HomeMy WebLinkAbout8465RESOLUTION NO. 8465
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576, the
Management Services/Finance Depailiiient Revenue and Customer Service Divisions have
submitted an application for the destruction of certain public records which are described in
Exhibit "A" to this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. That the application for the destruction of public records as described in
Exhibit "A" is hereby approved.
ADOPTED, SIGNED, AND APPROVED this 2nd day of May 2023.
Attest:
.nne Donaldson, City Clerk
Eddie Tejeda, Mayor
1
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the 2nd day of
May, 2023 by the following vote:
AYES: Councilmembers Barich, Davis, Guzman -Lowery, Saucedo; Mayor Tejeda
NOES: None
ABSENT: None
ABSTAINED: None
Jea
c&et-0.1-----
onaldson, City Clerk
2
EXHIBIT "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division:
MANAGEMENT SERVICES/FINANCE-REVENUE
Request Date:
3/29/23
Requesters Name and Job Title:
AIMEE HOOVER, REVENUE SUPERVISOR
Requesters Signature: '
, I �
�w�
Departm nt Head Signatur :
IIM Approved, by:
Description of Records:
2016-2017 DAILY JOURNAL REPORTS
2017-2018 UTILITY BILL STUBS
2016-2017 DIVISION EXPENDITURES
2014-2017 GOV PAY CC COPIES
2016-2017 BANK STATEMENTS
2016-2017 CASH RECEIPTS
2017-2018 VOIDS
2017-2018 POSITIVE PAY
2014-2017 SEWER BILLING
2016-2018 NSF CHECKS
2017-2017 SOLID WASTE WORK ORDERS
1991-2002 SOLID WASTE CHANGE OF SERVICE
2007-2009 DEPOSIT SLIPS
2003-2004 BL TAX CERTIFICATIONS
2007-2010 BL BALANCE DOCS
2017-2018 PAYMENTS
2017-2018 CHECK REGISTERS
2017-2018 ANNUAL P.O. COPIES (A-L & M-Z)
2017-2018 CHECK SIGN OUTS AND SIGNATURE AUTHORIZATIONS
2017-2020 AP OPEN HOLD REPORTS
2014-2016 ACCOUNTS RECEIVABLE INVOICES
2014-2016 ACCOUNTS RECEIVABLE CASH BATCH POSTS
2014-2017 ACCOUNTS RECEIVABLE CASH RECEIPT
2015-2016 JOURNAL ENTRIES
2013-2020 BUDGET
2016-2017 BUDGET WORK PAPERS
Location of Records:
REVENUE DIVISION STORAGE ROOM
Number or Quantity of Records to be destroyed:
130 BOXES
This request is to destroy the:
❑ ORIGINALS ❑ DUPLICATES E BOTH (Originals & Duplicates)
Dates of each record or inclusive dates of each record series:
From 1991- 020
This r
est is apro , ed by City Council on:
die Tejeda
Mayor of the City of ' edlands
ATTEST:
ne Donaldson, City Clerk
and approve the City Attorney on:
Attorney
TE: Attach the department head Certification to this request when submitting for approval.