HomeMy WebLinkAboutContracts & Agreements_182-2002evaluate the Big League Dreams management contract and bring forward
adjustments necessary to address the changes to the scope of the sports park.
Contract Amendment - Redlands Sports Park - On motion of
Councilmember George, seconded by Councilmember Peppler, the City
Council unanimously authorized a second amendment to the STB
Landscape Architects contract for the Redlands Sports Park to provide
construction drawings for 8 acres of lighted soccer fields adjacent to the Big
League Dreams facility and a 25300 square foot
concessions/restrooms/storage building for a fee of $49,000.00, and
authorized the Mayor and City Clerk to execute the document on behalf of
the City.
Resolution No. 6096 - Beverage Container Recycling - On motion of
Councilmember George, seconded by Councilmember Peppler, the City Council
unanimously adopted Resolution No. 6096, a resolution of the City Council of
the City of Redlands authorizing the submission of a grant application to the
California Department of Conservation, Division of Recycling for beverage
container recycling in public venues.
Contract - Wildland Fire Protection Services - On motion of Councilmember
George, seconded by Councilmember Peppler, the City Council unanimously
approved a contract with the California Department of Forestry and Fire
Protection for wildland fire protection services and authorized the Mayor and
City Clerk to execute the document on behalf of the City.
Contract - Racial Profiling Reduction Strategy Project - On motion of
Councilmember George, seconded by Councilmember Peppler, the City Council
unanimously approved the Bluetooth Crime Bulletin, Hotspot, and Racial
Profiling Reduction Strategy Project contract with Compaq Computer
Corporation and authorized the Mayor and City Clerk to execute the document
on behalf of the City.
Agreement __roperty Donation - 1006 Oxford Drive - On motion of
Councilmember George, seconded by Councilmember Peppler, the City Council
unanimously accepted a donation of property located at 1006 Oxford Drive,
Redlands (a four-plex acquired as part of the Neighborhood Initiative program)
from the County of San Bernardino and authorized the Mayor and City Clerk to
execute a donation agreement on behalf of the City. Acceptance of this
donation will enable the City, or another agency, to utilize the four-plex to
provide educational and recreation services. Upon execution of the donation
agreement, the County Board of Supervisors will complete the agreement and
transfer ownership.
Funds - Donation from University of Redlands - On motion of Councilmember
George, seconded by Councilmember Peppler, the City Council unanimously
allocated $5,000,00 from the University of Redlands to the Cultural Arts
November 5, 2002
Page 5
SECOND AMENDMENT TO AGREEMENT TO FURNISH CONSULTING SERVICES FOR
PHASE I OF THE REDLANDS SPORTS PARK
This Agreement is made and entered into this 5th day of November 2002, by and between
the City of Redlands, a municipal corporation ("City"), and STB Landscape Architects
("Consultant").
In consideration of the mutual promises contained herein, City and Consultant agree to the
following amendments to the Agreement to Furnish Consulting Services dated January 18, 2002
(hereinafter the "Agreement"):
Section 1. In addition to those services listed in Exhibit "A" to the Agreement, Consultant
shall provide additional services as listed in Appendix 1 (October 29, 2002 letter from STB
Landscape Architects titled Redlands Spw Ls Park, Phase 1 Soccer Fields).
Section 2. In addition to the compensation payable to Consultant in Section 5.1 of the
Agreement, Consultant shall be paid the additional sum of $49,000.00 for the additional services
described in Section 1, above. The total compensation now payable to Consultant pursuant to the
Agreement is $116,060.00.
Section 3. Consultant's Services under the Agreement shall now be completed by June 10,
2003.
IN WITNESS WHEREOF, duly authorized representatives of the parties have signed in confirmation
of this First Amendment to Agreement.
CITY OF REDLANDS
By
Mayor
Date November 5, 2002
STB LANDSCAPE ARCHITECTS
ATTEST:
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1:\PW\CapiLalProjecLs\SporLs Park\Correspondence\STB end Amend.wpd
3. a -STB
LANDSCAPE A RCH[TECTS
LANDSCAPE ARCHITECTURE
=' IRRIGATION CONSULTANTS
10 East Vine Street, Suite 206 • Redlands. California 92373
(909) 798-7490 • Fax (909) 307-8235 • CA Lic. No, 2725 + NV Lic. No. 466
Mr. BiII Hemsley, Civil Engineer
City of Redlands, Public Works Department
35 Cajon Street, Suite 222
Redlands, CA 92373
11Qit's''ly a30i'
4b � �i
OCT 2002
! Public Works
Department co
Subject: Redlands Sports Park, Phase I Soccer Fields
Dear Bill,
October 29, 2002
I am pleased to present this proposal on behalf of the firm STB Landscape Architects for design
services of Phase I of the Redlands Sports Park Soccer Complex. This proposal is to be considered
an addendum to the previous contract for Phase I of the Redlands Sports Park, formerly located in
the detention basin on Sessums Drive. All conditions of that proposal are applied as if herein
contained.
I. SCOPE OF WORK
The services provided by STB Landscape Architects for the Planning of Redlands Sports Park, Phase
I Soccer Fields will reflect the scope of work outlined in your Request for Proposal. It is understood
that the project includes:
1. Four, full sized (225 feet x 330 feet) soccer fields with high quality turf, supporting
irrigation, and play-Ievel lighting, with appropriate border landscaping on approximately
eight acres.
2. A 2,300 square foot concession, restroom and storage building with split level type
construction. The facility will be located in between the soccer fields on the 3:1 slope area.
The structure will be constructed into the slope. The building will have the following
facilities:
a. Concessions: 560 square feet
b. Women's restroom, six toilets, two sinks
C. Men's restroom, four toilets, two urinals. two sinks
b. AYSO storage, 350 square feet
d. City storage, 750 square feet
I
II. SCHEMATIC DESIGN PLAN
1. After issuance of a contract we will prepare one schematic plan. The preliminary design of
the ball field will indicate the proposed conceptual. grades, restroom floor plan and
conceptual elevations, parking for phase I only, and other hardscape element locations along
with placement of proposed trees.
HL WORKING DRAWINGS
1. After approval of the schematic design by all parties involved we will commence working
drawings. Working drawings shall include the;fnllowing items:
A. Gradin Plan
STB Landscape Architect's consultant, Mapco, will provide a complete precise
grading plan for the site. Design work will be based upon the adjacent grading plan
Prepared by Hicks and Hartwick. Mapco will provide, minimal site surveying to
confirm the existing grades.
B. Soils Report
STB Landscape Architect's consultant, Mapco, will provide geotechnical soils testing
and reports as needed for the project site.
C. La out and Construction Plan
A complete construction plan will be prepared that indicates all site improvements
and facilities on the project site. A construction layout/dimension plan will be
provided for all the improvements that will allow location of said elements for
construction.
D. Irri anon Plan
An irrigation plan will be prepared for the entire site. The. irrigation design will
provide all equipment and piping layouts, water usage calculations and will be
designed within the City's 'water window' of allowable water time. Consideration
will be given to prevailing winds, availability of water and future development of the
adjacent soccer fields.
E. Landscae Plan
The planting plan will indicate all plant materials to be used,soil amendment
specifications, mow curbing and. other elements necessary for a detailed planting
plan. Soils testing will be provided to determine the agronomic needs ofthe proposed
plant materials.
F. Lighting Plan
STB Landscape Architect's consultant, Redlands Engineering, will provide a "play
level" lighting plan for the ballfield as requested by the City.
2
G. Restroom Buildina Architectural Drawings
STB Landscape Architect's Architecture consultant, Higginson-Cartozian Architects,
Inc. will provide complete architectural and structural drawings for the
restroom/concession/storage building.
H. Project Administration
1 • We will attend four meetings with the City's Project manager and other staff.
Additional meetings will be billed as additional services.
2. All design work will be submitted to the City for quality control reviews at
30% and 90% completion.
I. Deliverables
We will provide the City with the following documents upon completion of the
design work:
I . One (1) set of original mylar drawings of the final design.
2. Four (4) sets of bluelines of the .final design
3. Four (4) sets of final specifications.
J. Construction Biddina Phase
We will be available during the construction bidding phase to answer any questions
regarding the plans and specifications. Addendums and clarifications will be
provided as needed.
iV PROJECT SCHEDULE
1. STB Landscape Architects will proceed on the project immediately upon receiving approval
form the City. The project will be treated with the highest priority in order to meet the time
frame outlined below:
I.
Project Coordination
One week
2.
Site Analysis
One week
3.
Schematic Design
Two weeks
4.
Staff review and comments
One week
5.
Working Drawings
Six weeks
b.
Staff review and comments
One week
7.
Revisions
Two weeks
TOTAL
PROJECT TIME FRAME
FOURTEEN WEEKS
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.. ,� . �. s I• �, ,tw ,e "�` F i :$ ��, i'�,� �_+��� �1.7r e c � o� �,•1.
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DESIGN FEES
L GENERAL
1.
The following is our proposed fee schedule to provide all work listed in the Scope of Work
outlined above for the new ball field.
A.
Grading Plan
$
. 6400.00
B.
Soils Report
$
4,200.00
C.
Layout and Construction Plan
$
. 1400.00
D.
Irrigation Playa
$
4,300.00
E.
Landscape Plan
$,
1,200.00
F.
Lighting Plan
$`
3,800.00
G.
Restroom Building
$
24,500.00
H.
Project Administration
$
3,600.00
GRAND TOTAL FEES
4gO
2. Our fees have been calculated per our normal hourly rate schedule -Attachment 1. Total
billing will not exceed the amounts shown without an additional work authorization from the
City.
3. Provisions of Attachment 1 and 2 in the General Conditions section are an integral part of
this proposal as if herein written in frill.
We would be pleased to answer questions you may have or to clarify the various points above.
Sincerely,
Shawn T. Burch
R.L.A.2725
4
ATTACHMENT 1
NORMAL HOURLY RATES
Landscape Architect -President's
time at the fixed rate of. $85.00 per hour
Civil Engineer
time at the fixed rate of: $85.00 per hour
Electrical Engineer
time at the fixed rate of: $85.00 per hour
Secretary's
time at the fixed rate of: $27.00 per hour
REIMBURSABLE ITEMS
Reimbursable items, such as the cost of blueprinting, graphic reproduction, photo copying and
plotting will be billed at our direct cost plus 10%. Check prints will be provided at no cost to the
City.
TERMS AND CONDITIONS OF PAYMENT
We will bill monthly for the portion of work actually completed by us on the project at that time.
Payment is due upon receipt.
INSURANCE
STB Landscape Architects currently carries errors and omissions insurance in the amount of
$2,000,000.00. Upon execution ofa contract with the City Certificates of Insurance will be provided.
5
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4.
ATTACHMENT 2 [
ADDITIONAL SERVICES -
Additional services shall be performed only when requested by the City. Payment for such services
shall be in accordance with our normal hourly rates per Attachment. 1. Additional services may
include, but are not limited to:
l . Making revisions to previously approved drawings to accomplish changes requested
by the City.
2• Any work not listed in the previous sections or outlined in the Scope Of Services
provided by the City.
3. All Contract administration and site inspections and reviews.
4. Construction staking and layout of the site improvements and grades.
OWNERS RESPONSIBILITY
1. Complete information concerning available services and drawings of any oh -site
utilities and structures.
2. Any information on restrictions to development or the design program.
2. Any development/plan checking or other fees.
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