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HomeMy WebLinkAboutContracts & Agreements_81-2002FOR COMMISSION USE ONLY Children and Families Commission for San Bernardino County STANDARD CONTRACT X New Change Cancel Vendor Code SC Dept 903IA Contract Number 03DS008 Organization Dept. Orgn. Children and Families Commission (CFC) 903 903 Contractor's License No. CFC Contract Representative Telephone Don Larkin 909-386-7706 Total Contract Amount $607,167 Revenue Contract Type Other: IN © Encumbered ■ Unencumbered ■ If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date July 1, 2002 Contract End Date June 30, 2003 Original Amount Amendment Amount Fund RRC Dept. 903 Organization 903 Appr. 300 Obj/Rev Source 3357 GRC/PROJ/JOB No. Amount Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Fund Dept Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name CFC — Direct Services 2002 Estimated Payment Total by Fiscal Year FY Amount I/D FY Amount I/D 02-03 $607,167 THIS CONTRACT is entered into in the State of California by and between the Children and Families Commission for San Bernardino County, hereinafter called the Commission, and Name Building A Generation - The City of Redlands Address 555 Cajon Street Ste. A Redlands, CA 92373 Phone 909-793-4160 Federal ID No. 95-60007666 IT IS HEREBY AGREED AS FOLLOWS: hereinafter called Contractor WHEREAS, Children and Families Commission for San Bernardino County, hereafter referred to as "Commission", has been authorized by the State of California under Section 130100 -130155 of the Health and Safety Code, and Section 30131.2 of the Revenue and Taxation Code in accordance with the Children and Families Act of 1998, to contract with organizations for services to children prenatal to age 5 and/or their families, and WHEREAS, the Building A Generation, hereafter referred to as "Contractor," has been designated to provide type of services to children and/or their families, and WHEREAS, the Commission finds the Building A Generation qualified to provide these services within the County of San Bemardino, such services beginning July 1, 2002 through June 30, 2003, and WHEREAS, the Commission desires that such services be provided by Building A Generation agrees to provide the services as set forth in this contract, including Attachment A, NOW THEREFORE, in accordance with the conditions stated herein, the Commission and Building A Generation mutually agree to the following terms and conditions: 1 I. GLOSSARY OF TERMS - DEFINITIONS 3 II. CONTRACTOR'S SERVICE RESPONSIBILITIES 4 III. CONTRACTOR'S GENERAL RESPONSIBILITIES 5 IV. COMMISSION RESPONSIBILITIES 9 V. RIGHT TO MONITOR AND AUDIT 9 VI. FISCAL AND PROGRAM PROVISIONS 10 VII. CONTRACT COMPLIANCE/EQUAL OPPORTUNITY 11 VIII. INDEMNIFICATION AND INSURANCE REQUIREMENTS 12 IX. LAWSUITS 13 X. TERM 13 XI. CORRECTION OF PERFORMANCE DEFICIENCIES AND TERMINATION 13 XII. GENERAL PROVISIONS 14 XIII. CONCLUSION 15 ATTACHMENT A - PROGRAM SCOPE OF WORK ATTACHMENT B - PROGRAM BUDGET ATTACHMENT C - GRIEVANCE PROCEDURES 2 GLOSSARY OF TERMS - Definitions A. Child care - a nurturing, safe, adult supervised environment where infants and / or children are cared for while their parents are away. B. Child development - the process of maturing after birth; early brain development research has proven the first five years of life has the greatest influence on a person's life. C. Child health and wellness - physical and mental health; prevention, care and education (also included: nutrition, safety, etc.). D. Children and families — children prenatal up to age five and their families; however, services are primarily for these children. E. Collaboration - a process of exchanging information, aligning activities, sharing resources and enhancing capacity to achieve mutual benefits and a common purpose by sharing responsibilities, resources, risks and rewards. F. Community based - local organization / agency providing services to children and families (most often non-profit entities). G. Consumer -oriented - a service delivery designed to meet client needs and to reduce barriers for children and families. H. Contract award — the monetary amount contracted in accordance with the purpose of the RFP 1. Culturally sensitive - pertains to the acceptance and understanding of cultural mores and their possible influence on children and families. J. Easily accessible - a service delivery designed to remove or reduce barriers, (i.e. language, distance, costs) for children and families. K. Evaluation — The consistent, on -going collection and analysis of information for use in decision - making in implementing programs and assessing their effectiveness. Useful evaluation techniques include, but are not limited to, pre- and post —tests, written surveys and questionnaires. L. Faith based - service organization / agency whose foundation is based in religious belief and which provides in a non -religious and secular manner child care, health care and/or social services to children ages 0 to 5 and their families. M. Integrated services - a delivery system that links together components to provide comprehensive services for children and families (avoids duplication and gaps). N. Outcomes - for a child or family, an outcome is change, caused by the investment (inputs) into a given set of programs (outputs). For example, a contractor receives funding (input) to provide parenting classes (output) that lead to improved parenting skills (change) on the part of the client in caring for their child. (change = outcome) O. Parental education - materials / classes that teach parents, grandparents or other caregivers, how children develop and how to facilitate a child's optimum growth. P. Parental support - information and / or services that assist parents and other caregivers in meeting their obligations to the children in their care (i.e. food, clothing, health care, social services, transportation, translation, etc.) Q. Prevention- the provision of educational, supportive or informational programs that promote awareness and/or identification of children and families at risk. R. Proposer — an individual or entity (business, agency, organization, private, non profit, for profit, community or faith based, and / or governmental) who submits a grant proposal to the Commission to request funding. S. Target population - children prenatal to fifth birthday and their families. 3 11. CONTRACTOR'S SERVICE RESPONSIBILITIES A. Provide all program services identified in Attachment A during the contract term. The Program Scope of Work (Attachment A) shall be used in collaboration with those items listed below. B. Provide services in a manner that ensures cultural responsiveness to the urban and rural populations of the County and to the diverse ethnicities of which San Bernardino County is comprised. C. Continue to collaborate with other contractors and appropriate agencies servicing children and their families, whenever possible, to enhance service provision and to maximize usage of California Children and Families Trust Fund monies available. D. Provide the Commission with a written schedule of all Board of Director's or other governing party meetings and provide the Commission with copies of the Board of Directors' minutes when discussions or actions taken during these meetings may impact on the contract. Further, a Commission representative shall have the option of attending Board meetings during the term of this contract. E. Reports to the Commission 1. Contractor agrees to submit reports to Commission each quarter containing information outlined below. Quarterly reports are due by the 10th calendar day of October 2002, January 2003, April 2003, and July 2003 and in the same months in each year thereafter that this contract is extended. Forms for all reports will be provided by Commission., a. Contractor shall submit a quarterly Scope of Work Report detailing all year to date service delivery and work performed pursuant to this contract by Contractor. Such report shall include an analysis and evaluation of the services provided by Contractor and will track the progress towards meeting program service level goals agreed to in Attachment A of this contract. The report due in July will serve as a part of the year-end report and will include a final Evaluation Component describing the program's predefined outcomes and how they were measured and a description of the program goals and whether or not they were met. b. Contractor shall submit a quarterly Status of Funds Report. This report will provide detailed information on all year to date financial activity. The report will show the expenditure of funds during the term of the contract and track the timeliness of invoicing. The report due in July will serve as a part of the year end report c. Contractor shall submit a quarterly Inventory of Equipment Purchased Report. This report will provide a listing of all equipment purchases for the quarter including the purchase price, description of the item, serial numbers, model number and location where equipment will be used during the term of this contract. The final inventory of Equipment Purchased Report due in July 2003 will include all the equipment purchased under the terms of the contract and a query to the Commission as to requirements, including the manner and method of returning said equipment to the Commission d. Contractor shall submit a quarterly status report of Evaluation plans and activities. This report will include a summary of the tools and method used to determine the effectiveness of an effort or intervention, such as assessing change in knowledge behavior or trends. e. Contractor will assist Commission in its evaluation endeavors for local and State reporting purposes. 4 2. All items listed in paragraph 1 (a., b., c., d., and e.) above shall be sent to the Commission Program Specialist at the address listed below: Children and Families Commission for San Bemardino County 330 North D Street , Fifth Floor San Bemardino, CA 92415-0442 3. Contractor will maintain audit records and backup documentation for all claims submitted and for all service delivery activities reported on each report. Such records shall be kept and maintained within the County of San Bernardino for a minimum of three years. HI. CONTRACTOR'S GENERAL RESPONSIBILITIES Contractor agrees to: A. Performance Provide all program services and performall activities identified in Attachment A to this contract. Contractor will administer the program in a manner acceptable by Commission. B. Contractor Capacity In the performance of the contract, Contractor, its agents and employees, shall act in an independent capacity and not as officers, employees, or agents of the Commission. C. Contractor Primary Contact The Contractor will designate two individuals to serve as the primary contact and the back-up contact for the contract. Contractor shall notify the Commission when the primary contact will be unavailable/out of the office for an extended period of time (two weeks or more). Contractor or designee must respond to Commission inquiries within two (2) Commission business days. D. Change of Address Contractor shall notify the Commission in writing of any change in mailing address within ten (10) days of the address change. E. Contract Assignability Without the prior written consent of the Commission, the contract is not assignable by Contractor either in whole or in part. F. Out of State Travel Contractor shall seek Commission approval for all out of State travel as it relates to services provided in contract. Request must be submitted in writing and travel must be approved in advanced by the Executive Director. G. Subcontracting Contractor agrees not to enter into any subcontracting agreements for work contemplated under the contract without first obtaining written approval from the Commission. Any subcontractor shall be subject to the same provisions as Contractor. Contractor shall be fully responsible for the performance of any subcontractor. Contractor agrees to seek approval from the Commission for any change of subcontractors in the Program Scope of Work. The Executive Director has the authority to approve any modification on behalf of the Commission. 5 H. Ownership Rights The Commission shall have a royalty -free, non-exclusive and irrevocable license to publish, disclose, copy, translate, and otherwise use, copyright or patent, now and hereafter, all reports, studies, information, data, statistics, forms, designs, plans, procedures, systems, and any other materials or properties developed under this contract including those covered by copyright, and reserves the right to authorize others to use or reproduce such material. All such materials developed under the terms of this contract shall acknowledge the Commission as the funding agency by inclusion of the Commission's logo and stating "This program is funded by the Children and Families Commission for San Bernardino County" Contractor shallreceive written permission from the Commission prior to publication of said training materials. 1. Conflict of Interest Contractor shall require a signed statement of understanding and make all reasonable efforts to ensure that no conflict of interest exists between its officers, employees, or subccntractors and the Commission. Contractor shall make a reasonable effort to prevent employees, consultants, or members of governing bodies from using their positions for purposes that are, or give the appearance of being, motivated by a desire for private gain for themselves or others such as those with whom they have family, business, or other ties. Officers, employees, and agents of cities, counties, districts, and other local agencies are subject to applicable conflict of interest codes and State law. In the event that the Commission determines that a conflict of interest situation exists, any increase in costs associated with a conflict of interest situation, may be disallowed by the Commission, and such conflict may constitute grounds for termination ofthe Agreement. This provision shall not be construed to prohibit employment of persons with whom Contractor's officers, employees, or agents have family, business, or other ties so long as the employment of such persons does not result in increased costs over those associated with the employment of any other equally qualified applicant. J. Confidentiality Contractor shall require its officers, agents, employees, volunteers and any subcontractor to sign a statement of understanding and comply with the provisions of federal, state and local statutes to assure that: 1. All applications and records concerning any individual made or kept by any public officer or agency or contractor in connection with the administration of any services for which funds are received by the Contractor under this contract, will be confidential and will not be open to examination for any purpose not directly connected with the administration, performance, compliance, monitoring or auditing of such services. 2. No person will publish or disclose, or use or permit, or cause to be published or disclosed or used, any confidential information pertaining to any applicant or recipient of services under this Contract. 3. Contractor agrees to inform ail subcontractors, consultants, employees, agents, and partners of the above provisions. K. Records Contractor shall maintain all records and management books pertaining to local service delivery and demonstrate accountability for contract performance and maintain all fiscal, statistical, and management books and records pertaining to the program. Said records shall be kept and maintained within the County of San Bernardino for a minimum of three years. 6 Records, should include, but are not limited to client files, monthly summary sheets, sign -in sheets, and other primary source documents. Fiscal records shall be kept in accordance with generally accepted accounting principles and must account for all funds, tangible assets, revenue and expenditures. L. Licenses and Permits Contractor will ensure that it has all necessary licenses and permits required by the laws of the United States, State of California, San Bemardino County and .all other appropriate govemmental agencies, and agrees to maintain these licenses and permits in effect for the duraticn of this Contract. Contractor will notify the Commission immediately of loss or suspension of any such licenses and permits. M. Health and Safety Contractor shall comply with all applicable local health and safety clearances, including fire clearances, for each site where program services are provided under the terms of the Contract. N. Americans with Disabilities Act Contractor shall comply with all applicable provisions of the Americans with Disabilities Act (ADA). O. Notification In the event of a problem or potential problem that will impact the quality or quantity of work, or the level of performance under this contract, Contractor will notify the Commission within one working day, in writing and by telephone. P. Purchase of Fixed Assets and Equipment Equipment - All equipment, materials, supplies or property of any kind (including vehicles, publications, copyrights, etc.) which has a single unit cost of one thousand dollars ($1000) or more, including tax, purchased with funds received under the terms of this Contract and not fully consumed in one (1) year shall be the property of the Commission, unless otherwise required by the Commission, and shall be subject to the provisions of this paragraph. The disposition of equipment or property of any kind must be approved by the Commission prior to Contract termination. Additional terms are as follows: 1. The purchase of any furniture or equipment which exceeds a single unit cost of one thousand dollars ($1000) and/or was not included in Contractor's approved budget, shall require the prior written approval of the Commission, and shall fulfill the provisions of this Contract which are appropriate and directly related to Contractor's services or activities under the terms of the Contract. Note: The Commission requires three (3) bids on any purchase of $1000 or more. The Commission may refuse reimbursement for any cost resulting from such items purchased, which are incurred by Contractor, if prior written approval has not been obtained from the Commission. 2. Before equipment purchases made by Contractor are reimbursed by the Commission, Contractor must submit an invoice with paid vendor receipts identifying the purchase price, description of the item, serial numbers, model number and location where equipment will be used during the term of this Contract. Q. Refurbished Property The Commission shall fund improvements provided for herein provided that Contractor maintains premises for a minimum of two years following the end of this contract. Should Contractor quit the premises sooner than two years following termination of contract, the Commission may require the contractor to repay up to 50% of the amount paid to date plus the transfer shall be only to a non- profit organization providing the same services to use the facility. 7 R. Capital lmprovements Three prevailing wage bids shall be taken for all construction and renovation expenditure. All construction must be to code, by licensed craft persons. Renovations to childcare centers must comply with all applicable Califomia Community Care Licensing Department regulations. Capital improvements must be completed before the termination of the Agreement. S. Reversion of Assets All real property acquired or improved in whole or in part with Commission funds in excess of twenty-five thousand dollars ($25,000) must continue in the use that provides the service benefit objectives for which it was funded until five (5) years after expiration of this Contract, or, it must be disposed of in a manner resulting in a reimbursement to omission in the amount of the current fair market value of the property less any portion attributable to expenditures of non -Commission funds. T. Maintenance and Operation Facilities shall be maintained and operated at all times for the purpose of providing the services that are in Attachment A. U. Child Abuse Reporting Contractor shall ensure that all known or suspected instances of child abuse or neglect are reported to the appropriate law enforcement agency and/or to the appropriate Child Protective Services agency. This responsibility shall include: 1. Assurance that all employees, agents, consultants or volunteers who perform services under this Agreement and are mandated by Penal Code Sections 11164 et seq. to report child abuse or neglect, sign a statement, upon the commencement of their employment, acknowledging their reporting requirements and their compliance with them. 2. Development and implementation of procedures for employees, agents, consultants, or volunteers who are not subject to the mandatory reporting laws for child abuse to report any observed or suspected incidents of child abuse to a mandated reporting party, within the program, who will ensure that the incident is reported to the appropriate agency. 3. Provision of or arrangement of training in child abuse reporting laws (Penal Code, Sections 11164 et seq.) for all employees, agents, consultants, and volunteers, or verification that such persons have received training in the law within thirty (30) days of employment/volunteer activity. V. Department of Justice Clearance Contractor shall obtain from the Department of Justice, records of all convictions involving any sex crimes, drug crimes, or crimes of violence of a person who is offered employment, or volunteers, for all positions in which he or she would have contact with a minor, the aged, the blind, the disabled or a domestic violence client, as provided for in Penal Code Section 11105.3. This includes licensed personnel who are not able to provide documentation of prior Department of Justice clearance. A copy of a license from the State of Califomia is sufficient proof. Contractor shall submit to the Commission a signed statement documenting receipt of Department of Justice Clearance for all mandated individuals. W. Conditions of Employment Contractor shall notify the Commission of any staff member, paid, intem or volunteer, who is knowingly or negligently employed who has been convicted of any crime of violence or of any sexual crime. Contractor shall investigate all incidents where an applicant, employee, intern or volunteer has been arrested and/or convicted for any crime listed in penal Code Section 11105.3 and shall notify Commission. In its sole discretion, the Commission may require the contractor to take action to deny or terminate employment, internship and/or volunteer services, as applicable, where the investigation shows that the underlying conduct renders the person unsuitable- for employment, internship, or volunteer services. Contractor shall immediately notify the Commission concerning the arrest and/or conviction, for other than minor traffic offenses, of any paid employee, agent, consultant, intern, or volunteer staff, on this contract when such information becomes known to Contractor. X. Grievance Policy Ensure that each recipient of services provided under the terms and conditions of this contract has read a copy of The Children and Families Commission's Grievance Procedure (Attachment C). Grievance Procedure must be posted prominently at service sites for recipients to review. Y. Inappropriate Activities Contractor agrees it will not perform or permit any religious proselytizing activities in connection with the performance of this contract. Contractor will ensure no staff will conduct activity intended to influence legislation, administrative rule making or the election of candidates for public office during the time compensated under this contract or under representation such activity is being performed under this contract. Z. Target Population Contractor understands and acknowledges that the services under this contract are for the purposes of promoting, supporting and improving the early development of children prenatal to fifth birthday. As such, services provided under this contract shall directly serve the Target Population. Services to siblings and family members who are not parents or primary caregivers may only be incidental to services provided to children prenatal to fifth birthday. Any service provided to persons beyond this limitation is a breach of contract and an unauthorized expenditure of Children and Families First Act funding requirements. IV. COMMISSION RESPONSIBILITIES Commission agrees to: A. Monitor and evaluate the performance of Contractor in meeting terms of the contract and the quality and effectiveness of services provided, based on criteria determined by Commission, as delineated in this contract. B. Compensate Contractor for approved expenses in accordance with Section VI, of this contract. C. Specify all reports and deliverables required from the contractor. V. RIGHT TO MONITOR AND AUDIT A. Right to Monitor The Commission or any subdivision or appointee thereof, and the State of California or any subdivision or appointee thereof, including the Auditor General, shall have absolute right to review and audit all records, books, papers, documents, corporate minutes, and other pertinent items as requested, and shall have absolute right to monitor the performance of Contractor in the delivery of services provided 9 under this Agreement. Full cooperation shall be given by Contractor in any auditing or monitoring conducted. Contractor shall cooperate with Commission in the implementation, monitoring and evaluation of this agreement and comply with any and all reporting requirements established by Commission. B. Availability of Records All records pertaining to service delivery and all fiscal, statistical and management books and records shall be available for examination and audit by Commission, and State representatives for a period of three years after final payment under the Contract or until all pending Commission and state audits are completed, whichever is later. Program data shall be retained locally (in San Bemardino County) and made available upon request or turned over to Commission. If said records are not made available at the scheduled monitoring visit, Contractor may, at Commission's option, be required to reimburse Commission for expenses incurred due to required rescheduling of monitoring visit(s). Such reimbursement will not exceed $50 per hour (including travel time) and be deducted from the following month's claim for reimbursement. Records of the Contractor which do not pertain to the program shall not be subject to audit unless provided for in another agreement. C. Assistance by Contractor Contractor shall provide all reasonable facilities and assistance for the safety and convenience of Commission's representatives in the performance of their duties. All inspections and evaluations shall be performed in such a manner as will not unduly delay the work of the Contractor. D. Independent Audit Provisions Contractor is required to hire a licensed Certified Public Accountant (CPA), approved by the Commission, who shall prepare and file with the Commission, within 60 days after the termination of the Contract, a certified fiscal audit of related expenditures during the term of the Contract and a program compliance audit. Audits shall be performed in accordance with all state and federal regulations, including the OMB Circular 133. VI. FISCAL AND PROGRAM PROVISIONS A. Maximum Reimbursement The maximum amount of reimbursement under this contract shall not exceed $607,167 and shall be subject to the availability of California Children and Families Trust Fund monies. B. Reimbursable Costs Reimbursements under this contract will be limited to the obligations and expenditures specified in the Program Budget, included in *Attachment B. Such specified expenditures will be further limited to those which are considered both reasonable and necessary, that is, those which in nature and amount do not exceed what would be incurred by an ordinarily prudent person in the conduct of competitive business. Contractor agrees Commission may recover any payments for goods and services (including rental of facilities), which were not reasonable and necessary or which exceeded the fair market value. The recovery shall be limited to payments over and above reasonable or fair market amounts, and any costs of recovery. The Commission Program Manager has the authority to approve line item budget changes to the budget herein, as long as it does not deviate from the original intent of the contract or increase the total contract amount. The maximum number of budget line item changes is 2 (two) per fiscal year. A written justification for changes must be submitted to the Program Specialist, explaining why the line item needs to be increased or decreased and how this change relates to any program services. 10 Costs for contract services will be incurred only during the contract period except as approved by the Commission. No Contractor will use current year funds to pay prior or future year obligations. The reasonable and allowable reimbursement rate for use of motor vehicles is current IRS allowable rate. C. Payor of Last Resort All costs relating to the services provided in contract that have a primary payor for services, i.e. Medi-Cal, Inland Empire Health Plan, etc., should be billed first and any cost not covered can be paid with Commission funds. No cost will be reimbursed without proper documentation. Contractor will provide any assistance possible to clients in applying for the Healthy Families program. D. Advances Upon written demonstration of need and at the option of the Children and Families Commission funds may be advanced to the Contractor. The amount of the advance is limited to up to two (2) months of operational expenses. Monthly recoupment amount will be calculated by Commission staff and provided to contractor. Contractor shall reduce monthly invoices by such amount. The CFC may require that the Contractor secure a bond against losses of money and other property caused by any fraudulent or dishonest act committed by any employee, board member, officer, partner, shareholder, and/or trainee. The bond shall be limited to this Contract and shall name CFC as loss payee or additional insured for the purpose of reimbursement of any loss sustained by the action of the Contractor in the performance of this Contract. E. Invoices Contractor will provide invoices monthly to the Commission within 15 working days of the month following services performed. The Commission reserves the right to disallow expenditures if the corresponding invoice is not provided to the Commission within 60 days following the month in which services were performed. F. Withholding of Payment Contractor is responsible for ensuring that services described in this contract are provided throughout the term of the contract. Commission shall retain the right to withhold payment on any disputed invoice until the dispute is resolved. Furthermore, Commission shall retain the right to withhold payment in the event Contractor fails to comply with requirements as specified in Article XI herein. G. Supplanting of Funds Contractor shall not supplant any Federal, State or County funds intended for the purposes of this contract with any funds made available under this contract. Contractor shall not claim reimburserrent from Commission for, or apply sums received from Commission with respect to that portion of its obligations which have been paid by another source of revenue. Contractor agrees that it will not use funds received pursuant to this contract, either directly or indirectly, as a contribution or compensation for purposes of obtaining State funds under any State program or County funds under any County programs without prior written approval of the Commission. VII. CONTRACT COMPLIANCE/EQUAL OPPORTUNITY Contractor agrees to comply with the provisions of all applicable Federal, State, and County laws, regulations and policies relating to equal employment or social services to recipients, including laws and regulations hereafter enacted. Contractor shall not unlawfully discriminate against any employee, applicant for employment, or service recipient on the basis of race, national origin or ancestry, religion, sex, marital status, age, political affiliation or disability. Information on the above rules and regulations may be obtained from the Commission. 11 VIII. INDEMNIFICATION AND INSURANCE REQUIREMENTS A. Indemnification The Contractor agrees to indemnify, defend and hold harmless the Commission and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the Commission on account of any claim therefore, except where such indemnification is prohibited by law. B. Insurance Without in any way affecting the indemnity herein provided and in addition thereto, the Contractor shall secure and maintain throughout the Contract the following types of insurance with limits as shown: 1. Workers' Compensation - A program of Workers' Compensation insurance or a state - approved Self -Insurance Program in an amount and form to meet all applicable requirements of the Labor Code of the State of Califomia, including Employer's Liability with $250,000 limits, covering all persons providing services on behalf of the Contractor and all risks to such persons under this Agreement. 2. Comprehensive General and Automobile Liability Insurance This coverage to include contractual coverage and automobile liability coverage for owned, hired and non -owned vehicles. The policy shall have combined single limits for bodily injury and property damage of not less than one million dollars ($1,000,000). Contractors who will be providing transportation services in leased ,owned or non -owned vehicles shall secure and maintain automobile liability insurance with combined single limits for bodily injury and property damage of not less than ten million dollars ($10,000,000). 3. Errors and Omission Liability Insurance — Combined single limits of $1,000,000 for bodily injury and property damage and $3,000,000 in the aggregate or Professional Liability — Professional liability insurance with limits of at least $1,000,000 per claim or occurrence. C. Additional Insured All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability policies, shall contain additional endorsements naming the Commission and its officers, employees, agents and volunteers as additional insured with respect to Liabilities arising out of the performance of services hereunder. D. Waiver of Subrogation Rights Contractor shall require the carriers of the above -required coverages to waive all rights of subrogation against the Commission, its officers, employees, agents, volunteers, contractors and subcontractors. E. Policies Primary and Non -Contributory All policies required above are to be primary and non-contributory with any insurance or self- insurance programs carried or administered by the Commission. F. Proof of Coverage Contractor shall immediately furnish certificates of insurance to Commission staff administering the Contract evidencing the insurance coverage, including endorsements, required above prior to the commencement of performance of services hereunder, such certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the Commission 12 office, and Contractor shall maintain such insurance from the time Contractor commences performance of services hereunder until the completion of such services. Within sixty (60) days of the commencement of this Agreement, the Contractor shall furnish certified copies of the policies and all endorsements. G. Insurance Review The above insurance requirements are subject to periodic review by the Commission. The Commission is authorized, but not required, to reduce or waive any of the above insurance requirements whenever the Commission determines that any of the above insurance is not available, is unreasonably priced, or is not needed to protect the interests of the Commission. In addition, if the Commission determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Commission is authorized, but not required, to change the above insurance requirements, to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the Commission, inflation, or any other item reasonably related to the Commission's risk. Any such reduction or waiver for the entire term of the Agreement and any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this Agreement. Contractor agrees to execute any such amendment within thirty (30) days of receipt. IX. LAWSUITS Contractor understands and agrees that any and all legal fees or costs associated with lawsuits agahst Commission concerning this contract shall be Contractor's sole expense and shall not be charged as a cost under this contract. In the event of any contract dispute hereunder, each party to this contract shall bear its own attomeys' fees and costs regardless of who prevails in the outcome of the dispute. X. TERM This contract is effective as of July 1, 2002 and expires June 30, 2003, but may be terminated earlier in accordance with provisions of Article XI of this Agreement. The Children and Familbs Commission is authorized to execute one (1) twelve (12) months extension period to this section by written amendment to this contract. XI. CORRECTION OF PERFORMANCE DEFICIENCIES AND TERMINATION A. Failure by Contractor to comply with any of the provisions, covenants, requirements, or conditions of this contract shall be a material breach of this contract. In such event Commission may, at its sole discretion and/or at recommendation of the Executive Director, and in addition to immediate termination and any other remedies available at law, in equity, or otherwise specified in this contract: 1. Afford Contractor a time period within which to cure the breach, which period shall be established at sole discretion of Commission and/or; at the recommendation of the Executive Director and/or 2. Discontinue reimbursement to Contractor for and during the period in which Contractor is in breach, which reimbursement shall not be entitled to later recovery; and/or 3. Withhold funds pending duration of the breach; and/or 4. Offset against any monies billed by Contractor but yet unpaid by Commission those monies disallowed pursuant to 2 above. 5. Impose liquidated damages, in increments of $5,000, which will reduce the total reimbursable amount of the contract by the amount(s) levied and not be claimable by Contractor. This remedy shall only be used when reasonable efforts to correct a performance or violation deficiency have failed to correct the problem, or in circumstances of unacceptable or negligent performance of Contractor as determined by Commission. There is no limit to the number of adjustments Commission may levy per each instance. B. Commission shall give Contractor notice of any action pursuant to this paragraph, which notice shall be effective when given. C. Notwithstanding the provisions of Paragraph A above, the contract may be terminated by either party by serving a written notice thirty (30) days in advance of termination. Contractor will not be reimbursed for costs incurred after the date of termination. D. The Executive Director is authorized to exercise Commission's rights with respect to any termination or initiating any remedies of this contract in his/her sole discretion and to give notice as set forth below in this agreement. XII. GENERAL PROVISIONS A. Notices When notices are required to be given pursuant to this Agreement, the notices shall be in writing and mailed to the following respective addresses listed below. Contractor: Building A Generation — The City of Redlands 555 Cajon Street Ste. A Redlands, CA 92373 Commission: Children and Families Commission for San Bernardino County 330 North D Street, Fifth Floor San Bernardino, CA 92415-0442 B. Commission shall have Power of Attomey to pay delinquent debts and unpaid wages from accounts payable to Contractor in the event debts and wages have not been paid on a current basis. C. Nothing contained in this Contract shall be construed as creating a joint venture, partnership or employment arrangement between the Parties hereto, nor shall either Party have the right, power or authority to create an obligation or duty, expressed or implied, on behalf of the Party hereto. D. No waiver of any of the provisions of the Contract Documents shall be effective unless it is made in a writing which refers to provisions so waived and which is executed by the Parties. No course of dealing and no delay or failure of a Party in exercising any right under any Contract Document shall affect any other or future exercise of that right or any exercise of any other right. A Party shall not be precluded from exercising a right by its having partially exercised that right or its having previously abandoned or discontinued steps to enforce that right. E. Any alterations, variations, modifications, or waivers of 'provisions of the Contract, unless specifically allowed in the Contract, shall be valid only when they have been reduced to writing, duly signed and 1 approved by the Authorized Representatives of both parties as an amendment to this Contract. No oral understanding or agreement not incorporated herein shall be binding on any of the Parties hereto. F. If any provision of the Contract is held by a court of competent jurisdiction to be unenforceable or contrary to law, it shall be modified where practicable to the extent necessary so as to be enforceable (giving effect to the intention of the Parties) and the remaining provisions of the Contract shall not be affected. G. This Contract shall be governed by and construes in all aspects in accordance with the laws of the State of California without regard to principles of conflicts of laws. The Parties agree to the exclusive jurisdiction of the federal and state courts located in the County of San Bernardino, for any and all disputes arising under this Contract, to the exclusion of all other federal and state courts. XIII. CONCLUSION A. This contract, consisting of fifteen (15) pages, and Attachments A - C, inclusive, is the full and complete document describing services to be rendered by Contractor to Commission, including all covenants, conditions, and benefits. Attachments A- C are attached hereto and incorporated herein as though set forth in full. B. The signatures of the parties affixed to this contract affirm that they are duly authorized to commit and bind their respective institutions to the terms and conditions set forth in this document. CHILDREN & FAMILIES COMMISSION FOR SAN BERNA- % NO TY ►� /ice Chairman Dated By CITY OF REDLANDS, a municipal corporation (State if corporation, company, etc.) By ► �� Dated Title Address Attest: (Authorized Signature) August 7, 2002 Karl N. Haws, Mayor P. O. Box 3005 Redlands, CA 92373 o rie Poyzity Clerk Approved as to Legal Form CemouL Commission Counsel Date Prepared By Program Specialist Date- C) Z Reviewed or Processing 0- Executive Director, Don tarkin— Date U2., 15 ATTACHMENT A Contract # 03DS008 Agency/Organization Name Building a Generation — City of Redlands PROGRAM SCOPE OF WORK Project Goal: To ensure that parents of children (prenatal up to age five) increase effective connections and access between agencies, service organizations, and families and children through the implementation of four family resource centers and sixteen parent education classes serving a total of 2,959 parents (1,158 unduplicated) and 2,481 children (1,220 unduplicated) throughout the East Valley. _ , _5 YtlY .< k,A,33` Y ��. n J.v.xr .._ f , . �?... .:. �Y_x. P"x.... :..x.e.r. .Gi.: ra ":ot..:.:..�..:_2nx» e 0 x '... July — September 2002 .x,•. . 1. By September 30, 2002 1. Hire four full time Program Coordinators . Executive Director the planning phase of this 2. Hire one parent education coordinator . Executive Director contract will be complete. 3. Hire one administrative assistant . Executive Director 4. Implement set-up of each FRC site at Lugonia, Franklin, Mentone, and Victoria . Program Coordinators/ Executive Director/school 5. Purchase materials for all sites personnel 6. Purchase computers and printers . Program Coordinators 7. Meet with web information network meeting . Executive Director\Web site 8. Coordinate parent education classes at four sites consultant including but not limited to FRC's in the East Valley and . United Way of the East Valley meet with nursery schools and agencies . Parent Ed Coordinator 9. Develop marketing materials for parent education . Coordinators services 0. Parent Ed Cdn/Executive 10. Coordinate meeting for EVPEC to enhance coordination Director of parent education services 1. RYGCA 11. Staff development Training 2. Program Coordinators/Parent 12. Market and publicize FRC's and Parent Education Ed Coordinator/Executive Dir. Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 1 of 12 ATTACHMENT A Contract # 03DS008 Classes 13. Hire Evaluation Consultant 14. Prepare Assessment Survey for FRC's & Survey for all parent education classes. 3. Executive Director 4. Executive Director/Evaluator October —December 2002 1. By December 31, 2002 parents and children will have participated in parent education classes, one- topic classes, and childcare. The parent education and one topic classes will include topics such as anger management, child development, positive discipline, and baby/parent bonding. Total # of parents = 225 Unduplicated parents = 225 Total # of children = 150 Unduplicated children = 150 1. Conduct three series (6 weeks each, approx. 2-3 hrs per class) of Parent Education Classes and 2 series (six weeks each) of Positive Discipline Classes @ five different sites throughout the East Valley. (125 parents and 100 children) 2. Conduct four "one -topic" (2 hours each) classes at the FRC's at Lugonia, Mentone, Victoria, and Franklin schools (total of 100 parents and 50 children). 3. Provide case management services as needed for families. 4. Provide meals and incentives. 5. Develop and implement an evaluation plan for parent education classes. 6. Provide childcare for all classes 7. Provide transportation as needed for parents and children 1. RYGCA, Positive Discipline Instructors, Child Care Workers 2. RYGCA/Social Work Coordinators/Case Managers 3. Parent Ed Coordinator/Social Work Coordinators/Case Managers Food Prep Workers 4. Parent Ed Coordinator/Food Prep Workers 5. Evaluation Consultant/Parent Ed Coordinator 6. Child care Workers 7. YMCA of the East Valley/Parent Education Coordinator 2. By December 31, 2002 parents will increase their computer and technology skills by participating in Computer Classes at four Family Resource Centers and the Community Training Center Total # parents = 52 1. Provide Computer Classes for parents at the Community Training Center and/or FRC sites one class per week per FRC for 1.5 to 2 hours per class. 2. Provide childcare for participants as needed. 3. Provide transportation (as needed) to Community Training Center for large computer class instruction. 1. CryROP/Social Work Coordinators/Executive Director 2. Child Care Consultants 3. YMCA of the East Valley Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 2 of 12 ATTACHMENT A Contract # 03DS008 Unduplicated = 26 Total # of children = 40 Unduplicated = 20 3. By December 31, 2002 1. Based on needs from parent education classes, mental 1.Social Work Coordinators/Case parents will receive health counseling and/or parent support groups will be offered. Managers/Christian Counseling individual or group therapy 2. Mental health support groups with a licensed individual will Center for issues related to take place 2 hours/week for 8 weeks (10 individuals in each 2. Parent Ed Coordinator/ parenting, parent group). Christian Counseling Center child/bonding, and anger 3. Child care will be provided for children with snacks. 3. Parent Ed Coordinator/Child management. 4. Referrals will be made for individual mental health Care Workers Total # parents = 26 counseling for up to 16 individuals. 4. Parent Ed Coordinator/Social Unduplicated parents = 5 5. Provide transportation as needed for families and children work Coordinators Total # children = 13 5. YMCA of the East Valley Unduplicated children = 5 4. By December 31, 2002 1. Facilitate two East Valley Parent Education Coalition 1. Executive Director/Board of support services; staff Meetings (25 members w/ a total of 50) Directors training, and resource 2. Increase web site development and Network FRC Sites 2. United Way of the East Valley coordination will take place 3. Enter data for programs and services into a manual. (UWEV)/Executive Director. to enhance support to 4. Provide training for staff development for up to ten program 3. UWEV parents and children staff including social work coordinators, case managers, school 4. RYGCA/Executive Director throughout the East Valley. personnel and any staff connected to the FRC sites. 5. RYGCA/Executive Director 5. Provide child development training for 25 childcare workers 6. Executive Director/Social at identified pre school sites throughout the East Valley. Work Coordinators 6. Meet weekly with staff to provide supervision and support. Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 3 of 12 ATTACHMENT A Contract # 03DS008 5. By December 31, 2002 1. Based on need in FRC sites, two Case Managers will be in 1. Executive Director three case managers will be the process to be hired and trained to work with children and 2. Executive Dir/Social Work in the hiring/interviewing families by January, 2003. A third will be considered only on an Coordinators stage to implement case as needed basis. 3. Social Work Coordinators management services at 2. Until Case Managers are hired, Social Work coordinators will 4. Social Work Coordinators four Family Resource take on the case management role and provide resources to 5. Social Work Coordinators Centers. parents, work with community based organizations and schools 6. Social Work Coordinators Total # parents = 120 to identify families in need of case management services. Unduplicated parents = 30 3. Social Work Coordinators will develop activities and Total # of children = 150 programs for parents regarding case management services. Unduplicated children = 50 4. Social Work Coordinators will develop publicity and marketing tools to work with parents. 5. Social Work Coordinators will work with children (0-5) and their parents to identify resources and programs. 6. Social Work Coordinators will provide case management for health services to parents and children. 6. By December 31, 2002 1. Building a Generation will provide support to agencies. 1. Social Work Coordinators families and children will be through marketing, advertising and collaboration through the /Executive Director. served through collaborative East Valley Parent Education Coalition. 2. Redlands Unified School efforts with various partners. A_ Building a Generation will help coordinate and collaborate District ESL classes, CBET, and literacy programs. 3. Social Work Total # of Children=100 3. Childcare will be provided for programs that are a direct Coordinators/Child Care Workers Unduplicated Children=50 result of our collaboration of services provided through the Family Resource Centers. Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 4 of 12 ATTACHMENT A Contract # 03DS008 7. By December 31, 2002 parents and children will participate in a one day Parent Conference. Total # of parents = 175 Unduplicated = 87 Total # of children = 150 Unduplicated children = 75 1. Assist and facilitate monthly meetings for all day Parent Conference in collaboration with PTA and other organizations (Parent University). 2. Facilitate speaker fees, childcare services, and support for the parent conference. 3. Produce marketing and publicity for Family Resource Centers. 1. Executive Director/PTA/ Redlands Unified School District./Parent Ed Coordiantor 2. Executive Director, Parent Education Coordinator, Childcare Workers. 3. Executive Director, Parent Ed Coordinator. 8. By December 31, 2002 1. Transportation services will be provided for parents at 1. & 2. Social Work Coordinators/ parents and children will each FRC site to and from the Community Center YMCA of the East Valley. participate in transportation (computer classes), case management services, health services. services, and any other emergency need that families face. Total # of Parents = 250 2. Transportation will also be provided for parents who Unduplicated = 75 participate in Parent Education Classes throughout the Total # of Children = 150 East Valley. Unduplicated Children = 75 9. By December 31, 2002 1. Parents and Social Work Coordinators will identify needs 1. Social Work parents will participate in at each FRC site through "Connection" Clubs and classes Coordinators/Executive Director daily instruction at FRC's. will be provided on a daily basis for families including 2. Social Work Total # of Parents = 300 Unduplicated parents = 150 Total # of Children = 200 Unduplicated children = 100 classes for Health and Wellness, Nutrition, Child Readiness, GED classes, exercise and, child safety, reading readiness, business skills, resume writing, economic self-sufficiency, disaster preparedness, CPR classes, child development and others as needed four days a week at each site and would be 1-2 hours per class length. Coordinators/Childcare workers 2. Childcare will be provided for children who are not participating in RUSD preschools. Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 5 of 12 ATTACHMENT A Contract # 03DS008 'F 3y" c_e..--.-.n,-. Ct?-' . a.. dx,•_. . _.. ... ,..,.—r... -r_l.. ._- ,. �r- -. ,-...5 "i� g . a, ..-zf'._ ..�f. _ ��� .,, ... -. -..-. ..s �. .. y 3i3 �-.. :' �' rt. �L.£ - 'Y .': Q ec� b 1�ue < r e :,.<-. a 1 ?._ Y.. :.. v �-,;3-,'-,, .� .. e•... '-r?. k_"_ 3£:Y'. , }f>% ' ,.-. _ .t, .. -- .;. ,. � :.F - ,_.---"" , {, .-. Y- �4 Y x1'-`* _ .✓3a "; 4_.�. ���...x.....3...�-...s.<. _a. � a f_ i > , ,u, ..e.,s 'Uk.. # .v."k]�' ...s... _. >; , ,.-. w ...r<- # k€_ � ,k€ .5.:� ,( '� � k°d-i`>a,.ss:�.a .Y£. r i; �, .--.`SzY9' a" z�� _ r ,-..F ro =;. i=: _s -,f? � -k`P -.Y.�zx-" � - C4.-' W ,r � '$3e M1r : b 1 n •� _ .us—.sY �.` �- s'Y,'r�si��5 €.i a , January — March 2003 _z.� . 1. By March 2003 parents and children will have participated in parent education classes, one- topic classes, and childcare. The parent education and one topic classes will include topics such as anger management, child development, positive discipline, nutrition, and baby/parent bonding, education, finances. Total # of parents = 175 Total # of children = 150 Unduplicated 125 parents Unduplicated 100 children 1. Conduct three series (6 weeks each, approx. 2-3 hrs per class) of Parent Education Classes and 2 series (six weeks each) of Positive Discipline Classes @ five different sites throughout the East Valley. 2. Conduct two "one -topic" (2 hours each) classes at the FRC's at Lugonia, Mentone, Victoria, and Franklin schools for a total of 50 parents). 3. Provide case management services as needed for families. 4. Provide meals and incentives. 5. Develop and implement an evaluation plan for parent education classes. 6. Provide childcare for all classes (approx. 150 children). 1. RYGCA, Positive Discipline Instructors, Child Care Consultants 2. RYGCA/Social Work Coordinators/Case Managers 3. Parent Ed Coordinator/Social Work Coordinators/Case Managers 4. Parent Ed Coordinator/Social Work Coordinators/Case Managers Food Prep Workers 5. Evaluation Consultant/Parent Ed Coordinator 6. Childcare workers 2. By March 2003 parents will increase their computer and technology skills by participating in Computer Classes at four Family Resource Centers and the Community Training Center. Total # parents = 52 Unduplicated = 15 1. Provide Computer Instruction for members of Connection Clubs at the Community Training Center and at the local FRC sites one class per week per FRC for 1.5 to 2 hours per class. 2. Provide childcare for participants as needed. 3. Provide transportation to Community Training Center for computer class instruction. 1. CryROP/Social Work Coordinators/Executive Director 2. Child Care workers 3. YMCA of the East Valley Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 6 of 12 ATTACHMENT A Contract # 03DS008 Total # children = 26 Unduplicated = 10 3. By March, 2003 parents will receive individual or group therapy for issues related to parenting, parent child/bonding, and anger management. (Total # parents = 26 Unduplicated parents = 5 Total # children = 13 Unduplicated children = 5 1. Based on needs from parent education classes, mental health counseling and/or parent support groups will be offered. 2. Mental health support groups with a licensed therapist will take place 2 hours/week for 6 weeks (10 individuals.) 3. Child care will be provided for children with snacks. 4. Referrals will be made for individual mental health counseling for up to 16 individuals. 5. Provide transportation as needed for families and children 1. Social Work Coordinators/ Case Managers/Christian Counseling Center 2. Parent Ed Coordinator/ Christian Counseling Center 3. Parent Ed Coordinator/Child care workers 4. Parent Ed Coordinator/Social Work Coordinators 5. YMCA of the East Valley 4. By March 2003 support services; staff training; and resource coordination will take place to enhance support to parents and children throughout the East Valley. 1. Facilitate two East Valley Parent Education Coalition Meetings (25 members w/ a total of 50) 2. Increase web site development and Network FRC Sites 3. Enter data for programs and services into a manual. 4. Provide training for staff development for up to ten staff program staff including social work coordinators, case managers, school personnel and any staff connected to the FRC sites. 5. Provide child development training for 25 childcare workers at identified pre-schools throughout the East Valley. 6. Weekly staff training and supervision will be accomplished for all BAG staff. 1. Executive Director/Board of Directors 2. United Way of the East Valley (UWEV)/Executive Director. 3. UWEV 4. RYGCA/Executive Director 5. RYGCA/Executive Director 6. Executive Director/Social Work Coordinators/Case Managers 5. By March 2003 case managers will implement case management services at four Family Resource Centers Total # parents = 120 Unduplicated parents = 30 1. Case Managers will provide resources to parents and work with community based organizations and schools to identify families in need of case management services. (25 parents and 25 children per site) 2. Case Managers will work with Social Work Coordinators to develop activities and programs for parents. 3. Case Managers and Social Work Coordinators will develop 1. Case Managers 2. Case Managers/Social Work Coordinators 3. Case Managers/Social Work Coordinators 4. Case Managers/Social Work Coordinators Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 7 of 12 ATTACHMENT A Contract # 03DS008 Total # of children = 150 Unduplicated children = 50 publicity and marketing tools to work with parents. 4. Case Managers will work with children (0-5) and their parents to identify resources and programs. 5. Case Managers will provide health related case management services. 6. By March, 2003 families and children will be served through collaborative efforts with various partners. Total # of Children=100 Unduplicated Children=50 j, Building a Generation will provide support to agencies through marketing, advertising and collaboration through the East Valley Parent Education Coalition. 4, Building a Generation will help coordinate and collaborate ESL classes, CBET, and literacy programs. , . Childcare will be provided for programs that are a direct result of our collaboration of services provided through the Family Resource Centers. 1. Case Managers/Social Work Coordinators/Executive Director. 2. Redlands Unified School District/Social Work Coordinator 3. Social Work Coordinators/Childcare Workers 7. By March, 2003 transportation will be available to parents and children. Total # of Parents = 250 Unduplicated = 75 Total # of Children = 150 Unduplicated Children = 75 1. Transportation services will be provided for parents at each FRC site to and from the Community Training Center (computer site), case management services, health services, and any other emergency need that families face. 2. Transportation will also be provided for parents who participate in Parent Education Classes throughout the East Valley and have problems attending classes because of transportation needs. 1. & 2. Case Managers/Social Work Coordinators/YMCA of the East Valley. 8. By March, 2003 parents will participate in daily instruction at FRC's. Total # of Parents = 300 Unduplicated parents = 75 Total # of Children = 200 Unduplicated children = 100 1. Parents and Social Work Coordinators will identify needs at each FRC site through "Connection" Clubs and classes will be provided on a daily basis for families including classes for Health and Wellness, Nutrition, Child Readiness, GED classes, exercise, child safety, reading readiness, business skills, resume writing, economic self-sufficiency, disaster preparedness, CPR classes, child development and other classes as needed four days a week at each site for one-two hour class sessions per site. 1. Social Work Coordinators/Executive Director 2. Social Work Coordinators/Childcare Workers Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 8 of 12 ATTACHMENT A Contract # 03DS008 2. Childcare will be provided for children who are not participating in RUSD preschools. April — June 2003 1. By June 2003 parents and children will have participated in parent education classes, one- topic classes, and childcare. The parent education and one topic classes will include topics such as anger management, child development, positive discipline, and baby/parent bonding # of Parents = 140 Unduplicated parents = 35 # of Children = 100 Unduplicated children = 40 1. Conduct four series (6 weeks each, approx. 2-3 hrs per class) of Parent Education Classes and 2 series (six weeks each) of Positive Discipline Classes @ five different sites throughout the East Valley. (Approx. 25 parents per site for parent ed classes and 20 parents per Positive Discipline class.) 2. Conduct two "one -topic" (2 hours each) classes at the FRC's at Lugonia, Mentone, Victoria, and Franklin schools. 3. Provide case management services as needed for families. 4. Provide meals and incentives. 5. Develop and implement an evaluation plan for parent education classes, 6. Provide childcare for all classes. 1. RYGCA, Positive Discipline Instructors, Childcare Consultants 2. RYGCA/Social Work Coordinators/Case Managers 3. Parent Ed Coordinator/Social Work Coordinators/Case Managers Food Prep Workers 4. Parent Ed Coordinator/Food Prep workers 5. Evaluation Consultant/Parent Ed Coordinator 6. Child care workers 2.By June, 2003 parents will increase their computer and technology skills by participating in "Computer Classes at four Family Resource Centers and the Community Training Center Total # parents = 52 Unduplicated parents = 15 Total # of children = 26 Unduplicated children = 10 1. Provide Computer Instruction for participants at FRC sites or from Parent Education classes at the Community Training Center and/or at the local FRC sites one class per week per FRC for 1.5 to 2 hours per class. 2. Provide childcare for participants as needed. 3. Provide transportation to Community Training Center for computer class instruction. 1. CryROP/Building a Generation Coordinators and Case Managers 2. Child Care Consultants 3. YMCA of the East Valley 3. By June, 2003 parents 1. Based on needs from parent education classes, mental 1. Social Work Coordinators/ Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 9 of 12 ATTACHMENT A Contract # O3DS008 will receive individual or group therapy for issues related to parenting, parent child/bonding, and anger management. Total # parents = 26 Unduplicated parents = 5 Total # children = 13 Unduplicated children = 5 health counseling and/or parent support groups will be offered. 2. Mental health support groups with a licensed individual will take place 2 hours/week for 6 weeks (10 individuals.) 3. Child care will be provided for children with snacks. 4. Referrals will be made for individual mental health counseling for up to 16 individuals. 5. Provide transportation as needed for families and children Case Managers/Christian Counseling Center 2. Parent Ed Coordinator/ Christian Counseling Center 3. Parent Ed Coordinator/Child care workers 4. Parent Ed Coordinator/Social work Coordinators 5. YMCA of the East Valley 4. By June 2003 support 1. Facilitate two East Valley Parent Education Coalition 1. Executive Director/Board of services; staff training, and Meetings (25 members w/ a total of 50) Directors resource coordination will 2. Increase web site development and Network FRC Sites 2. United Way of the East Valley take place to enhance 3. Enter data for programs and services into a manual. (UWEV)/Executive Director. support to parents and 4. Provide training for staff development for up to ten staff 3. UWEV children throughout the East program staff including social work coordinators, case 4. RYGCA/Executive Director Valley. managers, school personnel and any staff connected to the 5. RYGCA/Executive Director FRC sites. 6. Executive Director 5. Provide child development training for 25 childcare workers at identified pre-schools throughout the East Valley. 6. Provide weekly supervision meetings for BAG staff 5. By June, 2003 case 1. Case Managers will provide resources to parents and work 1. Case Managers managers will implement with community based organizations and schools to identify 2. Case Managers and Social case management services families in need of case management services. Work Coordinators at four Family Resource 2. Case Managers will work with Program Coordinators to 3. Case Managers and Social Centers develop activities and programs for parents. Work Coordinators Total # parents = 120 3. Case Managers and Program Coordinators will develop 4. Case Managers and Social Unduplicated parents = 30 publicity and marketing tools to work with parents. Work Coordinators Total # of children = 150 4. Case Managers will work with children (0-5) and their 5. Executive Director Unduplicated children = 50 parents to identify resources and programs (25 parents and 25 children per site). 5. Evaluate need for another case manager to be added to the Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 10 of 12 ATTACHMENT A Contract # 03DS008 Family Resource Center site. 6. By June, 2003 families and children will be served through collaborative efforts with various partners. Total # of Children=100 Unduplicated Children=50 I Building a Generation will provide support to agencies through marketing, advertising and collaboration through the East Valley Parent Education Coalition. 4, Building a Generation will help coordinate and collaborate ESL classes, CBET, and literacy programs. ,, Childcare will be provided for programs that are a direct result of our collaboration of services provided through the Family Resource Centers. 1. Case Managers/Social Work Coordinators/Executive Director/Parent Ed Coordinator. 2. Redlands Unified School District/Social Work Coordinator 3. Social Work Coordinators/Child Care Workers 7. By June, 2003 parents and children will participate in transportation services. Total # of Parents = 250 Unduplicated = 75 Total # of Children = 150 Unduplicated Children = 75 1. Transportation services will be provided for parents at each FRC site to and from the Community Center (computer classes), case management services, health services, and any other emergency need that families face. 2. Transportation will also be provided for parents who participate in Parent Education Classes throughout the East Valley and have problems attending classes because of transportation needs. 1. & 2. Case Managers/Social Work Coordinators/YMCA of the East Valley. 8. By June, 2003 parents will participate in daily instruction at FRC's. Total # of Parents = 300 Unduplicated parents = 75 Total # of Children = 200 Unduplicated children = 75 1. Parents and Social Work Coordinators will identify needs at each FRC site through "Connection" Clubs and classes will be provided on a daily basis for families .including classes for Health and Wellness, Nutrition, Child Readiness, GED classes, exercise and, child safety, reading readiness, business skills, resume writing, economic self-sufficiency, disaster preparedness, CPR classes, child development and others as needed four days a week at each site for 1- 2 hours per class. 2. Childcare will be provided for children who are not participating in RUSD preschools. 1. Social Work Coordinators/Executive Director 2. Social Work Coordinators/Child care consultants Fiscal Year 2003 Total Parents: 2959 Parents Unduplicated: 1158 Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 11 of 12 ATTACHMENT A Contract # O3DS008 Children: 2,481 Children Unduplicated: 1220 Glossary of Abbreviations: Family Resource Center - FRC; UWEV - United Way of the East Valley; CryROP - Colton - Redlands -Yucaipa Regional Occupational Plan; RYGCA - Redlands Yucaipa Guidance Clinic Association; EVPEC - East Valley Parent Education Coalition; B.A.G. - Building a Generation Page 12 of 12 A. B. C. D. Building A Geneartion Budget - Year One July 1, 2002-June 30, 2003 Prime Agency Personnel Personnel 1 Executive Director 2 Social Work Coordinator 3 Social Work Coordinator 4 Social Work Coordinator 5 Social Work Coordinator 6 Case Manager 7 Case Manager 8 Case Manager 9 Case Manager 10 Parent Education Coordinator 11 Adminsitrative Assistant Subtotal A ATTACHMENT B Contract #03DS008 Total Thru OtherProposal Expense Sources Request 50% 120,000 60,000 100% 45,000 100% 45,000 100% 45,000 100% 45,000 100% 18,000 100% 18,000 100% 18,000 0 100% 45,000 50% 32,000 16,000 431,000 76,000 Operating Expenses 1 Child Care Workers 2 Food Prep Workers 3 Parent University Speaker Fees/Materials 4 Positive Discipline Consultant (6 groups @ 8 weeks each) 5 RYGCA Facilitator (64 workshops @ 2.5 hrs each) 6 RYGCA Facilitator (5 Staff Development Trainings @ 2.5 hrs ea.) 7 CCS Therapist Support Group (40 hrs@$60) 8 Grant Writer Consultant 9 Evaluation Consultant 10 United Way of the East Valley (Resource Coordination) 11 YMCA of the East Valley (Transportation) Subtotal B Family Resource Centers 1 Supplies 2 Nutrition Supplies (Parents and Children) 3 Educational Materials for children and families 4 Promotional/Marketing Materials 5 Postage 6 Educational Materials for classes (books, handouts) 7 Speaker Fees 8 Computer Software 9 Computers/Printers/dsl (12 computers, 4 printers) Subtotal C Parent Education/Positive Discipline Class Materials 1 Parent Education Incentives 2 Parent Education Classes (RYGCA) Materials 26,268 5,000 1,000 4,320 10,720 2588 2,400 5,000 50,000 41,600 20,730 169,626 100% 7,200 100% 16,000 100% 8,000 100% 6,000 100% 1,200 100% 3,200 100% 500 100% 2,000. 100% 18,000 62,100 100% 4,800 100% 1,600 2500 20,000 22,500 60,000 45,000 45,000 45,000 45,000 18,000 18,000 18,000 0 45,000 16,000 355,000 26,268 5,000 1,000 4,320 10,720 2588 2,400 2,500 50,000 21,600 20,730 147,126 7,200 16,000 8,000 6,000 1,200 3,200 500 2,000 18,000 62,100 4,800 1,600 Abbreviations: RYGCA=Redlands-Yucaipa-Guidance Clinic Association; CCS=Christian Counseling Center; UWEV=United Way of the East Valley Building A Geneartion Budget - Year One July 1, 2002-June 30, 2003 Prime Agency ATTACHMENT B Contract #03DS008 3 Positive Discipline Books/Materials 100% 2,000 2,000 4 Food Supplies for All Classes 100% 9,600 9,600 Subtotal D 18,000 18,000 Central Office Expenses 1 Office Supplies 50% 2,400 1200 1,200 2 Printing/Copying 50% 2,000 1000 1,000 3 Marketing 60% 2,000 800 1,200 4 Postage 100% 600 600 5 Computer/Printer (2 computers/1 printer) 100% 4,032 0 4,032 6 Food Supplies for Community Meetings 100% 2,100 0 2,100 7 Indirect Cost 100% 14,809 14,809 8 Office Space (3 Offices, phones) 14,400 Subtotal E 27,941 17,400 24,941 F. Capital Improvement/Fixed Assets Expenses 0 0 0 REVENUE/OTHER INCOME 1. Value Based Initiative 175,000 2. CDBG 5,000 3. AmeriCorps 25,000 Total Revenue/Other Income $205,000 Totals from A,B,C,D,E,F 708,667 320,900 607,167 Abbreviations: RYGCA=Redlands-Yucaipa-Guidance Clinic Association; CCS=Christian Counseling Center; UWEV=United Way of the East Valley Building a Generation Budget Justification 2002-2003 ATTACHMENT B Contract # 03DS008 A. Personnel 1. Executive Director The ED will be responsible for the entire program including weekly supervision, management, and direction of all staff, consultants, and contractors. The ED will have fiscal responsibility; provide intervention between the city government and the CFC, facilitate all community meetings regarding the CFC grant, help design and implement the evaluation instruments and monitor daily progress of program. This position requires a masters in social work, education, or other related field and five years experience. This is a contract employee position and CFC to pay 50% of overall salary @ $58/hour. $60,000 2. Social Work Coordinators (4 positions $45,000 each) The Social Work Coordinator will be responsible for facilitating, designing, implementing and coordinating programs for parents of children ages 0-5 on a daily basis. This individual will be responsible for working with school personnel, non-profit agencies, and community based organizations to develop, market, and publicize programs to the community. The Social Work Coordinators will oversee case management services until a case manager is hired. This position requires a masters in social work, education, or other related field or five years experience and a bachelor's degree. This is a contract employee position and CFC to pay 100% of position @ $22/hour for each position. $180,000 3. Parent Education Coordinator (1 position) This individual will be responsible for administering the grant provided to $45,000 Building a Generation by the Children and Families Commission including tracking finances, organizing parent education classes throughout the East Valley, and providing case management services to participants of parent education classes. This individual will be responsible for working with school personnel, non-profit agencies, and community based organizations to develop, market, and publicize parent education classes to the community. This position requires a masters in social work, education, or other related field or five years experience and a bachelor's. This is a contract employee position and CFC is to pay 100% of position @ $22/hour. 4. Case Manager (3 positions, $18,000 beginning in January, 2003) The case manager will be responsible for working directly with parents to find $54,000 appropriate resources for health care, mental health, vision, dental, and programs and services that fit family needs. Case managers will be responsible for coordinating and assisting services at each site as well as work with outside agencies to identify resources for families. This individual will be responsible for working with school personnel, non-profit agencies, and community based organizations to identify needs for families. In home visits are necessary components to meeting family needs. This position requires a bachelor's degree in social work, education, psychology or other related field and/or three years experience. This position is a contract employee @ $17/hour beginning in January, 2003 and CFC to pay 100% of position. 5. Administrative Assistant $16,000 The Administrative Assistant will be responsible for general management of main office, coordination of meetings, making and receiving phone calls regarding any CFC business, making copies, doing spreadsheets, keeping Page 1 of 4 Building a Generation Budget Justification 2002-2003 ATTACHMENT B Contract # 03DS008 track of participants from all classes, and finalizing all monthly reports. This position is funded 50% by CFC @ $10.70/hour w/ benefits @ 30%. B. Operating Expenses 1. Child Care Workers Sub contractors will be hired at $8-12 hour per worker per hour. One parent education class requires 2-5 child care workers depending on the number of children attending. $2189/month for child care. $26,268 2. Food Prep Workers Workers will arrange food preparation for all parent education classes. Average range is $6-8/hour with average $416 per month over 12 months. $5,000 3. Parent University Speaker Fees/Materials BAG sponsors Parent University through its speakers, special materials, child care, and some food costs as well as the organization of the event for 5 months prior to the one day family conference. $1,000 4. Positive Discipline Consultants Two specially trained consultants in positive discipline will conduct a total of 64 workshops @2.5 hours each @$30 per hour. $4,320 5. RYGCA Facilitators RYGCA facilitators will conduct 1) 10 two hour sets of a six week parent education classes @ $40/hour with one hour of prep per class. The total cost not to exceed $10,000; 2) Four one and a half hour Single Topic Workshops billed at $40/hour with two hours prep time not to exceed $720; 3) five one and a half hour staff development training classes at $115 per $13,307.50 hour ($517.50 per class) not to exceed $1552.50; 4) Two and one half hour Child Development Training at $517.50 per class not to exceed $1035. 6. Christian Counseling Therapist Support Group CCS 40 hours of support for parents and/or families as $2,400 will provide groups needed not to exceed $2400 ($60 per hour). 7. Grant Writer Consultant BG will hire a grant writer consultant to help with future funding from the CFC or other grants that will support the current grant. $50 per hour not to exceed 50 hours. $2,500 8. Evaluation Consultant An Evaluation Consultant will design, implement, and evaluate each parent education program as well as the Family Resource Centers. $43.75/hour totaling 1143 hours. $50,000 9. United Way of the East Valley (Resource Coordination) The UWEV will administrate a Parent Resource manual throughout the East Valley by identifying organizations throughout the East Valley that would provide resources for parents and children ages 0-5, entering information into a databank and web site, and financing manuals for organizations and individuals. The UWEV will also sponsor meetings with ESRI, hospitals, city governments and organizations throughout the East Valley to develop resources and a web site for parents to access. The UWEV will host the $21,600 Page 2 of 4 Building a Generation Budget Justification 2002-2003 ATTACHMENT B Contract # 03DS008 website for parent education resources as well as a phone line and a person who will take calls for anyone who needs an immediate number for resources. 10. YMCA of the East Valley Transportation will be provided for parents and children who attend parent education classes or who need transportation to and from Family Resource Centers. Expenses include vehicle maintenance, insurance, driver wages, payroll tax/benefits. $20,730 C. Family Resource Centers (Lugonia, Mentone, Franklin, Victoria Family Resource Centers) 1. General Office Supplies $1800 per site @ $150 per month $7,200 2. Nutrition Supplies for parents and children. Approximately $4,000 per site @ $333/month or as needed $16,000 3. Educational Materials for parents and children including books for a library, reading materials, instructional games for children and their parents. $2000 per site @ $166 per month or as needed. $8,000 4. Promotional/Marketing Materials Brochures, posters, videos in Spanish and English. Approximately $500 per month or as needed $6,000 5. Postage Approximately $25 per month per site for special mailers, postcards, etc. $1,200 6. Educational Materials for classes including books, handouts. $66 per month per site or as needed. $3,200 7. Speaker fees Special speakers for one time only events (as needed). $500 8. Computers Software $500 per site 2,000 9. Computers/Printers/DSL $4,500 per site for computers, printers, DSL for parents and one for staff use. $18,000 D. Parent Education/Positive Discipline 1. Parent Education Incentives Incentives as needed for parent education classes. $10.60 per person for 450 participants. 4,800 2. Parent Education Class Materials RYGCA for 19 classes @ $3 per person for 475 participants $1,600 3. Positive Discipline Books/Materials 150 individuals @ $13 per person. Two books required per person. $2,000 4. Food Supplies for classes 18 classes x 25 parents x 20 children = $11.85 per person per class including drinks, food, snacks. As needed basis. $9,600 Page 3 of 4 Building a Generation Budget Justification 2002-2003 ATTACHMENT B Contract # 03DS008 E. Central Office Expenses 1. Office Supplies $100 per month for supplies for Parent Ed Coordinator/Executive Director/Administrative Assistant $1,200 2. Printing/Copying $83/month for printing special brochures, flyers, meetings, etc. $1,000 3. Marketing Videos, flyers, postcards of classes. $100/per month. $1,200 4. Postage $50 per month for flyers, mailers, bulk mail etc. $600 5. Computer/Printer Two computers and printers with DSL connection. $4,032 6. Food Supplies for community meetings Food supplies for meetings hosted with the East Valley Parent Education Coalition and other community based meetings for issues regarding CFC. $2100 7. Indirect Costs Indirect Costs include costs for personnel, finance, audit @ 2.5% of overall budget. $14,809 Overall Costs from all categories $607,167 Page 4 of 4 Building A Geneartion Budget - Year One July 1, 2002-June 30, 2003 YMCA of the East Valley ATTACHMENT B Contract # 03DS008 Expenses Total Thru Other Proposal Personnel (Salary/Benefits) Expenses Expense Sources Request A. Position Title % Subtotal A B. C. Operating Expenses 1 15,000 miles per year x .37 per mile 5,583 5,583 2 Vehcile Maintenance 1,499 1,499 3 Insurance 2,000 2,000 4 Driver Wages ($10/hr x 1040 hrs per year) 10,400 10,400 5 12% Payroll Tax/Benefits 1,248 1,248 Subtotal B 20,730 0 20,730 Capital Improvement/Fixed Assets Expenses Subtotal C 0 0 0 REVENUE/OTHER INCOME 1. Value Based Initiative $175,000 2. CDBG $5,000 3. AmeriCorps $25,000 Total Revenue/Other Income $205,000 Total 20,730 205,000 20,730 Building A Geneartion ATTACHMENT B Budget - Year One Contract # 03DS008 July 1, 2002-June 30, 2003 Christian Counseling Center Expenses Total Thru Other Proposal Personnel (Salary/Benefits) Expenses Expense Sources Request A. Position Title 1 Christian Counseling Center Support Group Therapist (40 hours @ $60/hr) 2,400 2,400 Subtotal A 2,400 2,400 B. Operating Expenses C. Subtotal B Capital Improvement/Fixed Assets Expenses Subtotal C REVENUE/OTHER INCOME 1. Value Based Initiative $175,000 2. CDBG $5,000 3. AmeriCorps $25,000 Total Revenue/Other Income 0 0 0 0 0 0 $205,000 Total 2,400 205,000 2,400 Building A Geneartion ATTACHMENT B Budget - Year One Contract # 03DS008 July 1, 2002-June 30, 2003 Redlands Yucaipa Guidance Clinic Association (RYGCA) Expenses Total Thru OtherProposal Personnel (Salary/Benefits) Expenses Expense Sources Request A. Position Title % 1 RYGCA Facilitator (Ten groups @ 2 hrs each) 100% 10,000 10,000 2 RYGCA Facilitator (4 Single Topic Workshops) 100% 720 720 3 RYGCA Facilitator (3 Staff Development Trainings) 100% 1553 1553 5 RYGCA Facilitator (2 Child Care Worker Trainings) 100% 1035 1035 Subtotal A 13,308 13,308 B. Operating Expenses C. Subtotal B Capital Improvement/Fixed Assets Expenses Subtotal C REVENUE/OTHER INCOME 1. Value Based Initiative $175,000 2. CDBG $5,000 3. AmeriCorps $25,000 Total Revenue/Other Income 0 0 0 $205,000 0 Total 13,308 $205,000 13,308 ATTACHMENT C COMPLAINT AND GRIEVANCE PROCEDURES If you believe that there has been a violation of any laws or regulations, or if you have a problem regarding services received, you have the right to file a grievance. The following procedures are to be followed when filing a grievance: 1. Identify the complaint/grievance in writing and discuss it with the contractor/service provider. Time frame: Within 1 week of discrimination/violation/problem. If resolved at this level, no further action is required. If no resolution is apparent within 10 calendar days, proceed with Step 2. 2. Forward the written complaint/grievance to the Program Supervisor (You can contact the Children and Families Commission office to obtain the name of the Supervisor) Time frame: Within 1 week of Step 1. If resolved at this level, no further action is required. If no resolution is apparent within 20 calendar days, proceed with Step 3. 3. Forward the written complaint/grievance to the following address: Children and Families Commission For San Bernardino County Attn: Don Larkin 330 North D Street 5th Floor San Bernardino, CA 92415-0442 Time frame: Within 1 week of Step 2. If resolved at this level, no further action is required. 4. If no solution is apparent after Steps 1-3 have been exhausted forward copy of written grievance to: Children and Families Commission For San Bernardino County Attn: Children and Families Commission Board 330 North D Street 5th Floor San Bernardino, CA 92415-0442 You will be contacted within 10 calendar days of any actions being taken. Please note: Each of these steps must be completed in the sequence shown. If you believe that your civil rights have been violated, please contact: Don Larkin, Executive Director Children and Families Commission For San Bernardino County 330 North D Street 5th Floor San Bernardino, CA 92415-0442 Funds - Children and Families Commission Grant - On motion of Councilmember George, seconded by Councilmember Peppier, the City Council unanimously accepted, on behalf of Building A Generation, the Children and Families Commission grant for $1,405,956.00 from July 1, 2002, through June 30, 2004; unanimously authorized an additional appropriation in the same amount; and unanimously approved the grant budget and personnel as presented in the staff report. Funds - GoServe-AmeriCorps Planning Grant - On motion of Councilmember George, seconded by Councilmember Peppler, the City Council unanimously accepted the GoServe-AmeriCorps planning grant award up to $23,011.00; authorized an additional appropriation in the same amount; and unanimously approved the grant budget and personnel as presented in the staff report. PLANNING AND COMMUNITY DEVELOPMENT Downtown Specific Plan No. 45 - On May 7, 2002, the City Council considered and approved a request from Councilmember Gilbreath to explore the possible expansion of the boundaries of Downtown Specific Plan No. 45. Community Development Director Shaw reviewed the process to amend a specific plan which includes the preparation of a specific plan amendment, environmental assessment, evaluation and action, and public hearings before the Planning Commission and City Council. The preparation and processing of a specific plan amendment can take anywhere from six months to in excess of a year depending on the extent of the scope of the amendment and the extent of environmental impacts to be addressed. The Planning Division does not have staff to prepare a significant specific plan amendment, so depending upon the scope of the project, a determination will need to be made as to whether a consultant is needed and the cost of those services. Community Development Director Shaw then reviewed the elements to consider noting there may be other elements the City Council may want to incorporate into the Downtown Specific Plan. Following discussion, the City Council concurred to proceed with the preparation of an amendment to expand the boundaries to include the area within Olive Avenue, Eureka Street (including the Redlands Mall), the I-10 Freeway, and Redlands Boulevard at the high school; address Park Once and mass transportation and the EIR; to direct the Business and Economic Development Advisory Commission to review and coordinate the process, and with the understanding staff not slow down work on other projects currently in process and return to the City Council at some future date. Margaret Ann Matich-Kaney addressed the City Council stating she felt the City did not practice a policy of equal opportunity in all foinis of hiring and contract awarding in the field of urban design consulting, and asked the City Council to take immediate steps to ensure that open, fair, and competitive hiring and bidding of contracts prevailed. June 4, 2002 Page 4 Commissioners Bill Postmus Chairman Tom Prendergast Vice Chairman Ann Davis -Schultz Commissioner Sue Ovitt Commissioner Carol Anselmi Commissioner Loren Sanchez Commissioner Guillermo Valenzuela Commissioner 1 "building a healthy tomorrow" Children and Families Commission for San Bernardino County August 26, 2002 Building a Generation Maureen O'Keefe Hodge 555 Cajon Street Ste. A Redlands, CA 92373 CFC Dear Ms. O'Keefe Hodge, Congratulations on your awarded Direct Services 2002-2003 contract with the Children and Families Commission for San Bernardino County. Enclosed you will find your signed copy of the contract for your records. If you should have any questions please do not hesitate to contact our office at 909-386-7706. Sincerely, Sandra Bethea Program Specialist 330 North D Street, 5th Floor San Bernardino, California 92415-0442 909 .386 . 7706 fax 909 . 386 .7703 www.sanbernardinokids.org