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HomeMy WebLinkAboutContracts & Agreements_76-2010REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION September 14, 2010 FROM: GRANVILLE M. BOWMAN, Director Department of Public Works - Transportation SUBJECT: AMENDMENT NO. 4 TO AGREEMENT NO. 82-842 WITH THE CITY OF REDLANDS FOR TRAFFIC SIGNAL MAINTENANCE AND SERVICE Approve Amendment No. 4 to Agreement No. 82-842 with the City of Redlands (City) that increases the number intersections in which the County of San Bernardino (County) and City will share in the maintenance and operational cost of traffic signal installations and lighting and establishes June 30, 2020 as the termination date on the Agreement. (Affected Districts: Third) (Presenter: Mazin Kasey, Deputy Director, 387-7916) Approval of this item will increase the number of signalized intersections with a shared maintenance and operational cost between the City of Redlands and the County. On December 20, 1982, the Board of Supervisors approved Agreement No. 82-842 with the City of Redlands in which the County and the City agreed to share the cost of maintaining traffic signals at shared intersections. Since the initial approval, there have been several amendments to add and delete intersections from this Agreement. The County and the City now seek to amend the Agreement to include the intersections of Lugonia Avenue at Indiana Court and Lugonia Avenue at Citrus Way. Both of these intersections described in Amendment No. 4 have at least one leg of the intersection in each jurisdiction. The County and City will pay their share to operate and maintain the traffic signal installations and lighting at the intersections described above per the percentages as described in Exhibit "A" and Exhibit "B" of the Agreement. Amendment No. 4 has an effective date of July 1, 2010 and was approved by the City of Redlands on June 1, 2010. Agreement No. 82-842 currently provides that the Agreement will remain in full force and effect unless terminated by either party. This Amendment No. 4 continues to provide both parties with the authority to terminate the Agreement, but updates the Agreement by establishing June 30, 2020 as the termination date on the Agreement, so that the Agreement does not have an indefinite term. cc: Trans-Petre w/ agree Contractor c/o Dept w/ agree ACR-Acct Pay Mgr w/ agree EBIXBPO c/o Risk Trans -Bowman County Counsel -Runyan CAO-Valdez File - w/ agree jr 10/7/10 ITEM 75 Rev 070BRI Page 1 of 24 Record of r p"he Board of Supervisors Ct Y OF�SAI� B �� Board of Supery MOTION ?'AYES SEt; E3. AYE E3 LAURA H. CH LERIt OF THE B BY t i DATED. e k1mo C CALENDAR) AYE MOVE 4 5 BOARD • •' AMENDMENT NO. 4 TO AGREEMENT NO. 82-842 WITH THE CITY OF REDLANDS FOR TRAFFIC SIGNAL MAINTENANCE AND SERVICE SEPTEMBER 14, 2010 PAGE 2 • 2 FINANCIAL IMPACT The cost to operate and maintain each intersection is estimated at approximately $3,000 per year. The County's portion of this cost estimated at $1,500 will be funded within the Department's annual Operations budget (SAA TRA TRA). REVIEW BY OTHERS This item was reviewed by County Counsel (Scott M. Runyan, Deputy County Counsel, 387- 9022) on August 20, 2010 and the County Administrative Office (Beatriz Valdez, Principal Administrative Analyst, 387-1852) on August 25, 2010. 9/141"10 #75 New Vendor Coda Change Cancel County Department Public works Transportation County Department Contract Ropresintat County of San Bernardino Ed Petre F A S It not STANDARD CONTRACT contract FOR COUNTY USE ONLY SC TRA Dept Orgn. TRA TRA Contract Number Lcense No Telephone Total Contract Amount (909)387 82:39 -1 LEAD AGENCY - NO ENCUMBRANCE Contract Type Other . ..... de reason I Commodity Code 'Contract Start Date 07/01/10 Contract End Date 6130/20 Original Amount $ IAmeridrnentArrount $ Fund SAA Dept- TRA Organization IT TRA Appr. 200 200 Obj!Rev Source 2445 GRCIPROXiOB NO 01 H90825 Amount $ —Fund Dept. Organization L_ App, Obj!Rev Source I _., GRCiPROJIJOB No Amount $ Fund Dapt. ---------- Organization _Ap­p, _Z5b1/Rev Source GRCIPROJ/JOB No Amount $ Project Name TRAFFIC SIGNAL Estimated Payment Total by Fiscal Year FY Amount 1/0 FY Amount I/D MAINTENANCE AGREEMENT. THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name CITY OF REDLANDS hereinafter called CITY Address - 35 Cajon Street, suite 4 Redlands CA 92373 Telephone Federal 10 No, of Social Security No. (909,) 798-7698 956000766 IT IS HEREBY AGREED AS FOLLOWS: AMENDMENT NO. 4 WHEREAS, the COUNTY and CITY have previously entered into an agreement, Contract No. 82-842, (the "Agreement") wherein COUNTY and CITY agreed to share the maintenance and operation cost for all of the traffic signal installations and lighting where at least one leg of the intersection is in one or the other's jurisdiction; and WHEREAS, both CITY and COUNTY desire to update the list of intersections and facilities listed in Exhibits "A" and °'S" of the Agreement-, and, WHEREAS, both CITY and COUNTY also desire to update the Agreement by adding a termination date so that theI L Agreement does not have an indefinite term A a di torlCon troller- Recorder Use9_rI_1L_ Input Bate Keyed By i Page I of 2 N{}VV. THEREFDRE, in consideration of mutual covenants and conditimnm. the parties agree to amend the Agraement. Contract No. 82-842. aafo|bwn� 1 REPLACE Exhibit �" and Exhibit ~B° with the revised Exhibit �" and Exhibit ^8^ (attached and incorporated into this Agreement by this reference). 2 ADD termination date inParagraph 8.such that itnow provides: ^A This Agreement ohmU remain in full hume and effect until June 30, 2020Notwithstanding the termination date identified herein, either party may terminate this Agreement without cause byproviding the other party a written notice of intention to terminate sixty (60) days in advance of the termination date." All other terms and conditions of the Agreement shall remain in full force and effect. This Amendment No. 4tnthe Agreement shall take effect onJuly 1.2O10 COUNTY 0 N BERNARDINO City of Redlands OUNTY 4OFN BERNARI (Pant or type name of corporation, company, contractor etc j 0- Ir By Gary r irs (Authorized signature - sign it) blue irk) Pat Gilbreath Di7ated Pp-,- m. 6 -141 Name win Sam rwin (Print ar type name of person signing (ontracri A, Citv Clerk T'A OF THIS 8 1 G N E D to-CtLA- I f tM D T H A Mayor CHAIRMAN OffTHE�BOARDtt (Print or Type) Jerk of the of'S4eivisors Boar By dress 35 Cajon St., Ste. 4 Redlands, CA 92373 .----0-- a Pr r) Cis for Signature Date Date C) Date CITY OF REDLANDS EXHIBIT "A" TRAFFIC SIGNAL INSTALLATIONS SCHEDULE I - MAINTAINED BY CITY MAINTENANCE & OPERATION COST SPLIT NO. LOCATION CITY COUNTY 1 ) ALABAMA STREET@ LUGONIA AVENUE 50% 50% 2) LUGONIA AVENUE @ CITRUS PLAZA DRIVE 50% 50% SCHEDULE 11 - MAINTAINED BY COUNTY MAINTENANCE R OPERATION COST SPLIT NO. LOCATION CITY COUNTY 1 } LUGONIA AVENUE @ INDIANA CT 50% 50% 2) LUGONIA AVENUE @ CITRUS WAY 50% 50% DATE: COUNTY OF SAN BERNARDINO DIRECTOR OF PUBLIC WORKS EFFECTIVE DATE: JULY 1, 2010 DATE CITY OF REDLANDS DIRECTOR OF MUNICIPAL UTILITIES AND PUBLIC WORKS ENGINEERING NO, 1) 2} CITY OF REDLANDS EXHIBIT "B" INTERSECTION LIGHTING SCHEDULE I - MAINTAINED BY CITY MAINTENANCE & OPERATION COST SPLIT LOCATION CITY COUNTY ALABAMA STREET@ LUGONIA AVENUE 50% 50% LUGONIA AVENUE @a CITRUS PLAZA DRIVE 50% 50% SCHEDULE 11 - MAINTAINED BY COUNTY LOCATION LUGONIA AVENUE @a INDIANA CT LUGONIA AVENUE ci CITRUS WAY DATE: COUNTY OF SAN BERNARDINO DIRECTOR OF PUBLIC WORMS MAINTENANCE & OPERATION COST SPLIT CITY COUNTY 50% 50% 50% 50% EFFECTIVE DATE: JULY 1, 2010 DATE CITY OF REDLANDS DIRECTOR OF MUNICIPAL UTILITIES AND PUBLIC WORKS ENGINEERING DEPARTMENT OF PUBLIC WORKS FLOOD CONTROL • LAND DEVELOPMENT & CONSTRUCTION SOLD WASTE MANAGEMENT • SURVEYOR • TRANSPORTATION 825 East Third Street • San Bernardino, CA 92415a35 • (909) 387-8104 Fax (909)387-8130 October 21, 2010 City Of Redlands Attn: Rosemary Hoerning, P.E. PO Box 3005 Redlands, CA 92373 COUNTY OF SAN BERNARDINO GRANVILLE M. 'BOW" BOWMAN, P.E., P.L.S. Director of Public Works RE: AMENDMENT TO THE COOPERATIVE AGREEMENT FOR THE SIGNAL MAINTENANCE WITH THE COUNTY OF SAN BERNARDINO Dear Ms. Hoerning: Enclosed you will find your copy of the approved Board of Supervisors Action for the amendment to the Cooperative Agreement for the Signal Maintenance with the County of San Bernardino. If you have any questions, please call Ed Petre at (909)387-8239. Sincerely, Jacob Babico, P.E. Chief Traffic Division Cc: Ed Petre Reading File r _-_j __.i-LLT...