HomeMy WebLinkAbout6699_CCv0001.pdf RESOLUTION NO. 6699
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ESTABLISHING A FUNDRAISING POLICY FOR ADVISORY BOARDS,
COMMISSIONS AND COMMITTEES
Whereas,the City of Redlands is blessed with an unusually large number of qualified
residents who are willing to give of their time and talents to provide advice and assistance to
the City Council of Redlands ("this City Council") on civic issues of the day; and
Whereas, this City Council recognizes this great civic value and has created many
Council advisory boards, commissions and committees to provide an avenue for beneficial
use of this array of talent; and
Whereas, this City Council has previously established policies on the proper
functions and activities of its advisory boards, commissions and committees, and Council
and staff liaison members thereto, and on the terrns and conditions of membership of such
bodies; and
Whereas, this City Council believes it to be in the best interests of the City of
Redlands and its residents and property owners to further define in this Resolution its
policies for the solicitation of funds by advisory boards, commissions and committees to
support various events,programs and activities beneficial and advantageous to the City and
the community;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF REDLANDS AS FOLLOWS:
Section 1. Annual approval of fundraising activities - Each advisory board,
commission and committee of the City of Redlands (hereinafter called "Board(s)") shall
obtain authorization from the City Council to independently solicit and collect funds on
behalf of itself, the City, or any other board, commission or committee of the City, for
desired fundraising activities to support specific events, programs or activities (hereinafter
called "Event(s)"). Authorization for such solicitation of funds shall be obtained on an
annual basis and presented to the City Council at a regularly scheduled meeting in December
for the following year's proposed Board Events, based upon a Iist of the Events which shall
identify the following:
A. The Board seeking fundraising authorization
l
DJM`,Reso16699 fundraising polity
B. Events approved by the Board for the identified period, including:
(1) Purpose of the Event,
(2) Summary description of the Event,
(3) Tentative Event date,
(4) Estimated Event budget, and
(5) Report of previous year's fundraising receipts by the Event,if applicable.
Section 2. Nothing in this Resolution shall preclude a Board at any time from
otherwise requesting authorization from the City Council to independently solicit and collect
funds on behalf of itself,the City,or any other board,commission or committee of the City.
Section 3. Use of Citv letterhead for solicitation of funds. Upon receipt of
authorization from the City Council as described in Section 1,the requesting Board shall be
permitted to use City letterhead for the purpose of soliciting funds.
Section 4, Receipt and Disbursement of Funds. All funds solicited and received
shall be payable to the City of Redlands and deposited into an account established by the
City's Finance Department and expended for the specified purpose. The assigned City staff
liaison to the Board shall request fund disbursements through the City's established
purchasing policy and guidelines. Under no circumstances, shall disbursement requests
exceed the amount of funds received for the specified purpose.
Section S. Accounting,record keeping and excess funds. The City shall maintain
records that provide an audit trail for the receipt of all donations. Contributions received
shall be first applied to the specific Event for which the contribution was received.
Contributions received and not expended for the specified Event as a result of excess
contribution receipts shall be identified and documented as part of each Board's annual
report to the City Council for possible use for future specified Events or purposes, or, with
the approval of the City Council, for transfer to the City's General Fund.
ADOPTED, SIGNED AND APPROVED this 6th day of May, 2008.
i
M or Jon Hkrrison
ATTEST:
Ci Clerk
DJM\Reso16G99 fundraising;policy
1, Lorrie Poy-zer, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was duly adopted by the City Council at a regular meeting thereof held on the 6th
day of May, 2008, by the following vote:
AYES: Councilmembers Gilbreath, Gallagher, Aguilar, Bean; Mayor Harrison
NOES: None
ABSENT: None
ABSTAIN: None
C
Lorrie oyzer, Cittl derk
WM'RescA6699 fundraising poficy