HomeMy WebLinkAboutContracts & Agreements_62-2023AGREEMENT TOPERFORM NON=PROFESSIONAL SERVICES
FOR EQUIPMENT AND SUPPLIES
This agreement for the provision of janitorial services and supplies ("Agreement") is made
and entered in this 18th day of April, 2023 ("Effective Date"), by and between the City of Redlands,
a municipal corporation ("City") and Quinmar Janitorial, Inc., a California Corporation
("Contractor"). City and Consultant are sometimes individually referred to herein as a "Party" and,
together, as the "Parties." In consideration of the mutual promises contained herein, City and
Consultant agree as follows:
ARTICLE 1 — ENGAGEMENT OF CONTRACTOR
1.1 City hereby engages Contractor to perform janitorial services and supplies for City (the
"Services").
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional Contractors in the industry providing like and similar types of Services.
ARTICLE 2 — SERVICES OF CONTRACTOR
2.1 The Services that Contractor shall perform are more particularly described in Exhibit "A,"
titled "Scope of Services," which is attached hereto and incorporated herein by this
reference.
2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the
performance of this agreement including, but not limited to, any applicable State prevailing
wage laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3.1 City shall make available to Contractor information in its possession that may reasonably
assist Contractor in performing the Services.
3.2 City designates Chris Boatman, Assistant City Manager Director, as City's representative
with respect to performance of the Services, and such person shall have the authority to
transmit instructions, receive information, interpret and define City's policies and decisions
with respect to performance of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4.1 The Services shall commence immediately after the Effective Date of this Agreement.
Contractor shall perform and complete the Services in a prompt and diligent manner in
accordance with the schedule set forth in Exhibit "A."
4.2 If Contractor's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to City, consistent with City
Council -adopted policy for the same. It shall be the obligation of Contractor to obtain a
copy of such policy from City staff.
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4.3 The Term of this Agreement shall commence on the Effective Date stated above and expire
on April 19, 2026.
ARTICLE 5 — PAYMENTS TO CONTRACTOR
5.1 Total compensation for Contractor's performance of the Services shall not exceed the
amount of One Million Six Hundred Twelve Thousand, Seven Hundred and Six Dollars
and Fifty -Eight Cents ($1,612,706.58). City shall pay Contractor on a time and materials
basis up to the not to exceed amount in accordance with Exhibit "B," titled "Fee Schedule,"
which is attached hereto and incorporated herein by reference.
5.2 Contractor shall submit monthly invoices to City describing the Services performed during
the preceding month. Contractor's invoices shall include a brief description of the Services
performed, the dates the Services were performed, the number of hours spent, and by
whom. City shall pay Contractor no later than thirty (30) days after receipt and approval
by City of Contractor's invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return
receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or
(iv) on the date sent by facsimile or electronic mail transmission (including PDF), if
confirmed with a copy sent contemporaneously by first class, certified, registered or
express mail; in each case properly posted and fully prepaid to the appropriate address set
forth below, or such other address as a Party may provide notice in accordance with this
section:
CITY
City Clerk
City of Redlands
35 Cajon Street
P.O. Box 3005 (mailing)
Redlands, CA 92373
jdonaldson@cityofredlands.org
(909) 798-7531
CONTRACTOR
Quinmar Janitorial, Inc.
Max Quintana, President
7532 Webster Street
Highland, CA 92346
quinmarjanitorials@msn.com
951-258-5376
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by
Contractor for the duration of its performance of the Services. Contractor shall not perform
any Services unless and until the required insurance listed below is obtained by Contractor.
Contractor shall provide City with certificates of insurance and endorsements evidencing
such insurance prior to commencement of the Services. Insurance policies shall include a
provision prohibiting cancellation or modification of the policy except upon thirty (30)
days prior written notice to City.
A. Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
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City that Contractor is self -insured or exempt from the workers' compensation laws of
the State of California. Contractor shall execute and provide City with Exhibit "C,"
titled "Workers' Compensation Insurance Certification," which is attached hereto and
incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million
Dollars ($2,000,000) aggregate, for public liability, property damage, and personal
injury is required. City shall be named as an additional insured and such insurance shall
be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and property
damage liability. This coverage shall include all Contractor owned vehicles used in
connection with Contractor's provision of the Services, hired and non -owned vehicles,
and employee non -ownership vehicles. City shall be named as an additional insured
and such insurance shall be primary and non-contributing to any insurance or self-
insurance maintained by City.
6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed
officials, employees and agents from and against any and all claims, losses and liability,
including attorneys' fees, arising from injury or death to persons or damage to property
occasioned by any negligent act or omission by, or the willful misconduct of, Contractor,
or its officers, employees and agents in performing the Services.
ARTICLE 7 — CONFLICTS OF INTEREST
7.1 Contractor covenants and represents that it does not have any investment or interest in any
real property that may be the subject of this Agreement or any other source of income,
interest in real property or investment that would be affected in any manner or degree by
the performance of Contractor's Services. Contractor further covenants and represents that
in the performance of its duties hereunder, no person having any such interest shall perform
any Services under this Agreement.
7.2 Contractor agrees it is not a designated employee within the meaning of the Political
Reform Act because Contractor:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
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B. Does not serve in a staff capacity with City and, in that capacity, participate in making
a governmental decision or otherwise perform the same or substantially the same duties
for City that would otherwise be performed by an individual holding a position
specified in City's Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Contractor must disclose its financial interests, Contractor
shall complete and file a Fair Political Practices Commission Form 700, Statement of
Economic Interests, with the City Clerk's office pursuant to the written instructions
provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing Party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-
house counsel by a Party.
8.2 Contractor shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement. Any
assignment or attempted assignment without such prior written consent may, in the sole
discretion of City, results in City's immediate termination of this Agreement.
8.3 Contractor is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor any of its agents shall
have control over the conduct of Contractor or Contractor's employees, except as herein
set forth. Contractor shall supply all necessary tools and instrumentalities required to
perform the Services. Assigned personnel employed by Contractor are for its account only,
and in no event shall Contractor or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City. Contractor
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind
City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less
than thirty (30) days prior written notice to Contractor of City's intent to terminate. If this
Agreement is terminated by City, an adjustment to Contractor's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Contractor at the time of termination may be adjusted to the extent
of any additional costs to City occasioned by any default by Contractor. Upon receipt of a
termination notice, Contractor shall immediately discontinue its provision of the Services
and, within five (5) days of the date of the termination notice, deliver or otherwise make
available to City, copies (in both hard copy and electronic form, where applicable) of
project related data, drawings, specifications, reports, summaries and such other
information and materials as may have been accumulated by Contractor in performing the
Services. Contractor shall be compensated on a pro-rata basis for Services completed up to
the date of termination.
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8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to Contractor
pursuant to this Agreement. Such books shall be available at reasonable times for
examination by City at the office of Contractor.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained herein,
and any prior negotiations, written proposals or verbal agreements relating to such matters
are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City and
Contractor.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California, without regard to its conflicts of laws provisions. The Parties agree that
all actions or proceedings arising in connection with this Agreement shall be tried and
litigated only in the state courts located in San Bernardino County, California, and the
federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement
is declared invalid, void or unenforceable by a court of competent jurisdiction, the same
shall be deemed severable from the remainder of this Agreement and shall not affect,
impair or invalidate the remaining sentences, clauses, paragraphs or sections contained
herein, unless to do so would deprive a Party of a material benefit of its bargain under this
Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have
signed in confirmation of this Agreement.
CITY OF DI'AND
ddie Tejeda, Mayor
ATTEST:
e Donaldson, City Clerk
QUINMAR JANITORIAL SERVICES, INC.
By:
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EXHIBIT "A"
SCOPE OF SERVICES
Contractor shall appoint an experienced supervisor to be responsible for all Services required & performed
under this Agreement. The Supervisor must be acceptable to City and have the authority to receive on
behalf of Contractor any order or communication relating to the Services. The Supervisor shall be always
readily accessible to staff of the City and have communication equipment (cell phone and email). If a
replacement Supervisor is deemed necessary by Contractor, replacement Supervisor shall be approved by
City prior to commencement of any Supervisory duties. Supervisor shall "walk" all buildings with a
checklist and review janitorial work being performed by janitorial staff. Supervisor shall attend bi-monthly
meetings with City Staff and report findings and challenges.
SERVICE LEVEL (Acceptable Quality):
The level of services as outlined in these Specifications must be consistently maintained. During the
Contract period, appropriate City Staff will conduct routine inspections of the facilities under this Contract.
The inspections are based on standards for commercial facilities within the maintenance industry. This
scope of work establishes the minimum requirements for providing Janitorial Services to the City of
Redlands. The Contractor is required to meet all specifications listed herein, as a minimum, and is required
to submit a firm, fixed cost for all commodities/services. The Contractor shall fully and timely provide all
deliverables described herein in strict accordance with the terms, covenants, and conditions of the Contract
and all applicable Federal, State, and local laws, rules, and regulations including the Displaced Janitorial
Act (California Labor Code 1060 et seq.). Contractor shall provide all labor, materials, equipment, and
mobilization to complete the services for the City of Redlands.
DETAILED SPECIFICATIONS:
Task specifications are provided for general cleaning and should be applied to any and all public and office
areas. Task specifications for general restroom cleaning should be applied to any and all restrooms. Special
task requirements unique to each facility are also detailed. All items not specifically included but found to
be necessary to properly clean the facilities shall be included as though written into them.
DEFINITIONS:
Where "as directed", "as required", "as permitted", "approved", "acceptance", or words of similar
importance are used, it shall be understood that the direction, requirement, permission, approval, or
acceptance of the Maintenance Manager is intended unless otherwise stated. As used herein, "provide"
shall be understood to mean "provide complete", "in place", "this is", "furnish and install"; the work "site"
as used hereinafter shall be understood to mean the location receiving the service. The use of the word
"Director" shall be construed to mean the Maintenance Manager or his delegated representative(s). The
use of the word "Contractor" shall be held to mean the Contractor and/or any person employed by them
and working under this contract. The use of the words "shall" and "may" shall be held to mean "mandatory"
and "permissive" respectively. The use of the words "his" or "him" shall be construed to mean either
gender, as appropriate.
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CLEANING TASKS:
Contractor shall accomplish all cleaning tasks to meet the completeness, quality, and frequency
requirements set forth under these definitions.
1. Plumbing Fixtures and Dispenser Cleaning:
Plumbing fixtures and dispensers are clean when free of all deposits and stains so that items are left without
dust, streaks, film, odor, or stains.
2. Sweeping:
Contractor shall sweep all floors, including corners and abutments, so that after sweeping they are free of
all visible litter, dust, and foreign debris. Chairs, trash receptacles and easily movable items shall be tilted
or moved to sweep underneath and returned to their original location when sweeping has been completed.
3. Cleaning Floors:
Contractor shall clean all tile and/or vinyl floors, including corners and abutments so that they are uniform
in appearance and are free of streaks, swirl marks, detergent residue, or any evidence of stains, soil film,
debris, or standing water. Chairs, trash receptacles, and easily movable items shall be moved to clean
underneath and returned to their original location when cleaning has been completed. Contractor shall
remove all splash marks on furniture, walls, baseboards, etc. Contractor shall remove all splash marks on
furniture, walls, baseboards, etc. Contractor shall clean bathroom tile floors, including corners and
abutments so that they are uniform in appearance and free of streaks, swirl marks, detergent, residue, or any
evidence of stains, soil, film debris or standing water. Contractor shall ensure that the mop used to clean
the bathroom floor is not used on any other common floor area. Contractor shall display caution signs when
floors are wet and personnel other than Contractor personnel are present in the area. Signs shall remain in
place until floors are completely dry.
4. Maintaining Floors:
Contractor shall maintain all tile and vinyl floors accessible with a floor cleaning machine, unless specified
elsewhere as having carpet or special flooring. After tile and/or vinyl floors receive floor maintenance, the
entire floor shall have a uniform coating of nonskid finish and have a uniform glossy appearance and be
free of scuff marks, heel marks and other stains and discoloration. Contractor shall remove floor finish
solutions from baseboards, walls, furniture, trash receptacles, etc. Chairs, trash receptacles and easily
movable items shall be tilted or moved to maintain floors underneath and returned to their original location
when maintenance has been completed. Contractor shall apply these techniques only to the portion of the
floor needing work to bring the entire surface up to the above stated standard.
5. Mirror/Glass Cleaning:
Contractor shall clean interior and exterior glass doors and surrounding glass areas to include sills/ledges,
display cases, glass cabinets, mirrors, and adjacent trim so that after cleaning there shall be no traces of
film, dirt, smudges, water, or other foreign matter. All accessible glass surfaces shall be without streaks,
film deposits and stains and have a uniform bright appearance.
6. Shampooing Carpets:
Contractor shall shampoo carpets so that after shampooing, the carpet area is uniform in appearance and
free of embedded dirt, grime, cleaning solution, film, debris, stains, marks, and discoloration. Carpet shall
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be cleaned with a commercial floor machine with power scrubbing capability that will clean both sides of
the carpet using extraction methods and a drying time of four to five hours. All shampooing solutions shall
be removed from walls, furniture, trash receptacles, chairs, and similar items. Chairs, trash receptacles, and
easily moveable items shall be moved to shampoo carpet area underneath and then returned to their original
location.
7. Baseboard Cleaning:
After cleaning, the surfaces of all baseboards (wood, resilient, ceramic will have a uniformly clean
appearance, free from dirt, stains, streaks, wax, and cleaning marks.
8. Washing of Walls:
Wash all wall surfaces. Use cleaning materials consistent with finish material of wall. All exposed surfaces
of walls are to be cleaned and made free of all dirt, dust, grit and left without streaks, film, odor, or stains.
9. Supplies:
Contractor shall provide all consumable supplies including but not limited to the following: all paper
products (i.e., seat covers, toilet paper, hand towels), hand soap and trash can liners. Paper products shall
contain a minimum of 30% post -consumer material.
The Contractor shall use cleaning supplies that are of a quality that will not be abrasive, stain, discolor,
corrode, or otherwise damage the surfaces being cleaned. The City reserves the right to require the
Contractor to substitute supplies at any time during the contract term.
10. Removal of Trash:
Contractor shall empty and return to their location waste baskets and if clearly marked, other trash
containers within the area (empty boxes, etc.). Contractor shall empty and return to their original location
bathroom waste baskets, sanitary napkin disposal containers, and other trash containers within the area.
Plastic trash liners shall be placed in waste receptacles and replaced when soiled or torn. Interior and
exterior of trash receptacles shall be cleaned as required to assure cleanliness. Contractor shall dispose of
trash in plastic bags secured with a bag tie. Contractor shall pick up any trash that may fall in or around
the building during the removal of collected trash. Contractor shall deposit the trash in the outside trash
collection point (trash bin).
11. Low Dust:
Contractor shall perform low dusting so that after dusting, all dust, smudges, cobwebs, litter, lint, and dry
soil are removed from surfaces of chairs, file cabinets and other types of office furniture, wall hangings,
tops of partitions, partition ledges, windowsills, window blinds, light fixtures, ceiling corners, etc. to a line
of 8'-0" above floor level. Contractor shall not dust typewriters, business machines or computer equipment.
12. Drinking Fountains and Sinks:
Contractor shall clean and disinfect all polished metal surfaces, including the opening and drain, so that
after cleaning, drinking fountains and break room sinks shall be free from streaks, spots, stains, smudges,
scale and other obvious soil.
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13. Vacuum Carpet:
Contractor shall vacuum all carpeted floor areas so that after vacuuming, they are free of all litter, dust, soil,
etc. Chairs, trash receptacles and easily moveable items shall be moved to vacuum underneath and returned
to their original location when vacuuming has been completed.
14. Restrooms/Showers Cleaning:
Contractor shall perform restroom cleaning as specified:
A. CLEAN/DISINFECT: Contractor shall completely clean and disinfect all surfaces of toilet bowls,
urinals, lavatories, showers, plumbing fixtures and other such surfaces, using germicidal detergent. After
cleaning all surfaces shall be free of dirt, grime, film, stains, scum, soap residue, dust, and other foreign
matter.
B. SPOT CLEAN: Contractor shall remove smudges, fingerprints, marks, streaks, dust, deposits from
washable surface of partitions, stalls, stall doors, handrails, wall areas adjacent to lavatories, urinals, toilets,
interior and exterior doors, and soap/towel dispensers. Contractor shall spot clean using a germicidal
detergent. After spot cleaning, the surface shall have a clean, uniform appearance. Other wall surfaces not
mentioned shall be spot cleaned as needed to the same standards.
C. DESCALE: Contractor shall descale interior of toilet bowls, showers, and urinals as needed so that
after cleaning, the entire surface is free of streaks, stains, scum, scale, urine deposits and rust stains.
D. CLEAN MIRRORS: Contractor shall clean mirrors and adjacent trim so that after cleaning, they
are free of dirt, film, smudges, water spots, streaks, etc.
E. SHOWER MATS: Contractor shall clean and disinfect weekly shower mats located in both the
men's and women's showers. The Contractor shall clean the shower floor under the mats weekly.
15. Remove Spider Webs:
Contractor shall remove all spider webs from walls and windows inside buildings and on the outside
entrances. Dust sills on all windows including floor length windows.
16. Vacuum Upholstery of all Fabric Furniture:
Contractor shall vacuum all upholstery of all fabric furniture.
17. Dust Vacuum Heating and Ventilating Grills:
Contractor shall dust or vacuum all heating and ventilating grills.
18. Location and Frequency of Services: The Location and Frequency of Services are outlined below
immediately following the GENERAL REQUIREMENTS.
GENERAL REQUIREMENTS:
Equipment and Supplies: The Contractor shall furnish and keep in good working order, all necessary
cleaning supplies, tools, and equipment. This includes, but is not limited to cleaners, waxes, mops, brooms,
buffers, ladders, hoses, and vacuums, etc. Non -complying equipment and supplies shall be changed out at
the request of the City. Contractor shall provide all consumable supplies including but not limited to the
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following: cleaning products, hand soap and paper products (i.e., seat covers, toilet paper, hand towels,
trash can liners, germicidal cleaners, etc.).
Contractor shall submit all cleaning product information for approval prior to use. Any change of product
shall be pre -approved by the City.
Contractor is responsible for supplying MSDS sheets to the Maintenance Supervisor for all cleaning liquids,
chemicals, solvents, additives, floor waxes, etc., which Contractor is using. These will be kept on file for
immediate access to the Building Maintenance Team and updated as needed.
Janitorial closet areas shall be always kept clean and free of debris and odor. All supplies shall be stored
in a neat and orderly manner and in such a way as to prevent injury to City or Contractor's employees.
DESCRIPTION OF ITEM
MIN. REQUIRED SPECIFICATIONS
Heavy duty small trash can liners
Grainger, 500 count, 10 gallon, 24 x 23, black or approved functionally equivalent
Hand Soap
Waxie Select NRG No -Touch Foam
Heavy duty medium trash can liner
Grainger, 250 count, 20-30 gallon, 30x36, black or grey, or approved functionally
equivalent
Toilet tissue, coreless roll
2-ply, 1000 sheets per roll, 36 rolls/case or approved functionally equivalent
Toilet tissue to match various dispensers
2-ply, white, Kleenex Cottonelle, or approved functionally equivalent
Paper towels, single fold to match
various dispensers
Must fit each specific dispenser at each location (to be noted during facility walls -through)
Toilet Seat Covers
Waxie, or equivalent, 250 count, 20 pack/case or approved functionally equivalent.
Paper Towels, EnMotion
10" x 800', 6 rolls/case, touchless roll or approved functionally equivalent
Glass Cleaner
Trigger spray bottle, non -streaking
Urinal Deodorizing Screens
Waxie, deluxe urinal deodorizing screen, 12/ea or approved functionally equivalent
Toilet Bowl Cleaner
Acid Base, Squeeze Bottle
Industrial Strength Disinfectant
Lysol or approved functionally equivalent
Furniture Polish
Pledge or approved functionally equivalent
Cleanser
Comet or approved functionally equivalent cleaner with chlorinal
Floor Stripper
Baseboard Stripper or approved functionally equivalent *
Carpet Stain Remover
Spray Bottle *
Mop Cleaner
Any Brand
Carpet Shampoo
For Carpet Cleaning Machines *
Floor Wax
TBD
Supervision: Contractor will assign a supervisor and lead custodial person to this contract and one or both
are required to be present during all scheduled cleaning hours and special work assignments. This custodial
supervisor or lead person is required to speak, read, and understand English. Site supervisor shall carry a
cell phone and/or pager by which the City Staff will be able to communicate with him/her. They are
required to attend bi-monthly meetings with Building Maintenance Manager to review performance and
discuss outstanding issues. Additional meetings may be required as requested by other departments and
their city representatives.
Inspection: The City shall inspect the work areas daily and with the Contractor every week to ensure
adequacy of maintenance and that methods of performing the work are in compliance with the contract.
However, this walk-through shall not be construed to relieve the Contractor of the duty to provide
continuous inspection of the work area. Discrepancies and deficiencies in the work shall be brought to the
attention of the Contractor and corrected in the same manner specified by the Director. Same day
corrections of deficiencies are required.
Staffing: The Contractor shall submit a breakdown of BONDED staffing proposed to adequately perform
the tasks as outlined in these specifications. As part of the breakdown, the Contractor shall list the
percentage of staff who are employed by the Contractor and the percentage of staff that will be assigned to
this contract.
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Employee Conduct:
Employees of the Contractor while performing work under this contract, WILL NOT:
1. Be accompanied in their work area by acquaintances, family members, assistants, or any other
person unless such person is an on -duty, authorized Contractor employee.
2. Remove any City property or personal property, equipment, monies, form, or any other item from
any city facility.
3. Engage in horseplay or loud boisterous behavior.
4. Be under the influence of alcohol or drugs.
5. Gamble.
6. Smoke in any building.
7. Turn on or use any equipment (i.e., computers, typewriters, fax machines, copy machines, radios,
televisions, etc.) except any Contractor or City supplied equipment.
8. Use any City telephone except those designated by the City for purposes of business under this
contract.
9. Open any desk, file cabinet or storage cabinet.
10. Remove any articles from desks.
11. Consume any food or beverage, other than that brought with or purchased by the employee, and
only in areas designated as break or lunchrooms.
12. Enter any facility that they are not specifically approved to enter.
Employee Removal: The Contractor shall remove from service on the premises of the City any employee
of the Contractor who, in the opinion of the City, is not performing the services in a proper manner, or who
is incompetent, disorderly, abusive, dangerous, or disruptive, or does not comply with the rules and
regulations of the City.
Employee Appearance and Identification: Contractor personnel shall present a neat appearance and be
easily recognized as Contractor employees. The Contractor shall provide each employee with an
identification badge and uniform. Identification badges may be worn on collared shirts or tee shirts with
company logos. Long pants are required. No shorts, skirts, or open -toed shoes are allowed.
Security: The City will provide access to all facilities and properties after which the Contractor is required
to always have all keys and alarm codes available when providing services to the City. The Contractor is
responsible for the replacement of all lost keys, fobs, or card access keys at a cost of $50.00 each.
Contractor will be financially responsible for any and all costs resulting from the need to re -key or re -code
alarms in a facility.
The Contractor shall ensure all facilities are secure. Contractor is responsible for resetting alarms, turning
off lights and locking doors upon completion of all duties. Failure to secure a facility correctly may result
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in termination of the contract. The Contractor will be financially responsible for any call outs by stand-by
personnel due to doors left open, alarms turned off, and alarms activated after hours.
Quality Control and Janitorial Manager: The City of Redlands utilizes a web/app-based software called
"Janitorial Manager" to manage janitorial activity vs. scope of services at each location, using a QR code
method. Contractor is responsible for providing a means (mobile phone) to which their staff can access
and use the Janitorial Manager system/app. The City of Redlands maintains the data base and provides
access as needed. There is no cost to the contractor for use of Janitorial Manager other than providing a
phone and/or data access to their staff while on City property.
Contractor shall attend bi-monthly meetings with Building Maintenance Staff for review of areas of
improvement, Contractor questions and/or issues with facilities.
Property Damage: The Contractor shall be held responsible for damages that occur during the hours
pertaining to performance of this contract to the interior of the facilities or contents thereof. The Contractor,
as his/her expense, shall pay to repair the damage and/or replace the items(s) damaged.
Missed Cleanings: Should the Contractor fail to clean a facility in accordance with scheduled times and
requirements, the City will automatically remove payment for that cleaning from the invoice. Continued
failure to clean in accordance with the schedule may result in termination of the contract. The sum of Two
Hundred Fifty Dollars ($250.00) per day will be deducted and forfeited from payments to the Contractor
for each instance where an item of work is not completed in accordance with the schedule or Specifications.
Special Events: The Contractor can expect to support special events during and outside of normal duty
hours. Special events may include but are not limited to, City council meetings, City commission meetings,
special meetings, and/or functions. The Contractor shall adjust the service schedule so that these services
will be performed after the event. Contractor shall propose an hourly rate per person for this service and
provide adequate procedures for receiving and responding to special event service requests.
Labor Strike: It is the Contractor's responsibility to provide continuous maintenance services, without
interruption, to all buildings and facilities specified herein. In the event of a labor action, the Contractor
shall provide other means, at the Contractor's expense, to provide continuous and comparable service.
Failure to do so will cause the City to take whatever action is necessary to provide the service, with any
cost above and beyond the contractor normal rates (which will be deducted from the Contractor's payment)
to the City being borne by the Contractor.
Additions/Deletions: The City may, without invalidating the contract, modify the contract by adding,
deleting, or changing areas to the contract; by adding deleting, or changing usage or space, by adding,
deleting, or changing routine services; by deleting or changing specifications. All changes shall be ordered
by means of a written change order to the purchase order. Additions shall be added at the contracted square
foot for comparable facilities under contract. If there are no comparable facilities, the price shall be
negotiated by the City with the Contractor.
Holidays: Contractor shall not provide services on City observed holidays. City holidays include
New Year's Day
Memorial Day
Labor Day
Day after Thanksgiving
New Year's Eve Day
Martin Luther King Day President's Day
Juneteenth Independence Day
Veteran's Day Thanksgiving Day
Christmas Eve Day Christmas Day
12
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Qualifications/Security: The Contractor, subcontractors, and all employees shall be capable and
experienced in the contract work to be performed. The contractor or any principal, officer or employee of
the Contractor who has been convicted of any felony or any crime involving moral turpitude with the
previous 10 years is prohibited from working on City premises until such time as the charges are dismissed.
The city may limit or reject certain individuals if their presence is determined by the Building Maintenance
Supervisor to be detrimental to the normal conduct of its business.
Prior to commencing any Work under this contract, the City of Redlands requires that the Contractor and
any principals, officers or employees who will work on City premises undergo a security check through the
City of Redlands Police Department. This is a LIVESCAN background check and is considered a
Background Check 1. There is no cost to the contractor for this service and the Contractor shall ensure
this requirement is met prior to ANY personnel arriving onsite to conduct janitorial services.
Contractor personnel that is scheduled to work in ANY Redlands Police Department facility will be
required to undergo a more in-depth background check (Background Check 2) that includes
reviewing online presence, Officers speaking with neighbors, prior employers, family members, etc.
Background Check 2 can take up to six (6) weeks to complete and is a requirement for all janitorial
personnel entering ANY Redlands Police Department facility for purposes of work.
In the event Contractor enters any Redlands, Police Department facility to perform any janitorial functions,
without having successfully passed a Background 2, the Contract and Purchase Order are subject to
immediate cancellation.
Fidelity Bond: Contractor must provide a Fidelity Bond in the amount of $100,000.00 and provide to City
prior to commencing work.
Recycling: Contractor shall coordinate recycling activities with the City's Recycling Coordinator to
minimize refuse disposal & maximize recycling from City facilities.
Contractor shall empty recyclable materials contained in designated recycling containers throughout the
facility. This includes all blue, recycling desk -side containers & larger, blue 32-gallon recycling containers.
Recycling materials shall be emptied into the white recycling dumpster at the rear of the City Hall (Citrus
Avenue).
Recyclable materials set aside should be collected & emptied into the white recycling dumpster. This
includes office materials such as paper (e.g., boxes, blueprints, plans, files, etc.) that may or may not be
placed inside of a recycling container due to inadequate capacity but are clearly labeled "RECYCLE".
Contractor shall contact the City's Recycling Coordinator to apprise him/her of improper separation of
materials by City staff. Materials listed below should be separated for recycling by City office staff.
Contractor shall NOT collect recyclables for personal use or sale.
Office Paper Blueprints Junk Mail Envelopes
Catalogs Computer Paper Colored Paper Aluminum Cans
Tin (steel) cans Glass Bottles Flattened Cardboard All other plastic bottles
Boxes and containers
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AK SMILEY LIBRARY
ITEM A
125 W. VINE STREET
LIBRARY CLEANING: SATURDAY, SUNDAY, MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY
BETWEEN THE HOURS OF 10:00 PM & 6:00 AM
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY
Al
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Seven Times Weekly
A2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Seven Times Weekly
A3
Empty all trash/recycle receptacles & replace trash liners as necessary
Seven Times Weekly
A4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Seven Times Weekly
A5
Spot clean all walls, partitions, light switches & doors with approved cleaning product
Seven Times Weekly
A6
Refill all dispensers with approved paper/soap products
Seven Times Weekly
A7
Remove with vacuum spider webs from corners, windowsills & doorways.
Vacuum/Clean Air Conditioning Vents
Once Monthly
KITCHEN/BREAKROOMS
A8
Clean sinks, countertops and exterior of appliances with approved cleaner
Seven Times Weekly
A9
Clean & Sanitize lunchroom tables, chairs, and vending machines with approved
cleaner
Seven Times Weekly
A10
Empty all trash/recycle receptacles & replace trash liners as necessary
Seven Times Weekly
A11
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Seven Times Weekly
A 12
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Seven Times Weekly
A13
Remove with vacuum spider webs from corners, baseboards, windowsills &
doorways
Seven Times Weekly
A 14
Clean & vacuum air conditioning vents
Once Monthly
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AK SMILEY LIBRARY
ITEM A
125 W. VINE STREET
LIBRARY CLEANING: SUNDAY, MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY
BETWEEN THE HOURS OF 10:00 PM & 6:00 AM
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY
LOBBIES, CORRIDORS, MAIN ROOMS, STAIRS, GENERAL OFFICES, ELEVATORS
A15
Dust all furniture, fixtures & equipment with approved cleaning product
Seven Times Weekly
Al6
Spot clean all walls, partitions, light switches, baseboards & doors with approved
cleaning product
Seven Times Weekly
A17
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Seven Times Weekly
A18
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Seven Times Weekly
A19
Empty all trash/recycle receptacles & replace trash liners as necessary
Seven Times Weekly
A20
Clean inside and outside of glass doors and entrances with approved cleaning product
Seven Times Weekly
A2 1
Vacuum all carpeted areas (entry mats included)
Seven Times Weekly
A22
STAIRS: Sweep stairwells (interior, exterior & landings)
Seven Times Weekly
A23
STAIRS: Dust rails & ledges with approved cleaning product
Seven Times Weekly
A24
STAIRS: Mop interior stairs with approved cleaning product
Seven Times Weekly
A25
ELEVATORS: Clean & vacuum carpeted elevators
Seven Times Weekly
A26
ELEVATORS: Spot clean carpeted areas using approved cleaner
Seven Times Weekly
A27
ELEVATORS: Detail clean threshold plates, removing fingerprints, etc.
Seven Times Weekly
A28
ELEVATORS: Wipe down and sanitize button panel & interior doors
Seven Times Weekly
A29
Remove with vacuum spider webs from corners, baseboards, windowsills &
doorways
Once Monthly
A30
Spot clean carpets as required
Once Weekly
A31
Dust all chairs, tabletops, ledges, moldings, and other low reaching areas with
approved cleaner
Once Weekly
A32
DRINKING FOUNTAINS: Clean and sanitize drinking fountains
Once Weekly
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ANIMAL SHELTER
ITEM B
504 NORTH KANSAS STREET
CLEANING SHALL BE PERFORMED EVERY TUESDAY
THROUGH SATURDAY BETWEEN THE HOURS OF 5:30 P.M. &
7:30 A.M.
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK,
TUESDAY THROUGH SATURDAY
BATHROOMS
B 1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
B2
Clean floor (mop)of dirt, dust, scuff marks & stains with approved
cleaning product
Five Times Weekly
B3
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
B4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
B5
Spot clean all walls, partitions, light switches & doors with approved cleaning
product
Five Times Weekly
B6
Refill all dispensers with approved paper/soap products
Five Times Weekly
B7
Remove with vacuum spider webs from corners, windowsills & doorways.
Vacuum and clean air conditioning vents
Once Monthly
RECEPTION & OFFICE AREA
B8
Dust/vacuum all furniture fixtures & equipment
Four Times Weekly
B9
Spot clean all walls, partitions, light switches, baseboards & doors with approved
cleaningproduct
Four Times Weekly
B 10
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Four Times Weekly
B 11
Clean floor (mop) of dirt, dust, scuff marks & stains with approved
cleaningproduct
Four Times Weekly
B12
Empty all trash/recycle receptacles & replace trash liners as necessary
Four Times Weekly
B13
Remove with vacuum spider webs from corners, baseboards, windowsills &
doorways Y
Four Times Weekly
B 14
Clean & vacuum air conditioning vents
Once Monthly
B 15
Clean & sanitize care room with germicide to include counter surfaces, sinks,
floors & appliances.
Four Times Weekly
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ANIMAL SHELTER
ITEM B
504 NORTH KANSAS STREET
CLEANING SHALL BE PERFORMED EVERY TUESDAY
THROUGH SATURDAY BETWEEN THE HOURS OF 5:30 P.M. &
7:30 A.M.
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK,
TUESDAY THROUGH SATURDAY
KITCHEN/BREAKROOM
B 16
Spot clean all walls, partitions, light switches, counters, appliances, baseboards &
doors with approved cleaning product
Four Times Weekly
B 17
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Four Times Weekly
B18
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning
product
Four Times Weekly
B19
Clean & Sanitize lunchroom tables, chairs, and vending machines with approved
cleaner
Four Times Weekly
B20
Empty all trash/recycle receptacles & replace trash liners as necessary
Four Times Weekly
B21
Remove with vacuum spider webs from corners, baseboards, windowsills &
doorways
Once Monthly
**THE REST OF THIS PAGE IS LEFT INTENTIONALLY BLANK**
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CALIFORNIA STREET LANDFILL TRAILER
ITEM C
2151 NEVADA STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 AM & 5:00 PM
2 DAYS A WEEK — TUESDAY, THURSDAY
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY
BATHROOMS
C 1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
C2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
C3
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
C4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
C5
Spot clean all walls, partitions, light switches & doors with approved cleaning
product
Five Times Weekly
C6
Refill all dispensers with approved paper/soap products
Five Times Weekly
C7
Remove with vacuum spider webs from corners, windowsills & doorways
Once Monthly
KITCHEN & BREAKROOM
C8
Clean sink, countertops and exterior of appliances with approved cleaner
Two Times Weekly
C9
Clean & Sanitize lunchroom tables, chairs, and vending machines with approved
cleaner
Two Times Weekly
C10
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
C11
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
C12
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
C13
Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider
webs
Once Monthly
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CALIFORNIA STREET LANDFILL TRAILER
ITEM C
2151 NEVADA STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 AM & 5:00 PM
2 DAYS A WEEK — TUESDAY, THURSDAY
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY
LOBBIES, CORRIDORS, GENERAL OFFICES
C 14
Dust all furniture, fixtures & equipment with approved cleaning product
Two Times Weekly
C15
Spot clean all walls, partitions, light switches, baseboards & doors with approved
cleaning product
Two Times Weekly
C 16
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
C 17
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
C18
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
C19
Vacuum all floor mats
Two Times Weekly
C20
Remove with vacuum spider webs from corners, baseboards, windowsills &
doorways.
Two Times Weekly
C21
Clean & vacuum air conditioning vents
Once Monthly
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CARRIAGE HOUSE
ITEM D
1325 Prospect Drive Lane
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 PM & 6:00 AM 2 DAYS A
WEEK
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY
TWICE PER WEEK & AS NEEDED
BATHROOMS
D1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
D2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
D3
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
D4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
D5
Spot clean all walls, partitions, light switches & doors with approved cleaning product
Five Times Weekly
D6
Refill all dispensers with approved paper/soap products
Five Times Weekly
D7
Remove with vacuum spider webs from corners, windowsills, air conditioning vents,
doorways. Remove spider webs
Once Monthly
KITCHEN
D8
Clean sink, countertops and exterior of appliances with approved cleaner
Two Times Weekly
D9
Clean & Sanitize lunchroom tables, chairs, and vending machines with approved
cleaner
Two Times Weekly
D10
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
D11
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
D12
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
D13
Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider
webs
Once Monthly
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CARRIAGE HOUSE
ITEM D
1325 Prospect Drive Lane
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 PM & 6:00 AM 2 DAYS A
WEEK
TWICE PER WEEK & AS NEEDED
MAIN ROOM & STAIRS
D14
Dust all furniture, fixtures & equipment with approved cleaning product
Two Times Weekly
D15
Spot clean all walls, partitions, light switches, baseboards & doors with approved
cleaning product
Two Times Weekly
D16
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
D17
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
D18
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
D19
Vacuum all carpeted areas (entry mats included)
Two Times Weekly
D20
Spot clean carpet as needed with approved cleaning product
Two Times Weekly
D21
Remove with vacuum spider webs from corners, baseboards, windowsills &
doorways.
Two Times Weekly
D22
Empty & damp wipe ashtrays located outside building entrances
Two Times Weekly
D23
Clean & vacuum air conditioning vents
Once Monthly
D24
DRINKING FOUNTAIN: Clean and sanitize
Two Times Weekly
**THE REST OF THIS PAGE IS LEFT INTENTIONALLY BLANK**
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CIVIC CENTER
ITEM E
35 CAJON STREET
EVERY LOCATION EXCEPT TREASURER'S OFFICE CLEANING SHALL BE PERFORMED
BETWEEN THE HOURS OF 6:00 P.M. & 6:00 A.M. EVERY TUESDAY & THURSDAY
THE TREASURER'S OFFICE —TO BE CLEANED BETWEEN
5:00 P.M. & 6:00 P.M. ON TUESDAY & THURSDAY
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY
BATHROOMS
E1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
E2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
E3
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
E4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
E5
Spot clean all walls, partitions, light switches & doors with approved cleaning product
Five Times Weekly
E6
Refill all dispensers with approved paper/soap products
Five Times Weekly
E7
Remove with vacuum spider webs from corners, windowsills, blinds, doorways & air
conditioning vents
Once Monthly
KITCHEN/BREAKROOMS
E8
Clean sink, countertops and exterior of appliances with approved cleaner
Two Times Weekly
E9
Clean & Sanitize lunchroom tables, chairs, and vending machines with approved
cleaner
Two Times Weekly
E 1 0
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
E 1 1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
E12
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
E13
Remove with vacuum spider webs from corners, baseboards, windowsills, window
blinds, doorways and air conditioning vents.
Once Monthly
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CIVIC CENTER
ITEM E
35 CAJON STREET
EVERY LOCATION EXCEPT TREASURER'S OFFICE CLEANING SHALL BE PERFORMED
BETWEEN THE HOURS OF 6:00 P.M. & 6:00 A.M. EVERY TUESDAY & THURSDAY
THE TREASURER'S OFFICE —TO BE CLEANED BETWEEN
5:00 P.M. & 6:00 P.M. ON TUESDAY & THURSDAY
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY
LOBBIES, CORRIDORS, GENERAL OFFICES
E14
Dust all furniture, fixtures & equipment with approved cleaning product
Two Times Weekly
E15
Spot clean all walls, partitions, light switches, baseboards & doors with approved
cleaning product
Two Times Weekly
E16
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
E17
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
E18
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
E19
Clean inside and out both sets of glass doors with approved cleaning product
Two Times Weekly
E20
Vacuum all carpeted areas (entry mats included)
Two Times Weekly
E21
Remove with vacuum spider webs from corners, baseboards, windowsills, window
blinds, doorways & air conditioning vents
Once Monthly
E22
ELEVATORS: Dust/Sweep all hard surface floors, mop floors, remove scuff marks
and stains with approved cleaning product.
Two Times Weekly
E23
ELEVATORS: Detail clean threshold plates, removing fingerprints, etc.
Two Times Weekly
E24
ELEVATORS: Wipe down and sanitize button panel., interior doors and walls
Two Times Weekly
E25
GLASS ENTRY DOORS: Clean glass doors and windows inside and outside
Two Times Weekly
E26
DRINKING FOUNTAINS: Clean and sanitize
Two Times Weekly
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COMMUNITY RECREATION & SENIOR CENTER
ITEM F
111 W. LUGONIA AVE.
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM & 6:00 AM
MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY
COMMUNITY SENIOR CENTER
LOBBY, HALLWAYS, CLASSROOMS, & MULTI -PURPOSE ROOM
F1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Six Times Weekly
F2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Six Times Weekly
F3
Empty all trash/recycle receptacles & replace trash liners as necessary
Six Times Weekly
F4
Vacuum all entry mats, windowsills, window blinds, corners & baseboards
Six Times Weekly
F5
Spot clean all walls, light switches & doors with approved cleaning product
Six Times Weekly
F6
Remove with vacuum spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
F7
Clean & Sanitize tables, chairs, and vending machines with approved cleaner
Six Times Weekly
F8
Clean inside and outside of entry door and windows
Six Times Weekly
F9
DRINKING FOUNTAINS: Clean and sanitize
Six Times Weekly
SENIOR CENTER & NUTRITION SITE KITCHEN
F 10
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Six Times Weekly
F 11
Clean (mop) floor of dirt, dust, scuff marks & stains with approved cleaning product
Six Times Weekly
F12
Empty all trash/recycle receptacles & replace trash liners as necessary
Six Times Weekly
F13
Remove all collected trash/boxes to designated area
Six Times Weekly
F 14
Spot clean all walls, light switches, doors, appliances & light switches with approved
cleaning product
Six Times Weekly
F15
Clean & sanitize fixtures, mirrors, counters, chrome, tabletops
Six Times Weekly
F16
Remove with vacuum spider webs from comers, windowsills & doorways
Once Monthly
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COMMUNITY RECREATION & SENIOR CENTER
ITEM F
111 W. LUGONIA AVE.
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM & 6:00 AM
MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY
BATHROOMS
F 17
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
F 18
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
F19
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
F20
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
F21
Spot clean all walls, partitions, light switches & doors with approved cleaning product
Five Times Weekly
F22
Refill all dispensers with approved paper/soap products
Five Times Weekly
F23
Remove with vacuum spider webs from corners, windowsills, window blinds,
doorways & air conditioning vents
Once Monthly
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COMMUNITY RECREATION & SENIOR CENTER
ITEM F
111 W. LUGONIA AVE.
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM & 6:00 AM
MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY
BATHROOMS ARE CLEANED SIX DAYS PER WEEK, MONDAY THROUGH SATURDAY
ECREAT11+f:N CENTER
BATHROOMS
F24
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Six Times Weekly
F25
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning
product
Six Times Weekly
F26
Empty all trash/recycle receptacles & replace trash liners as necessary
Six Times Weekly
F27
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Six Times Weekly
F28
Spot clean all walls, partitions, light switches & doors with approved cleaning
product
Six Times Weekly
F29
Refill all dispensers with approved paper/soap products
Six Times Weekly
F30
Remove with vacuum spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
GYMNASIUM and DANCE ROOMS
F31
Dust/sweep all hard surface floors with treated dust mop.
Six Times Weekly
F32
Spot clean as needed with approved cleaning product
Six Times Weekly
F33
Spot clean walls, partitions, light switches, door knobs & doors with approved
cleaning product
Six Times Weekly
F34
Clean all mirrors and bars with approved cleaner
Six Times Weekly
F35
Empty all trash/recycle receptacles & replace trash liners as necessary
Six Times Weekly
F36
Spot clean metal bleachers as needed, remove gum/trash as needed
Six Times Weekly
F37
Vacuum entry mats
Six Times Weekly
F38
Remove with vacuum spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
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COMMUNITY RECREATION & SENIOR CENTER
ITEM F
111 W. LUGONIA AVE.
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM & 6:00 AM
MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY
BATHROOMS ARE CLEANED SIX DAYS PER WEEK, MONDAY THROUGH SATURDAY
LOBBY, GAME ROOM, CLASSROOMS, MUSIC STUDIO, OFFICES
F39
Vacuum all carpeted areas (entry mats included)
Six Times Weekly
F40
Remove with vacuum spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
F41
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Six Times Weekly
F42
Clean (mop) floor of dirt, dust, scuff marks & stains with approved cleaning
product
Six Times Weekly
F43
Clean & Sanitize tables, chairs, and vending machines with approved cleaner
Six Times Weely
F45
Empty all trash/recycle receptacles & replace trash liners as necessary
Six Times Weekly
F46
Remove all collected trash/boxes to designated area
Six Times Weekly
F47
Spot clean all walls, partitions, light switches, door knobs & doors with approved
cleaning product
Six Times Weekly
F48
Remove with vacuum spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
F49
Clean inside and outside of entry glass doors and windows
Six Times Weekly
F50
DRINKING FOUNTAIN: Clean and sanitize
Six Times Weekly
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CONTEMPORARY CLUB
ITEM G
173 S. Eureka Street
CLEANING SHALL BE PERFORMED WEEKLY BETWEEN THE HOURS OF 10:00 PM & 6:00 AM
EVERY WEDNESDAY
BATHROOMS
G1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
One Time Weekly
G2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
One Time Weekly
G3
Empty all trash/recycle receptacles & replace trash liners as necessary
One Time Weekly
G4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
One Time Weekly
G5
Spot clean all walls, partitions, light switches & doors with approved cleaning
product
One Time Weekly
G6
Refill all dispensers with approved paper/soap products
One Time Weekly
G7
Remove with vacuum spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
KITCHEN
G8
Clean sink, countertops and exterior of appliances with approved cleaner
One Time Weekly
G9
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner
One Time Weekly
G10
Empty all trash/recycle receptacles & replace trash liners as necessary
One Time Weekly
Gl l
Dust/Sweep all hard surface floors with clean broom or treated dust mop
One Time Weekly
G12
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
One Time Weekly
G13
Clean & vacuum air conditioning vents, baseboards, windowsills, window blinds &
remove spider webs
Once Monthly
28
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CONTEMPORARY CLUB
ITEM G
173 S. Eureka Street
CLEANING SHALL BE PERFORMED WEEKLY BETWEEN THE HOURS OF 10:00 PM & 6:00 AM
EVERY WEDNESDAY
MAIN ROOM, LOBBY & HALLS
G14
Dust all furniture, fixtures & equipment with approved cleaning product
One Time Weekly
G15
Spot clean all walls, partitions, light switches, baseboards & doors with approved
cleaning product
One Time Weekly
G16
Dust/Sweep all hard surface floors with clean broom or treated dust mop
One Time Weekly
G17
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
One Time Weekly
G 18
Empty all trash/recycle receptacles & replace trash liners as necessary
One Time Weekly
G19
Vacuum all carpeted areas (entry mats included)
One Time Weekly
G20
Spot clean carpet as needed with approved cleaning product
One Time Weekly
G2 1
Remove with vacuum spider webs from corners, baseboards, windowsills, window
blinds & doorways.
One Time Weekly
G22
Empty & damp wipe ashtrays located outside building entrances
One Time Weekly
G23
Clean & vacuum air conditioning vents
Once Monthly
G24
DRINKING FOUNTAIN: Clean and sanitize
One Time Weekly
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29
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CORPORATE YARD
ITEM H
1270 W. PARK AVENUE
BUILDINGS A, B, E, I, J, M, N, 0, P
CLEANING SHALL BE PERFORMED EVERY TUESDAY & THURSDAY AFTER 4:30 P.M.
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY
BATHROOMS/FUEL ISLAND BATHROOM/LOCKER ROOMS/SHOWERS
H1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
H2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
H3
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
H4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
H5
Spot clean all walls, partitions, light switches & doors with approved cleaning product
Five Times Weekly
H6
Refill all dispensers with approved paper/soap products (including Gas Pump paper towel
dispensers)
Five Times Weekly
H7
LOCKER ROOMS: Wipe down lockers, sinks, door knobs, floors with approved cleaner
Five Times Weekly
H8
PURCHASING: Sweep storeroom area
Twice Monthly
H9
Remove with vacuum spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
H10
SHOWERS: Clean and sanitize floors, mats, walls, ceilings, partitions, and fixtures
Five Times Weekly
KITCHEN/BREAKROOM
H11
Clean and sanitize sink, countertops and exterior of appliances with approved cleaner
Two Times Weekly
H12
Clean & Sanitize all lunchroom tables, chairs and vending machines with approved
cleaner
Two Times Weekly
H13
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
H14
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
H15
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
H16
Clean & vacuum air conditioning vents, baseboards, windowsills, window blinds &
remove spider webs
Once Monthly
30
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CORPORATE YARD
ITEM H
1270 W. PARK AVENUE
BUILDINGS A, B, E, I, J, M, N, 0, P
CLEANING SHALL BE PERFORMED EVERY TUESDAY & THURSDAY AFTER 4:30 P.M.
EXCEPT FOR BUILDING "A" PURCHASING DEPT. WHICH IS TO BE CLEANED BETWEEN
THE
HOURS OF 7:30 A.M. & 4:30 P.M. & THE GAS ISLAND WHICH ARE TO BE CLEANED
EVERY SUNDAY, TUESDAY & THURSDAY AFTER 4:30 P.M.
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY
LOBBIES, CORRIDORS, GENERAL OFFICES
H17
Dust all furniture, fixtures & equipment with approved cleaning product
Two Times Weekly
H18
Clean & sanitize all walls, partitions, light switches, baseboards & doors with
approved cleaning product
Two Times Weekly
H19
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
H2O
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
H21
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
H22
Vacuum all carpeted areas (entry mats included)
Two Times Weekly
H23
Remove with vacuum spider webs from corners, baseboards, windowsills, window
blinds & doorways.
Twice Monthly
H34
DRINKING FOUNTAINS: Clean and sanitize
Two Times Weekly
H25
Clean & vacuum air conditioning vents
Once Monthly
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HILLSIDE MEMORIAL PARK
ITEM I
1540 ALESSANDRO ROAD
CLEANING SHALL BE PERFORMED
AFTER 4:30 P.M. EVERY TUESDAY & FRIDAY
BATHROOMS ARE CLEANED SIX DAYS PER WEEK, TUESDAY THROUGH SUNDAY
BATHROOM
I1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Six Times Weekly
12
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Six Times Weekly
13
Empty all trash/recycle receptacles & replace trash liners as necessary
Six Times Weekly
14
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Six Times Weekly
15
Spot clean all walls, partitions, light switches & doors with approved cleaning product
Six Times Weekly
16
Refill all dispensers with approved paper/soap products
Six Times Weekly
17
Remove with vacuum all spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
GENERAL OFFICES
18
Dust furniture, fixtures & equipment. Wipe down & vacuum couch/chairs in lobby
Two Times Weekly
19
Spot clean walls, partitions, light switches, baseboards & doors with approved
cleaning product. Sanitize lobby counter tops.
Two Times Weekly
I10
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
I11
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
112
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
I13
Remove with vacuum spider webs from corners, baseboards, windowsills, window
blinds & doorways
Two Times Weekly
114
Vacuum all entry mats
Two Times Weekly
115
Clean plexi-glass on both sides in lobby
Two Times Weekly
116
Clean & vacuum air conditioning vents
Once Monthly
32
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HILLSIDE MEMORIAL PARK
ITEM I
1540 ALESSANDRO ROAD
CLEANING SHALL BE PERFORMED
AFTER 4:30 P.M. EVERY TUESDAY & FRIDAY
BATHROOMS ARE CLEANED SIX DAYS PER WEEK, TUESDAY THROUGH SUNDAY
KITCHEN/BREAKROOM
I17
Clean & sanitize all walls, partitions, light switches, appliances, baseboards & doors
with approved cleaning product
Two Times Weekly
I18
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
I19
Clean & Sanitize lunchroom tables, chairs, and vending machines with approved
cleaner
Two Times Weekly
I20
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
I21
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
122
Clean & sanitize fixtures, counter tops, doorknobs & chrome
Two Times Weekly
I23
Remove with vacuum spider webs from corners, baseboards, windowsills, window
blinds & doorways
Once Monthly
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JOSLYN SENIOR CENTER
ITEM J
21 GRANT STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 PM & 6:00 AM
5 DAYS A WEEK — MONDAY, TUESDAY, WEDNESDAY, THURSDAY & FRIDAY
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY
BATHROOMS
J1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
J2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
J3
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
J4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
J5
Clean & sanitize walls, partitions, light switches & doors with approved cleaning
product
Five Times Weekly
J6
Refill all dispensers with approved paper/soap products
Five Times Weekly
J7
Remove with vacuum spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
KITCHEN
J8
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
J9
Clean (mop) floor of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
J10
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
J11
Remove all collected trash/boxes to designated area
Five Times Weekly
J12
Spot clean all walls, light switches, doors, appliances & light switches with
approved cleaning product
Five Times Weekly
J13
Clean & sanitize fixtures, mirrors, counters, chrome, tabletops
Five Times Weekly
J14
Remove with vacuum spider webs from corners, windowsills & doorways
Once Monthly
34
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JOSLYN SENIOR CENTER
ITEM J
21 GRANT STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 PM & 6:00 AM
5 DAYS A WEEK — MONDAY, TUESDAY, WEDNESDAY, THURSDAY & FRIDAY
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY
LOBBIES, CORRIDORS, MULTI -PURPOSE ROOMS, GENERAL OFFICES
J15
Dust all furniture, fixtures & equipment with approved cleaning product
Five Times Weekly
J16
Spot clean all walls, partitions, light switches, baseboards & doors with approved
cleaning product
Five Times Weekly
J17
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
J 18
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
J 19
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
J20
Vacuum all entry mats and carpeted areas
Five Times Weekly
J21
Spot clean carpet as needed with approved cleaning product
Five Times Weekly
J22
Remove with vacuum spider webs from corners, baseboards, windowsills, window
blinds & doorways.
Five Times Weekly
J23
Clean inside and outside of entry door and windows
Five Times Weekly
J24
Clean & vacuum air conditioning vents
Once Monthly
J25
DRINKING FOUNTAIN: Clean and sanitize
Once Weekly
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35
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MUNICIPAL AIRPORT
ITEM K
1745 SESSUMS DRIVE
CLEANING SHALL BE PERFORMED TUESDAY & FRIDAY AFTER 5:30 P.M.
HANGAR BATHROOM CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY
HANGAR BATHROOM
K1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
K2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
K3
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
K4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
K5
Spot clean all walls, partitions, light switches & doors with approved cleaning product
Five Times Weekly
K6
Refill all dispensers with approved paper/soap products
Five Times Weekly
K7
Remove with vacuum spider webs from corners, windowsills & doorways
Once Monthly
AIRPORT MANAGERS OFFICE
K8
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
K9
Spot clean all walls, partitions, light switches, appliances, baseboards & doors with
approved cleaning product
Two Times Weekly
K10
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
K11
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
K12
Dust all chairs, table legs and rungs, table tops, desktops, baseboards, ledges, &
moldings
Two Times Weekly
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PARK AVENUE POLICE STATION/JAIL
(CORPORATE YARD)
ITEM L
1270 W. PARK AVENUE
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 A.M. AND 5:00 P.M.
7 DAYS PER WEEK — INCLUDES RECORDS AND DISPATCH DEPARTMENT
BATHROOMS ARE CLEANED SEVEN DAYS PER WEEK MONDAY THROUGH SUNDAY
BATHROOMS, SHOWERS & LOCKER ROOMS
L1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Seven Times Weekly
L2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Seven Times Weekly
L3
Empty all trash/recycle receptacles & replace trash liners as necessary
Seven Times Weekly
L4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Seven Times Weekly
L5
Spot clean all walls, partitions, light switches & doors with approved cleaning
product
Seven Times Weekly
L6
Refill all dispensers with approved paper/soap products
Seven Times Weekly
L7
LOCKER ROOMS: Fully clean and sanitize sinks, mirrors, showers, shower floors,
walls & ceilings with approved cleaning product
Seven Times Weekly
L8
LOCKER ROOMS: Wipe down all lockers with approved cleaner
Seven Times Weekly
L9
Remove with vacuum spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
KITCHEN/BREAKROOM
L10
Clean and sanitize sink, countertops and exterior of appliances with approved cleaner
Seven Times Weekly
L11
Clean & Sanitize lunchroom tables, chairs, and vending machines
Seven Times Weekly
L12
Empty all trash/recycle receptacles & replace trash liners as necessary
Seven Times Weekly
L13
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Seven Times Weekly
L 14
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Seven Times Weekly
L15
Clean & vacuum air conditioning vents, baseboards, windowsills, window blinds &
remove spider webs
Once Monthly
37
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PARK AVENUE POLICE STATION/JAIL
(CORPORATE YARD)
ITEM L
1270 W. PARK AVENUE
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 A.M. AND 5:00 P.M.
7 DAYS PER WEEK — INCLUDES RECORDS AND DISPATCH DEPARTMENT
BATHROOMS ARE CLEANED SEVEN DAYS PER WEEK MONDAY THROUGH SUNDAY
LOBBIES, CORRIDORS, GENERAL OFFICES
L16
Dust all furniture, fixtures & equipment with approved cleaning product
Seven Times Weekly
L17
Spot clean all walls, partitions, light switches, baseboards & doors with approved
cleaning product
Seven Times Weekly
L18
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Seven Times Weekly
L19
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Seven Times Weekly
L20
Empty all trash/recycle receptacles & replace trash liners as necessary
Seven Times Weekly
L21
Vacuum all carpeted areas (entry mats included)
Seven Times Weekly
L22
Spot clean carpet as needed
Seven Times Weekly
L23
Remove with vacuum spider webs from corners, baseboards, windowsills, window
blinds, air conditioning vents & doorways.
Once Monthly
LOCKUP FACILITY
L24
Clean and sanitize sink, toilet, all surfaces, all fixtures including doorknobs &
benches
Seven Times Weekly
L25
Dust mop or sweep all hard surface floors with a clean treated dustmop
Seven Times Weekly
L26
Empty all trash/recycle receptacles & replace trash liners as necessary
Seven Times Weekly
L27
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Seven Times Weekly
L28
Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider
webs
Once Monthly
38
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POLICE ADMINISTRATIVE OFFICES
ITEM M
30 CAJON STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. & 5:00 P.M. EVERY TUESDAY & THURSDAY
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY
BATHROOMS
M1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
M2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
M3
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
M4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
M5
Spot clean all walls, partitions, light switches & doors with approved cleaning product
Five Times Weekly
M6
Refill all dispensers with approved paper/soap products
Five Times Weekly
M7
Remove with vacuum spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
BASEMENT & KITCHEN/BREAKROOM
M8
Clean all walls, partitions, light switches, appliances, baseboards & doors with
approved cleaning product
Two Times Weekly
M9
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
M10
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
M1 1
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
M12
Clean & sanitize fixtures, appliances, counter tops, doorknobs & chrome
Two Times Weekly
M13
Vacuum all carpeted areas (entry mats included)
Two Times Weekly
M14
As needed, spot clean carpeted areas
Two Times Weekly
M15
DRINKING FOUNTAINS: Clean & sanitize
Two Times Weekly
39
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POLICE ADMINISTRATIVE OFFICES
ITEM M
30 CAJON STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. & 5:00 P.M. EVERY TUESDAY & THURSDAY
MAIN FLOOR & SECOND FLOOR OFFICES & COMMON AREAS
M16
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
M17
Clean, disinfect and polish all drinking fountains, removing water marks, scale and
splash marks on the sides and front
Two Times Weekly
M18
Spot clean all walls, partitions, light switches, appliances, baseboards & doors with
approved cleaning product
Two Times Weekly
M19
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
M20
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
M21
Vacuum all carpeted areas (entry mats included))
Two Times Weekly
M22
Clean inside and out both sets of glass doors with approved cleaning product
Two Times Weekly
M23
As needed, spot clean carpeted areas
Two Times Weekly
M24
STAIRS: Sweep and mop stairs with approved cleaner
Two Times Weekly
M25
STAIRS: Clean stair railings and ledges with approved product
Two Times Weekly
M26
Clean & vacuum air conditioning vents
Once Monthly
M27
Dust/vacuum all furniture, fixtures, equipment & accessories
One Monthly
M28
Dust high and low areas (pictures, clocks, partition tops, etc.)
Once Monthly
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POLICE SUB -STATION
ITEM N
1150 BROOKSIDE, #J1A
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. & 5:00 P.M. EVERY TUESDAY & THURSDAY
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY
BATHROOMS
N1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
N2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
N3
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
N4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
N5
Spot clean all walls, partitions, light switches & doors with approved cleaning product
Five Times Weekly
N6
Refill all dispensers with approved paper/soap products
Five Times Weekly
N7
Remove with vacuum spider webs from corners, windowsills & doorways
Once Monthly
KITCHEN/BREAKROOMS
N8
Clean sink, countertops and exterior of appliances with approved cleaner
Two Times Weekly
N9
Damp wipe all lunchroom tables, chairs, and vending machines with approved cleaner
Two Times Weekly
N10
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
Ni 1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
N12
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
N13
Remove with vacuum spider webs from corners, baseboards, windowsills & doorways
Once Monthly
N14
Clean & vacuum air conditioning vents
Once Monthly
41
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WASTEWATER TREATMENT PLANT
ITEM 0
1950 NEVADA STREET
CLEANING SHALL BE PERFORMED SUNDAY, TUESDAY & THURSDAY AFTER 7:00 P.M.
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY
BATHROOMS
01
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
02
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
03
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
04
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
05
Spot clean all walls, partitions, light switches & doors with approved cleaning product
Five Times Weekly
06
Refill all dispensers with approved paper/soap products
Five Times Weekly
07
SHOWERS: Clean and sanitize floors, walls, ceilings, faucets with approved cleaning
product
Five Times Weekly
O8
Remove with vacuum spider webs from corners, windowsills & doorways
Once Monthly
KITCHEN AND BREAKROOM
09
Clean and sanitize sink, countertops and exterior of appliances with approved cleaner
Three Times Weekly
010
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner
Three Times Weekly
011
Empty all trash/recycle receptacles & replace trash liners as necessary
Three Times Weekly
012
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Three Times Weekly
013
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Three Times Weekly
014
Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider
webs
Once Monthly
42
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WASTEWATER TREATMANT PLANT
ITEM 0
1950 NEVADA STREET
CLEANING SHALL BE PERFORMED SUNDAY, TUESDAY & THURSDAY AFTER 7:00 P.M.
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY
LOBBIES, CORRIDORS, GENERAL OFFICES
015
Dust all furniture, fixtures & equipment with approved cleaning product
Three Times Weekly
016
Spot clean all walls, partitions, light switches, baseboards & doors with approved
cleaning product
Three Times Weekly
017
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Three Times Weekly
018
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Three Times Weekly
019
Empty all trash/recycle receptacles & replace trash liners as necessary
Three Times Weekly
020
Vacuum all entry mats
Three Times Weekly
021
Remove with vacuum spider webs from corners, baseboards, windowsills, window
blinds & doorways.
Once Monthly
022
Clean & vacuum air conditioning vents
Once Monthly
023
DRINKING FOUNTAIN: Clean and sanitize
Three Times Weekly
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WATER PRODUCTION & OPERATIONS
ITEM P
955 PARKFORD DRIVE
CLEANING SHALL BE PERFORMED SUNDAY AND WEDNESDAY AFTER 7:00 P.M
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY
BATHROOMS
P1
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Five Times Weekly
P2
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Five Times Weekly
P3
Empty all trash/recycle receptacles & replace trash liners as necessary
Five Times Weekly
P4
Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome
Five Times Weekly
PS
Spot clean all walls, partitions, light switches & doors with approved cleaning product
Five Times Weekly
P6
Refill all dispensers with approved paper/soap products
Five Times Weekly
P7
Remove with vacuum spider webs from corners, windowsills, window blinds &
doorways
Once Monthly
KITCHEN/BREAKROOM
P8
Clean sink, countertops and exterior of appliances with approved cleaner
Two Times Weekly
P9
Clean & sanitize all lunchroom tables, chairs and vending machines with approved
cleaner
Two Times Weekly
P10
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
P11
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
P12
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
P13
Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider
webs
Once Monthly
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WATER PRODUCTION & OPERATIONS
ITEM P
955 PARKFORD DRIVE
CLEANING SHALL BE PERFORMED SUNDAY AND WEDNESDAY AFTER 7:00 P.M
BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY
LOBBIES, CORRIDORS, GENERAL OFFICES
P14
Dust all furniture, fixtures & equipment with approved cleaning product
Two Times Weekly
P15
Spot clean all walls, partitions, light switches, baseboards & doors with approved
cleaning product
Two Times Weekly
P16
Dust/Sweep all hard surface floors with clean broom or treated dust mop
Two Times Weekly
P 17
Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product
Two Times Weekly
P18
Empty all trash/recycle receptacles & replace trash liners as necessary
Two Times Weekly
P19
Vacuum all carpeted areas (entry mats included)
Two Times Weekly
P20
Remove with vacuum spider webs from corners, baseboards, windowsills &
doorways.
Once Monthly
P21
Clean & vacuum air conditioning vents
Once Monthly
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EXHIBIT "B"
FEE SCHEDULE
(APRIL, MAY, AND JUNE 2023)
YEAR 1 (JULY 1, 2023 through JUNE 31, 2024)
YEAR 2 (JULY 1, 2024 through JUNE 31, 2025)
YEAR 3 (JULY 1, 2025 through JUNE 31, 2026)
3 MONTHS
YEAR ONE
YEAR TWO
YEAR THREE
LOCATION
PER MONTH
PER MONTH
PER MONTH
PER MONTH
Animal Shelter
$ 1,230.92
$ 1,230.92
$ 1,252.89
$ 1,304.86
Airport
$ 815.30
$ 815.30
$ 849.94
$ 884.58
Carriage House
$ 1,612.48
$ 1,612.48
$ 1,652.52
$ 1,692.56
Civic Center
$ 5,269.16
$ 5,269.16
$ 5,570.21
$ 5,872.26
Cemetery
$ 1,588.24
$ 1,588.24
$ 1,634.14
$ 1,680.04
Contemporary Club
$ 800.48
$ 800.48
$ 837.37
$ 874.26
Corporate yard
$ 2,649.46
$ 2,649.46
$ 2,836.20
$ 3,022.94
Joslyn Sr. Center
$ 1,592.48
$ 1,592.48
$ 1,701.83
$ 1,811.18
Landfill
$ 822.48
$ 822.48
$ 862.52
$ 902.56
Library & Shrine
$ 5,824.92
$ 5,824.92
$ 6,010.31
$ 6,195.70
Park Ave. PD Station/Jail
$ 4,976.70
$ 4,976.70
$ 5,108.77
$ 5,240.84
PD Annex
$ 2,992.42
$ 2,992.42
$ 3,129.89
$ 3,267.36
PD Sub Station
$ 665.74
$ 665.74
$ 697.68
$ 729.62
Senior Center/Recreation
$ 5,816.18
$ 5,816.18
$ 5,943.55
$ 6,072.92
Waste Water Treatment Plant
$ 2,075.72
$ 2,075.72
$ 2,246.26
$ 2,241.80
Water Production & Operations
$ 1,172.48
$ 1,172.48
$ 1,249.64
$ 1,326.80
TOTALS
12
39,905.16
MONTH TOTAL
$ 39,905.16
$ 478,861.92
$ 41,583.72
Year
$ 43,120.28
1
12 MONTH TOTAL
$ 499,004.64
Year 2
12 MONTH TOTAL
$ 517,443.36
Year 3
AGREEMENT TOTAL
$ 1,495,309.92
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EXHIBIT "C"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following
ways:
(a) By being insured against liability to pay compensation by one or more insurers duly
authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure,
either as an individual employer, or as one employer in a group of employers, which may
be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability
to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
rtg, I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be
insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the
provisions of that Code, and I will comply with such provisions before commencing the performance of the
work and activities required or permitted under this Agreement. (Labor Code § 1861).
I affirm that at all times, in performing the work and activities required or permitted under this
Agreement, I shall not employ any person in any manner such that I become subject to the workers'
compensation laws of California. However, at any time, if I employ any person such that I become
subject to the workers' compensation laws of California, immediately I shall provide the City with
a certificate of consent to self -insure, or a certification of workers' compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and
representations made in this certificate are true and correct.
QUINMAR JANITORIAL SERVICES, INC.
By:
Max Ouintana, 0 er
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Date: