HomeMy WebLinkAboutContracts & Agreements_69-2002AQMD
South Coast Contract No. AB 2766/SO121A
Air Quality Management District
MODIFICATION TO CONTRACT
This modification consists of 3 pages.
1. RECITALS
A. The South Coast Air Quality Management District (hereinafter "AQMD") and the City of Redlands
(hereinafter "CONTRACTOR") have previously executed a Contract No. AB 2766/S0121 for
construction of a public access CNG fueling station.
B. CONTRACTOR has experienced delays in proceeding with the project. Therefore, a modification
to this Contract is necessary to extend the date by which performance must be completed.
2. MODIFICATION - The parties therefore agree to modify the existing Contract, at no additional cost to
AQMD, as follows:
A. The term of this Contract is extended for an additional period commencing May 1, 2002 and
terminating April 30, 2003.
B. Attachment 1A - Statement of Work, attached hereto and included herein by this reference,
supersedes the original Statement of Work.
C. All other provisions of the above -referenced Contract shall remain in full force and effect.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT CITY OF REDLANDS
r
B
By:
Barry R. Wallerstein, D. En Executive Officer Karl N. Haws
Date:
APPROVED AS TO FORM:
Barbara Baird, District Counsel
Date: May 7, 2002
Attest:
Lorri, Poyzer ,4City Clerk
Attachment 1A - Statement of Work and Project Schedule
City of Redlands
Hereinafter Referred to as CONTRACTOR
AB 2766 Contract Number S0121A
Statement of Work
CONTRACTOR shall construct CNG fueling station as specified in Attachment 3,
Supporting Documents - Fueling Station Specifications. CONTRACTOR shall be
reimbursed according to Attachment 2, Cost Schedule, after verification that station
construction is complete and that station is fully operational.
Project Schedule
Task
Start
Completion
Contract Execution
September, 2001
September, 2001
November, 2001
Issue Station Construction RFP
Station Construction Bid Award
Station Installation/Construction
July, 2002
December, 2002
Station Operation Training
December, 2002
April, 2003
Station Operation
April, 2003
March, 2007
(minimum)
Completion of
Project
Quarterly Reports
December, 2001
Final Report
April, 2003
Hardware: CNG Fueling Station and Equipment as specified in Attachment 3.
Reports
Quarterly Reports: CONTRACTOR shall monitor the project and prepare and submit
quarterly progress reports. The first report is due the 15th day of the fourth month after
the date of Contract execution. Quarterly reports shall include, but are not limited to
achievement of milestones; equipment activity; any project delays or problems and
solutions; summary and analysis of project results to date; fueling site status;
preliminary findings, and recommendations for completion of project; station activity
including fuel throughput for each month during the quarter (with supporting
documentation) and any downtime; identification of any unexpected circumstances or
potential problems with the project, especially those that may delay the project
schedule; and recommendations to resolve problems. Progress Reports that do not
comply will be returned to the CONTRACTOR as inadequate.
Attachment 1A — Statement of Work and Project Schedule
City of Redlands
Hereinafter Referred to as CONTRACTOR
AB 2766 Contract Number S0121A
Final Report: A final report shall be submitted by the CONTRACTOR in the format
provided by AQMD staff. Report shall include, at a minimum: a) an executive summary;
and b) a detailed discussion of the results and conclusions of this project including the
manner in which any replaced vehicles were retired. CONTRACTOR will identify any
barriers encountered and solutions developed to overcome the barriers, impact on
vehicle operating costs and impact of project on future alternative fuel deployment and
near and long term AFV goals.
In the event the CONTRACTOR files for bankruptcy or becomes insolvent or
discontinues this project, the following items revert to the AQMD for disposition into the
AB 2766 Discretionary Fund account:
none
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Constitution; and offering a time and place for hearing thereto (June 4, 2002, for
a public meeting and July 2, 2002, for a public hearing at 7:00 P.M.).
LNG'LCNG Fueling Station - On motion of Councilmember Harrison,
seconded by Councilmember George, the City Council unanimously
approved a conceptual layout as presented for the location of the City of
Redlands Corporate Yard employee parking lot for the proposed Redlands
LNG/LCNG fueling station. On motion of Councilmember Harrison,
seconded by Councilmember George, the City Council unanimously
approved restricting the use of the fueling station to the City and other
government agencies with which the City may enter into an agreement and
to design the LNG/LCNG fueling station to serve primarily the City's
needs. On motion of Councilmember Harrison, seconded by
Councilmember George, the City Council unanimously approved a
modification to Contract No. S0121 with the South Coast Air Quality
Management District (AQMD) to extend the term to April 30, 2003, and
authorized the Mayor and City Clerk to sign the document on behalf of the
City. Councilmember George thanked staff for all this work on this
project.
Funds - Joslyn Senior Center - On motion of Councilmember George, seconded
by Councilmember Harrison, the City Council unanimously accepted donations
and approved an additional appropriation of $4,000.00 to purchase furniture and
equipment for the Joslyn Senior Center.
Funds - Cultural Arts Commission - Following discussion, on motion of
Councilmember Gilbreath, seconded by Councilmember George, the City
Council unanimously approved an additional appropriation of $5,000.00 to fund
the design and production of a brochure promoting historic and cultural
resources in Redlands and directed staff to solicit three bids in an amount not to
exceed $10,000.00 and to work with IEEP in conjunction with their selection.
This additional appropriation provides a total budget of $10,000.00 for the
project and will cover pre -production expenses and provide for printing
approximately 5,000 copies of the brochure.
Amend Agreement - School Crossing Guards - On motion of Councilmember
George, seconded by Councilmember Harrison, the City Council unanimously
approved an amendment extending an agreement to June 30, 2003, with All City
Management Services for the provision of school crossing guard personnel and
authorized the Mayor and City Clerk to sign the document on behalf of the City.
Agreement - Great Neighborhood Program - Councilmember George moved to
approve a Great Neighborhoods II Program Participant Agreement with:
Richard S. Cabral and Sadie Cabral, 1145 Alta Street, for $5,000.00. Motion
seconded by Councilmember Harrison and carried unanimously.
Councilmember George moved to approve the Declarations of Covenants and
May 7, 2002
Page 4
notified. However, when the one -hour rolling blackouts take place, there is no
way to tell exactly where in the City they will occur, even though a second call
is placed to these offices minutes before (or could be after). The City is
prepared to provide necessary services for the public. (The same report was
presented in the evening for the television -viewing public.)
Budget Workshops Schedule - City Manager Davidson presented a schedule for
five workshop meetings scheduled with the City Council. Councilmember
Freedman stated that he has a conflict with the May 22nd date and
Councilmember Haws said he has a conflict with the May 29th date; however,
they both agreed they could view videotapes of the proceedings for information
and did not need to disrupt the scheduling as presented.
Appointments - Redevelopment Advisory Commission - On motion of
Councilmember Gilbreath, seconded by Councilmember George, the following
individuals were unanimously appointed to the recently reactivated
Redevelopment Advisory Commission: Ray Alexander, Michael T. Gallagher,
Barbara Garcia Conrad Guzkowski, Mark Sheppard, Lorraine Beal Shoaf,
Kathie Thurston, and Jonathan C. Anderson as a Student Commissioner.
Appointment - Mobile Home Rent Review Board - On motion of
Councilmember Gilbreath, seconded by Councilmember Haws, Tom Herron
was unanimously appointed as an alternate member of the Mobile Home Rent
Review Board for an unlimited term.
Appointment - Airport Advisory Board - On motion of Councilmember
Gilbreath, seconded by Councilmember Haws, Eric Fraser was unanimously
appointed to a four-year term on the Airport Advisory Board to fill the vacancy
created by the resignation of William Bratton.
AOMD - Alternative Fuels Subvention Match Program - Councilmember
George reported that he is in receipt of a letter from the AQMD Board of
Directors approving an initial list of projects for funding under the MSRC
2000-2001 AB 2766 Alternative Fuels Subvention Match Program in the
amount of $105,000.00, which equates to a 70% match.
Resolutions Nos. 5884-5885 - Purchase Electric Shuttle Bus and Three CNG
Vans - In conjunction with the above item, the City successfully made
application for CMAQ funds to purchase an electric shuttle bus that can be used
to transport University of Redlands students to the downtown area, an
agreement will be developed between the City and the University for this
purpose. The second part of the grant is for the purchase three compressed
natural gas vans to be used for employee van pool operations. All vehicles
would eliminate emissions from vehicles on a daily basis and congestion in the
downtown area will also be reduced. Caltrans prepared and submitted for
approval to the City a supplement to the Administering Agency -State
Agreement for Federal -aid Projects (No. 08-5083) for each of the above. The
City is required to authorize and approve the agreements along with resolutions
May 15, 2001
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