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HomeMy WebLinkAboutContracts & Agreements_82-2002REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION See List FROM: THOMAS R. LAURIN, DIRECTOR DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT July 2, 2002 SUBJECT: COOPERATION AGREEMENTS WITH CITIES AND RESOLUTION FOR METROPOLITAN CITY/URBAN COUNTY JOINT RECIPIENT REQUEST FOR PARTICIPATION IN THE CDBG PROGRAM FOR FISCAL YEARS 2003-2004, 2004- 2005, 2005-2006 RECOMMENDATION: (1) Approve Fiscal Year 2003-2004 through 2005-2006 Cooperation Agreements between the County and the following cities for participation in the Community Development Block Grant Program. CITY Adelento Barstow Big Bear Lake Colton Grand Terrace Highland Loma Linda Montclair Needles Redlands Twentynine Palms Yucaipa Town of Yucca Valley AGREEMENT NO. 02-698 02-699 02-700 02-701 02-702 02-703 02-704 02-705 02-706 02-707 02-708 02-709 02-710 0 ill 200a Received 63 Public Works Department 4,- (2) Adopt resolution for Joint Recipient Request with the City of Redlands. RESOLUTION NO. 2002-207 BACKGROUND INFORMATION: Under the Community Development Block Grant (CDBG) program, counties with populations over 200,000 qualify as Urban Counties and receive annual entitlement grants based upon the demographics of their unincorporated area and the area of any participating cities. Board of Supervisors' approval of the Cooperation Agreements with participating cities and resolutions for joint recipient requests is required by HUD to requalify the County and its participating cities. The reaualification period is for fiscal years 2003-2004, 2004-2005, 2005-2006. Page 1 of 2 cc: ECD-Laurin w/agreement/resolution Contractor c/o ECD w/agreement resolution Auditor-S. Kelly w/agreement resolution IDS w/agreement/resolution County Counsel-Blakemore ECD-Larsen CAO-Cole ED/PSG-Goss File w/agreement/resolution dy Record of Action of the Board of Supervisors AGREEM s, z"•.. !2-698 THROUGH 02-710 J. REN BY DATED: J SUPERVISORS RNARDINO AYE 4 ABSENT 5 ITEM 010 COOPERATION AGREEMENTS WiTH CITIES AND RESOLUTION FOR METROPOLITAN CITY/URBAN COUNTY JOINT RECEIPIENT REQUEST FOR PARTICIPATION iN THE CDBG PROGRAM FOR FISCAL YEARS 2003-2004, 2004-2005, 2005-2006 July 2, 2002 • Page 2 of 2 CDBG regulations permit cities with a population of less than 50,000 to participate under a County CDBG program. By participating, the cities' demographics increase the County's CDBG grant. The funding received for these cities is then earmarked for those cities through a Cooperation Agreement with the County. To participate under the County's program, cities must enter into a three-year Cooperation Agreement. All of the County's cities with population of less than 50,000 have requested to participate. These cities include: Adelanto, Barstow, Big Bear Lake, Colton, Grand Terrace, Highland, Loma Linda, Montclair, Needles, Twentynine Palms, Yucaipa and the Town of Yucca Valley. Cities with populations in excess of 50,000 are recognized by HUD as Metropolitan Cities and may seek direct CDBG funding from HUD. Metropolitan Cities may also request to be included as a part of the County's CDBG program under a joint recipient application. When this occurs, the County's grant is also increased to include the amount authorized for the Metropolitan Cities. CDBG regulations require the County to serve as the sole agency responsible for the planning and implementation of the CDBG program. Each Metropolitan City must enter a Cooperation Agreement with the County for the three-year period of the County's qualification. The City of Redlands has Metropolitan City status and has requested to be included with the County. Redlands has been a joint recipient applicant with the County for the past twelve years. The City of Chino Hills recently qualified as a Metropolitan City and has decided to seek CDBG funding directly from HUD. The remaining cities within the County have previously qualified as Metropolitan cities and also receive CDBG funding directly from HUD. These include: Apple Valley, Fontana, Hesperia, Ontario, Rancho Cucamonga, Rialto, San Bernardino, Upland, and Victorville. The Cooperation Agreements listed in the recommendation, have been executed by each city. These agreements establish the terms and provisions for cooperation with the County for purposes of meeting requalification requirements. The agreements stipulate the County's authority to carry out Community Development Block Grant activities and the County's responsibility for determining the final disposition and distribution of all CDBG funds and program income. Under the agreements, each participating city is provided with a share of the County's annual CDBG allocation for eligible city activities. The Joint Recipient Request Resolution is required by HUD to permit the City of Redlands, a Metropolitan city, to participate with the County as a joint recipient. The deadline for submission of all documentation to HUD regarding the County's Urban status, including Cooperation Agreements, is July 12, 2002. REVIEWED BY OTHERS: The agreements and resolution have been approved by the City Council of the above listed Cooperating Cities; by Deputy County Counsel, Michelle Blakemore on June 17, 2002; by the Department of Economic and Community Development's Contract Compliance Designee, David Larsen, on June 18, 2002; and the County Administrative Office, Patricia M. Cole, Administrative Analyst III on June 24, 2002. FINANCIAL IMPACT: Approval and execution of these agreements is required for the County to receive an estimated $25,000,000 (twenty-five million) dollars of Community Development Block Grant funds over the next three years. This action will not affect the County General Fund. SUPERVISORIAL DISTRICT(S): All. PRESENTER: Thomas R. Laurin, Director, 909-388-0808. 7/2/2002 dy # 10 COUNTY OF SAN BERNARDINO AND CITY OF REDLANDS COUNTY RESOLUTION NO. 2002-207 CITY OF REDLANDS RESOLUTION NO. 6037 A JOINT RESOLUTION AUTHORIZING A REQUEST TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVLOPMENT (HUD) FOR METROPOLITAN CITY/URBAN COUNTY JOINT RECIPIENT STATUS On Tuesday, July 2, 2002, on motion by Supervisor Postmus, duly seconded by Supervisor Mikels and carried, the following Resolution is adopted: WHEREAS, Federal regulations require that San Bernardino County re -qualify every three years for Urban County Status under the Community Development Block Grant (CDBG) Program; and, WHEREAS, HUD has determined that the City of Redlands has sufficient population to qualify as a Metropolitan City; and, WHEREAS, any Urban County and any Metropolitan City, located in whole or in part within that County, can request HUD to approve inclusion of the Metropolitan City as a part of the Urban County for purposes of planning and implementing a joint Community Development and Housing Assistance Program; and, WHEREAS, HUD will consider approving such a joint request only if submitted at the time the County is seeking its three-year qualification as an Urban County; and, WHEREAS, an approved joint request must remain effective for the period for which the County qualifies as an Urban County. NOW, THEREFORE, BE IT RESOLVED THAT: I. The County of San Bernardino, an Urban County, and the City of Redlands, a Metropolitan City, join in a request to HUD for inclusion of this Metropolitan City as part of this Urban Coup y for the purposes of planning and implementing a joint Community Development and Housing Assistance Program. II: This Joint Request will remain effective for Fiscal Years 2003-2004, 2004-2005 and 2005-2006. III. This Joint Request shall accompany a duly executed cooperation agreement in a submission by the County of its Urban County Qualification documentation to HUD. PASSED AND ADOPTED this 2nd day of July 2002, by the following vote: AYES: SUPERVISORS: Postmus, Mlkehs, Hsnsberger, Aguiar NOES: SUPERVISORS: None ABSENT: SUPERVISORS: Eaves COUNTY OF SAN BERNARIDNO RESOLUTION NO. „CITY OF REDLANDS RESOLUTION NO.6037 A JOINT RESOLUTION AUTHORIZING A RQUEST TO THE UNITED STTAES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR METROPOLITAN CITY/URBAN COUNTY JOINT RECIPIENT STATUS PAGE 2 OF 2 ********** STATE OF CALIFORNIA Ss COUNTY OF SAN BERNARDINO ) I, J. RENEE BASTIAN, Clerk of the Board of Supervisors of the County of San Bernardino, State of California, hereby certify the foregoing to be a full, true and correct copy of -the record of the action taken by said Board of Supervisors by vote of the members present, as the same appears in the Official Minutes of said Board at its meeting of e 20, 2002. APPROVED S TO FORM: ALAN K. MARKS Co ty Counsel By: Dated: 6 _11-0a,_ CITY OF REDLANDS ********** APPROVED AND ADOPTED by the City Council of the City of Redlands on June 4, 2002. ATTEST: Karl N. Haws, Mayor Lorrie Poy 'er, City Cle I, Lorrie Poyzer, City Clerk of the City of Redlands, hereby certify that the foregoing joint resolution was duly adopted by the City Council at a regular meeting thereof held on the 4th day of June, 2002, by the following vote: AYES: Councilmembers Peppler, Gilbreath, George, Harrison; Mayor Haws NOES: None ABSENT: None ABSTAIN: None Lome ' e yzer, City City of Redlands, California FOR COUNTY USE ONLY County of San Bernardino FAS CONTRACT TRANSMITTAL X New Cancel Vendor Code SC Dept. ECDA Contract Number I`ii,,,,,74. County Department Dept. Orgn. Economic and Community ECD PROJ. Contractor's License No. County Department Contract Representative Telephone THOMAS R. LAURIN (909) 388-0808 Total Contract Amount N/A _ Revenue _ _ Contract Type Encumbered Unencumbered Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date July 1, 2003 Contract End Date June 30, 2005 Original Amount Amendment Amount N/A Fund SBA Dept. ECD Organization PROJ. I Appr. 200 Obj/Rev Source 2005 I GRC/PROJ/JOB No. 0000 Amount N/A Project Name FY 2003-04, 2004-05, 2005- Estimated Payment Total by Fiscal Year FY Amount I/D FY Amount VD 06 City -County Cooperation Agreement CONTRACTOR City of Redlands Federal ID No. or Social Security No. N/A Contractor's Representative Mr. John Davidson, City Manager Address P.O. Box 3005, Redlands, CA 92373 Phone (909) 798-7500 Nature of Contract: (Briefly describe the general terms of the contract) The County of San Bernardino is in the process of qualifying for the next three years (Fiscal Years 2003-2004, 2004- 2005, 2005-2006) of the Community Development Block Grant (CDBG) entitlement funding as an Urban County. The attached Cooperation Agreement is required by the U.S. Department of Housing and Urban Development (HUD) in order to include the City of Redlands as a participant in the County's CDBG program. It allows the City population statistics to be used by HUD to calculate the County grant amount for each of the next three years. The Cooperation Agreement utilizes language which has been prescribed by HUD. Once entered, the Cooperation Agreement will remain in effect for the full three year period. The attached contract consists of 8 pages. (Attach this transmittal to all contracts not prepared on the "Standard Contract" form.) App oved as to Lec. Form in blue ink) County Counsel Date l' M/e' Reviewed as to Contract Complia ce Date Reviewed for Processing Agency Administrator/CAO Date Auditor/Controller-Recorder Use Only 0 Contract Database 0 FAS Input Date Keyed By COOPERATION AGREEMENT FOR CO1VIMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEARS 2003-2004, 2004-2005, 2005-2006 This Agreement is made and entered into this day of between the County of San Bernardino, of the State of California, hereinafter re City of Redlands, a City within COUNTY, hereinafter referred to as "CITY". 2002, by and as "COUNTY", and the WHEREAS, the Housing and Community Development Act of 1974, as amended (Public Law 93-383), hereinafter called "ACT", provides that Community Development Block Grant, hereinafter referred to as "CDBG", funds may be used for the support of activities that provide decent housing and suitable living environments and expanded economic opportunities principally for persons of low- and moderate -income; and, WHEREAS, CDBG regulations require counties to re -qualify as an Urban County under the CDBG program every three years; and, WHEREAS, the execution of this Agreement is necessary to include CITY as participating unit of general government under COUNTY's Urban County CDBG program. NOW THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the parties agree as follows: 1. GENERAL This Agreement gives COUNTY authority to undertake or assist in undertaking activities for Fiscal Years 2003-2004, 2004-2005 and 2005-2006, which will be funded from the CDBG program, the HOME Investment Partnership Program, and from any program income generated from the expenditure of such funds. COUNTY and CITY agree to cooperate to undertake, or assist in undertaking, community renewal and lower income housing assistance activities, specifically urban renewal and publicly assisted housing. By executing this Agreement, CITY understands that it may not apply for grants under the Small Cities. or State CDBG Programs from appropriations for fiscal years during the term of this Agreement, and CITY may not participate in a HOME consortium other than COUNTY HOME program regardless of whether COUNTY receives a HOME formula allocation. 2. TERM The term of this Agreement shall be for not less than the COUNTY CDBG Urban County qualification period for fiscal year 2003-2004, commencing on July 1, 2003, and extending through fiscal year 2005- 2006, which ends on June 30, 2006, unless an earlier date of termination is fixed by the Depatlnient of Housing and Urban Development, hereinafter called HUD, pursuant to ACT. This Agreement shall remain in effect until all CDBG (and HOME, where applicable) funds covered under the terms of this Agreement, and any income generated from the expenditure of such funds, are expended, and the funded activities are completed. This Agreement may not be terminated by the parties herein covenanted for any circumstance or reason during the term of this Agreement. Page 1 of 6 3. PREPARATION OF APPLICATION COUNTY, by and through its Department of Economic and Community Development, subject to approval of COUNTY Board of Supervisors, shall be responsible for preparing and submitting to HUD all necessary applications for the CDBG entitlement grant under ACT. This duty shall include the preparation and processing of COUNTY Housing, Community and Economic Development Needs Identification Report, Citizen Participation Plans, the County Consolidated Plan, and other CDBG related programs which satisfy the application requirements of ACT and its regulations. 4. COMPLIANCE WITH FINAL PROGRAMS AND PLANS COUNTY and CITY shall comply in all respects with final Community Development plans and programs and the Consolidated Plan which are developed through mutual cooperation pursuant to the application requirements of ACT and its regulations and approved by HUD. 5. COMPLIANCE WITH ACT AND REGULATIONS COUNTY and CITY shall comply with all applicable requirements of ACT and its regulations, in utilizing basic grant funds under ACT, and shall take all actions necessary to assure compliance with COUNTY certifications required by Section 104(b) of Title I of ACT. COUNTY and CITY will comply with the provisions of the National Environmental Policy Act of 1969, Title VI of the Civil Rights Act of 1964, Title VIII of the Civil Rights Act of 1968, Executive Order 11988, Section 109 of Title I of ACT, the Fair Housing Act, and other applicable federal laws. CITY agrees that CDBG funding for activities in or in support of CITY are prohibited if CITY does not affirmatively further fair housing within its own jurisdiction or impedes COUNTY actions to comply with its fair housing certification. 6. CITY'S WARRANTY OF ADHERENCE TO COUNTY'S CHILD SUPPORT COMPLIANCE PROGRAM CITY acknowledges that COUNTY has established a goal of ensuring that all individuals who benefit financially from COUNTY through Contract are in compliance with their court -ordered child, family and spousal support obligations in order to mitigate the economic burden otherwise imposed upon COUNTY and its taxpayers. As required by COUNTY'S Child Support Compliance Program (County Code Section 110.0101 et seq.) and without limiting CITY's duty under this Contract to comply with all applicable provisions of law, CITY warrants that it is now in compliance and shall during the term of this Contract maintain compliance with employment and wage reporting requirements as required by the Federal Social Security Act of (42 USC Section 653a) and California Unemployment Insurance Code Section 1088.5, and shall implement all lawfully served Wage and Earnings Withholding Orders or District Attorney Notices of Wage and Earnings Assignment for Child or Spousal Support pursuant to Code of Civil Procedure Section 706.031 and Family Code Section 5246(b). Contractor hereby acknowledges County may require CITY to submit a completed Principal Owner Information (POI) Form, Exhibit 2 of 2 upon the request of the District Attorney. TERMINATION FOR BREACH OF WARRANTY TO MAINTAIN COMPLIANCE WITH COUNTY'S CHILD SUPPORT COMPLIANCE PROGRAM Failure of CITY to maintain compliance with the requirements set forth in the preceding paragraph shall constitute a default by CITY under this Contract. With out limiting the rights and remedies available to COUNTY under law or under any other provision of this Contract, failure to cure such default within ninety (90) days of notice by the San Bernardino County District Attorney shall be grounds upon which the County Board of Supervisors may terminate this Contract. Page 2 of 6 7. POLICIES CITY has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and a policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within jurisdictions. 8. INDEMNIFICATION CITY agrees to indemnify, defend and hold harmless COUNTY and its respective authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this Contract from any cause whatsoever, including the acts, errors or omissions and for any costs or expenses incurred by COUNTY on account of any claim therefore, except where such indemnification is prohibited by law. CITY shall indemnify and hold harmless COUNTY and its respective authorized officers, employees, agents and volunteers from any liability, claims, losses, demands, and actions incurred by COUNTY as a result of the determination by HUD or its successor that activities under taken by each of CITY under the program(s) fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to CITY under this Contract were improperly expended. 9. INSURANCE REQUIREMENTS Without, in any way affecting the indemnity herein provided and in addition thereto, CITY shall secure and maintain throughout the Contract the following types of insurance with limits as shown: - Workers' Compensation - A program of Workers' Compensation insurance or a State -approved Self Insurance Program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employers' Liability with $250,000 limits, covering all persons providing services on behalf of CITY and all risks to such persons under this Contract. If CITY has no employees, it may certify or warrant to COUNTY that it does not currently have any employees or individuals who are defined as "employees" under the Labor Code and the requirement for Workers' Compensation coverage will be waived by the County's Risk Manager. With respect to contractors that are non-profit corporations organized under California or Federal law, volunteers for such entities are required to be covered by Workers' Compensation insurance. If the County's Risk Manager determines that there is no reasonably priced coverage for volunteers, evidence of participation in a volunteer insurance program may be substituted. Comprehensive General and Automobile Liability Insurance - This coverage to include contractual coverage and automobile liability coverage for owned, hired, and non -owned vehicles. The policy shall have combined single limits for bodily injury and property damage of not less than one million dollars ($1,000,000). - Errors and Omissions Liability Insurance - Combined single limits of $1,000,000 for bodily injury and property damage and $ 3,000,000 in the aggregate or - Professional Liability - Professional liability insurance with limits of at least $1,000,000 per claim or occurrence. Page 3 of 6 Additional Named Insured - All policies, except for Workers' Compensation, Errors and Omissions and Professional Liability policies, shall contain additional endorsements naming COUNTY and its officers, employees, agents, and volunteers as additional named insured with respect to liabilities arising out of the performance of services hereunder. Waiver of Subrogation Rights - Except for Errors and Omissions and Professional Liability, CITY shall require the carriers of the above required coverage to waive all rights of subrogation against COUNTY, its officers, employees, agents, volunteers, contractors and subcontractors. Policies Primary and Non -Contributory - All policies required above are to be primary and non- contributory with any insurance or self-insurance programs carried or administered by COUNTY. 10. PROOF OF COVERAGE CITY shall immediately furnish certificates of insurance to the County Department of Economic and Community Development, hereinafter referred to as "ECD", evidencing the insurance coverage, including endorsements above required, prior to the commencement of performance of services hereunder, which shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to ECD, and CITY shall maintain such insurance from the time CITY commences performance of services hereunder until the completion of such services. Within sixty (60) days of the commencement of this Contract, CITY shall furnish certified copies of the policies and all endorsements. CITY shall complete and submit Contract Exhibit 1 of 2, INSURANCE INVENTORY, along with the above required insurance documents. 11. INSURANCE REVIEW The above insurance requirements are subject to periodic review by COUNTY. The County's Risk Manager is authorized, but not required, to reduce or waive any of the above insurance requirements whenever the Risk Manager determines that any of the above insurance is not available, is unreasonably priced, or is not needed to protect the interests of COUNTY. In addition, if the Risk Manager determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Risk Manager is authorized, but not required, to change the above insurance requirements, to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against COUNTY, inflation, or any other item reasonably related to the COUNTY's risk. Any such reduction or waiver for the entire term of the Contract and any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this Contract. CITY agrees to execute any such amendment within thirty (30) days of receipt. 12. DISPOSITION OF FUNDS Unless prohibited by Federal Regulations, COUNTY and CITY agree that, to the extent possible, CDBG funds will be allocated by COUNTY to CITY in an amount equivalent to 60 percent of the HUD identified CITY entitlement for activities and/or projects prioritized by CITY to alleviate its identified community development needs eligible under ACT. The balance will be used for County grant administration and County housing and job creation programs available to CITY. COUNTY, by its Board of Supervisors, shall be responsible for determining the fmal disposition and distribution of all funds received by COUNTY under ACT, and for selecting the projects for which such funds shall be used. Both parties agree that COUNTY has the authorization to redistribute such funds when said projects are not implemented in a timely manner as defined by HUD. Page 4 of 6 13. DISPOSITION OF PROGRAM INCOME CITY shall inform COUNTY regarding any income generated by the expenditure of CDBG funds received by CITY. All said income shall promptly be paid to COUNTY or retained by CITY subject to authorization by COUNTY for CITY use of said income for eligible activities in accordance with all CDBG requirements as may then apply. COUNTY shall be responsible for monitoring and reporting to HUD on the use of any such program income thereby requiring appropriate record keeping and reporting by CITY as may be needed for this purpose. In the event of CDBG close-out or change in status of CITY under the CDBG program, any program income that is on hand or received subsequent to the close-out or change in status shall be paid to COUNTY. Any income generated from the disposition or transfer of real property prior to any such close out or change of status shall be treated the same as program income. Any income generated from the disposition or transfer of real property subsequent to any such close-out or change of status shall promptly be paid to COUNTY. 14. DISPOSITION OF REAL PROPERTY The provision of this section set forth the standards which shall apply to real property acquired or improved in whole or in part using CDBG funds that are within the control of CITY. Prior to any modification or change in the use of said real property from the use or ownership planned at the time of its acquisition or improvements, CITY shall notify COUNTY and obtain authorization for said modification or change. CITY shall reimburse COUNTY with non-CDBG funds in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of non-CDBG funds) of property acquired or improved with CDBG funds that is sold or transferred for a use which does not qualify under CDBG regulations. 15. EFFECTIVE DATES This Agreement shall be effective for all purposes when this Agreement and like agreements have been executed by COUNTY and CITY, properly submitted to HUD, the grantor, by the designated deadline, and approved by HUD. (continued on next page) Page 5 of 6 16. OTHER AGREEMENTS Pursuant to federal regulations at 24 CFR 570.501(b), CITY is subject to the same requirements applicable to subrecipients, including the requirement of a written agreement set forth in federal regulations at 24 CFR 570.503. COUNTY and CITY will enter into a further written agreement that contains these minimum requirements. Prior to disbursing any CDBG funds to CITY, COUNTY, shall execute said written agreement with CITY. Said agreement shall remain in effect during any period that CITY has control over CDBG funds. including program income. IN WITNESS WHEREOF, the parties. have caused this Agreement to be executed as of the day and year written above. COUNTY OFSAN BERNARDINO By` FRED AGUTAR, Cha Board of Supervisors • JUL 0 2 2002 APPROVED AS TO FORM. THE TERMS AND PROVISIONS OF THIS AGREEMENT ARE FULLY AUTHORIZED UNDER STATE AND LOCAL LAW AND THIS AGREEMENT PROVIDES FULL LEGAL AUTHORITY FOR COUNTY TO UNDERTAKE OR ASSIST IN UNDERTAKING ESSENTIAL COMMUNITY DEVELOPMENT AND HOUSING ASSISTANCE ACTIVITIES, SPECIFICALLY URBAN RENEWAL AND PUBLICLY ASSISTED HOLYSING. By: COUNTY SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENTHASBEEN DELIVERED TO THE CHAIRMAN OF THE -BOARD By Comdev/Temp/Ca.',; 0te�" :_'"' e . ,�1 (Metro)Redlands 03/.14/02/NB/cr CITY OF REDLANDS By: 7C KARL N. HAWS Title: Mayor Dated: June 4, 2002 ATTEST By: L LOR,RIE POYZ4 Title: City Clerk Dated: June 4, 2002 Page 6 of 6 EXHIBIT 1 of 2 COUNTY OF SAN BERNARDINO DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT Project/Activity Title: Cooperation Agreement for Community Development Block Grand Funds for Fiscal Years 2003-2004, 2004-2005, 2005-2006 Case Number: Name/Address of Contractor Agency: City of Redlands 35 Cajon Street Redlands, CA 92373 Date of Issue: Original: Beginning Amendment # INSURANCE INVENTORY WORKERS' COMPENSATION/EMPLOYER'S LIABILITY INSURANCE Name of Program Effective Dates Employer's Liability Limit $ Certificate of Insurance Attached Yes No: On File w/ ECD COMPREHENSIVE AND GENERAL AUTOMOBILE LIABILITY INSURANCE Name of Contractor's General Insurance Company Limits of Liability Effective Dates Per Occurrence $ Additional Insured Endorsement Attached Yes No: On File w/ ECD Annual Aggregate $ Certificate of Insurance Attached Yes No: On File w/ ECD Name of Contractor's Automobile Liability Insurance Company Limits of Liability Effective Dates Per Person $ Per Accident $ Damage Liability $ Combined Single Limit ERRORS AND OMISSIONS LIABILITY INSURANCE Name of Contractor's Insurance Company Limits of Liability Per Occurrence $ Annual Aggregate $ Effective Dates Additional Insured Endorsement Attached Yes No: On File w/ ECD Certificate of Insurance Attached Yes No: On File w/ ECD PROFESSIONAL LIABILITY INSURANCE Name of Contractor's Insurance Company Limits of Liability Effective Dates Per Occurrence $ Annual Aggregate $ Additional Insured Endorsement Attached Yes No: On Fie w/ ECD Certificate of Insurance Attached Yes No: OnFile w/ECD EXHIBIT 2 of 2 COUNTY OF SAN BERNARDINO DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT Project/Activity Title: Cooperation Agreement for Community Development Block Grand Funds for Fiscal Years 2003-2004, 2004-2005, 2005-2006 Case Number: Name/Address of Contractor Agency: City of Redlands 35 Cajon Street Redlands, CA 92373 Date of Issue: Original: Beginning Amendment # PRINCIPAL OWNER INFORMATION FORM San Bernardino County Code Section 110.0101 et seq. contains the San Bernardino County Child Support Compliance Program. This Program requires the County to provide certain information to the District Attorney concerning its employees and business licenses. It further requires that bidders or proposers for County Contracts provide, directly to the District Attorney, information concerning their "Principle Owners," that is, those natural persons who own an interest of 10% or more in the Contractor. For each "Principal Owner," the information which must be provided to the District Attorney is: 1) the Principal Owner's name; 2) his or her title, and; 3) whether or not the Contractor has made a payment of any sort to the Principal Owner. IN ORDER TO COMPLY WITH THIS REQUIREMENT, COMPLETE THIS FORM AND MAIL OR FAX IT DIRECTLY TO THE DISTRICT ATTORNEY AT THE ADDRESS OR FAX NUMBER SHOWN BELOW ON OR BEFORE THE DATE YOU SUBMIT A BID OR PROPOSAL TO A COUNTY DEPARTMENT. MAINTAIN DOCUMENTATION OF SUBMISSION. In addition, bidders or proposers must certify to the soliciting County department that they are in full compliance with the Program requirements by submitting the Child Support Compliance Program Certification, along with the bid or proposal. To: District Attorney Child Support Division Ombudsman Program 10417 Mountain View Avenue Loma Linda, CA 92354-2030 FAX: (909) 478-7470 PHONE: (909) 478-7300 Contractor Name as Shown on Bid or Proposal: Contractor Address: Contractor Phone: Fax: County Department Receiving Bid or Proposal: Economic & Community Development Depai liitent Type of Goods or Services to be Provided: Contract or Purchase Order Number (if applicable): Principal Owners: Please check appropriate box. If Box I is checked, no further information is required. Please sign and date the form below. I. No natural person owns an interest of 10% or more in this Contractor. II. Required Principal Owner information is provided below. (Use a separate sheet, if necessary) PAYMENT RECEIVED FROM NAME OF PRINCIPAL OWNER TITLE CONTRACTOR YES NO 1. 2. 3. I DECLARE UNDER PENALTY OF PERJURY, THAT THIS INFORMATION IS TRUE AND CORRECT. By: Date: (Signature of a Principal Owner, an Officer, or Manager responsible for submission of the bid or Proposal to the County). Printed Name Title/Position Bills and Salaries - On motion of Councilmember George, seconded by Councilmember Peppler, payment of bills and salaries was acknowledged. Budget Workshops - On motion of Councilmember George, seconded by Councilmember Peppier, the City Council unanimously acknowledged receipt of the schedule for the remaining workshops for the proposed 2002-03 budget. Planning Commission Actions - On motion of Councilmember George, seconded by Councilmember Peppler, the report of the Planning Commission meeting held on May 28, 2002, was acknowledged as received. Compensation - City Clerk and City Treasurer - On motion of Councilmember George, seconded by Councilmember Peppler, the City Council unanimously approved an extension of benefits and salary as contained in the recently approved Memorandum of Understanding with the Redlands Association of Management Employees for the positions of City Clerk and City Treasurer. It was noted this approval also memorializes existing vehicle allowances for both elective positions. Ordinance No. 2491 - Commission and Advisory Boards - Ordinance No. 2491, an ordinance of the City of Redlands amending Title 2 of the Redlands Municipal Code relating to commission and advisory boards, was unanimously adopted on motion of Councilmember George, seconded by Councilmember Peppler. Funds - Agreement - ADA Accessibility Study - On motion of Councilmember George, seconded by Councilmember Peppler, the City Council unanimously approved a consulting services agreement with Equal Access ADA Consulting Architects, Inc. for the City of Redlands' Accessibility Study and authorized an additional appropriation in the amount of $74,860.00 from the General Fund to pay for said study. Resolution No. 6037 - CDBG Program - On motion of Councilmember George, seconded by Councilmember Peppler, the City Council unanimously adopted Resolution No. 6037, a joint resolution with the County of San Bernardino authorizing a request to the U. S. Department of Housing and Urban Development (HUD) for metropolitan city/urban county joint recipient status under the Community Development Block Grant (CDBG) Program. Agreement - CDBG Program - On motion of Councilmember George, seconded by Councilmember Peppler, the City Council unanimously approved a cooperation agreement with the County of San Bernardino for Community Development Block Grant (CDBG) funds for fiscal years 2003- 04, 2004-05, and 2005-06. Contract Award - Street Resurfacing Improvements - Bids were opened and publicly declared on May 23, 2002, by the City Clerk for the Street Resurfacing June 4, 2002 Page 2