HomeMy WebLinkAbout8452RESOLUTION NO. 8452
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
APPROVING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576, the City
Manager's office has submitted an application for the destruction of certain public records which
are described in Exhibit "A" to this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. That the application for the destruction of public records as described in
Exhibit "A" is hereby approved.
ADOPTED, SIGNED AND APPROVED this 2nd day of May, 2023.
Eddie Tejeda, Mayo
ATTEST:
e Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the 2nd day of
May, 2023 by the following vote:
AYES: Councilmembers Barich, Davis, Guzman -Lowery, Saucedo; Mayor Tejeda
NOES: None
ABSTAINED: None
ABSENT: None
le Donaldson, City Clerk
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EXHIBIT "A"
REQUEST TO DESTROY PUBLIC RECORDS
Requesting Department/Division:
City Manager's Office
Request Date:
05/02/2023
Requester's Name and Job Title:
Jennifer acias, Management Analyst
Requ ers Signa it • 1t0�-
De art ent Head Signature:
❑ Approved, by:
Description of Records:
• Correspondence
o Interdepartmental Communications (2008-2015)
o Communications Between Staff and Community Partners
(2008-2015)
Use
Analysis (2008)
Facilities of the City.
(2016)
o Requests/Complaints From Residents (2008-2015)
o From and Between Staff and Elected Officials (2008-2015)
o From and Between Local News Outlets (2008-2015)
• Reports
o Annual Report -Redlands Fire Department (copy)
o Annual Financial Report-Redevolopment Agency (CM copy-2008)
o Well B-5 Installation and Sampling Report (copy)
o Street Tree Policy and Guidelines Manual (2013)
o Santa Ana River Greenway Vision Document (2006)
o Water Shortage Contingency Plan (CM copy-2021)
o Hazard Mitigation Plan (2015)
o General Plan 2035-General Plan Steering Committee Land
Recommendations
o Redlands Police Department Productivity Study and Staffing
o Results of Analysis for Cost Savings at Selected Pumping
of Redlands (2011)
o Redlands Passenger Rail Station Area Plan Draft Report (2006)
o Art in Public Places Proposals for Cultural Arts Commission
Location of Records:
City Manager's Office
Number or Quantity of Records to be destroyed:
2 boxes
This request is to destroy the:
& Duplicates)
❑ ORIGINALS ❑ DUPLICATES // BOTH (Originals
Dates of each record or inclusive dates of each record series:
From 2008 to 2021
This request is approved by City Council on:
May 2, 2023
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ATTEST:
Ci C rk
And approved by the City Attorney on:
C
Attorney
N TE: Attach the department head Certification to this request when submitting for approval.
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Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the department
head;
2. That to the best of his/her knowledge, the descriptive titles, information and classifications
contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satisfied for all records included in the attached request
form;
4. That retention of the record is no longer required for the operation of the department, or to
satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law; and
6. That it is a recommendation by the head of the applicable city department that the record(s)
should be destroyed.
Nts614,,44-
a in ce McConnell)
Date
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