HomeMy WebLinkAboutContracts & Agreements_80-2015FIRST AMENDMENT TO THE AGREEMENT
FOR THE PROVISION OF PROFESSIONAL SERVICES
This first amendment ("First Amendment") to the agreement dated October 16th, 2007 (the
"Agreement"), by and between the City of Redlands, a municipal corporation ("City"), and Dyett &
Bhatia ("Consultant"), for the General Plan Update and Environmental Impact Report services is
made and entered into this Sth day of May, 2015.
RECITALS
WHEREAS, it is the desire of City and Consultant to amend their existing Agreement,
specifically Exhibit "A" (Scope of Work), Exhibit "B" (Schedule), Exhibit `C' (Budget by Task)
and Article 5 — Payment to Consultant. City and consultant hereby agree to amend the agreement as
follows;
NOW, THEREFORE, City and Consultant agree as follows:
Section 1. Article 5 of the Agreement, entitled "Payments to Consultants" is hereby
amended read as follows:
Article 5.1 As total compensation for the Services, City shall pay Consultant a sum not
to exceed Eight Hundred Twenty -Six Thousand Nine Hundred Seventy Dollars
($826,970.00) on a time and materials and based upon the hourly rates set forth in
Exhibit "C," entitled "Compensation and Schedule of Hourly Rates," which is
attached hereto and incorporated herein by this reference.
Section 2. Exhibit "A," entitled "Redlands General Plan Update: Scope of Work", is
hereby deleted in its entirety and amended to read as attached herein.
Section 3. Exhibit "B", entitled "Schedule.", is hereby amended as attached herein.
Section 4. Exhibit "C", entitled "Budget by Task", is hereby amended as attached
herein.
Section 5. All other provisions of the original Agreement, dated October 16, 2007 shall
remain unchanged by the First Amendment, and in effect.
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IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of
May 5, 2015.
CITY OF REDLANDS
Paul W. Foster, Mayor
ATTEST:
Sam Irwi , it Clerk
Dyett & Bhatia
By:
Rajeev BhgEa, Principal
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DYETT & BHATIA
Urban and Regional Planners
Redlands General Plan Update: Scope of Work
z
PHASES
Exhibit A.
The approach to the General Plan Update and the Environmental Impact Report work program
envisions the project to be broken down into major phases, reflecting integrated public
participation and analytical processes. These four phases-1) Visioning/Background
Studies/Opportunities and Challenges Assessment, 2) Development of Vision, Guiding Principles,
Goals, and Objectives, 3) Draft General Plan and EIR, and 4) Final EIR and adopted General
Plan —are outlined below, and build upon community visioning conducted for the Strategic Plan.
This scope of work does not include preparation of the Zoning Code - or a fiscal model; these will
be additional services, should the City so desire to secure these services from the consulting team.
Throughout these phases, the General Plan update will need to address the major issues being
faced by the City. Understanding what these are and how they are perceived will evolve as the
program proceeds; it is essential to retain flexibility to address and respond to specific concerns
within the State mandated context of what a General Plan is and how it is intended to be used.
The General Plan will be laid out in an easy to read format (potentially 11" x 17"), have a visual
orientation, and be richly illustrated with drawings, sketches, graphs/charts, and photographs.
The General Plan will be organized around "themes" (such as "Small Town Character and
Identity", "Active Living", etc.), which integrate the Guiding Principles.
Phase 1: Visioning/Background Studies/Opportunities and Challenges Assessment
Visioning. Given significant changes since 2006 when the General Plan vision was last
developed, additional outreach will be undertaken to refine and confirm the Vision/Guiding
Principles. This will include workshops, two community surveys, and stakeholder meetings (staff
led effort).
Land Use and Vacant/Opportunity Site Survey. A complete land use data layer will be created
from existing data sources where available, and third party sources. Windshield surveys will be
used to confirm the land use data, which will be given to the City as an ArcGIS data layer, and
displayed on printed reaps. Significant vacant parcels and parcels with redevelopment potential
will be surveyed in more detail and identified in the Opportunities and Challenges task.
Existing Conditions, Opportunities and Challenges Assessment. A comprehensive assessment
of all of the existing conditions, trends, and opportunities and challenges —physical, economic,
and environmental —will be undertaken. This assessment will provide the springboard for the
alternatives, basis for policies in the General Plan, and the setting for the General Plan EIR.
Phase 11: Strategies and Preferred Plan
Framework/Strategies. Strategies for key opportunity areas will be brainstormed and developed,
drawing upon ideas that have emerged from the community forums and discussions with the City
on land use concepts and classifications. Key goals for emerging themes —such as active living,
sustainability, and economic vibrancy —will be developed. Land use maps will be supplemented
with visualization of selected areas.
Preferred Plan. In close cooperation with the community (including citywide workshops and
decision -maker meetings), Staff, and decision -makers, a Preferred Plan will be prepared. The
D Y B T T& B HAT I A Redlands General Plan Update: Scope of Work
Urban and Regional Planners 7
Preferred Plan will encompass the land use and urban design framework, including issues related
to development intensities and building massing, to provide the basis for preparation of detailed
proposals in the General Plan. Goals for key topics will be identified, providing the bridge
between the Preferred Plan and detailed policy development.
Phase III: Draft General Plan and EIR
Draft General Plan. The Draft General Plan will be organized around themes that tie back to the
vision and preferred plan, and will cover all of the State -mandated elements as well as topics such
as urban design and growth management, The Plan will be forward -looking and policy -driven,
rather than including lengthy background material. Policies will be written with the intent of
establishing the basis for implementing ordinances and other actions. This will be laid out in an
easy -to -read format, with rich use of photographs, drawings, and three-dimensional visualization.
It will be provided to the City in a format so as to be easily accessible on the web.
Environmental Impact Review. Impact assessment will be conducted parallel to General Plan
preparation, so that mitigation can be built into the General Plan, resulting in a self -mitigating
Plan. The impact assessment, documented in the Draft EIR, will be circulated for public review
and then finalized with the responses to comments meeting all CEQA requirements. The Final
EIR will consist of responses to comments on the Draft EIR.
Phase IV: Presentation and Hearings and Adopted General Plan
Presentation. Availability of the General Plan will be announced to the community, and an open
house held. Hearings with the Planning Commission and the City Council will be undertaken.
Adopted General Plan. The adopted General Plan will be prepared.
2 PROJECT DIRECTION
The Consultant will work closely with a General Plan Project Administrator and Planning Staff.
The Planning Commission and City Council will be involved in study sessions at key decision -
making stages during the project. A General Plan Steering Committee (GPSC), consisting of
approximately 10 members, will serve as a sounding board and provide direction. In order to
ensure timely completion of the General Plan, the GPSC's role will be focused — to provide
guidance for development of a Preferred Plan and key strategies. In addition to the six GPSC
meetings, GPSC members will also be expected to participate in the community workshops
(minimum of one workshop in each of the two rounds of workshops, for a total of eight meetings).
3 SCOPE OF WORJK.
This section outlines the proposed work program for all phases of the Redlands General Plan
Update. The program is organized into six tasks, from project initiation to publishing the final
General Plan and the EIR.
The task -by -task descriptions that follow present the approach to data collection, community
engagement, policy formulation and preparation of the documents. Each task description includes a
purpose statement at the beginning. Proposers should clearly state any changes they recommend to
this work program, and additionally identify the firms responsible for each task.
D Y E T T & B H AT I A Redlands General Plan Update: Scope of Work
Urban and Regional Planner, 3
The Scope of Work below incorporates the City Council/Planning Commission meetings, and the
community/neighborhood workshops.
TASK 1: KICKOFF & VISIONING
The objective will be to conduct a series of introductory and organizational meetings, and begin
the outreach process for the General Plan Update. An introductory meeting between the
consultant team and City staff will occur. Based on these introductory meetings and evaluation of
existing information, any needed refinements will be made to overall project management anti
organization, staffing, schedule and deliverables, and quality control measures to ensure
cohesiveness and consistency of the final products. Also included in this task is fine-tuning the
Public Engagement Program. The task's primary work will be to reach out to the community with
a wide variety of tools for engagement and participation. Using the 2006 outreach effort as a
starting point, we will reassess the community's key issues, priorities, and goals, and develop a
vision statement that will guide development of the General Plan.
A. Conduct a Kickoff Meeting with the General Plan Administrator and City Staff. The
consultants will meet with members of the City staff to review community issues and the
work program. At these meetings data sources will be identified, roles and responsibilities will
be clarified, communication protocols will be established, and work program modifications
will be discussed. The General Plan Planning Area will also be confirmed. At this meeting:
Roles and responsibilities for the General Plan Update, and the overall schedule will be
reviewed.
• City staff will provide the team with an overview of existing plans and programs, facility
plans, pipeline development, major opportunities, and issues.
• Results of the community outreach during the previous phase of the General Plan Update
process and the Guiding Principles, and the preliminary outreach program drafted for the
renewed General Plan update will be reviewed
B. Gather Existing Information. City staff and D&B will work to gather existing information
needed for the General Plan, such as existing planning documents, facility plans, existing land
use, and details on the status of proposed and approved development projects.
C. Prepare Draft Public Engagement Program and Schedule. A detailed outreach and
participation plan will be developed, incorporating feedback gained from the kickoff meeting.
The final work program and schedule will include meetings with decision -makers; public
workshops; community surveys; a project website and social media component; and
stakeholder interviews (expected to be conducted by staff). A meeting schedule with topics
will also be finalized.
D. Establish Project Website. Consultant will develop a standalone project website. Interim
designs will be reviewed with staff before the site is finalized. Information on the project
Work Program, Public Engagement Program, upcoming participation opportunities, and
reports and documents produced and other material will be placed on the project website.
Links to any ongoing community surveys will also be provided.
E. GPSC Meeting #1. At this first meeting, GPSC members will be introduced to the General
Plan update. GPSC's role for the General Plan Update, and overall meeting schedule with
topics for each meeting will be reviewed. Key results of the community outreach conducted
during the previous phase of the General Plan Update process will be reviewed. City staff and
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Consultant will describe the effort, time line and milestones, and get feedback from decision -
makers on (1) What they see as priorities, and (2) Any questions they want to see included as
part of the community survey.
F. Citywide Invitation and Announcements. General Plan Administrator. The City will take
the lead in announcing the project at various forums, inviting the community to take an online
survey, attend a workshop, and sign up to be on the email list for the project. In addition
participation opportunities will be advertised through utility bills, Nextdoor, and the City's
Facebook page and website.
G. Community Survey. To help ensure broad -based community input, we will conduct an
online survey with carefully prepared questions to reveal residents' vision for Redlands and
priorities for the Plan update. The survey will be conducted using a web -based tool such as
MetroQuest, and will be made available to all residents in both English and Spanish. Survey
results will be tabulated and presented in a concise report. Our scope assumes that the City
will be responsible for the software cost (such as MetroQuest) of the survey. D&B will work
with the General Plan Administrator on the survey questions, and compile the results.
H. Public Workshops (2). A set of engaging, interactive workshops will be held to further assist
the team in "scoping" issues and understanding perspectives specific to topics such as land
use planning, community design, economic development, and mobility. The meetings will be
designed to facilitate the participation of a wide diversity of residents, business people, and
other stakeholders. The same workshop may be held twice (once on a Saturday, once on a
weekday evening) to generate more involvement. Alternatively, the two workshops could
focus on different thematic issues. (Design of the workshops will be established in the final
Public Engagement Program.) A short report will summarize the workshop results.
I. Draft Vision Statement and Emerging Themes. Consultant will develop an updated Draft
Vision Statement and Emerging Themes for the new General Plan, based on what was heard
from the community, stakeholders, and decision makers during this first phase of outreach.
J. GPSC Meeting #2. At this second meeting of GPSC, Consultant will present the results of the
survey and community workshops, present a working draft of Vision Statement and Guiding
Principles, and get feedback for finalizing these.
K. Joint Meeting of City Council and Planning Commission #2. At this joint meeting of
decision -making bodies, Consultant will present the results of the survey and community
workshops, present the draft Vision Statement and Guiding Principles, and get feedback for
finalizing this. Additionally key issues/ideas/controversies will be explored.
Meetings: Kickoff meeting with City Staff
GPSC Meetings (2)
Joint Meeting with City Council and Planning Commission (1)
Public Workshops (2)
Stakeholder Interviews (City staff)
Products: Final Public Engagement Program
Project Website
Community Survey Summary of Results
Summary of Community Workshops
Vision and Emerging Themes
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TASK 2: DATA COLLECTION & ANALYSIS (EXISTING CONDITIONS,
OPPORTUNITIES AND CHALLENGES ASSESSMENT)
This task will run concurrently with Task .1. The objective will be to obtain and compile
background information, analyze long-term trends, summarize the opportunities and constraints
in Redlands, and identify key factors that will affect planning decisions. For marry topics, the
background assessment will serve as the "setting" for the Environmental Impact Report.
This report will summarize existing conditions in the Redlands Planning Area with regard to the
entire range of subject matter affecting physical development, including land use and population
distribution, employment centers, community character, urban design, neighborhood livability,
transportation, parks and opera space, historic resources, conservation of natural resources, and
safety. Economic and fiscal information will also be considered, as will regional trends that have
an impact on the city.
The report will be visually rich and written to be easily understood by the public and decision -
makers. A series of computer -based maps for various topics will also be prepared and included in
the report.
For each topic, this report will present:
• Background data and information;
• Analysis of the information for its pertinence to the General Plan Update; and
• Policy implications of the analysis and resulting issues.
A. Obtain and Compile GIS Database. Using the City's existing GIS data and other sources,
and fieldwork, the Consultant will prepare a computerized base map for the display and
analysis of Planning Area land data. All GIS information and database development will be
coordinated to be compatible with ArcGIS.
B. Conduct Land Use Survey/Vacant Parcel Survey. Building on information obtained from
the City, community partners, and Metroscan, focused windshield surveys will be conducted
to verify land use data accuracy and to identify underutilized parcels. The fieldwork efforts
will focus on key opportunity areas, such as downtown and transit villages. A complete land
use data layer will be prepared, which will serve as the basis for calibration of the
transportation model, land use analysis, and strategies. Significant vacant and underutilized
parcels will also be identified, based on a variety of considerations.
C. Stakeholder Interviews. City staff will conduct interviews with stakeholders for a deeper
dive on issues, concerns, and ideas from specific stakeholder perspectives. The list of 66
stakeholders interviewed during the previous Update process will be updated and revised to
reflect current groups and leaders. City staff will be responsible for synthesizing the input and
preparing any resulting meeting summaries.
D. Prepare Opportunities and Challenges Report. A descriptive profile of the Redlands
existing conditions will be prepared. This will involve the compilation of baseline data for
each General Plan topic/section, and evaluation of this data to identify their planning
implications. The latter will contribute to the framework of critical issues and challenges
impacting the city to be addressed by the updated General Plan. This data will be compiled,
textually described, mapped, and analyzed. Maps, photographs, illustrations, tables, and charts
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will be extensively used to facilitate understanding of the data. The following topic areas will
be addressed (these topic areas are expected to be adjusted to a more vision -based chapter
organization for the General Plan itself):
Land Use
The consultant team will:
— Depict the city of Redlands within is regional context with maps showing locations,
adjoining cities/towns (incorporated and unincorporated) as well as public lands.
— Identify existing land uses within the City and depict these on the base map based on
information available from the City.
— Map land uses outside the city, within the larger Planning Area —that is, communities
of Crafton and Mentone. Areas outside the City may be mapped in less detail than for
the urbanized area, but will be shown in order to present a comprehensive picture for
the entire Planning Area.
— Tabulate the acreage of each category of use and, where information is available, the
associated quantity of development such as the number of housing units and
commercial and industrial square footage. Land use densities/intensities (units per acre
for housing and floor area ratios for commercial and industrial uses) will be specified.
— Identify specific plans and master development plans and depict these on the base
map, and describe their intended use and character.
— Identify the capacities of lands that are zoned or planned for new development or
redevelopment (numbers of housing units, commercial and industrial building square
footage, open space acres, and so on).
— Identify infill opportunity sites (such as in central Redlands) and the issues warranting
a possible revision of their land use designation. With staff, Consultant will also
review the City's overall use and development pattern and identify any other existing
uses that may be replaced or intensified due to their economic obsolescence, physical
deterioration, or incompatibility with adjacent uses.
— Identify opportunities for transit oriented development (TOD), especially around the
planned Metrolink stations.
Outline key proposals and outstanding issues relating to the Downtown Specific Plan.
Population, Household and Labor Force Characteristics, and Trends
Existing Conditions Assessment
Consultant will assemble, organize, and concisely summarize a wide range of information
about the City's population, demographic, household, income and labor force characteristics.
Understanding the scale and composition of Redlands' current population is an essential step
in projecting future conditions under both baseline trends and alternative General Plan Update
policies designed to alter those trends.
Consultant will assemble relevant data on the Redlands population's social and economic
characteristics (e.g., age, race, ethnicity, households, income, poverty, educational attainment,
mobility, nativity and employment status), currently and over the past several decades. The
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Urban and Regional Planners
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profile will draw primarily on data available from the US Census Bureau, but will also include
post-2010 census estimates prepared by the California Department of Finance and the
Southern California Association of Governments (SCAG). The City's socio-economic
characteristics will be compared with San Bernardino County and the Inland Empire as a
whole. To the degree possible, differences in characteristics between City subareas (e.g., the
Northside) will also be reported. Every effort will be made to build on, rather than duplicate,
analysis that may have already been prepared by City staff.
Project Baseline City -Specific Population and Households
Consultant will prepare a general baseline projection of population and households, based on
a combination of the General Plan and recent population and demographic trends.
Understanding the probable evolution of the City's population is a central consideration in
fashioning appropriate goals, objectives and policies for the General Plan. The age profile of
the population, in particular, influences the scale of demand for housing of various types,
suitable modes of transportation, purchased goods and services, cultural and arts activities,
and many kinds of public services, including schools, parks and open space. It also has a
direct affect on the size of the City's labor force, and hence its capacity to balance jobs and
housing opportunities. Inasmuch as Redlands is part of a very dynamic urban region, the scale
and composition of its population will be influenced by many external forces, as well as the
characteristics internal to the City that attract people to reside there.
Consultant will project the probable scale and general composition of the City's population
and its households over the planning horizon, but assuming no changes to current
development standards or basic population trends. This work will draw on and be compared
with forecasts prepared by SCAG.
Employment and Economic Characteristics and Trends
Existing Conditions Assessment
Consultant will assemble, organize, and concisely summarize a wide range of information
about the City's economic and employment characteristics. A thorough understanding the
City's current competitive position in the sub -regional and regional economies is critical to
beginning a thoughtful discussion about strategic choices that may be available to help guide
the City toward an appropriate economic development strategy.
Consultant will assemble relevant data on the structure of Redlands' economy and the
characteristics of employment by place of work within the City (e.g., numbers of jobs,
unemployment rate, distribution of jobs by industry sector, number of firms, size of firms, and
average payroll characteristics), including changes over past decades. Data sources will
include City -specific employment and payroll by industry sector available from the California
Employment Development Department, ZIP code -level data from the US Census Bureau's
County Business Patterns, the Census Transportation Planning Package, employment
estimates prepared by SCAG, as well as other data that may be available from the City's
Economic Development Department and the local Chamber of Commerce.
The City's economic and employment characteristics will be compared with San Bernardino
County and the Inland Empire as a whole, including a "location quotient" analysis that can be
used to characterize the City's competitive strengths by industry sector. To the degree
possible, differences in characteristics between City subareas (e.g., the Northside) will also be
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reported. Here again, every effort will be made to build on, rather than duplicate, analysis that
may have already been prepared by City staff.
Industry Sector and Employment Projections
Consultant will also project land use -specific employment and economic growth, based on
SCAG and other projections for new non-residential development, which will be developed in
consultation with City staff.
The projections will assist the Project Team to frame a reasonable set of alternative growth
scenarios for public review and comprehensive analysis. They will also result in analysis tools
that will be useful in analyzing the growth scenarios and the preferred General Plan
alternative.
Consultant will develop alternative projections of employment associated with meeting
demand for various types of commercial development, including commercial office, retail,
industrial and hotel uses. The projections will cover a range of assumptions for each land use.
For example, the commercial office and industrial employment projections may consider
constant shares of office and industrial employment, as projected by SCAG, as well as the
City's weighted average shares of future County employment by specific industry sectors in
which work is typically performed in an office or industrial environment. The retail
employment projections will consider both the City's weighted average future share of
County retail employment and retail employment derived from projections of future retail
spending in the City by households, visitors and non-resident workers. The hotel projections
will be based on justified room nights of demand, by demand subsectors (e.g., transient and
business guests) and alternative assumptions about future rooms supply.
Here again, initial projections will be based on recent trends, but not on any future policies
designed to alter those trends. Initial results will be compared with SCAG employment
growth forecasts for the City to 2040. These projection techniques will also be used to analyze
alternative growth scenarios and the recommended General Plan alternative.
This task will also include a general assessment (but not a market demand analysis) of
prospects and considerations for future development focused on educational, medical and high
technology uses, and tourism.
Growth Management
Pace of development in the City, and the implications of the various voter -enacted measures
on residential growth and buildout population will be presented.
Community Design
Community design analysis will focus on key districts that provide Redlands with its identity,
and areas with greatest opportunity for land use change. These will include downtown and the
transit villages. For downtown, much recent effort has been undertaken as part of the (draft)
Downtown Specific Plan planning effort. This effort will be reviewed for its implication on
the General Plan. For the transit villages, the planning efforts to date will be analyzed and
issues related to community design and identity identified.
Using GIS, Consultant will analyze city and neighborhood walkability—accessibility to
shops, services, downtown, and open spaces.
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Consultant will review recently -built projects, design and development regulations in the
Zoning Ordinance, and see how these match with community values and livability desires,
and what changes in City policies and standards will foster better urban design.
Transportation Systems & Circulation
Consultant will prepare a baseline transportation analysis, describing and quantifying existing
systems and services as well as the policy framework related to highways, streets, air, freight
and commuter rail, public transit, pedestrian and bicycle systems. This effort will make use of
traffic count information compiled as part of our traffic model development process, as well
as data available through the City's GIS resources and other information obtained from
responsible planning and transportation agencies. The baseline transportation assessment will
cover: functional classification of City streets; existing traffic volumes and levels of service
on major roadways (57 roadway segments were listed in the last General Plan, 1994 version)
or major intersections (up to 25 intersections) where traffic data is available through other
sources, and on freeway segments; existing transit (rail and bus) services and facilities;
bicycle and trail systems; Redlands Municipal Airport; and existing goods movement facilities
including trucks and rail. Consultant will make extensive use of GIS resources to produce
maps of the existing systems and services to accompany the written descriptions.
Consultant will also review the existing policy framework affecting the modes of
transportation studied above, including policies in the current Redlands General Plan and in
other relevant City and regional planning documents. Of particular interest in this effort will
be a review of the City's level of service standard, in comparison with standards in other
comparable jurisdictions. Potential adjustments to the City's transportation policies will be
identified and discussed with staff and decision -makers. SB 743 will allow cities to use a
measure other than Level of Service to assess transportation impacts as defined by CEQA;
however, LOS may still be the best measure for planning improvements to the roadway
system.
Consultant will utilize the SBTAM travel demand forecasting model that is currently being
completed by SANBAG to assist in preparing traffic forecasts for this project. Consultant will
evaluate all modeling parameters that are dependent upon land use to insure that the City and
immediate surrounding area are properly modeled based upon existing developments and
general plans. Special emphasis upon development of "high -cube" industrial land uses in and
near the northwestern portion of the City will be important. These uses result in lower
generation of traffic than other uses that traditionally locate in industrially zoned property.
Given Redlands' proximity to the population center of San Bernardino County, we expect the
model to be sufficiently calibrated for use in this General Plan assessment. As such, we expect
the model will only need to be updated in a manner to permit forecasting of future traffic
volumes on General Plan roadways and evaluate changes in these forecasts based upon
assumptions for development and the circulation system through modification of future land
use and transportation network assumptions.
Parks and Open Space
The parks and open space analysis will cover three components:
• Parks and Recreational Open Space. Using information from City staff as a basis, the
Planning Area's parks and recreational open space will be mapped and quantified,
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including planned open space acquisitions. Existing park standards will be described, and
the Emerald Necklace concept mapped and opportunities and challenges related to its
completion assessed. Using service radii from existing parks, current deficiencies in
recreational open space will also be visually represented, and neighborhoods or other
areas lacking in such facilities will be identified. The pace of park development over the
past 15 years will be. matched against population growth, and issues related to parkland
deficiency, and acquisition and development will be examined. Linkages of the Orange
Blossom Trail to other regional trail systems will be a particular focus.
• Non -recreational Open Space. Areas of non -recreational open space will be identified,
and their potential for preservation will be discussed, based on existing plans and land use
regulations. Issues related to open space preservation in the Southeast Area —such
signature ridgeline preservation, landform and grading, habitat conservation,
infrastructure, and safety —will also be examined.
• Citrus Areas. Issues related to citrus preservation will be examined. This section will
provide the basis for establishing what needs to be preserved, purpose (aesthetic or as a
working enterprise), mechanism for preservation, and long-term viability, corresponding
possibly to factors such as residential densities, association with historical events, long-
term sustainability, and trends in surrounding cities and communities.
Biological Resources
The biological resources section will focus on sensitive animal and plant species, and special
habitats. The report will identify potential impacts, if any, to sensitive resources and suggest
mitigation measures for those impacts. This will encompass:
Literature Search, Records Check, Review of Existing Reports and Maps. Prior to the field
survey, Consultant will review the information from previous studies in the project
vicinity. A literature review will be conducted to identify sensitive species known or
reported to occur within the project area. The literature review will include the California
Natural Diversity Data Base (CNDDB) and the California Native Plant Society (CNPS)
Electronic Inventory. The existing General Plan Maps, aerial photographs, soil maps and
other readily available collateral material will be reviewed.
Survey/General Overview. A general citywide survey will be conducted by Consultant
biologists familiar with sensitive biological resources of the area. The survey will consist
of spot checking areas of special interest due to high resource values, high level of
potential land use conflict or discrepancies in the collateral information. The survey will
identify:
— Habitat types;
— Potential locations of sensitive plant species within the City (this may be dependent
upon seasonal bloom periods);
— A general plant and wildlife description;
-- Identification of habitat for sensitive species identified during the literature search
(i.e., Santa Ana River woolly -star, slender -horned spine flower, burrowing owl, Cali-
fornia gnatcateher, San Bernardino kangaroo rat); and
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— A preliminary identification of areas that may be considered wetlands, waters of the
U.S., as defined by the U.S. Army Corps of Engineers, or streambeds as defined by
the California Department of Fish and Game (CDFG).
The survey methodology and results will be summarized. Focused surveys are not
expected to be conducted.
The Biological Resources section will include findings regarding sensitive species, and
evaluation of potential sensitive habitat, plant and animal species observed to be present, and a
general habitat description. Graphics will be included in the reports, showing the site location,
sensitive species sightings, and sensitive habitat locations, as needed.
The section will analyze potential impacts of the development on the biological resources and
all identified sensitive species, if any. The analysis will include a discussion of the types and
amount of habitats present on -site and the importance of these habitats in a regional context.
The report will also assess cumulative impacts to these resources based on development in
surrounding areas.
The assessment will address any areas that may qualify as jurisdictional wetlands or
streambeds. An overview of these issues will be included in the report; however, a formal
jurisdictional delineation, or processing of related permits is not expected as part of the report.
Historical and Archaeological Resources
The consultant team will meet with representatives from the City's Historic and Scenic
Preservation Commission and review existing documentation pertaining to City historic
resources, and will perform an analysis of the National Register of Historic Places and other
appropriate databases to determine what historic or cultural resources exist within the City. A
workshop with the City's Historic Preservation Commission will be conducted in order to
discuss Preservation Options and Incentives, Designation Criteria and Process, as well as
Certified Local Government (CLG) opportunity.
For archaeological resources, the San Bernardino Archaeological Information Center and
other information sources will be consulted on presence of resources, which are known to
exist in several parts of the City, including Santa Ana River Wash, San Timoteo and Live Oak
canyons, and Crafton Hills.
Geologic/Seismic Hazards
Consultant will review background information, including available geotechnical reports,
geologic and geologic hazard maps, and stereoscopic aerial photographs. Major sources of
information will include the California Division of Mines and Geology (CDMG), United
States Geologic Survey (USGS), Southern California Earthquake Center (SCEC), published
technical journals, Internet resources, in-house information, and information that can be
obtained from the City of Redlands, including geotechnical reports that are on -file. The area
geology will be mapped at a reconnaissance level.
Flood Hazards
A review will be made of local studies as well as the Federal Emergency Management
Agency's Flood Insurance Rate Maps (FIRM) maps in order to delineate areas of flooding
hazard.
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Urban and Regional Planners
Fire Hazards
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Data regarding fire hazards in the City will be reviewed and updated. Potential fire risks will
be described including those in and downwind of the brush -covered foothills and in built
urban areas. Maps of hazardous areas will be updated. Existing fire service facilities will be
described including their location, number of personnel, and equipment. Standards for service
response will be compared with actual experience during the past five years, based on Fire
Department input.
Noise
Consultant will review applicable State and City noise and land use compatibility criteria.
Noise standards recommended by the State and identified in the City's current Noise Element
and Municipal Code noise ordinance will be reviewed. The areas with potential future noise
impacts will be identified using land use information included in the General Plan Update,
aerial photographs, and field reconnaissance. Existing roadway traffic noise along major
roadway segments within the City will be calculated, using traffic data included in the traffic
study for the General Plan Update project.
Long-term ambient noise measurements will be conducted at up to four representative
locations for a 24-hour period. Short-term ambient noise measurements will be conducted at
up to 10 representative locations for a 20-minute period. These monitoring locations will be
determined with the City's input to represent areas adjacent to freeways or railroad tracks, or
any other areas with noise concern. Ambient noise measurement results will be presented in a
table format to document the existing noise environment within the City.
Noise contours along major roadways will be provided in tables and on maps based on the
calculated traffic noise levels. Noise contours along railroad tracks within the City will be
provided based on existing railroad noise contours or available railroad operational
information. Existing airport noise contours for San Bernardino International Airport and
Redlands Municipal Airport will be obtained and included in the noise contour maps.
E. Prepare Final Opportunities and Challenges Report. Following staff review of the draft,
the Working Paper will be revised and then finalized for publication.
F. Historic Preservation Commission Meeting (Decision Maker Meeting #2). A meeting with
the Historic Preservation Commission will be held to get feedback on historic preservation
issues.
Meetings: Historic Preservation Commission (1)
Products: Opportunities and Challenges Report
TASK 3: PLAN FRAMEWORK/STRATEGIES
In this task, the framework of an updated General Plan will be formed in collaboration with
community members and decision -makers.. The Plan framework will include a preferred land use
plan, transportation concepts, urban design ideas, as well as policy language addressing major
issues such as economic sustainability, open space preservation, and achieving a self-sustaining
mix of land uses. Framework concepts or key goals for the individual elements will provide a
bridge to detailed policy -making. While there will not be wholesale land use alternatives given the
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Redlands General Plan Update: Scope of Work
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degree of existing development, land use strategies will be developed for specific areas within the
city.
A. Present Opportunities and Challenges Assessment to GPSC/Brainstorm Land
Use/Transportation ideas (GPSC Meeting #3). This is expected to be a three to four hour
workshop, where results of the assessment and key emerging issues will be presented. The
bulk of the time will be reserved for hands-on brainstorming for land use/transportation ideas
that encapsulate the community's long-range vision. The discussion will also be used to start
fleshing out concepts and policies for key topics, as well as incorporation in General Plan
policy.
B. Focus Area Strategies. Much of the Redlands Planning Area is developed and stable, and is
not expected to be the subject of changed land use or transportation policy under the updated
General Plan. However, certain areas of the city will require thoughtful consideration of how
different patterns could work at the local and district scale, and how they would interact at the
citywide scale. Possible land use/transportation strategies may be developed at a "sketch plan"
level for some or all of the following subareas:
1. Downtown
2. Transit Villages
3. North of ESRI Campus (transitioning area)
4. Redlands Boulevard (transitioning area)
5. Citrus Valley High School Area (character change)
6. Canyonlands
C. Preliminary Land Use/Transportation Plan. A preliminary land use/transportation plan will
be defined responding to the issues, opportunities, and constraints identified in the
Opportunities and Challenges task and GPSC brainstorm. Existing community, specific, and
other planning efforts will be integrated into the preliminary land use/transportation plan.
The preliminary land use/transportation plan will be sufficiently developed to give the
community and decision -makers a clear picture of a viable future urban pattern. It will
incorporate urban design concepts that integrate land use and street patterns in a way that will
reduce traffic impacts and promote quality of life. Key land use and transportation planning
issues may include:
— Urban design and livability concepts in the Redlands context.
— Issues of amenities and walkability in Northside.
— Opportunities for development in Central Redlands and Transit Oriented Development
around passenger rail stations.
D. Key Policy Ideas. Policy ideas for key plan themes —such as sustainability, active living, and
economic vitality will be developed, based on the Vision Guiding Principles, for community
discussion.
E. Analysis of Growth Control Measure. Analysis of growth and transportation constraints
associated with the City's Growth Control Measure will be conducted. The preliminary plan
will be calibrated so that it does not conflict with growth control mandates.
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F. GPSC Meeting #4. At this meeting the Preliminary Land Use/Transportation Plan will be
reviewed with GPSC, and their feedback used to make changes.
G. Evaluate Preliminary Plan. Impacts of the preliminary plan will be quantified. Topics for
evaluation will include:
Land. Use, Population, and Employment. Implications in terms of population,
jobs/housing balance, and other factors of concern will be prepared for presentation in
narrative and tabular form. These will be compared to growth allowed under the City's
Growth Control Measure.
— Transportation. Traffic forecasts will be developed for the preliminary plan (either at this
stage or following the community input in sub -tasks E and F below). Citywide
transportation measures such as vehicle miles of travel, hours of delay, and numbers of
trips generated will be calculated and used to assist in comparing and contrasting the
effects of the alternatives. Traffic volumes and operations at key locations will be
documented and analyzed, and Consultant will identify the transportation infrastructure
necessary to address the deficiencies identified through modeling. The results will be used
to determine the effectiveness of potential circulation improvements.
H. Community Survey. A second web -based community survey will be conducted to gauge
community response to specific land use and transportation choices, and key policy
considerations. The survey results will be tabulated and presented in a concise report. The
City will be responsible for software/vendor cost.
I. Citywide Workshops on Framework/Strategies (2). D&B will lead two citywide community
workshops to explain and discuss the Plan Framework/Strategies. These workshops may focus
on different thematic strands of the Plan (for example, one workshop could focus on community
character, one on active living). Alternatively, the workshops could be designed to reach differ-
ent segments of the community. A summary memo featuring comments from the workshops
will be produced.
J. Refined Framework/Strategies (Preferred Plan). Following the community survey and the
workshops, the framework/strategies will be refined for presentation to decision -makers. The
refined framework/strategies will form the Preferred Plan that will provide the basis for
development of detailed plan policies.
K. GPSC Meeting #5. The Draft Preferred Plan and key strategies will be reviewed with the
GPCS prior to presentation to decision -makers.
L. Present Preferred Plan to Joint Planning Commission/City Council Meeting. The
Preferred Plan —consisting of key land use and transportation maps, and goals and proposals
for key topics —will be presented to decision -makers at one meeting for preliminary approval.
This decision -maker approved Preferred Plan will provide the basis for development of
detailed General Plan policies.
Meetings: GPSC (3)
Community Workshops on Framework/Strategies (2)
Joint Planning Commission/City Council Meetings on Preferred Plan (1)
Products: Community Survey Summary
Workshops Summary Memo
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Preferred Plan
TASK 4: DRAI+'T GENERAL PLAN
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Decision -maker approval of a Preferred Plan and key goals will establish a strong foundation to
build detailed General Plan policies. Balancing attention between text policies, the land use plan,
and the land use classifications is critical to a successful General Plan. The Consultant will strive
for brevity and clarity that enables all interested persons to easily tell what commitments the City
is making, what it hopes to accomplish, and whether a proposed project is consistent with the
General Plan. The General Plan will include both "guiding policies" (or goals) and
"implementing policies ", the latter forming the basis for implementing ordinances or amendments
to existing ordinances. This task will be conducted in parallel with the Draft EIR exercise, so that
any necessary mitigation can be folded into Plan policies to ensure that the Plan is "self -
mitigating ".
The General Plan structure may follow the current one of elements, or alternatively, the General
Planlelements may be organized around "themes" such as active living, community character
and design, etc. Regardless, the General Plan will meet State -mandated requirements for all
elements (with the exception of Housing, which was updated in 2013), arranged in discussion with
staff. The General Plan will incorporate the Downtown Specific Plan and Transit Village Plans. It
will be a graphics -rich presentation with narrative that includes charts, maps, illustrations, and
3 D renderings in addition to policies. No further changes to the Housing Element (adopted as
part of Task 2) will be made.
A. Prepare Outline. Consultant will prepare an outline and format for the General Plan and
review it with City staff. Topics that will be covered in each section will be identified, and a
"mock-up" section will be prepared for staff approval.
B. Establish Plan Forecasts. Forecasts of land use, population, employment changes that will
occur at General Plan buildout will be prepared.
C. Conduct Traffic Assessment of Preferred Plan. The transportation network identified to
support the Preferred Plan will be represented in the Circulation Diagram in the General Plan.
GIS mapping will be used for final presentation of traffic conditions. Mapping will include
daily and peak hour traffic volumes on roadways and Level of Service forecasts for important
intersections.
D. GPSC Meeting on Key Policy Issues (GPSC Meetings #6). The GPSC will serve as a
sounding board for any vexing or key policy proposals. It is anticipated that these will be
reviewed with GPSC at one meeting.
E. Prepare General Plan. The General Plan will be organized around "themes", based on the
Emerging Themes developed as part of the Community Vision, and additional ideas that
emerge through this process. The General Plan Introduction chapter will make evident the
relationship between State law requirements and the General Plan elements. Each element of
the General Plan will include background information, goals and implementing policies, and
monitoring and evaluation requirements. The implementing policies can be consolidated into
a separate stand-alone document to enable the City to more conveniently track implementation
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and prepare the State -mandated annual General Plan Implementation report. For each element,
meetings with key figures from each department will be. arranged as needed.
A list of topics for the General Plan follows; as previously stated, these topics (which capture
State law requirements for General Plans, as well as additional topics) will be reorganized
around "themes":
Land Use
This element will identify the location and intensity of uses, and provide policies that would
result in developments that are appropriate to the character and setting of Redlands. Topics in
the element would include:
— Land use classifications; density/intensity standards
— Population and job holding capacity; jobs/housing balance
— Detailed policies for key areas/corridors, including:
■ Downtown
Transit Villages
• North of ESRI Campus (transitioning area)
■ Redlands Boulevard (transitioning area)
■ Citrus Valley High School Area (character change)
■ Canyonlands
— Policies for coordination with adjacent communities, and unincorporated areas
— Land use incentives
Growth Management
The Growth Management Element will incorporate policies relating to "principles of managed
development", amount and rate of growth —including policies stemming from Citizen -passed
initiatives —and the timing of public improvements. It will address issues related to Sphere of
Influence, annexation, development in the "donut hole", and the City's relationship with the
unincorporated communities in its Planning Area.
City Design (or Urban Design) and Preservation
Utilizing the research and planning implications drawn from the community design and land
use analyses in the Opportunities and Challenges Report, an urban design strategy will be
drafted for the preferred land use plan. The strategy will be premised on a "livable
communities" goal of integration of land use, transportation, and public amenities, which has
been refined in concert with the public. This will take into consideration:
— Overall city image and identity
— Design policies for key areas/corridors, including relationship between streets and
buildings
— Relationships between development patterns, building forms, density, walkability,
transportation options, and streets within different use districts
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— Accessibility and connectivity
— Enhancement of quality of life
— Historic preservation, including incentives for conservation
— Green building
Circulation
The Circulation Element's system plan will encompass the full range of transportation modes,
including conceptual locations for major roadways, transit, and pedestrian and bicycle
corridors. The Circulation Element will include the following topics:
• Redland's Travel Characteristics and Regional Setting
• Streets and Traffic:
— Classification System including Functional Classification and Size of Key Routes in-
cluding Consistency with Complete Street Policies
— Projected Traffic Conditions
— Circulation Diagram Showing Existing and Planned Transportation Improvements
— Standards for Traffic Level of Service
— Neighborhood Traffic Management
— Street Extensions
• Freight Transportation (Both Highway and Rail)
— Proposed Truck Routes
— Proposed Rail Transportation And Connections to the Street Network
• Transportation Demand Management
• Public Transportation, including Proposed Transit System and Services
• Bicycle and Pedestrian Systems
— Bicycle and Pedestrian Facility Classification System
Proposed Bikeway and Pedestrian System Bicycle and Pedestrian Transportation
A special analysis of bicycle and pedestrian systems will be included. A review of potential
corridors for Class I Bikeways will be made along appropriate limited access corridors.
Strategies for implementation of Class II or Class III (On -street) bicycle facilities will also be
included in the plan.
Open Space and Conservation
The State mandated Open Space and Conservation elements will be consolidated into one
single element (as is the case with the current General Plan), given the functional and content
overlap between the two. The element will be closely coordinated with the Land Use,
Community Design and Livability, as well as the Circulation elements.
Park and recreational open space topics addressed will include:
— Park standards (size and distribution)
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— Location of new parks and open spaces
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— Existing trails, future plans, and recommended actions to initiate additional trail
installation
— Key policies and programs for new parkland development
The element will also include specific provisions regulating the development and preservation
of open space and natural resources. Topics to be addressed include:
Habitat and biological resources conservation;
Water quality;
— Agriculture/citrus preservation;
— Air quality; and
— Energy resources and conservation;
Waste management and recycling;
— Mineral resources and aggregate production; and
Archaeological resources preservation.
Health and Safety
Topics to be addressed include:
— Seismic, geologic and soils hazards;
— Air quality;
— Water quality
— Fire hazards;
— Hazardous materials;
— Flooding and drainage;
— Airport safety; and
— Emergency management.
Noise
Noise impacts from vehicular traffic will be assessed to address potential noise impacts.
Projected future noise along freeways and arterials that would be potentially affected by the
General Plan Update will be tabulated using data from the traffic study prepared for the
General Plan Update. Projected noise from rail, airport, and any adopted plans or projects will
also be mapped.
Standards for noise exposure for the different land uses will be included. Feasible noise
mitigation measures designed to reduce short- and long-term impacts to acceptable noise
levels will be identified where applicable, and incorporated as policy. Potential noise impacts
from stationary noise sources associated with commercial/industrial uses, including
loading/unloading activities or air-conditioning/generator units, to noise -sensitive uses
adjacent to such noise -generating land uses will be analyzed.
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Human Services
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Policies in the current Human Services Element —encompassing human services coordination,
family needs, day care, and community health and education —will be reviewed and updated
for consistency with other elements and for compliance with current State law (such for day
care).
Economic Development
Land use policies will encompass economic criteria. Economic Development policies will
build off on the existing Economic Development Element, and outline key strategies for
promoting economic growth, and attracting and retaining desirable uses.
F. Implementation and Monitoring. The General Plan implementing policies will constitute
the Implementation Program for the General Plan; if so desired, these can be assembled into
an independent document/matrix, so implementation can be tracked or included programs
easily prioritized. In addition, statutory requirements for annual General Plan reports will be
included. Major capital improvements resulting from the General Plan —parks, streets,
water/wastewater system improvements —can also be compiled into list, so that the City can
prioritize timing and improvements.
G. Prepare Hearing Draft General Plan. An Administrative Draft will be presented for staff
review and will be revised after a consolidated set of comments are provided by City staff.
Meetings: GPSC (1)
Products: General Plan Outline
Administrative Draft General Plan
Draft General Plan
TASK 5: ENVIRONMENTAL IMPACT REPORT
The objective of this task will be to prepare a Program Environmental Impact Report of the
General Plan, pursuant to the California Environmental Quality Act (CEQA). This task will be
conducted in parallel with the Draft General Plan. Consultant will identify which Plata policies
serve as mitigation, to avoid the need for added -on mitigation. Also, consultant will identify
potentially significant impact issues early in the process so that appropriate mitigation policies
can be developed and incorporated into the General Plait, resulting in a "self -mitigating"
General Plan.
A. Prepare Notice of Preparation. The Notice of Preparation (NOP) will indicate what subjects
will be investigated in the General Plan EIR. Because the City has already determined an EIR
will be prepared, there is no need to conduct an Initial Study.
B. Conduct a Scoping Meeting. Since an update of any portion of a General Plan is considered
to be a project of statewide, regional, or local significance, a scoping meeting is required. In
the scoping meeting, the Lead Agency meets with members of the public and/or agency
representatives after a NOP has been distributed in order to learn about potential concerns,
farther define key environmental issues, identify feasible project alternatives, and discuss
potential mitigation measures that may warrant analysis in the environmental document.
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Consultant will conduct one scoping meeting and prepare handouts that describe the general
environmental process. The focus of the scoping meeting will be to solicit the involvement of
responsible agencies, the community at -large, and local business organizations. It is assumed
that the scoping meeting will be conducted during the middle of the review period of the
NOP. This Scoping Meeting will be held immediately preceding or following another meeting
to save travel time; in our experience, while this meeting is State -mandated, scoping meetings
on General Plan EIRs typically draw a thin audience.
C. Develop Thresholds/Significance Criteria. Development of criteria against which impacts
will be evaluated (and ultimately designed) lies as the crux of a citywide Program EIR such as
this. These thresholds will be developed and refined using those previously used in previous
General Plan Master Environmental Assessment (MEA), those that have been adopted by the
City, and applicable federal, State, and local standards. In some instances, new (compared to
the last MEA) thresholds will be included for example, the transportation thresholds may be
more multimodal in nature, reflecting the community's interest in bicycling and other
alternative modes.
Consultant will work closely with City staff to develop the thresholds for evaluation of
environmental impacts. The City's involvement in the determination and approval of
thresholds is important when considering the level of significance for impacts associated with
the proposed General Plan. The Program EIR will utilize the approved thresholds of
significance to identify both the direct and indirect impacts of the proposed updated General
Plan. It is intended that these thresholds of significance will be used to ensure that all future
development projects do not generate adverse environmental impacts as defined by CEQA or
the City of Redlands. The standardized levels of significance will also be included as a portion
of the EIR.
D. Screencheek Draft EIR. Existing conditions information compiled for the Opportunities and
Challenges Assessment will serve as the setting for several EIR topics. Additional information
will be compiled by contacting public service providers such as utility companies, school
districts, emergency service providers, etc. The Program EIR will be prepared using the
evaluation of existing conditions, the environmental setting of the City, and existing
conditions for each environmental issue to be discussed.
To reduce or eliminate any significant adverse impacts identified during the analysis, the
Program EIR would recommend appropriate mitigation measures. It is our intention to
specify mitigation measures early in the planning process as alternatives are identified and
evaluated, and as policies are formulated in response to key issues that have been identified.
In this manner, the updated General Plan Elements can function as "self -mitigating"
documents. However, we recognize that residual impacts may remain for which further
mitigation and/or overriding considerations must be established.
The Draft EIR will include the following sections:
— Table of contents
— Summary of impacts and mitigation measures
— Project description (project objectives, project location, project characteristics, scope
of project, and discretionary approvals)
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— Effects found not to be significant
— Environmental setting, thresholds of significance, regulatory framework,
environmental impacts (short-term, long-term, direct, indirect, and cumulative), and
mitigation measures for the following issue areas:
o Land Use
o Visual Quality
o Traffic and Circulation
o Geology, Soils, and Seismic
o Biological Resources
o Air Quality and Greenhouse Gas Emissions
o Noise
o Cultural (Historical, Archaeological, and Paleontologic) Resources
o Community Services:
Schools
Water
— Wastewater
Police
Fire
— Emergency Management
Waste Management and Recycling
o Energy
o Mineral Resources/Aggregate Production
o Hydrology and Water Quality
o Agricultural Resources
o Hazards and Hazardous Materials
— Alternatives (including the No Project Scenario)
— Unavoidable adverse impacts
— Long-term implications (including cumulative, growth -inducing, and significant
irreversible environmental impacts)
Organizations and persons consulted/EIR preparers
References
Technical appendices
The main purpose of the Screencheck Draft Program EIR will be to thoroughly and accurately
analyze the environmental impacts of the proposed updated General Plan for the City of
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Redlands. The document will be free of jargon so that the information it contains is accessible
to decision -makers and the public. The methodology and criteria used for determining the
impacts of the project will be clearly and explicitly described in each section of the Program
EIR, including any assumptions, models, or modeling techniques used in the analysis. The
Summary section of the Program EIR will be in table format, and will briefly describe the
impacts, level of significance of impacts, recommended mitigation measures, and level of
significance after the recommended mitigation measures are incorporated.
Specific topic areas/sections to be addressed/included in the EIR will include:
Project Description/Population, Housing, and Employment
Population and housing changes are the direct or indirect basis for many of the physical
environmental impacts analyzed in an EIR. This section will provide a description of themes
of the General Plan, key initiatives, areas expected to undergo land use change, and
population and employment buildout, and housing units and commercial space anticipated to
be added. This will establish the scope of geographic impact for both direct and indirect
impacts.
Land Use
The intent of the land use analysis will not be to duplicate or describe the extensive land use
policy included in the General Plan, but rather present focused analysis on any issues related
to land use compatibility between proposed and existing development, and displacement.
Visual Quality
Any significant changes to the City's visual character resulting from General Plan policies
will be described. Because of the citywide programmatic nature of the General Plan Update,
such impacts are likely to be of minor in nature.
Traffic and Circulation
Much of the technical analysis necessary to support the General Plan EIR will be conducted as
part of developing the Circulation Element. For purposes of the EIR, Consultant will define
thresholds of significance for transportation impact analysis, define the study area within
which impacts could reasonably be expected, analyze the traffic, transit, and non -motorized
impacts of the No Project and the Preferred Alternative scenarios, and recommend mitigation
measures to address potentially significant impacts of the Plan.
This scope assumes that two scenarios will be quantitatively analyzed in the EIR, with a
detailed discussion of impacts and mitigation measures: the Future No Project case, and the
final Preferred Alternative for General Plan Buildout. Up to three additional General Plan
land use alternatives will be addressed in lesser detail, drawing upon the analysis conducted
previously; a detailed list of impacts and mitigation measures will not be developed for these
alternatives
Seismic and Geologic Hazards
This section will provide a summary of the existing geologic conditions and potential effects
resulting from implementation of the proposed General Plan update, including seismic
(earthquake) and liquefaction issues. Factors considered in this analysis will include
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expansive/compressible soils, landslides, proximity to active or potentially active faults, and
potential areas prone to excessive erosion conditions.
Biological Resources
Assess the potential for impacts to biological resources special status species at General Plan
Buildout. Identify alternative or supplementary policy mitigation measures that could
minimize these impacts to sensitive species and habitats.
Air Quality and Greenhouse Gas Emissions
Air Quality
Redlands is part of the South Coast Air Basin (Basin). Air quality in this area is administered
by the South Coast Air Quality Management District (SCAQMD). The air quality analysis
will place particular emphasis on delineating the issues specific to the City and SCAQMD air
quality requirements.
Baseline meteorological and air quality data developed through the California Air Resources
Board (ARB) and climatological and air quality profile data gathered by the SCAQMD will
be utilized for the description of existing ambient air quality. Air quality data from the
Redlands Air Quality Monitoring Station published for the past three years will be included to
help highlight existing air quality in the City. Other sources such as regulatory documents,
professional publications, and Consultant experience in the San Bernardino County area will
supplement background information. A summary of current air quality management efforts
that may be related to the proposed General Plan Update project will be provided.
For impact assessment, short terra/construction impacts would be distinguished from long-
term ones. Construction would occur during implementation of the proposed project;
however, implementation of individual components within the General Plan study area would
occur over various time periods and throughout the city. It is not feasible to make accurate
calculation of emissions over the applicable time period of the General Plan. An effort would
be made to estimate the congregate emissions from a citywide construction scenario. Air
quality impacts from grading and construction sources include the equipment used, length of
time for a specific construction task, equipment power type (gasoline or diesel engine),
equipment emission factors approved by the Environmental Protection Agency (EPA) (AP-42
Handbooks), horsepower, load factor, and percentage of time in use. Exhaust and dust
emissions from worker commutes and equipment travel will also contribute to the
construction emissions. Fugitive dust emissions would result from wind erosion of exposed
soil and soil storage piles, grading operations, and vehicles traveling on paved and unpaved
roads. Consultant will calculate the construction emissions commensurate with available
project -specific information. Standard measures for construction activities recommended by
the SCAQMD will be identified and incorporated as part of the project's standard conditions.
Construction related Localized Significance impacts will also be discussed based on available
project information.
The proposed General Plan Update is expected to result in new vehicular traffic trips from
projected future land uses. It is anticipated that project -related traffic trips projected in the
traffic study will be used in this air quality analysis. It is also expected that there will be
stationary source emissions, such as energy consumption, as a result of the proposed land uses
included in the General Plan Update. Emissions from long-term mobile and stationary sources
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associated with the development scenario included in the General Plan Update will be
calculated with the CalEEMod (2013.2.2) air quality model and the SCAQMD CEQA Air
Quality Handbook. Operational LST discussion will be included based on available project
information. Potential cumulative air quality impacts associated with the proposed General
Plan Update will be evaluated.
Vehicular traffic on major arterials and local streets within the City would be affected by trips
associated with land uses included in the proposed General Plan Update. A detailed carbon
monoxide (CO) hot spot analysis will be conducted based on the turn volumes projected at up
to 20 key intersections within the City that would be most affected by the General Plan
Update. The CALINE4 and EMFAC2014 models will be used for the CO hot spot analysis.
Consultant will work with the City and if necessary, the SCAQMD, to identify feasible
mitigation measures. Mitigation measures will be developed as indicated in the impact
analysis.
Greenhouse Gas Emissions
The Consultant will prepare an analysis of potential Greenhouse Gas (GHG) emissions related
to implementation of the proposed General Plan. The Consultant will use the citywide GHG
inventory included in the Redlands Community Sustainability Plan (March 2011) as a starting
point for establishing 1990 levels, and calculate future GHG emissions based on the
anticipated build -out of the General Plan. Analysis will be conducted to assess if the General
Plan will result in GHG reductions required by AB 32, which requires GHG emissions to be
reduced to year 1990 state-wide levels by 2020, and Governor's 2005 Executive Order No. 5-
3-05 to reduce GHG emissions to 80% below 1990 levels by 2050.
Noise
The proposed General Plan Update is anticipated to generate new vehicular traffic trips from
projected future growth. Noise impacts from vehicular traffic will be assessed using the U.S.
Federal Highway Traffic Noise Prediction Model (FHWA-RD-77-108, December 1978) to
address potential noise impact concerns of the City. Model input data needed include average
daily traffic volumes; day/night percentages of autos and medium and heavy trucks; vehicle
speeds; ground attenuation factors; and roadway widths. The 24-hour weighted Community
Noise Equivalent Level (CNEL) along major roadways that would be potentially affected by
the proposed General Plan Update will be tabulated. Traffic parameters necessary for the
model input will be obtained from the traffic study prepared for the General Plan Update.
Potential noise impacts from the stationary noise sources associated with commercial/
industrial uses, including loadinglunloading activities or air-conditioning/generator units, to
noise -sensitive uses adjacent to such noise -generating land uses will be analyzed.
Future traffic noise contours along major roadways will be provided in tables and on maps
based on the calculated traffic noise levels. Noise contours along railroad tracks within the
City will be provided based on existing railroad noise contours or available future railroad
operational information. Projected future airport noise contours for San Bernardino
International .Airport and Redlands Municipal Airport will be obtained and included in the
noise contour maps.
DYETT & BHATIA
Urban and Regional Planner,
Redlands General Plan Update: Scope of Work
25
Feasible noise mitigation measures designed to reduce short- and long-term impacts to
acceptable noise levels will be identified where applicable. Both an evaluation of the potential
mitigation measures and a discussion of their effectiveness will be provided.
Agricultural and Soils Resources
Analyze implementation of the General Plan on the viability of continued agricultural
activities within and near the City's Planning Area. To address potential erosion impacts to
local soil resources, the impact analysis will include an evaluation of the overall erosion
susceptibility (K-factor) of Planning Area soils and the potential erosion hazard (erodibility)
as related to slope and drainage conditions. Discuss generic construction grading and general
best management practices and ongoing planned stormwater pollution prevention planning.
Because citrus preservation as a topic is likely to be addressed in the General Plan, describe
General Plan policies that serve as mitigation for any significant loss of agricultural resources.
Cultural Resources
Qualitatively describe any proposed changes to the General Plan that would affect or disrupt
the preservation of historic, cultural, and/or archaeological resources. This will include
assisting the City with SB 18 consultation by providing draft letters and background
information and attending one meeting if so requested by tribal members.
Community Services
The need for any new schools and/or any excess capacity resulting from ageing population
will be analyzed. Impacts of the General Plan on city services (water, wastewater, police, fire,
emergency management) will be analyzed.
Energy
Describe the types of energy that would be consumed by development under the new General
Plan. Assess the consistency of the General Plan with State and national energy goals and
programs. Based on information provided by local service providers evaluate the capability of
the existing utility infrastructure to meet future demand for electricity and natural gas.
Mineral Resources
Describe the impacts of the General Plan on aggregate production.
Hydrology and Water Quality
The hydrology analysis will describe urban area pollutant types and their sources. General
management practices and mitigation measures to reduce the effects of stormwater runoff will
be discussed.
Hazardous Materials and Toxics
Discuss and evaluate impacts on general public health and safety, potential exposure to
workers and waste disposal handlers. Evaluate the potential for new development or
redevelopment to result in areas where there are public safety issues or hazardous materials at
General Plan buildout. In the event that the Plan or the regulatory requirements might result in
a potential adverse environmental risk, identify mitigation measures to reduce potential health
and safety impacts to less than significant levels. Assess the hazardous materials impacts of
DYETT & BHATIA
Urban and Regional Planner,
Redlands General Plan Update: Scope of Work
26
the alternatives, highlighting the differences in impacts between the alternatives and the
Project.
Long -Term .Implications
Cumulative impacts will be specified in the individual sections of the EIR, and summarized in
the Long -Term Implications section of the document. The cumulative analysis will be
qualitative in nature and will be based upon known projects, either approved or proposed
(applications on file), within a geographic area that is appropriate to the issue area being
evaluated. The cumulative impact assessment will be based on reasonably anticipated
potential development projects that may, in combination with the development allowed under
the proposed elements, create cumulatively considerable environmental impacts.
The EIR will discuss all significant unavoidable adverse impacts (in conformance with the
State CEQA Guidelines) that can only be partially mitigated, but not to a level that is less than
significant. The EIR will also discuss any potential growth -inducing and irreversible impacts
of the proposed project. Potential sources of growth inducement and their corresponding
impacts, such as removal of obstacles to growth, major new employment generation, or major
economic influences, will be qualitatively analyzed, to the extent that they are applicable.
Alternatives
The EIR will include an alternatives section to qualitatively address the environmental
impacts that would result from implementation alternative land use and circulation plan
scenarios. Alternatives will include: (1) no project alternative (current General Plan); and up
to two additional alternatives. The alternatives will be provided in sufficient detail for
comparison with the proposed project. Each alternative will be evaluated with respect to key
impact categories.
The advantages and disadvantages of each alternative and the reasons for rejecting or
recommending the alternative will also be discussed, and the environmentally superior
alternative will be identified. During the course of the environmental analysis, minor
variations to the proposed project that could have the effect of reducing or eliminating
environmental concerns may become apparent; these variations will be implemented, where
feasible.
E. Draft EIR. City staff will provide the Consultant team with one consolidated set of comments
on the Administrative Draft EIR, following which the Draft EIR for public distribution and
review will be prepared. Consultant will also prepare the Notice of Completion. It is
anticipated that the City will handle distribution of the document to the appropriate members
of the public and public agencies.
F. Final EIR. This task will result in the preparation of a Final EIR, which will contain a list of
commenters, comment letters, and responses to comments on the Draft EIR. Any changes to
the Draft EIR text will be marked with strikeout/underline formatting to show revisions in
response to comments until the Final EIR is adopted with the certified language. An
Administrative Draft will be provided for staff review prior to finalization of the Final EIR.
G. Materials for Findings of Fact and Overriding Considerations. Consultant will provide
information to the City to enable City staff to draft the findings and the Statement of
DYETT & BHATIA
Urban and Regional Planner,
Redlands General Plan Update: Scope of Work
27
Overriding considerations to enable adoption of the Plan. Preparation of actual findings and
statements will be additional service.
Meetings: EIR Scoping Meeting
Consultation with agencies as appropriate
Products: ,Notice of Preparation
Memorandum on Thresholds/ Significance Criteria Administrative
Draft EIR
Final EIR
TASK 6: PRESENTATION, HEARINGS, AND ADOPTED PLAN
The objective of this task will be to take the Draft General Plan and Final EIR through public
meetings and hearings and assist in the adoption process.
A. Prepare E-Mail Announcement on Draft General PIan Update. This announcement will
summarize the salient features of the new plan/programs. The City will distribute the
announcement.
B. Conduct Community Open House. Consultant will present salient features of the General
Plan to the community in an "open house" drop -in format, where key plan proposals will be
presented on boards (approximately one board per element). This open house will
immediately precede (same day) the first hearing.
C. Decision -Maker Hearings. Planning Commission and City Council must consider adoption
of the new General Plan, and certification of the Final EIR in public hearings, following the
public review period. Consultant will closely coordinate with City staff prior to the hearings to
ensure that our presentations respond to specific questions and issues likely to be encountered
during the hearings. Consultant attendance at up to four meetings is budgeted. .
D. Adopted General Plan. Following adoption, we will prepare a final version of the General
Plan incorporating any final adoption changes by the City Council. It also will be put in a
form suitable for posting on the City's Website.
E. GIS and Other Files Transmittal. GIS files compiled at various stages of the process (such
as existing land use, General Plan Land Use, environmental resources files), and electronic
files of the General Plan and the EIR, will be compiled and provided to the City.
Meetings: Community Workshop/Open House (1)
Planning Commission/City Council Hearings (4)
Products: E-Mail Announcement: Draft General Plan
Adopted General Plan (in Web -ready and publication formats)
GIS and Other Electronic Files
4 PRODUCTS
The work program envisions preparation of the following products:
Coordination/Outreach Materials
Finalized Public Engagement Program
DYETT & BHATIA
Urban and Regional Planners
Project website design
Community survey content as appropriate (2 surveys)
Summary reports on community surveys
Workshop materials as appropriate
Meeting summaries from workshops
Vision Statement and Emerging Themes
General Plan
Opportunities and Challenges Assessment Report
Preferred Plan
General Plan Outline
Administrative Draft General Plan
Draft General Plan (including all elements)
General Plan Implementation Program
Adopted General Plan
CEQA Documents
Notice of Preparation
Memorandum on Thresholds/ Significance Criteria
Draft EIR
Final EIR: Response to Comments
Electronic Files
Redlands General Plan Update: Scope of Work
28
Electronic files of all documents, products, and GIS/maps
5 MEETINGS
The following meetings have been identified as part of the Scope of Work, and are incorporated in
the project budget. The estimated cost of any additional meetings, by type, is included on the
budget worksheets. In addition to the meetings identified here, it is assumed that there will be
periodic meetings with City staff and technical personnel of other agencies as appropriate to
coordinate the work; these meetings will be coordinated by staff to take place on the same day as
City Council/Planning Commission or other public meetings, to ensure that time is spent
efficiently.
Public Meetings in the Scope of Work
City Councill GPSC Community/Neighborhood 1i
Commissions Workshops
i
Task 1: Kickoff & Visioning 1 2 2
Task 2: Data Collection & Analysis 1
(Existing Conditions, Oppor-
tunities and Challenges As-
sessment)
DYETT & BHATIA
Urban and Regional Planner,
Redlands General Plan Update: Scope of Work
29
Task 3: Plan Framework/Strategies 1 3 2
I Task 4: Draft General flan 1
Task 5: Environmental Impact Report 1
Task 6: Presentation, Hearings, and 4 1
I Adopted flan
� Total General Plan /EIR 7 - - G ------------------------ G i
1 It is assumed that there will be periodic meetings with City staff and technical personnel of other agencies as
appropriate to coordinate the work. These will be coordinated with other public meetings.
6 ADDITIONAL SERVICES
Additional services will be undertaken by Consultant as directed by the City Project Manager.
These additional services may include, but are not limited to, the following:
• Printing multiple copies of reports and documents. Consultant shall provide one hard copy
and electronic files of all products.
• Public meeting attendance in addition to that specified in the Scope of Work.
• Unusual or unanticipated data collection, search, or analysis, or revision of the database
after sources and reference points have been agreed upon.
• Increases in rates for time and direct costs if project extends three years from contract
inception for no fault of Consultant, and for extra time required to perform services as a
result of suspension or delay of work exceeding 120 days through no fault of Consultant.
• Redesign and reformatting for publication after approval of draft layouts.
• Subsequent revisions of documents that are requested by the City after comments on each
of the preliminary drafts are submitted to the Consultant. The Scope of Work envisions a
single iteration of review of each draft with one consolidated set of comments; subsequent
iterations are considered additional work. Correction of Consultant's errors shall not be
considered additional work.
• Response to comments on the Draft EIR (Final EIR) that exceeds 244 hours of effort. The
actual effort would depend on the number and nature of comments received; while in our
experience this amount should be adequate, in case an unusual number of responses are
received or new investigations are necessary, additional budget may be needed.
Schedule
Retll�inds Genwr�il Fl�in Upd,'lti
Tasks
Project Initiation & Staffing
1 Kickoff & Visioning
2 Data Collection & Analysis
3 Plan Framework/Strategies
4 Draft General Plan
5 Environmental Impact Report
6 Presentation, Hearings, and
Adopted Plan
EXHIBIT B
IJ I _
Jan Feb Mar April May June July Aug Sept Oct. Nov Dec Jan Feb Mar April May Julie July Auq Sept Oct Nov Dec Jan Feb Mar April May June July
� Ickol
f VisiQn 51 einot�t
P!laet!
& Eowrfli fl ThMnes
Op rtun ties and'
Chagenfl-Roport
toj IT
Prgferr
plan
;® Draf
Gen al
Ge
Plan
NOR
Drab
EIR
-
MAN Final
� EIR
Work Period
wr,
Products
Community
Meeting/Workshops iik Stakeholder interviews Online Surveys
General Plan Steering
Commission/City
Public
Committee Meetings
Council Meetings
Hearings
Adopted
General
Plan
Exhibit C
Redlands General Plan Update
BUDGET BY TASK
Task I
I Task 2
Task 3
I Task 4
Task 5 I
Task 6
I
PUBLIC MEETINGS
TOTAL
Hourly
Rate
Kickoff &
Visioning
Data
Collection
and Analysts
Plot)
Framework/
Strategics
Draft
General Plan
FIR
Presentatio
n,
Hearings,
Adopted
Sub -total
Community
Workshops/
Meetings (6)
GPSC (6)
Planning
Commission1ci
ty
Council/Other
Sub -total
Dyett & Bhatia
Rajeev Bhatia, Principal
$ 200
$ 16,000
$ 22,000
$ 20,000
$ 24,000
$ 18,400
$ 1,600
$ 102,000
$ 12,000
$ 10.000
$ 14.000
$ 36,000
$ 138.000
Sophie Martin, Participating Princip
170
2.040
11,900
4,080
13,600
-
-
31,620
1,870
2,040
3,910
35.530
Senior Associate
135
18,900
16,200
21,600
27,000
18.900
1,080
103,680
9,720
7,830
7,560
25,110
128.790
Associate
110
1,320
12,100
8.800
15,400
29,700
-
67,320
880
1,320
1,320
3,520
70,84D
Planner/Urban Designer
too
12,000
20,000
24.000
24,000
24.000
-
104,000
4,000
2.000
800
6,800
110.800
GIS/Com user Mappingtoo
4.000
18,000
24,000
18,000
13,00D
3,200
80,200
5,000
1.000
800
6,800
87.000
Graphic Designer
80
1.600
6,400
6.400
9,600
2,400
2,560
28,960
5,760
640
1,600
8,000
36,960
Project Associate
65
5,200
1 5,200
2,210
7.150
7.150
1,040
27,950
1,950
780
1,560
4,290
32,240
Website Design
12,000
1
12,000
12.000
Other Direct Costs travel, prindn , etc.
600
1 1,000
Boo
600
800
400
4,200
5.500
3.420
4.000
12,920
17.120
Sub Total
73,660
112,900
1 [1,890
139,350
114,350
9,880
561,930
46,680
26,990
33,680
107,350
669,280
Fehr & Peers
Jason Pack, Principal
225
-
1,800
2,250
1.800
2,700
8,550
-
-
8.550
Anna Luo, Associate
175
700
3,500
4,200
5.250
7,000
20,650
3,500
3.150
6,650
27.300
Sr. Transportation Engineer
155
1,240
6.200
3,720
6.200
3,720
21,060
2.325
775
3,100
24,180
Transportation Engineer
135
-
2,700
2,700
4,050
9.450
18,900
18.900
Intern
90
3,600
7,200
-
5,400
16,200
-
-
-
16,200
Graphics/Support
120
-
1,920
1960
1,440
1,440
5,760
480
-
480
6.240
Direct Costs
600
1.400
1 400
900
700
4,000
1.000
500
Soo
2,000
6,000
Sub -total
2,540
21,120
21,430
19,640
30,410
95,140
7,305
Soo
4,425
12,230
107,370
LSA Associates
Tony Chung, Principal
205
1.230
820
2,460
4,510
4.510
Denise Woodard, Associate Biolog
135
540
540
540
1,080
2,700
-
2.700
Ron Brug er
130
5,200
2,600
11360
19,760
-
19,760
Noise/AQ Specialist
125
-
6,250
6,250
-
6,250
Biologist
105
2.100
4,200
2.100
5,460
13,860
13.860
Graphics/GIS
100
-
-
-
1,400
1,400
-
1,400
Word Processin /Editing
105
-
420
420
840
-
840
Direct Costs
600
100
300
000
1,000
Sub -total
2,640
12,19D
-
1 6,160
29,330
-
50,320
50,32D
TOTAL
78,840 146,110 133,320 165,150 174,090 9,880
707,390
53,985 27,490 38,105
I 119,580
826,970
Note: Hours/Bud eE by Task and Firm are provided for informational purposes only: D ett & Bhatia reserves the right to thane this allocation provided overall budget and scope of work are not affected.
Redlands General Plan Update
Exhibit C - Continued
HOURS BY TASK
Task I
Task 2
Task 3
Task 4
Task S
Task 6
PUBLIC MEETINGS
TOTAL
Kicko
Visioning
Data
Collection
and
Analysis
Plan
Framework
! Strategies
Draft
Genera!
Plan
EIR
Presentatio
n,
Hearings,
Ado ted
Sub -total
Community
Workshops!
Meetings (6)
GPSC (6)
Planning
Commission/City
Councill0ther
Commissions (7
Sub -total
Dyett & Bhatia
Rajeev Bhatia, Principal
80
110
100
120
92
8
510
60
50
70
180
690
Sophie Martin, Participating Principal
121
70
24
BO
186
11
12
23
209
Senior Associate
1401
120
160
200
140
8
766
72
58
56
186
954
Associate
12
110
80
140
270
612
8
12
12
32
644
Planner/Urban Designer
120
200
240
240
240
1,040
40
20
8
68
1,108
GIS/Computer Mapping
40
[801
240
180
130
32
802
50
101
8
68
870
Graphic Designer
20
801
80
120
30
321
362
72
81
20
100
462
Project Associate
80
801
34
110
110
16
430
30
121
24
66
496
Sub -total
504
950
958
1,190
1,012
96
4,710
343
1701
210
723
5,433
Fehr & Peers
Jason Pack, Principal
8
10
8
12
38
-
38
Anna Luo, Associate
4
20
24
30
40
118
20
18
38
156
Sr. Transportation Engineer
8
40
24
40
24
136
15
5
20
156
Transportation Engineer
20
20
30
70
140
140
Intern
401
80
60
180
180
Graphirs/Support
161
8
12
12
48
41
4
52
Sub -total
12
144
166
120
218
660
39
23
62
722
LSA Associates
Tony Chung. Principal
b
4
12
22
-
22
Denise Woodard, Associate Biologist
4
4
4
8
20
-
20
Ron Brugger
40
20
92
152
-
152
NoiselAQ Specialist
50
50
-
50
Biologist
20
40
20
52
132
-
132
GraphicslGIS
141
14
-
14
Word Processing/Editing
4
41
8
8
Sub -total
24
94
481
398
01
0
-
398
TOTAL
540 1,188 1,124 1,358 1,462 96
5,768
382 170 233
785
6,553
Note:
Hours/Budget by Task and Firm are provided for informational pureoses only; D ett & Bhatia reserves the right to thane this allocation provided overall budget and scope of work are not affected.