HomeMy WebLinkAbout5936_CCv0001.pdf RESOLUTION NO. 5936
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ESTABLISHING A POLICY FOR REIMBURSEMENT OF MEAL AND OTHER
CITY-RELATED BUSINESS EXPENSES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS
FOLLOWS:
Section 1. The City may advance up to the sum of forty-five dollars ($45.00) per day to City
elected officials and City employees to pay for meal costs they might incur while traveling away from
town on City-related business.
Section 2. The City will reimburse City elected officials and City employees for all reasonable
meal expenses incurred while traveling away from town on City-related business up to a maximum of
forty-five dollars ($45.00) per day; provided, however, that valid receipts are provided to the City's
Finance Department evidencing the meal costs sought for reimbursement.
A. In lieu of valid receipts, and only in rare and unusual circumstances, the City's Finance
Department shall have the discretion to accept, with the consent of the City Manager, a signed
statement, with an itemized list of estimated expenses, from a City elected official or City employee
attesting to the fact that the meal or other expenses were properly incurred for City-related business,
but for exceptional reasons, the City elected official or City employee was unable to obtain a valid
receipt evidencing those expenses, or the receipts have been lost.
B. For a partial travel day the maximum advance and maximum reimbursable expense amount
will be allocated as follows: nine dollars($9.00) for breakfast,thirteen dollars ($13.00) for lunch and
twenty-three dollars ($23.00) for dinner.
C. The unsubstantiated balance of any and all advances should be returned to the City.
D. A City elected official or City employee shall be reimbursed only for the costs of the City
elected official's or the City employee's meals. Meal costs incurred by a City elected official-or a City
employee for a spouse or a dependent shall not be reimbursed.
E. A City employee shall not be reimbursed any costs incurred for paying for meals of others
having business with the City, except with the prior consent of the City Manager.
F. No reimbursement shall be made for expenses incurred by a City elected official or a City
employee for the consumption of alcoholic beverages.
Section 3. No reimbursement shall be made by the City for any City-related business expenses
incurred by a City elected official or City employee six months or more after the date a request for
reimbursement is made.
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Section 4. This resolution supersedes all prior actions of the City Council related to per diem
expenses of City elected officials and City employees.
ADOPTED, SIGNED AND APPROVED this 7th day of August, 2001.
Mayor of the City of Redlands
ATTEST:
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I, Lorrie Poyzer, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was
adopted by the City Council at a regular meeting thereof held on the 7th day of August 2001 by the
following vote:
AYES: Councilmembers George, Freedman, Peppler, Haws; Mayor Gilbreath
NOES: None
ABSENT: None
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