA rule to
require insurance coverage of public buildings. Councilmember Haws moved to
approve an additional appropriation in the amount of $30,000.00 to extend the
contract with Copeland, Lowery & Jacquez for legislative representation
services for the period January 1, 2001, through December 31, 2001, and
authorized the Mayor and City Clerk to sign the agreement on behalf of the
City. Motion seconded by Councilmember George and carried unanimously.
CDGB Funds - Smiley Library - On motion of Councilmember George,
seconded by Councilmember Freedman, the City Council unanimously
authorized an appropriation in the amount of $30,000.00 from the City Council's
Unprogrammed Community Development Block Grant Funds to General Fund
Account No. 23.6839 for the A. K. Smiley Public Library for replacement of
three leaky skylight windows in the Stack Wing as approved by the City
Council on November 7, 2000.
CDBG Funds - Redlands Community Music Association - On motion of
Councilmember George, seconded by Councilmember Freedman, the City
Council unanimously authorized an appropriation in the amount of $2,200.00
from the City Council's Unprogrammed Community Development Block Grant
Funds to Account No. 23.6807 for the Redlands Community Music Association
to complement and expand the Redlands Bowl Children's Festival Workshops
as approved by the City Council on November 7, 2000.
CDBG Funds - Y Alliance - On motion of Councilmember George, seconded by
Councilmember Freedman, the City Council unanimously approved the request
for an additional appropriation of Community Development Block Grant Funds
and authorized an allocation of $40,000.00 to cover kitchen project costs and to
purchase computers for the Y Alliance Teen Center.
Agreement - Document Services - On motion of Councilmember George,
seconded by Councilmember Haws, the City Council approved an amended
document services agreement with Xerox Corporation to provide two
sorters for existing copy machines located in Purchasing and Municipal
Utilities, with Councilmember Freedman abstaining from the vote due to a
possible conflict of interest.
Annual Review - Development Agreements - On motion of Councilmember
George, seconded by Councilmember Freedman, the City Council unanimously
February 20, 2001
Page 4