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HomeMy WebLinkAboutContracts & Agreements_67-2002AGREEMENT TO FURNISH ENVIRONMENTAL ANALYSIS CONSULTING SERVICES FOR THE REDLANDS SPORTS PARK This Agreement is made and entered into this 7th day of May, 2002, by and between the City of Redlands, a municipal corporation ("City") and Michael Brandman Associates ("Consultant"). In consideration of the mutual promises contained herein, City and Consultant agree as follows: ARTICLE 1 - ENGAGEMENT OF CONSULTANT 1.1 City hereby engages Consultant and Consultant hereby accepts the engagement to perform environmental analysis consulting services (the "Services") for the construction of the Redlands Sports Park including three professional size baseball fields, a sports restaurant, a multipurpose pavilion, batting cages, volleyball courts, a playground, soccer fields and associated features (the "Project"), in the City of Redlands, California. The project shall include an amendment to the Airport Land Use Plan, a General Plan Amendment to change Agriculture - City Grove to Parks and amend the Circulation Element to realign Dearborn Street, a Zone Change to "0" (Open Space), and Ordinance Text Amendment to increase the maximum building height in the "0", Open Space Zone District, a Conditional Use Permit for the Sports Park, the award of a contract for the construction of the Sports Park and Water Facilities to serve the Park. 1.2 All work performed by Consultant under this Agreement shall be done in a professional manner, and Consultant represents that it is skilled and has the professional expertise necessary to provide high quality Services to City for the Project at the level of competency presently maintained by other practicing professional consultants in the industry providing similar types of services. ARTICLE 2 - RESPONSIBILITIES OF CONSULTANT 2.1 The specific services which Consultant shall perfoiui are more particularly described in Exhibit "A," entitled "Revised EIR Scope of Services" which is attached hereto and incorporated herein by this reference. 2.2 Consultant hereby agrees to abide by all applicable Federal, State and local rules, laws and regulations in the performance of this Agreement including but not limited to all applicable Labor Code and prevailing wage laws. ARTICLE 3 - RESPONSIBILITIES OF CITY 3.1 City shall place at disposal of Consultant all available infoiivation in its possession pertinent to the Project. 1 3.2 City will provide access to and make all provisions for Consultant to enter upon City - owned property or right-of-way as required by Consultant to perform the Services pursuant to this Agreement. 3.3 City will designate in writing a person to act as City's representative with respect to the Services to be performed under this Agreement, and such person shall have complete authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to materials, equipment, elements, and systems pertinent to the Services covered by this Agreement. ARTICLE 4 - PERIOD OF SERVICE 4.1 Consultant shall perform the Services in a prompt and diligent manner in accordance with the schedule attached hereto and incorporated herein by reference as Exhibit "B". ARTICLE 5 - PAYMENT AND NOTICE 5.1 For the performance of the Services, City will pay Consultant a fee not to exceed $72,490 for the consulting services as described in Exhibit "C," which is attached hereto and incorporated herein by this reference. 5.2 Payments by City to Consultant shall be made within 30 days after receipt and approval of Consultant's hereinabove invoice, by warrant payable to Consultant. 5.3 All notices, bills and payments shall be made in writing and may be given by personal delivery or by mail. Notices, bills and payments sent by mail should be addressed as follows: City: John N. Jaquess, City Planner City of Redlands Community Development Department PO Box 3005 Redlands, CA 92373 Consultant: Randy Nichols Michael Brandman Associates, Inc. 15901 Red Hill Avenue Tustin, CA 92780 When so addressed, such notices shall be deemed given upon deposit in the United States mail; in all other instances, notices, bills and payments shall be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to whom notices, bills and payments are to be given by giving notice pursuant to this paragraph. 2 ARTICLE 6 - INSURANCE AND INDEMNIFICATION 6.1 Consultant's Insurance to be Primary All insurance required by this Agreement is to be maintained by Consultant for the duration of this Project and shall be primary with respect to City and non-contributing to any insurance or self-insurance maintained by the City. Consultant shall provide City with Certificates of Insurance and endorsements evidencing such insurance within fifteen (15) days of execution of this Agreement, or prior to commencement of work, whichever occurs first. 6.2 Workers' Compensation and Employer's Liability A. Consultant shall secure and maintain Workers' Compensation and Employer's Liability insurance throughout the duration of this Agreement in an amount which meets the statutory requirement with an insurance carrier acceptable to the City. Such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by the City. The insurance policy shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to City. Certificates of Insurance shall be delivered to City within fifteen (15) days of execution of this Agreement or prior to commencement of work, whichever occurs first. B. Consultant expressly waives all rights to subrogation against the City, its officers, employees and volunteers for losses arising from work perfoiiiied by Consultant for City by expressly waiving Consultant's immunity for injuries to Consultant's employees and agrees that the obligation to indemnify, defend and hold harmless provided for in this Agreement extends to any claim brought by or on behalf of any employee of Consultant. This waiver is mutually negotiated by the parties. This shall not apply to any damage resulting from the sole negligence of City, its agents and employees. To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of City, its agents or employees, the obligations provided herein to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of Consultant. its officers, agents and employees. 6.3 Hold Harmless and Indemnification. Consultant shall indemnify, hold harmless and defend City and its elected officials, agents, and employees from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any negligent act, omission or failure of Consultant, its officer, agents and employees in performing the Services required by this Agreement. City agrees to and shall defend, protect, indemnify and hold harmless Consultant from and against any and all claims, losses, expenses, damages, demands, judgments, causes of _ action, suits, and liability in tort, contract, or any other basis and of every other kind and character whatsoever, to the extent that claims are caused by, result from or arise out of City's sole negligence, gross negligence, intentional misconduct or strict liability. 3 6.4 Assignment. Consultant is expressly prohibited from subletting or assigning any of the services covered by this Agreement without the express written consent of City. In the event of mutual agreement between parties to sublet a portion of the Services, the Consultant will add the subcontractor as an additional insured and provide the City with the insurance endorsements prior to any work being perfoinied by the subcontractor. Assignment does not include printing or other customary reimbursable expenses that may be provided in this Agreement. 6.5 Comprehensive General Liability Insurance. Consultant shall secure and maintain in force throughout the duration of the Agreement comprehensive general liability insurance with carriers acceptable to City. Minimum coverage of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate for public liability, property damage and personal injury is required. City shall be named as an additional insured and the insurance policy shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City. Certificates of insurance and endorsements shall be delivered to City within fifteen (15) days of execution of this Agreement or prior to commencement of work, whichever occurs first. 6.6 Professional Liability Insurance. Consultant shall secure and maintain professional liability insurance throughout the duration of this Agreement in the amount of one million dollars ($1,000,000) per claim made. The consultant must obtain an endorsement extending the reporting period twelve (12) months beyond the current policy expiration date of November 15, 2002. Certificate of liability insurance and endorsement shall be delivered to City within fifteen, (15) days of execution of this Agreement or prior to commencement of work, whichever occurs first. 6.7 Business Auto Liability Insurance. Consultant shall have business auto liability coverage, with minimum limits of one million ($1,000,000) per occurrence, combined single limit for bodily injury liability and property damage liability. This coverage shall include all consultant owned vehicles used on the project, hired and non -owned vehicles, and employee non -ownership vehicles. The City shall be named as an additional insured and a certificate of insurance shall be delivered to City within fifteen (15) days of execution of this Agreement or prior to commencement of work, whichever occurs first. ARTICLE 7 - GENERAL CONSIDERATIONS 7.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing party shall, in addition to any costs and other relief, be entitled to recover its reasonable attorneys' fees. 7.2 Consultant shall not sublet or assign any of the Services to be performed under this Agreement, except with the prior written approval of City and in strict compliance with the_ terms, provisions, and conditions of this Agreement. 7.3 The Consultant's key personnel proposed for this project is as follows: 4 Randy Nichols, AICP, Project Manager Mr. Nichols will be supported by the following subconsultants: Civic Solutions, Inc., Matthew Bassi Giroux & Associates, Hans Giroux McKenna, Et Al., Jeanette McKenna Alta Enviro-Management, Robert B. Hansen Kunzman Associates, Carl Ballard Consultant agrees that these key personnel will be made available and assigned to Citys Project, and that they will not be replaced without concurrence from City. 7.4 All documents, records, drawings, electronic data files and data base, photographic prints and negatives, designs and specifications, cost estimates, and other Project documents developed by Consultant pursuant to this Agreement shall become the property of City and shall be delivered to City upon completion of Services. 7.5 Consultant and City agree that Consultant is. for all purposes under this Agreement. an independent contractor with respect to the services provided pursuant to this Agreement and not an employee of City. All qualified personnel provided by Consultant pursuant to the provisions of this Agreement are to be employed by Consultant for its account only, and in no event shall Consultant or any personnel retained by it be deemed to have been employed by City or engaged by City for the account of or on behalf of City. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. 7.6 Unless earlier terminated as stipulated below, this Agreement shall teiminate upon completion and acceptance by City of the Engineering Services. 7.7 Upon receipt of a termination notice, Consultant shall (1) promptly discontinue all services and (2) deliver or otherwise make available to City, copies of any data, design calculations, drawings, specifications, reports, estimates, summaries, and such other information and materials as may have been accumulated by Consultant in perfoiniing the Services required by this Agreement. Consultant shall be compensated on a pro-rata basis for any work completed up until notice of termination. 7.8 This Agreement, including the attachments incorporated herein by reference, represents the entire agreement and understanding between the parties and any prior negotiations, proposals or oral agreements are superseded by this written Agreement. Any amendment to this Agreement, to be effective, shall be in writing and approved by the City Council of City and signed by City and Consultant. 7.9 This Agreement shall be governed by and construed in accordance with the laws of the State of California. 5 IN WITNESS WHEREOF, duly authorized representatives of the parties have signed in confirmation of this Agreement. CITY OF REDLANDS By Date MI Mayor May 16, 2002 ATTEST: (idttexlc Deputy City Clerk AN AS : • CIATES, INC. Micha dman Date 6 1.14i O) GVVL awa EXHHIBIT A — Revised EIR Scope of Services Project Understanding The scope of services described herein is based on the following project description provided Redlands City staff. The City of Redlands is proposing the development of a multi -use sports park on approximately 36 acres of an overall site that is 115 acres in size and was acquired by the City with local Measure u0" funds, earmarked for this purpose. The project site is located immediately north of San Bernardino Avenue, east of Dearborn Street (extended), west of Wabash Avenue, south of Sessums Drive and the Redlands Municipal Airport. The southwest portion of the property (approximately 79 acres) is proposed to be left undeveloped and there are no plans to improve this area at this time. The proposed 36acre sports park would contain the following venues: • 13 lighted soccer fields of various sizes on approximately 15 acres located at the northwest corner of the property along Sessums Drive; • 3 lighted, regulation size baseball/softball fields with stadium seating for 100 persons at each field; • 26,000 square foot indoor multi -sport pavilion with bleacher seating for approximately 100 persons; • 6,300 square foot club restaurant with a seating capacity of 150 persons to serve the baseball/softball fields; • 4 volleyball courts; • 3,200 square foot children's playground; • 110-foot radius nine -station batting cages; and, • 2,000 square foot administration building containing five offices. The sports park would also contain two paved. lighted parking lots. One lot would be located at the northeast corner of the soccer field area and would contain fifty-two (52) parking spaces with one driveway off of Sessums Drive for ingress and egress_ The second paved parking 'lot would contain 250 parking spaces and would be located along and west of Wabash Avenue with two driveways for ingress and egress. One unpaved parking of vehicles and would be located south is oer f Sesstelds which um Drive. would have a capacity for approximately 8 west of Dearborn Street (extended). The street frontages and interior areas will be completely landscaped and contain pedestrian; pathways throughout the sports park. The multi -sport pavilion is anticipated to conduct two special events, such as Easter service, etc. during the year that world potentially draw 3,000 persons per event and 10 to 12 corporate events during the year that is expected to draw approximately 200 persons per event. The project would also include construction of Dearborn Street. between Sessums Drive and San Bernardino Avenue. to full City improvement standards for a Collector street. This would complete the last segment of this roadway, in accordance with the General Plan Circulation Element. Abutting portions of San Bernardino Avenue, Wabash Avenue, and Sess5 Drive would be improved dto their would � te right-of-way width, in accordance with the City's design standards for each roadway s would e extended northwest from San Bernardino Avenue in conjunction with the Dearborn Street construction, ing watetand sewer lines, and possibly electrical and natural gas lines, if needed. A storm drain was previously O-leh� .CW6290006 - Redlands Spots P rk\Revised F'K5copc.doc 04/26/20Uz rKl 1.);44 constructed by the City along the extended alignment of Dearborn Street. Water and sewer lines would be upgtad d as part of the improvements along the San Bernardino Avenue and Wabash Avenue frontages. The project also entails an amendment to the Redlands Municipal Airport Land Use Comparability Plan (RMALUCP) to shift the helicopter flight patterns northerly and make corresponding changes to the compatibility zone designations density limitations and hazards maps. The sports park project cannot proceed unless the existing helicopter flight patterns are shifted so that the southern portion of the spoor park t h at contains the venues. excluding tie soccer fields, is not under the i'aelicopter flight pattern. C'iurently, helicopter flights associated with the Redlands Municipal Airport (RMA) occur to the south side of the runway to avoid conflicts with airplane traffic that is restricted to the north side. The majcaity of the helicopter operations are for flight training purposes, conducted typically bctwom 8:00 A.M. and 5:00 PM, Monday through Friday. Very few flight operations occur at night or on the weekends. The helicopter flight pattern ocntas in the air spict above the proposed sports park site and is reflected in the RMALUCP. byre of the noise and moderate risk involved with the helicopter flights, the RMALUCP has designated land south rifle airport down to San Bernardino Avenue as Compatibility Zone BZ This designation limits land use activities to those that do not involve more than ninety (90) people per acre at any tine, and explicitly prohibits childten's schools, day care centers and highly noise sensitive uses. Recently, the Redlands City Council decided to pursue limiting the helicopter flight training pattern to a 330 foot corridor that would run parallel along Pioneer Avenue and the logical extension easterly to Wabash Avenue. This would reduce the noise and risk of air hazards on the southerly portion of the sports park that contains most of the venues. The northern portion of the sports park site which contains only soccer fields would remain within the helicopter flight pattern. The proposed amendment to the RMALUCP would incorporate the modified flight pang and change all affected maps that presently reflect the current flight pattern of the helicopter training operations. Task 1: Prepare and Circulate Revised Notice of Preparation (NOP) MBA will prepare a revised Notice of Preparation of a Draft EIR, to be re -circulated to all those who received the original NOR This NOP will describe the changes in the project ctcodescription, ing i n, list of scopeompacts fany of known concern to be evaluated in the EIR, and request additional issues to be addressed in the Draft EIR. MBA will produce and submit one reproducible version of the NOP to the City, who will distribute it via certified mail to responsible and interested and public and quasi -public agencies, local property owners, and other persons and special interest groups as specified by City staff. City staff will be responsible for preparation and publication of a newspaper notice to announce the release of the NOP and the dates of the 30-day comment period. Deliverables • Three (3) screencheck draft Revised NOPs for City staff review/comment. • One reproducible version of the City -approved NOP Optional Task: Public Scoping Meetint If requested, MBA will assist the City in organizing, announcing and conducting a public meeting to present the proposed project and to obtain comments concerning the environmental impact issues to be addressed in the EIR. This optional task is not included in this scope of work or in the accompanying budget. O \sha redi062X:.XXI . Redlands Spore Park\Revised E1Rscope.doc U4i Lv+ rto, Vim "S. ... • Task 2: Prepare Screenchcck Draft EIR MBA will prepare an EIR to address the key environmental issues of concern and will include all elements required by the State CEQA Guidelines, in Article 9, Sections 15120 through 15131. Information and analyses to be provided in each EIR section are summarized below. We do not expect any new impact issues to be raised during the NOP response period; however, if new issues are raised that are nor adequately addressed in this scope of work, we will notify City staff of that fact and develop appropriate revisions to our agreement, if necessary, to provide adequate responses to those new issues. Introduction and Executive Summary A brief summary of the proposed project characteristics will be presented and the purpose and intent of this project -level EIR will be explained. A matrix -style surnrrnry of the conclusions of the main body of the EIR will be presented, relative to project and cumulative impacts, recommended mitigation measures and level of impact significance remaining after incorporation of mitigation measures. Alternatives considered will be summarized, including identification of the environmentally superior alternative, any areas of known controversy will be identified and any environmental issues remaining to be resolved will be listed. Project Description Information in this section will be derived primarily from the project application plans and materials provided by the City staff. This section will include: • Name, address and phone number of project applicant • Name, address and phone number of Lead Agency (City) representative • Project Location — regional location, site location and boundaries (text and maps) • Statement of Project Objectives — applicant's development objectives and City planning goals and policies • Project Characteristics — text and illustrations describing the sports park land use and design concepts, development intensity, proposed parking, infrastructure, grading and excavation requirements, anticipated phasing, public/private partnerships, environmental mitigation strategies, etc. Text and illustrations will also be provided to describe the proposed ALUCPA. • Intended Uses of the EIR — identification of Lead and Responsible Agencies and the approvals for which this EIR is expected to be reviewed by those agencies. A draft project description will be submitted to City staff for review and approval to ensure that the environmental impact analyses accurately and fully address the complete scope of the project, at the appropriate level of detail. Deliverables • Three copies of a draft Project Description, including illustrations Environmental Setting 3 O.l\hamd106290006 - Redlands Sports Parkatevisd ItIRScope.doo 04/Z15 LVuh rat +4 This section of the EIR will generally describe the baseline physical conditions and relevant regional and local plans and programs that are pertinent to this project's environmental impact analysis. A brief history of land uses conducted at the project site will be presented. The physical environment that exists on and surrounding the project site will be textually described and illustrated. Environmental sensitivities identified during preparation of the Initial Study and public scoping process will be noted, e.g., any Local utilities that are known to be damaged or over -capacity, local streets that are frequently congested beyond the City's level of service standards. sensitive nearby land uses, seismic or flood hazards, etc. Project (in)consistcncy with applicable local and regional plans will be briefly discussed_ The reader will be referred to the relevant EIR section, where appropriate, for a more detailed analysis of project/plan consistency. It is anticipated that plans to be discussed will include the Redlands General Plan, Redlands Municipal Airport Land Use Compatibility Plan, regional air quality attainment plan, and the San Bernardino County Congestion Management Plan. Environmental Impact Analysis and Recommended Mitigation Measures This section of the EIR will present findings and recommendations regarding project -level and cumulative environmental impacts. The emphasis will be on the identification of significant impacts that would result from project implementation. Impact significance will be determined by defining the changes to the existing environment that would result from project implementation and comparing that changed environmental condition to a standard or threshold of significance. Impacts will be evaluated in proportion to their severity and probability of occurrence. Thresholds of significance will be based on any such standards that have been officially adopted by the City or other public agencies with primary authority relative to the impact in question. Thresholds may also include standards that are regularly applied in the review of major development projects by the City, standards developed by the City and MBA specifically for this project, and/or those thresholds set forth in the Initial Study Checklist contained in the current State CEQA Guidelines. If the proposed project incorporates specific design or implementation measures intended to mitigate potentially significant environmental effects, such measures will be noted and an assessment of the project's "net impact significance" following implementation of the applicant's proposed mitigation measures will be made. Where impacts are found to be significant, MBA will develop measures to mitigate such effects to below a level of significance, if feasible. All recommended mitigation measures will be defined to represent a close nexus between the measure and a legitimate governmental interest, and will be directly proportional to the level of impact resulting from the project. Our approach to the analysis of each of the primary environmental impact topics currently anticipated for this project is presented in the following pages. Please note that this preliminary range of topics may need to be altered as a result of the EIR scoping process. Aesthetics (Licht and Glare) Since the proposed project includes a variety of play fields that will be active and lighted, an assessment of potential adverse impacts due to night lighting is warranted, Light spillage that extends beyond the park boundaries could interfere with motorists' visibility along adjoining streets, could negatively impact nearby residential uses, and may also adversely affect navigational aids at the nearby Redlands Municipal Airport. MBA will consult with City staff and the private development entity to develop a conceptual description of the outdoor lighting system(s) to be utilized on site, and to identify the illumination criteria to be satisfied by the lighting plan. It is assumed that the City will provide sufficient information concerning the lighting system requirements and estimated illumination levels at the site boundaries, for the purpose of this EIR. Performance standards to prevent significant light and glare impacts will be U_\s}w 4\U6290006 - Redlands Spurts Ynric\Rcvised MScopea.da defined that can be incorporated into the precise lighting plans and evaluated by City staff at the plan check stage. Agricultural Resources A small portion of the City, adjacent to the "duck head" area, would be converted into sports park related uses, including a segment of Dearborn Street and surface parking. These uses would conflict with the Redlands General Plan and would result in a loss of Unique Farmland, as mapped by the California Department of Conservation. The affected grove area in the eastern half of the project site is irrigated and is managed for the commercial production of oranges. Although this area is zoned for Agricultural uses, the Redlands General Plan designates this land for Parks/Golf Courses. Development of sports park uses on that land, therefore, would be consistent with the General Plan, but would result in a loss of irrigated cropland that is classified as Unique Farmland by the California Department of Conservation. The EIR will assess the impact of the Loss of the existing citrus groves with respect to Redlands General Plan policies, and with respect to the conversion of Unique Farmland to an active park use. Air Quality This section will include an assessment of short-term, construction impacts and long-term, operational impacts. Construction impacts include fugitive dust, exhaust emissions from heavy equipment, machinery, trucks and work crew vehicles, and fumes associated with paving and application of exterior structural coatings (i.e., paints, water proofing agents, asphalt, etc.). Emissions from truck trips will need to be evaluated as part of the construction impact assessment_ Long-term impacts to be addressed include daily and peak period exhaust emissions generated by vehicles entering and leaving the site: and indirect emissions at electrical and natural gas generation facilities that would supply these power sources to the developed project site. Impact significance will be assessed in accordance with significance thresholds recommended by the South Coast Air Quality Management District, proximity of sensitive receptors and applicable City General Plan policies. Calculations of construction -related emissions will be based upon construction program details to be provided by the City and on existing and projected traffic volume data to be developed by Kunzman Associates. A microscale screening analysis will be performed to determine whether federal or state one -hour standards for carbon monoxide pollutant would be exceeded during full capacity special events at the multi -sport pavilion or other heavy attendance/peak traffic periods. Biological Resources Biological surveys and results from our investigations in 2001 will be described_ To confirm that the revised project plan will not impact habitat for the federally endangered San Bernardino kangaroo rat (SBKR), MBA biologists and a small mammal specialist will conduct a focused survey of the project area and surroundings, to fully characterize the site conditions with respect to soils, vegetation, existing Iand use activities and other ground disturbances, and to look for any signs of habitation by SBKR. Trapping is not proposed. Findings will be presented in narrative and mapping format. Cultural Resources This section will present the results of the Phase I Cultural Resources Investigation completed for the 115-acre original project site by McKENNA et al, last July. Hazards and Hn7atrdous Materials 0:V.:,lrcu\0629000 - Redlands Sports ParklRcviFcd EiRSmpe_dnc 5 U41O LVVI. CAL", +� The City has retained Shutt Moen Associates to evaluate the proposed revision to the helicopter flight pattern and corresponding effects on the ALUCP policies and land use standards, and to make recommendations to prevent significant air traffic hazards and avoid surrounding land use/airport conflicts. MBA will summarize the results of the Shutt Moen study in this section of the EIR. The complete report will be appended to the EIR. This section will also present the results of the Phase II Site Assessment Report completed for the original I l5-acre project site by AEM, last July their investigations and recommendations in the EIR. Hydrology/Water Quality Use of the City's potable water supply would have a significant impact with respect to the City's water -- resource management program. The EIR will, therefore, evaluate alternative sources of irrigation water supply, determine whether new water storage and/or transmission facilities would be needed to provide irrigation water, and assess the environmental impacts associated with the supply and delivery of irrigation water for the sports park. It is assumed that the water demand estimates and evaluation of alternative water sources and transmission facilities needs will be conducted by the City's Municipal Utilities Department and provided to MBA for incorporation into the EIR. Land Use The preliminary site plan for the proposed sports park would result in removal of the remaining part of the City Grove along the western edge of the site, and would conflict with the existing General Plan land use designation for that area, which is "Agriculture -City Grove." This project includes an amendment to the Redlands General Plan to change the land use designation for that area to "Parks." Further assessment of this proposed general plan amendment will be conducted to determine whether this would result in a significant conflict with City policies governing citrus grove preservation. In addition, the proposed alignment of Dearborn Street along the western edge of the sports park is east of the alignment currently shown in the Redlands General Plan. Further analysis of this general plan amendment will also be conducted as part of the EIR. Finally, the proposed amendments to the ALUCPA will be examined with respect to potential conflicts or consistency with the Redlands General Plan. Noise A noise study will be prepared to determine whether the proposed activities at the park would generate adverse noise levels at nearby residential or other noise sensitive areas. Noise levels generated by the types of outdoor athletic facilities included in the proposed project will be estimated on the basis of noise measurements taken at similar facilities over the last few years. The measured data will be used as the basis for projecting future noise levels at affected noise sensitive areas. Noise associated with outdoor speakers will be based on project speaker design information. Potential traffic noise impacts affecting noise sensitive receivers along the roadways that would carry the most project -related traffic will also be evaluated. Existing and with -project roadway noise will be modeled on the basis of traffic volumes, posted speeds and vehicle mix data to be provided by the City's traffic consultant. The increase in noise associated with the additional traffic will be determined and potential noise impacts identified. The noise will be comparcd to the City's noise criteria to determine potential noise impacts. If significant noise impacts are projected, mitigation measures will be identified MBA will summarize the results of the Noise Study in this section of the EIR. The complete report will be appended to the EIR. onshaf 4\O629o006 - Redlands *xis i'ark \Revised fsiRScor- d 6- V4, rV/ v vo...+ Transportation/Traffic MBA will summarize the results of the traffic, circulation and parking analysis to be prepared by Kunzman Associates. Their scope of work is summarized below. Kunzman Associates will prepare a TIA, in accordance with the criteria set forth by the City's Public Works Director and the San Bernardino Associated Governments (SANBAG). Kunzman has preliminarily determined that the PM peak hour traffic generated by the revised project would exceed the SANBAG threshold; therefore. a TIA report is required, including an assessment of impacts to the Congestion Management Plan network. Kunzman's scope of work (see attached proposal) will consist of: (1) documenting existing traffic conditions; (2) determining project traffic generation; (3) distributing the project traffic generation to the street system; (4) determining the project's traffic impacts; (5) analyzing site access locations; (6) examining internal circulation including emergency vehicle access; and (7) mitigating the impacts. Mitigation measures will include roadway sizing recommendations, intersection controls, and special treatments such as left turn pockets and right turn lanes as might be required by the project. The traffic impact analysis will include calculation of intersection delay utilizing the Highway Capacity Manual (HCM) at up to twelve (12) intersections in the project vicinity, during the evening peak hour for existing conditions, existing plus project conditions, and Year 2020 conditions based upon the Bast Valley Traffic Model (EVTM). The traffic counts will be obtained by Kunzman Associates. Three copies of the traffic impact analysis will be submitted to MBA and City staff. This proposal includes response to one set of draft comments, whether the draft comments are verbal or written, once the report is submitted to City staff. Any changes that may be required after responding to the first set of draft comments will be charged in addition to the amounts contained in this proposal. This proposal also includes one general orientation meeting if necessary for report discussion, and does not include attendance at public meetings Utilities/Service Systems Based on our preliminary conversation with City engineering staff, it appears that the City's existing water, sewer and storm drainage systems have adequate capacity to accommodate the increased average demand that would result from development and operation of the proposed sports park complex_ A new storm drain was recently completed adjacent to the project site that connects to an existing storm drain in Aviation Way. This new storm drain has been sized sufficiently to handle the additional runoff from the proposed park site. Additional analysis will be conducted to determine whether existing water and sewer facilities are adequate to support peak demands that could substantially exceed "average" demands, such as during a full capacity special event in the proposed multi -sports pavillion. A conceptual plan for on - and off -site water, sewer and storm drainage facilities has not been prepared, therefore, further analysis will also be conducted to determine whether any significant construction impacts could occur in connection with off -site potable water and sewer facilities that may be required to meet peak sports park demands. It is assumed that the City's Municipal Utilities and Public Works Departments will assess the need for any upgrades to existing water or sewer facilities to meet peak sports park demands. The results of this assessment will be provided to MBA for incorporation into the EIR. Cumulative Impacts This section will present a concise discussion of the combined impacts resulting from the implementation of the proposed project, together with other past, present and reasonably foreseeable future projects causing related impacts_ MBA will work with City staff to develop appropriate lists of related projects, o_lsharcd106290006 - Redlands Sports i kiRcvised E1RScope_doc 7 U4/ 6/LVV6 rill 1.7..iv •n.. and to obtain copies of planning documents that identify relevant growth projections and contain pertinent assessments of cumulative impacts to which this project will contribute. The impact analysis will focus on the project's contribution to any estimated significant cumulative impacts; mitigation measures will also focus on the project's contribution to overall solutions. This section will also note where the project's incremental effect would not be cumulatively considerable because of mandatory participation in a funding or other mitigation program designed to alleviate the cumulative impact. If the project's contribution to a significant impact is so minor that the environmental conditions would essentially be the same with or without the project, this will also be noted. Growth Inducing Impacts Ways in which the project could induce development of neighboring lands, direct or indirect population or economic growth or the construction of additional housing will be examined. Factors to be examined include extension of or major upgrades to necessary utilities and other infrastructure that would also remove development constraints for nearby properties: establishment of potential precedent setting governmental actions relative to allowable development intensities; amendments to local regulations that involve relaxation of certain planning or construction standards; substantial increase in long-term employment opportunities that could auract new residents as well as new businesses that support or compliment new businesses developed at the project site. Effects Not Found to Be Significant As required under Section 15128 of the CEQA Guidelines, this section of the EIR will briefly cite the reasons that various possible significant effects of the project were determined not to be significant and not analyzed within the EIR. This section will summarize the findings of the Initial Study and public scoping process and will refer the reader to the Appendix materials that contain the final Initial Study and other documentation concerning the scoping process. Alternatives to the Pronosed Project The purpose of this EIR section is to define and evaluate potential alternative project scenarios that would avoid or reduce one or more of the significant environmental impacts that would result from the proposed project. Potential alternative project concepts that could be evaluated include alternative land use mixes and intensities, modified design concepts and/or a different site. A No -Project Alternative will also be examined, pursuant to Section 15126.6(e) of the CEQA Guidelines. This will be based on reasonable assumptions developed in consultation with City staff as to what land use scenarios are likely to occur if the proposed project is not approved, based on current plans and consistent with available infrastructure and community services. MBA will consult with City staff to define an appropriate range of alternatives that would avoid or mitigate those impacts found to be significant, and particularly to reduce or avoid any significant impacts that cannot be avoided if the proposed project is approved. A rationale for each alternative will be presented, including a discussion of the impacts it is intended to reduce or avoid, and an explanation of how the alternative implements or fails to implement the project objectives. Please note that the budget for this task assumes analysis of up to three alternatives, in a qualitative and comparative manner. Following a succinct narrative that compares the environmental impacts of each alternative with those of the proposed project, the comparisons will be summarized in a matrix format, for the reader's convenience. The environmentally superior alternative will then be identified. If it is the No -Project Alternative, an environmentally superior "project" alternative will also be identified. o:\ahnccd\O6290006 . i'. lands Spouts Park\Rcviscd EIRSwpe-doc 8 Report Preparation Resources This section will consist of three elements, as follows. Organizations and Persons Contacted All persons and organizations consulted with or from whom information was obtained during preparation of this EIR will be identified. EIR Preparation Staff The key City staff members responsible for managing the EIR process will be identified, along with the key members of the Environmental Consultant team and the key consultants for the project applicant, including a one -sentence summary of their professional experience and their roles in the EIR process_ Bibliography All documents, snaps and other information materials cited as references or otherwise used as an information source during preparation of the EIR will be listed. Appendix The Appendix will include the following: • NOP and responses to the NOP • Initial Study • Traffic Impact Study • ALUCPA Amendments Study • Cultural Resources technical report • Calculations and computer model assumptions utilized in the noise and air quality studies • Phase I and Phase II Environmental Site Assessments The appendix will be bound separately from the Draft hilt, to reduce the bulk of the main document, and also to facilitate selective distribution of those reports to those who have some statutory authority relative to the subject matter or to those with a special interest. The appendix will contain the following and possibly other elements. Deliverables • Three (3) copies of a Screencheck Draft MR • Three (3) copies of a Screencheck Draft Appendix Task 3: Respond to City Staff Comments Prepare Revised Screencheck Draft EIR for Apnroyal by Citv's Environmental Review Committee After receipt of all City staff comments on the screencheck document, MBA will make any necessary revisions and submit a revised screencheck document for review and approval by the City's Environmental Review Committee (ERC). O:\shared\06290006 - Redlands Sports i'arklRevised L'1RS:apada 9 U4, LC?, GV Vr a . ... Deliverables • Ten (10) copies of a 2°d Screencheck Draft EIR, with five sets of the appendix Task 4: Revise per ERC Comments. Produce and Distribute Notice of Completion and Draft EIR MBA will revise the EIR in accordance with the direction of the City's ERC and will then produce and submit the required number of copies of the public review Draft EIR and Notice of Completion (NOC) form to City staff. This scope of work assumes that the City will be responsible for mailing copies of the Draft EIR to the State Clearinghouse and to other public agencies, persons and groups included on this project' s distribution list. The document will be circulated for a 45-day review and comment period. Technical appendix will not be distributed with the selected copies of the Draft EIRs, based on an expectation that very few EIR recipients would need or be interested in the appendix materials. A transmittal will be sent with ail Draft EIRs that will indicate how and where copies of Appendix materials can be purchased, if desired. Deliverables • The number of copies of the Draft EIR that will be needed is not known at this time; this proposal assumes that up to 30 copies of the Draft EIR and the 20 copies of the Appendix will be provided. MBA will also provide one digital copy of the Draft EIR document and one unbound, reproducible version for use by City staff, as needed_ Task 5: Prepare Preliminary Responses to Comments (RTC), Screencheck Final EIR fFEIR), and, Mitigation Monitoring and Reporting Program (MMRP) Immediately following the end of the 45-day public review period, MBA will prepare written responses to all comments received concerning the adequacy of the Draft EIR, to be included in a screencheck Final EIR. The Final EIR will incorporate the Draft EIR by reference and will include an introduction section, copies of all comments received on the Draft EIR, written responses to those comments, and a section containing any minor clarifications, corrections or revisions to the Draft EIR that may be determined to be necessary as a result of one or more comments. Since it is impossible to predict the number and complexity of comments that will need to be responded to, a budget limit has been established for this task. If less effort is required, the City will be billed only for the time and expenses actually involved. If more effort is required, MBA will notify the City and obtain authorization to exceed the budget limit or to make other provisions to complete this task within this limit. Pursuant to Section 15097 of the State CEQA Guidelines, a Mitigation Monitoring and Reporting Program (MMRP) will be prepared to define the roles, responsibilities, timing and methods of monitoring and ensuring successful completion of all mitigation measures included in the Final FIR. Deliverables • Three (3) copies of a screencheck Final EIR and three copies of a screencheck MMRP. Task bt Prepare Final EIR and Final MNIRP for Action btiLead Agency MBA will revise the Final EIR and MMRP in accordance with City staff comments and then produce the required number of copies of these documents to be distributed to the City's Planning Commission, for review and recommendation to the City Council. MBA will make revisions to either or both documents, if directed by the Planning Commission, and will provide City staff with the required number of copies o:\st 297..A - xodlanah Sports PariaSeviccd t:IIiScnne J . 10 04/ 26/ZUUL rai 1.� so rns for City Council review and approval. Following the Council's certification of the Final EIR and MMRP, MBA will make any final revisions, if required by the Council. Deliverables • One unbound, reproducible version of the Final EIR and the MMRP, one digital copy of each, and 20 bound copies of the Final bik and MMRP for Planning Commission review. • One unbound, reproducible version of the Final EIR and the MMRP, one digital copy of each, and 20 bound copies of the Final EIR and MMRP for City Council review. • If any final revisions are required by the City Council, MBA will provide one unbound, reproducible version of the Council -certified Final EIR and the MMRP, and one digital copy of each_ Task 7: Attend Meetings and Public Hearings The MBA project manager and the Project Coordinator will attend meetings with City staff and will also attend public hearings before the Planning Commission and City Council. We will be prepared to present EIR findings and to answer questions regarding the project and the OR. This proposal assumes attendance by the MBA project manager at three meetings with City staff, one meeting with the City' s ERC, two public hearings before the City Planning Commission and one public hearing before the City Council. Our proposed budget allocates three hours per meeting attended by the EIR project manager. Travel and meal expenses associated with attending meetings and hearings will be billed on a time and expenses basis. Task 8: Project Management Throughout the environmental review process. MBA will exercise project management oversight and facilitate communications between our project team, the City and their consultants to successfully achieve project objectives for schedule, budget and product quality. This will involve coordination and supervision of the consultant team, development of and revisions to schedules, agendas, notices, memos, staff reports and other communications, and formulation of strategies concerning analytical and process issues, communications protocols, preparing for meetings and hearings and general problem -solving. Quality assurance and CEQA compliance review am management tasks that are also included in this scope of services. o \shared\06290006 - Tccdiands Spons Pork\Revised EIRScopadoc 11 EXHIBIT B EIR Schedule (4.26.02) Redlands Spode Park and Airport Land Use Plan Amendment ID 1 0 Task Name Prepare and submit revised NOP to City Start Mon 5/13/02 2 City provides comments to MBA 3 MBA submits public review NOP 4 City publluhes/distributes NOP Fri 5/17/02 Thu 5/23/02 Mon 6/27/02 Finish Thu 5/16/02 Tue 5/21/02 Thu 6/23/02 Tue 6/28/02 6 NOP 30•day Public Review Period 6 Prepare Draft EIR Fri 5/31/02 Mon 6/13/02 7 0 Prepare DraftTrafib Study Mon 5/13/02 Sun 6/30/02 Two 8/13/02 Fri 6/31/02 City provides Akpod Land Use/Salety Study to MBA Mon 6/13/02 Fti 6/31/02 9 City provides Water supply and transmission Info to MBA Mon 5/13/02 10 Ak Duality and Noise Studies Completed Mon 6/3/02 Fri 5/31/02 Fri 6/21/02 11 Park Lighting Plan and Information provided to MBA Fri 5/24/02 Fri 5/24/02 12 Habitat Survey and Biology Report Complete Mon 5/13/02 Fri 5/24/02 13 Screencheck Droll EIR Sections submitted for City Review Mon 6/24/02 Fri 7/5/02 14 City comments provided 10 MBA Tue 7/9/02 Mon 7/22/02 15 Revisions Made, 2nd Scmck EIR submitted for ERC Review Tue 7/23/02 Tue 7/30/02 16 ERC Meeting and Comments provided to MBA Tue 7/30/02 Tue 8/6/02 [Au ust 5/5 (5/12 [ 5/19 [ 6/26 1 6/2 [ 6/9 [ 6/16 1 6/23 ['6/30 [ 7/7 [ 7/14 ) 7/21 [ 7/26 [ 8/4 [ 8/11 [ 8/18 ) 8/25. 17 18 Drall EIR finalized, copies made and distributed 46-Day Public Ravlew and Comment Period Thu 8/8/02 Tue 8/13/02 Thu 8/15/02 Sun 9/29/02 19 Prepare Final EIR end Related Certification Materials Mon 0/23/02 Mon 10/28/02 20 Prepare Responses to Comments (RTC) on Dralt EIR Mon 9/23/02 Mon 10/7/02 21 Prepare Mitigation Monitoring and Reporting Program Mon 9/23/02 22 Prepare Revisions to Drall EIR Fri 10/4/02 Mon 10/7/02 Mon 10/7/02 23 Prepare Drall Findings and Statement of Ovorrkdhg Conekd. Fri 9/27/02 Mon 10/7/02 24 Last City Staff comments provided to MBA Wed 10/9/02 Fri 10/18/02 26 Final EIR Materials Completed Mon 10/21/02 Thu 10/24/02 26 Provide RTC 10 Public Agencies 10 days prior to FEIR Hearing Fri 10/26/02 Mon 10/28/02 27 City Counoll Public Hearing to Certify Final EIR Fri 11/8/02 Fri 11/8/02 . 6/24 June July September [October [November 9/1 1 9/8 19/15 [ 9/22 1 9/29 110/6 110/13 )10/20 110/27 [ 11/3 111/10 Project: 4.26-02Pro[ect8chedule Date: Mon 4/29/02 Trsk §plit Progress 11111111111 1.1111111.11.1111111.1 Milestone Summary Rolled Up Task • Rolled Up Split ,,,,,,,,, Rolled Up Milestone O ' Rolled Up Progress Deadline Page 1 Task EXHIBIT C• REVISED EIR BUDGET Staff Rate Hours Cost SUBTOTALS Task 1 - Prepare Revised Notice of Preparation and Initial Study Task 2 - Prepare Screencheck Draft EIR Introduction and Executive Summary Project Description Environmental Setting Aesthetics (Light and Glare) Agricultural Resources Air Quality Biological Resources Cultural Resources Hazards Hydrology/Water Quality Land Use Noise Transportation/Traffic Utilities/Service Systems Growth Inducing Impacts Cumulative Impacts Effects Not Found to Be Significant Alternatives to Proposed Project Graphics Production Document Production Subtotal, Task 1: Subtotal, Task 2: Senior Project Mgr. Environmental Planner Graphics Specialist Word Processing Senior Project Mgr. Environmental Planner Environmental Planner Senior Project Mgr. Environmental Planner Senior Project Mgr. Environmental Planner Senior Project Mgr. Environmental Planner Giroux & Associates Environmental Planner MBA Regional Manager Wildlife Biologist Environmental Planner Environmental Planner Project Manager Senior Project Manager Environmental Planner Senior Project Manager Environmental Planner Giroux & Associates Environmental Planner Kunzman Associates Project Manager Environmental Planner Environmental Planner Senior Project Mgr. Environmental Planner Environmental Analyst Senior Project Mgr. Environmental Planner Graphics Specialist Production M.:.. 1,1.p3r Word Processor $125 2 $250 $80 4 $320 $60 4 $240 $55 1 $55 $125 6 $750 $80 16 $1,280 $80 14 $1,120 $125 4 $500 $80 12 $1,570 $125 4 $500 $80 16 $1,280 $125 4 $500 $80 16 $1,280 $1,570 $80 10 $800 $145 8 $1,160 $75 8 $600 $80 10 $800 $80 4 $320 $90 10 $900 $125 4 $500 $80 12 $960 $125 4 $500 $80 12 $960 $1,565 $80 10 $800 $12,430 90 12 $1,080 $80 12 $960 $65 8 $520 $125 4 $500 $80 16 $1,280 $65 6 $390 $125 8 $1,000 $80 16 $1,280 $60 30 $1t, 00 $45 8 $360 $55 24 $1,320 $865 $43,135 Task 3 - Respond to City Staff Comments, Prepare Revised SDEIR for ERC Approval Task 4 - Revise Per ERC, Produce NOP and Draft EIR Subtotal, Task 3: Subtotal, Task 4: Task 5 - Prepare Prelim. Responses to Comments, Final EIR and Mitigation Monitoring and Reporting Program' Subtotal, Task 5: Task 6 - Prepare FEIR and Final MMRP for Action by Lead Agency Subtotal, Task 6: Task 7 - Attend Meetings With City Staff & Public Hearings Subtotal, Task 7: Task 8 - Project Management/Q.A. Subtotal, Task 8: Reimbursable Expenses (Document reproduction, reprographics, TOTAL ESTIMATED COSTS ' This Is a not -to -exceed amount, based on the number of hours shown. If a greater level of effort is necessary, we will notify the City prior to reaching this limit, and would exceed this budget only if authorized in advance by City staff. 2This estimate assumes the following quantities and number of pages for the deliverables to be produced for this project. We will notify the City in advance If expenses will exceed this estimate. Additional expense charges would occur only If authorized in advance by City staff. Senior Project Mgr. Project Manager Environmental Planner Graphics Specialist Production Manager Word Processor/Clerical Senior Project Mgr. Environmental Planner Production Manager Word Processor/Clerical Senior Project Mgr. Environmental Planner Project Manager Subconsultants Word Processing/Clerical Production Manager Senior Project Mgr. Environmental Planner Word Processing/Clerical Production Manager Senior Project Mgr. Subconsultants Principal Senior Project Mgr. $125 8 $1,000 $90 8 $720 $80 20 $1,600 $60 8 $480 $45 4 $180 $55 8 $440 $125 2 $250 $80 8 $640 $45 4 $180 $55 6 $330 $125 12 $1,500 $80 24 $1,920 $90 4 $360 $500 $55 12 $660 $45 4 $180 $125 4 $500 80 10 $800 $55 4 $220 $45 4 $180 $125 30 $3,750 $500 $145 10 $1,450 $125 40 $5,000 postage, mileage, fax, film and photos)2 $4,420 $1,400 $6,270 $1,700 $4,250 $6,450 $4,000 $4,000 $72,490 3- Screencheck Draft Revised NOPs @ 6 pages 1-Final Revised NOP @ 6 pages 3- First Draft Project Descriptions @ 10 pages 3- Screencheck Draft EIR @ 200 pages 3- First Draft Appendix Materials @ 150 pages 10- Revised SDEIRs for ERC Review @ 200 pgs 5- Appendix for ERC Review ® 160 pages 30- Draft EIR for Public Review @ 200 pages 20- Appendix for Public Review @ 150 pages 3- Screencheck Final EIR @ 50 pages 3- Screencheck MMRP 0 10 pages 20- Revised FEIR's for PC Review ® 50 pages 20- MMRPs for PC Review CO 10 pages 20- Revised FEIR's for CC Review ® 50 pages 20- MMRPs for CC Review ® 10 pages 3Costs for additional services requested by the City will be billed on a time and expenses basis, in accordance with current hourly rates for the consultants who are iinf✓olved. Catastrophic Leave Policy - On motion of Councilmember George, seconded by Councilmember Harrison, the City Council unanimously approved the City of Redlands' Catastrophic Leave Policy as reviewed by all bargaining units within the City of Redlands. Under this policy, the hours will be deducted from the donor's leave balance, converted to dollars and used to compensate the recipient at the recipient's regular rate of pay. Therefore, there is not a fiscal impact associated with this policy. Re -Classification Policy - On motion of Councilmember George, seconded by Councilmember Harrison, the City Council unanimously approved a re- classification policy for the City of Redlands' employees as reviewed by all bargaining units. Agreement - HOME Consortium - On motion of Councilmember George, seconded by Councilmember Harrison, the City Council unanimously approved a cooperative agreement for HOME Consortium with the County of San Bernardino and authorized the Mayor and City Clerk to execute the doci rients on behalf of the City. PLANNING AND COMMUNITY DEVELOPMENT Redlands Sports Park Environmental Review - Community Development Director Shaw explained that based on the significantly reduced scale of the proposed Redlands Sports Park, it is recommended the City Council approve a revised scope of work for the environmental review with the sports park environmental consultant, Michael Brandman Associates, to prepare an updated Initial Study, a traffic study to meet Congestion Management Plan guidelines, and complete a full Environmental Impact Report. Councilmember Haws moved to approve a revision to the contract for environmental services with Michael Brandman Associates for the Redlands Sports Park to include a traffic study and directed staff and the environmental consultant to prepare a draft Environmental Impact Report for the downscaled sports park. Motion seconded by Councilmember Peppler and carried unanimously. Redlands Sports Park Design - Public Works Director Mutter presented a consulting service agreement with Purkiss-Rose-RSI for the design of the Big League Dreams' portion of the Redlands Sports Park as they have been the lead design consultant for two previous Big League Dreams projects (Chino Hills and Redding) and their proposal was the least costly and most qualified experience. Councilmember Haws moved to approve a consulting service agreement with Purkiss-Rose-RSI for the design of the Big League Dreams' portion of the Redlands Sports Park. Motion seconded by Councilmember Peppler and carried unanimously. The cost for the engineering services is $389,613.00 and is part of the $5.25 million State grant. May 7, 2002 Page 6