HomeMy WebLinkAboutAgree-UltraSystemsAGREEMENT FOR THE PROVISION OF PROFESSIONAL
ENVIRONMENTAL CONSULTING SERVICES FOR A PRIVATE PROJECT
This agreement for the provision of professional environmental consulting services
("Agreement") is made and entered into this 7th day of August, 2023 ( "Effective Date"), by and
between the City of Redlands, a municipal corporation ("City") and UltraSystems
Environmental, Inc., a California corporation ("Consultant"), who are sometimes individually
referred to herein as a "Party" and, together, as the "Parties." In consideration of the mutual
promises contained herein, City and Consultant agree as follows:
ARTICLE 1 — ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide professional environmental consulting
services for City (the "Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 — SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit
"A," titled "Scope of Services, Project Costs and Hourly Rates," including a project
schedule, which is attached hereto and incorporated herein by reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in
the performance of this Agreement including, but not limited to, State prevailing wage
laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in its possession that may assist
Consultant in performing the Services.
3.2 City designates Brian Desatnik, City's Development Services Director, and his designees,
as City's representatives with respect to performance of the Services, and such person
shall have the authority to transmit instructions, receive infoiliiation, interpret and define
City's policies and decisions with respect to performance of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in accordance with the project
schedule. The Services shall commence on the Effective Date of this Agreement and be
completed on or before June 30, 2024.
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4.2 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to the City, consistent with
City Council adopted policy for the same. It shall be the obligation of Consultant to
obtain a copy of such policy from City staff.
ARTICLE 5 — PAYMENTS TO CONSULTANT
5.1 The total compensation for Consultant's performance of the Services shall not exceed the
amount one hundred ninety-five thousand eight hundred and eighty dollars
($195,880.00). City shall pay Consultant on a time and materials basis, up to the not to
exceed amount, in accordance with Exhibit "A," titled "Scope of Services, Project Costs
and Hourly Rates," which is attached hereto and incorporated herein by this reference.
5.2 Consultant shall submit an invoice to City describing the Services performed, the dates
the Services were performed, and the number of hours spent and by whom, upon
completion of the Services. City shall pay Consultant no later than thirty (30) days after
receipt and approval by City of Consultant's invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class certified, registered or
express mail, with return receipt requested; (iii) on the actual delivery date if deposited
with an overnight courier; or (iv) on the date sent by facsimile or electronic mail
transmission (including PDF), if confirmed with a copy sent contemporaneously by first
class, certified, registered or express mail; in each case properly posted and fully prepaid
to the appropriate address set forth below, or such other address as a Party may provide
notice in accordance with this section:
City:
Brian Desatnik, Director
Development Service Department
35 Cajon Street, Ste. 20
P.O. Box 3005 (mailing)
Redlands, CA 92373
bdesatnik@cityofredlands.org
(909) 798-7555
Consultant:
Betsy Lindsay, President/CEO
UltraSystems Environmental, Inc.
16431 Scientific Way
Irvine, CA 92618
blindsay@ultrasystems.com
(949) 788 — 4900 ext. 227
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by
Consultant for the duration of its performance of the Services. Consultant shall not
perform any Services unless and until the required insurance listed below is obtained by
Consultant. Consultant shall provide City with certificates of insurance and endorsements
evidencing such insurance prior to commencement of the Services. Insurance policies
shall include a provision prohibiting cancellation or modification of the policy except
upon thirty (30) days prior written notice to City.
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A. Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Consultant is self -insured or exempt from the workers' compensation laws
of the State of California. Consultant shall execute and provide City with Exhibit "B"
titled "Workers' Compensation Insurance Certification," which is attached hereto and
incorporated herein by this reference prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two
Million Dollars ($2,000,000) aggregate, for public liability, property damage and
personal injury is required. City shall be named as an additional insured and such
insurance shall be primary and non-contributing to any insurance or self-insurance
maintained by City.
C. Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and
property damage liability. This coverage shall include all Consultant owned vehicles
used in connection with Consultant's provision of the Services, hired and non -owned
vehicles, and employee non -ownership vehicles. City shall be named as an additional
insured and such insurance shall be primary and non-contributing to any insurance or
self-insurance maintained by City.
D. Professional Liability (Errors and Omissions) Insurance appropriates to the
Consultant's profession, with limit no less than $2,000,000 per occurrence or claim,
$2,000,000 aggregate.
If the Consultant maintains broader coverage and/or higher limits than the minimums
shown above, the Entity requires and shall be entitled to the broader coverage and/or
the higher limits maintained by the contractor. Any available insurance proceeds in
excess of the specified minimum limits of insurance and coverage shall be available
to the Entity.
E. Consultant is expressly prohibited from assigning or subcontracting any of the
Services without the prior written consent of City. In the event of mutual agreement
by the Parties to assign or subcontract a portion of the Services, Consultant shall add
such assignee or subcontractor as an additional insure d to the insurance policies
required hereby and provide City with the insurance endorsements prior to any
Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected officials,
employees and agents from and against any and all claims, losses or liability, including
attorneys' fees, arising from injury or death to persons or damage to property occasioned
by any negligent act or omission by, or the willful misconduct of, Consultant, or its
officers, employees and agents in performing the Services.
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ARTICLE 7 — CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in
any real property that may be the subject of this Agreement or any other source of
income, interest in real property or investment that would be affected in any manner or
degree by the performance of Consultant's Services. Consultant further covenants and
represents that in the performance of its duties hereunder, no person having any such
interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in
making a governmental decision or otherwise perform the same or substantially
the same duties for City that would otherwise be performed by an individual
holding a position specified in City's Conflict of Interest Code under Government
Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests,
Consultant shall complete and file a Fair Political Practices Commission Form 700,
Statement of Economic Interests, with the City Clerk's office pursuant to the written
instructions provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the
use of in-house counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement. Any
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assignment or attempted assignment without such prior written consent may, in the sole
discretion of City, results in City's immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor its agents shall have
control over the conduct of Consultant or Consultant's employees, except as herein set
forth. Consultant shall supply all necessary tools and instrumentalities required to
perform the Services. Assigned personnel employed by Consultant are for its account
only, and in no event shall Consultant or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City. Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Consultant have any authority, express or implied, to
bind City to any obligation.
8.4 This Agreement may be teuiiinated by City, in its sole discretion, by providing not less
than five (5) days prior written notice to Consultant of City's intent to terminate. If this
Agreement is terminated by City, an adjustment to Consultant's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Consultant at the time of termination may be adjusted to the
extent of any additional costs to City occasioned by any default by Consultant. Upon
receipt of a termination notice, Consultant shall immediately discontinue its provision of
the Services and, within five (5) days of the date of the termination notice, deliver or
otherwise make available to City, copies (in both hard copy and electronic form, where
applicable) of project related data, design calculations, drawings, specifications, reports,
estimates, summaries and such other information and materials as may have been
accumulated by Consultant in performing the Services. Consultant shall be compensated
on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to
Consultant pursuant to this Agreement. Such books shall be available at reasonable times
for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained
herein, and any prior negotiations, written proposals or verbal agreements relating to such
matters are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City
and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this
Agreement is declared invalid, void or unenforceable by a court of competent
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jurisdiction, the same shall be deemed severable from the remainder of this Agreement
and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or
sections contained herein, unless to do so would deprive a Party of a material benefit of
its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed
in confirmation of this Agreement.
CITY OF REDLANDS
Charles M. Duggan, J
City Manager
ATTEST:
e Donaldson, City Clerk
ULTRASYSTEMS ENVIORNMENTAL, INC.
Betsy Lin. ay, Presiden /CEO
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EXHIBIT "A"
SCOPE OF SERVICES, PROJECT COSTS, AND HOURLY RATES
[Attached]
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EXHIBIT "B"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of
the following ways:
(a) By being insured against liability to pay compensation by one or more insurers
duly authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees.
CHECK ONE
I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and I will comply with such provisions
before commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code §1861).
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such
that I become subject to the workers' compensation laws of California, immediately I shall
provide the City with a certificate of consent to self -insure, or a certification of workers'
compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information
and representations made in this certificate are true and correct.
UltraSystems Environmental, Inc.
President/CEO
Date: EP 5 120
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ENVIRONMENTAL CONSULTING SERVICES
FOR THE
KAISER PERMANENTE MEDICAL CENTER PROJECT
Presented to:
Attn: Brian Foote, City Planner
City of Redlands
Development Services Department
35 Cajon Street, Suite 20
Redlands, CA 92373
E: bfoote@cityofredlands.org
Prepared by:
UltraSystems
environmental•managementsplanning
UltraSystems Environmental Inc.
16431 Scientific Way
Irvine, CA 92618
Proposal No. 230226
March 2023
UltraSystems
environmental• management.planning
March 16, 2023
Via Email
City of Redlands, Development Services Department
Attn: Brian Foote, City Planner
35 Cajon Street, Suite 20
Redlands, CA 92373
E: bfoote@cityofredlands.org
SUBJECT: RFP FOR ENVIRONMENTAL CONSULTING SERVICES FOR THE KAISER
PERMANENTE MEDICAL CENTER PROJECT
Dear Mr. Foote:
UltraSystems Environmental Inc. ("UltraSystems") is pleased to submit our proposal to the City of
Redlands ("City") to provide CEQA consulting services including preparation of an environmental
impact report (EIR) and focused biological surveys for the Kaiser Permanente project.
UltraSystems is a full -service planning and environmental consulting firm. Since our inception in
1994, we have successfully prepared more than 7,000 environmental compliance documents
pursuant to CEQA/NEPA, as well as engineering studies and focused technical reports.
The core project team will be based in our Irvine office, led by Betsy Lindsay, MURP, Principal, Hina
Gupta, MURP, LEED-AP B+C, Senior Project Manager, and Michael Milroy, MS, Deputy Project
Manager. Their knowledge, skills and experience are highlighted herein and will leverage their
leadership skills with our experienced in-house experts to manage and provide all of the required
services.
UltraSystems is committed to successful project management, time management and project
delivery of every project it undertakes. For that reason, it is our responsibility as a consultant to
develop legally -defensible environmental documents and to communicate our technical knowledge
clearly and concisely to our client and, ultimately, to the general public.
As the President/CEO of UltraSystems, I am a duly authorized officer of the firm with the legal
authority to bind and commit the firm to contractual obligations. This proposal remains in effect for
a period of not less than 180 days from the date of submittal. Should you need any additional
information, you can reach me via email at blindsay@ultrasystems.com or telephone at:
(949) 788-4900 ext. 227.
Sincerely, ULTRASYSTEMS ENVIRONMENTAL INC.
Betsy A. Lindsay
President/CEO
Corporate Office — Orange County
16431 Scientific Way
Irvine, CA 92618-4355
Telephone: 949.788.4900
Facsimile: 949.788.4901
Website: www.ultrasystems.com
❖ Biological Services for New River Improvement Project ❖
TABLE OF CONTENTS
1.0 Introduction 3
1.1 Key Project Team 3
2.0 Scope of services 4
2.1 Understanding of the Proposed Project 4
2.2 Existing Conditions 5
2.3 Technical Approach 6
3.0 Fee Schedule 15
4.0 Project Schedule 19
5.0 Comparable ProjectS and References 20
TABLES
Table 1.1-1 - Key Personnel Roles on the Project 3
Table 3.0-1 - Project Costs Summary 15
APPENDIX
Appendix Key Personnel Resumes
LlltraSystems
Page 2
UEI No. 220235
1114*-1X4.
❖ City of Redlands - Proposal for the Kaiser Permanente Medical Center EIR•o
1.0 INTRODUCTION
The following is UltraSystems' proposal
Impact Report (EIR) for the proposed
understand that the City is seeking documentation
Quality Act (CEQA) to include preparation
resources, hazards, and noise relating
north of the project site.
The content and scope of work presented
in the City's February 2023 Request
City's EIR preparation timeframe. For
qualified project management personnel
management team has worked together
with City staff that will be employed
skills and experience and presents the
1.1 Key Project Team
Table 1.1-1 identifies the key personnel
to the City of Redlands (City) to prepare an
Planned Development No. 6 (Kaiser Permanente
for processing under the California
of an EIR and technical studies addressing
to the San Bernardino International Airport which
herein has been tailored to meet the requirements
for Scope of Work. UltraSystems will ensure
those reasons, our firm has assigned its most
to oversee and manage the work effort.
on numerous projects and is used to the kind
to prepare the EIR. The following section elaborates
other key in-house personnel assigned to this
comprising the Key Project Team members
below identifies each staff member their affiliation,
their role on this project. It also includes the
Team member is currently available and
the contract performance period.
Table 1.1-1
Environmental
project).
Environmental
biological
is 1.4
set
adherence
experienced
This
of interaction
on
EIR.
and Group
education
length
would
Yrs.
Exp.
35+
We
miles
forth
to the
and
project
their
Leads
of their
remain
Firm
Yrs.
29
for this project assignment. The table
level, all pertinent licenses/registrations,
professional experience. Each Project
committed to the assignment throughout
KEY PERSONNEL
Name I Degree ( Title
ROLES ON THE PROJECT
Project Role
Project Director, Contract Management, Resource
Management, Scheduling, Deliverables, QA/QC,
Betsy A. Lindsay, MURP, ENV SP
Project Director
Point of Contact -Contract
Nina Gupta, MURP, LEED-AB
Senior Project Manager
Primary Point of Contact - Daily
Operations with City staff
Project Manager, Technical QA/QC, Project
Description, Alternatives, CEQA Sections
15
15
Michael Milroy, MS
Deputy Project Manager
Deputy Project Manager, CEQA Sections
17
3
Dr. Michael Rogozen, D. Env.
Senior Principal Engineer
Air Quality and Greenhouse Gas Emissions
Assessment- Peer Review Only
Noise
44
14
Stephen O'Neil, MS, RPA
Cultural Resources Manager
Cultural Resources, Tribal Resources, AB52
Assistance
41
13
SUBCONSULTANT
Ruben Ramirez
Biologist/Principal
Cadre Environmental, Inc.
Biological Resources Technical Report and
Burrowing Owl Focused Surveys
29
230226/City of Redlands Page 3
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� UltraSystems
❖ City of Redlands - Proposal for the Kaiser Permanente Medical Center EIR❖
2.0 SCOPE OF SERVICES
2.1 Understanding of the Proposed Project
The proposed project consists of the following three distinct elements:
1. Amendment No. 6 to Concept Plan 1: A request
to amend the permitting procedure contained in
Concept Plan No. 1, Section IV, Part A
(Discretionary Actions), to include a new Master
Planned Development permit procedure for new
master planned multi -phase development
proposals. The proposed amendment would
include a two-step Master Planned Development
permit process in addition to the existing
procedure that includes Commission Review and
Approval permits and subdivision maps (i.e., Step 1 consisting of a Master Plan or Planned
Development entitlement for the entire project, and Step 2 consisting of subsequent
Commission Review & Approval permits for individual buildings or phases under the
approved Planned Development and adopted environmental document).
2. Planned Development No. 6: A proposal to expand the existing Kaiser Permanente
Redlands Medical Offices site in multiple phases, consisting of four phases:
• Phase 1: New 4-story 165,000 square foot Medical Office Building/Ambulatory Services
Center and parking lots
• Phase 2: A 7-story 400,000 square foot hospital, a 2-story 35,000 square foot Central
Utility Plant building, parking structure and parking lots
• Phase 3: A 4-story 83,000 square foot Medical Office Building, and
• Phase 4: A possible 180,000 square foot addition to the future hospital.
3. Commission Review & Approval No. 954: A proposal to construct Phase 1 of the Planned
Development described above, to include a 165,000 square foot Ambulatory Services
Center/Medical Office Building, up to four stories high, parking lot improvements to serve
the new building, and related site improvements for the new building including driveways,
walkways, infrastructure, landscape, lighting, on -site improvements, and utility connections.
As mentioned in the City's Request for Scope, the project applicant will be preparing the following
studies:
➢ Air Quality/GHG analysis and Health Risk Assessment (to be prepared by ESA)
➢ VMT Analysis (to be prepared by Fehr & Peers)
➢ Visual Impacts Study (to be prepared by ESA)
➢ Traffic Impact Analysis (by Fehr & Peers) for evaluation of compliance with the Redlands
General Plan and Measure "U" level of service standards
➢ Sight Line Study (to evaluate compliance with East Valley Corridor Specific Plan)
230226/City of Redlands Page 4
LI1traSvstems
March 2023
❖City of Redlands - Proposal for the Kaiser Permanente Medical Center EIR❖
Additionally, the project application will provide the following engineering studies:
➢ Preliminary Water Quality Management Plan (WQMP)
➢ Preliminary Drainage Study
➢ Grading Plan
➢ BMP Plan
➢ Utility Plan
• Phase I Environmental Site Assessment - pending.
➢ SWPPP - pending (possibly can be a condition of approval)
UltraSystems will utilize these studies for the preparation on the EIR.
2.2 Existing Conditions
The project site is 36.5 acres, and is located at 1301 California Street, at the northwest corner of
California Street and Lugonia Avenue. Approximately 9.6 acres in the southeast quadrant of the site
is developed with a three-story medical building and surface parking; the balance of the site is vacant
land, much of which appears to have been recently tilled in a satellite photograph dated August 2021.
The project site is surrounded by industrial uses to the east, north, and west, and by a closed theme
park to the south. The General Plan land use designation for the project site is Commercial/Industrial
and the zoning designation is CP-1 (East Valley Corridor Specific Plan).
230226/City of Redlands
UltraSystems
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March 2023
❖City of Redlands - Proposal for the Kaiser Permanente Medical Center EIR❖
2.3 Technical Approach
UltraSystems' approach to preparing the EIR will be straightforward. For each environmental topical
factor, current baseline conditions and, where applicable, projected baseline conditions will be
presented in sufficient detail to enable the reader to not only understand them, but how they may
change because of the proposed project.
The impact analyses provided in the EIR will use methods and comprise levels of detail
commensurate with the specificity of available baseline conditions data. For each environmental
factor, the type and extent of all applicable impacts will be presented and be focused by the questions
under each environmental factor as set forth in Appendix G of the State CEQA Guidelines, as
amended. Thereafter, all identified impacts will be ascribed a level of significance based on
established quantitative and qualitative Thresholds of Significance. Mitigation measures will then be
developed as warranted.
Our approach to the mitigation measure discussions under each environmental factor is to first
identify project features designed to minimize a particular impact, then identify statutory and
regulatory requirements designed to minimize a particular significant impact, and lastly, present any
mitigation measures required to reduce any identified potential significant impact.
We understand that it is critical to maintain ongoing communications with City staff throughout the
EIR preparation period. Most important among the reasons to do so is that in the event a problematic
impact conclusion is identified, immediate notification to the City of the relevant circumstances
would enable the City to inform the project applicant (Kaiser Permanente's Project Team) of the
circumstances and, if necessary, affect a project change designed to address the problematic issue.
Our Scope of Work is presented below by Major Task and subtasks.
MAJOR TASK 1.0 - PROJECT INITIATION AND PROJECT DESCRIPTION
Task 1.1: Attend Kickoff Meeting. One project kick-off meeting (via Zoom or Teams) between
UltraSystems' Project Director, Betsy Lindsay, MURP, ENV SP; Project Manager, Hina Gupta,
MURP, LEED AP, and Michael Milroy, MS, Deputy Project Manager, and City staff will be scheduled
to finalize the work program, identify and collect materials in the possession of the City (i.e., all plans
affecting the project site, applicant -supplied technical studies, etc.) and relevant to the performance
of this work assignment, establish working relationships among all project participants, verify the
schedule and any budgetary concerns, define communication protocols, and discuss any other
related matters. During this meeting we will also discuss any known public distributions list(s) for
the project. After this meeting we will provide a data needs list to the City of all required information
that we need for EIR document development.
Deliverable: Kick-off Meeting Minutes and prepare a data needs list of required information either
from the City or project applicant.
Task 1.2: Prepare Project Description. Within 10 business days of having received all
project -related information, UltraSystems will prepare a Draft Project Description. The Draft Project
Description will contain all the information required under § 15124 of the CEQA Guidelines
230226/City of Redlands Page 6
March 2023
UltraSvstems
❖City of Redlands - Proposal for the Kaiser Permanente Medical Center EIR❖
including: location; project objectives; and the technical and environmental characteristics of the
project. In addition, the intended uses of the document will be described, including a list of
discretionary actions requiring approval to implement the project; a list of agencies expected to use
the CEQA document in their decision -making process; and a list of environmental consultation
requirements. The Draft Project Description will be submitted to City staff for review and finalized
after comments are received. The final Project Description will be used in the upcoming Draft EIR.
UltraSystems will also provide an organization outline/structure for the EIR to the City for staff review
and comment prior to UltraSystems starting work on EIR topical sections. It is very important for the
City to review and sign -off on the organizational structure, before UltraSystems proceeds with the
EIR.
Deliverables: The draft project description will be submitted to the City for review and UltraSystems
will finalize after comments are received back from City staff. UltraSystems will also provide the
organizational structure for the EIR.
MAJOR TASK 2.0 - PROJECT MANAGEMENT/COORDINATION/MEETINGS & HEARINGS
Task 2.1: Project Management and Coordination. This task consists of routine project
management and coordination activities throughout this project including communications with City
staff, directing UltraSystems staff leading the technical study reviews, undertaking weekly cost and
MS Project Schedule adherence assessments, and preparing correspondence to the City throughout
the contract performance period. This task includes a bi-weekly progress teleconference meetings
with City staff throughout the contract performance period.
Task 2.2: Participation in Meetings and Public Hearings. This task comprises participation by our
Project Manager/Deputy Project Manager at up to four high-level internal Zoom meetings with City
staff over the course of the contract performance period. This would typically coincide with the City's
review of a major deliverable.
This task also includes the attendance of our Project Manager or Deputy Project Manager at two (2)
Planning Commission public hearings and two (2) City Council public hearings. As required,
UltraSystems will provide a PowerPoint for the scoping meeting and one PowerPoint for both the
Planning Commission and City Council hearings.
Attendance at a scoping meeting is also included and described in Task 3.6. Attendance at other
meetings/hearings beyond the number indicated would be compensated for in accordance with the
terms and conditions contained in our Standard Rate Schedule.
Deliverables: Project schedule/timeline, bi-weekly meeting agendas, notes, action items summary, one
Scoping Meeting, two Planning Commission/two City Council meetings.
MAJOR TASK 3.0 - INITIAL STUDY AND NOTICE OF PREPARATION
Task 3.1: Prepare Administrative Draft Initial Study. UltraSystems will prepare an Initial Study
(IS) pursuant to the requirements of CEQA § 21080 and CEQA Guidelines §§ 15060 through 15065.
The environmental issues to be discussed in the Initial Study are those identified in State CEQA
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Guidelines Appendix G, Environmental Checklist Form. All issues to be discussed in the Initial Study
are presented in the matrix below.
Environmental
Aesthetics
Issues to be Discussed in the Initial
Greenhouse Gas Emissions
Study
Population/Housing
Agricultural & Forestry Resources
Hazardous Materials
Public Services
Air Quality
Hydrology and Water Quality
Recreation
Biological Resources
Land Use/Planning
Transportation/Traffic
Tribal Cultural Resources
Cultural Resources
Mineral Resources
Energy
Noise
Utilities and Service Systems
Geology & Soils
Mandatory Findings of Significance
Wildfire
Based on a preliminary review we anticipate that the following topical factors will be determined to
be "Scoped Out" of the EIR, based on the Initial Study (that is, these subjects will not be analyzed in
the EIR).
> Mineral Resources: The project site is mapped in an urbanized area on the Mineral Land
Classification map for the San Bernardino Production -Consumption Region. Project
development would not adversely affect availability of aggregate mineral resources.
➢ Population and Housing: The project does not propose adding residences or population.
The regional employment forecast for the City of Redlands (42,600 in 2016 to 56,300 in 2045,
a net increase of 13,700) is sufficiently large that project employment would not exceed the
regional forecast and thus would not be a significant adverse impact.
➢ Recreation: Demands for recreational facilities are generated by the population in the
facilities' service areas. As the project would not add population to the City, the project would
not increase demand for such facilities.
➢ Wildfire: The project site is not located within a fire hazard severity zone mapped by the
California Department of Forestry and Fire Prevention, and the nearest such zone is several
miles away. Hence, we believe this topical area could be screened out of the EIR.
Task 3.2: Revise Initial Study (IS) per City Comments (Two Rounds). UltraSystems will submit
the Administrative Draft IS to the City for its review and comment. Our scope and budget provide for
two rounds of City review and UltraSystems revisions of the IS; one for the Administrative Draft IS
and the another is for the Screencheck IS.
Task 3.3: Prepare Notice of Preparation. UltraSystems will prepare a draft NOP for review by the
City and will revise, finalize, and distribute the NOP after incorporating team comments. The NOP
will contain all the information required by CEQA Guidelines § 15082 and will include a detailed
narrative project description with sufficient maps, plans, and other graphics to fully define the project
and its location. The NOP will also identify the probable environmental effects and topics identified
for analysis in the EIR. UltraSystems will prepare the required notices and file them with the State
Clearinghouse and the County Clerk, as well as the local newspaper - notifying the public of the NOP
and the Scoping Meeting for the EIR.
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Task 3.4: Publish/Circulate Notice of Preparation (NOP)/Initial Study. After given the
authorization to proceed by the City, UltraSystems will have the NOP/IS reproduced and distributed
to up to 20 recipients on a Distribution List, developed in concert with the City. The IS document and
notice will be circulated to City departments, local cities, regulatory agencies, trustee agencies,
persons of interest, and others via US Mail. Additionally, all Native American Tribes will be sent
notification via certified mail. An electronic version (.pdf) will be delivered to City staff for City
website posting.
Task 3.5: Review Comments Received on the NOP/Initial Study. UltraSystems will review the
comments received on the IS/NOP and ensure that all pertinent concerns are considered in the
upcoming Draft EIR (DEIR). Copies of all correspondence received by the City throughout the NOP
process will be incorporated in a technical appendix to the DEIR.
Task 3.6: Scoping Meeting. UltraSystems will assist City staff with the Scoping Meeting.
UltraSystems would develop the Scoping Meeting presentation (PowerPoint), agenda, and comment
cards for this meeting. Our suggestion is that the Scoping Meeting structure be an Open House Forum
with a project specific presentation.
Copies of all comments submitted during the scoping meeting will be incorporated in a technical
appendix to the DEIR.
Deliverables: Presentation materials (agenda, comment cards and presentation materials Ile.,
exhibits]).
MAJOR TASK 4.0 - TECHNICAL STUDIES
Task 4.1: Cultural Resources. UltraSystems will prepare a Phase I Cultural Resource Assessment
with a records search for a one -mile radius around the project site. The Native American Heritage
Commission (NAHC) would be contacted to request a search to identify Sacred Lands and culturally
significant sites, if any, and obtain a list of Native American tribes, organizations and interested
individuals that should be contacted to provide information on culturally important sites within the
one-half mile Area of Potential Effect (APE). Prehistoric and historic archaeological literature and
record reviews would include any prior EIRs, cultural technical reports, site records, previous
assessments, research designs, monitoring programs, and related cultural documentation to identify
cultural resources within the APE. Records would be reviewed at the South -Central Coastal
Information Center at California State University Fullerton.
A walking survey of the project site following standard professional archaeological procedures
would be conducted by UltraSystems staff to determine if cultural resources are present on the
surface and identify areas with a high possibility of containing subsurface cultural resources.
Artifacts, features, sites, and structures greater than 50 years of age would be photographed and
recorded. Based on these data, a Phase I Cultural Resource Survey Report would be prepared
to document research methodology and findings and recommendations for avoidance or
preservation of cultural resources that may be encountered during construction or other project
activities, and provide mitigation measures to protect and preserve cultural resources if avoidance
is not feasible in compliance with CEQA and local standards. A site record and/or site record update
would be completed and submitted to appropriate agencies upon completion of the field survey.
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The City will conduct AB 52 consultation with the Native American tribes. UltraSystems will assist
the City with the consultation letters to the tribes, if requested.
Task 4.2: Paleontological Resources Records Search. UltraSystems will also obtain
paleontological resources records searches from the San Bernardino County Museum and from the
Western Science Center in Hemet. Findings from the two searches will be incorporated into the EIR.
Task 4.3: Noise. UltraSystems will document existing ambient noise levels at the project property
line, at proximal residential areas, and along roadway segments that could be affected by the
Proposed Project. Ambient noise levels would be measured using a Quest Technologies, SoundPro,
DL-1-1/3 noise meter that satisfies standards outlined in American National Standard Institute
(ANSI) S1.13-1995 (standard measurement of sound pressure levels in Air). Current and future
traffic noise levels along studied roadway segments without and with the project will be estimated
using Federal Highway Administration (FHWA) Traffic Noise Model (TNM®), Version 2.5.
Noise levels generated by construction activities will be calculated for each phase of the medical
center development. UltraSystems has substantial experience with calculating noise levels from all
phases of construction, including any demolition and site preparation, excavation, and framing
during renovation of existing buildings. When data are available, UltraSystems will obtain
information on the length of each phase of construction and the types and numbers of pieces of
equipment to be used. Otherwise, equipment requirements and scheduling on the basis of our past
experience and our in-house library of noise emissions characteristics of most types of construction
equipment will be used. The significance of construction noise exposures will be determined by
comparing absolute levels with standards in the noise element of the City of Redlands General Plan
and Municipal Code, or by comparing increases in exposure with other relevant criteria. Measures
will be recommended as needed to mitigate the impacts of the project. An evaluation of the
effectiveness of potential mitigation measures will also be provided.
Predicted noise levels will be compared to adopted thresholds and goals, policies, and objectives
from the General Plan and conclusions will be drawn as to whether any potential increase would
represent a significant acoustical impact requiring mitigation. Noise levels generated by onsite uses,
machinery during construction, construction delivery trucks, and landscape equipment will also be
discussed and compared to adopted standards. Mitigation will be proposed for all significant noise
impacts.
Use of heavy earthmoving equipment during construction can generate enough vibration to
adversely affect nearby sensitive receivers. UltraSystems will perform a vibration screening analysis,
using methods and reference vibration levels from the Federal Transit Administration's Transit Noise
and Vibration Impact Assessment Manual (2018) to determine whether construction vibration would
be high enough to damage structures or cause annoyance to sensitive receivers.
The methods and findings of the noise analysis and vibration assessment will be incorporated into
the EIR. No separate noise study report will be produced and included in the technical appendix
section of the EIR.
Task 4.4: Biological Resources. A review of the current California Department of Fish and Wildlife
(CDFW) natural diversity database, United States Fish and Wildlife Service species occurrence
database, and United States Department of Agriculture/Natural Resources Conservation Service soils
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database will be conducted prior to initiating a field investigation in order to identify any potential
threatened or endangered species or resources known to exist in this area.
The site assessment will include a delineation of all general vegetation communities present within
the Project Site and the findings will be incorporated into a Geographic Information System for use
during further environmental compliance/engineering analyses (State Plane NAD83, Zone 11- feet),
if warranted. The vegetation communities would be mapped based on the Vegetation Classification
System - A Manual for California Vegetation (John Sawyer, Todd Keeler -Wolf, and Julie Evens 2009).
Cadre Environmental will conduct a field reconnaissance and general biological survey of the entire
project site to identify potential habitat for any threatened, endangered, or otherwise sensitive
species or habitats, including, but not limited to:
• Sensitive plants
• Protected trees
• Burrowing owl
• San Bernardino kangaroo rat
• Nesting bird and/or raptor habitat
In addition to conducting a biological resources habitat assessment, an analysis will be conducted to
identify any areas within or adjacent to the project site which may fall under the jurisdiction of the
U.S. Army Corps of Engineers, CDFW or Regional Water Quality Control Board (regulatory resources).
Although this will not include a formal delineation, it will characterize the potential constraints
associated with "waters of the United States" and "waters of the state" throughout and adjacent to
the property, if present.
A Biological Resources Technical Report (including supporting graphics) will be prepared pursuant
to the requirements of the CEQA, CEQA Guidelines, and the City of Redlands CEQA procedures.
Specifically, text sections will include a discussion of the environmental setting (vegetation
communities, general and sensitive floral/faunal species habitats, and trees), significant
direct/indirect and cumulative impacts, and associated mitigation measures proposed to reduce
impacts to less than significant, as warranted. The report will also address biological elements of the
following City policies, as warranted:
• City of Redlands General Plan 2035 Guidelines (Chapter 6 - Vital Environmental);
• Municipal/Development Codes (Chapter 12.52 Trees and Tree Protection along Streets and
in Public Places).
Deliverables: Draft and Final Report in pdfformat.
Task: Task 4.5: Burrowing Owl Focused Surveys - OPTIONAL
Based on the results of the biological resources habitat assessment (Task 4.4) focused burrowing owl
surveys may be required. If required, the surveys will be conducted in compliance with the
guidelines issued by the CDFW Staff Report on Burrowing Owl Mitigation. A total of four visual
surveys will be conducted from one hour before sunrise to two hours after sunrise. During each
visual survey, all potentially suitable burrow or structure entrances will be investigated for signs of
230226/City of Redlands Page 11
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❖City of Redlands - Proposal for the Kaiser Permanente Medical Center EIR❖
owl occupation, such as feathers, tracks, or pellets, and carefully observed to determine if individuals
utilize these features. All burrows will be monitored at a short distance from the entrance, and at a
location that would not interfere with owl behavior. Weather conditions will be conducive to a high
level of bird activity on site.
A letter report including graphics, as appropriate, which documents the study findings would be
prepared and submitted for the project site. This report will be prepared according to accepted
scientific and technical standards and all other pertinent reviewing agencies and organizations. To
the extent possible within an inherently technical discipline, report language will be designed for
understanding by the lay reader. Results would be incorporated into the final Biological Resources
Technical Report.
Deliverables: Reports, Assessments or Memorandums would be provided to the City for its review in
electronic format.
MAJOR TASK 5.0 - PREPARE DRAFT ENVIRONMENTAL IMPACT REPORT
Task 5.1: Prepare Administrative Draft EIR. This Task consists of preparation of a complete first
draft of the environmental impact report (Administrative Draft EIR) for the proposed project
pursuant to CEQA Guidelines § 15120 through 15132.
We assume that the City does not yet have information on Phases 2 through 4 of the project that
would be required for a project -level impact analysis. Therefore, we are proposing a Program EIR
analyzing Phases 2 through 4 at a programmatic level and Phase 1 at a project level.
As noted earlier, we anticipate that at least four environmental factors (i.e., mineral resources,
population and housing, recreation, and wildfire) will be found to be less than significant in the Initial
Study and will not be analyzed in the EIR.
The EIR will contain maps, graphics, tables, and charts necessary to clearly depict the location and
nature of environmental resources and potentially significant impacts identified in the EIR. The
primary components of the Administrative Draft EIR are provided below:
Introduction. This section introduces the Draft EIR (DEIR) and the Proposed Project,
identifies the statutory authority for its preparation, identifies the City as the Lead Agency
and explains how the DEIR constitutes a formal record of the City's environmental review of
the Proposed Project. The Introduction will close with a brief description of the DEIR's
organization.
Executive Summary. The Executive Summary will briefly describe the Proposed Project and
its environmental consequences. In a matrix format the Summary will identify each impact
and the mitigation measures to reduce or avoid the impacts as needed. The Summary will
also identify any known areas of controversy and/or issues to be resolved, including the
choice among alternatives.
Environmental Setting. For each issue addressed in the Draft EIR, there will be a description
of the physical environmental conditions present at the time the NOP is published. The
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Environmental Setting section will set forth assumptions used in analysis of cumulative
impacts including a list of projects that are under construction or for approval, and regional
growth projections.
Project Description. The Project Description will identify the project location in a regional
and local context; project objectives; and all relevant construction and operations -related
technical and environmental characteristics; the intended uses of the document including a
list of discretionary actions requiring approval to implement the project; and a list of agencies
expected to use the Draft EIR in their decision -making process.
Environmental Impact Analysis. Every environmental issue analyzed in the Draft EIR will
follow a master format consisting of the following subsections: (1) Regulatory Setting;
(2) Environmental Setting, (3) Thresholds of Significance, (4) Environmental Impact(s),
(5) Cumulative Impacts, (6) Mitigation Measure(s), and (7) Level of Significance after
Mitigation. The environmental impacts subsection of each topical section will address
impacts of the whole project at a program level; and then address the impacts of construction
and operation of Phase 1 of the project at a project level.
Alternatives Analysis. including a discussion of a reasonable range of alternatives to the
proposed action. The Draft EIR will include the evaluation of up to three feasible alternatives,
including the No Project Alternative. The remaining two alternatives will be developed in
consultation with the City. A matrix will present a comparative analysis of the corresponding
impacts associated with the project and each of the alternatives identified in the
Administrative Draft EIR.
Other CEQA Considerations. This section will address growth -inducing impacts; significant
and irreversible environmental changes; and significant and unavoidable impacts.
Organizations and Persons Consulted. This section includes a list of all organizations and
persons consulted during the preparation of the Draft EIR.
References and List of Preparers. Includes references and a list of preparers in accordance
with CEQA and the CEQA Guidelines.
Task 5.2: Revise Administrative Draft EIR per City Comments. This task includes two (2) rounds
of City review and comments on the Administrative Draft EIR and UltraSystems revisions per City
comments. The City would have up to 15 days to comments on the Draft EIR.
Task 5.3: Prepare Draft EIR. After City staff reviews and comment on the Administrative Draft EIR,
UltraSystems will revise the Administrative Draft EIR and submit the Screencheck Draft EIR to the
City. Our scope and fee assume one (1) round of review. Upon the City's approval UltraSystems will
then ready the Draft EIR for public EIR circulation.
Task 5.4: Prepare Notice of Availability and Notice of Completion. UltraSystems will prepare a
Notice of Availability (NOA) to notify the public, responsible agencies, trustee agencies, the County
Clerk, and the State Clearinghouse that the Draft EIR for the Proposed Project is available for review
and comment. Consistent with CEQA Guidelines § 15087(c), the notice will contain a brief project
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❖ City of Redlands - Proposal for the Kaiser Permanente Medical Center EIR❖
description and its location; the public review period during which the City will accept comments;
the date, time and place of any scheduled public meeting or hearing; and the addresses and URL
where copies of the Draft EIR is available for review. UltraSystems will ensure posting of the NOA at
the County Clerk and distribute the NOA to up to 25 recipients.
UltraSystems will prepare the Notice of Completion (NOC) and then file that notice with the County
Clerk and the State Clearinghouse with the electronic submission of the DEIR to the latter agency.
Task 5.5: Public Circulation of the Draft EIR. Upon concurrence of a document distribution list,
UltraSystems will distribute the Draft EIR to those agencies, organizations, and individuals required
to receive notice. UltraSystems will prepare an electronic version of the Draft EIR and technical
appendices in .pdf format to be posted for download on the City's website. Two hard copies will be
provided to the City. All mailing will be via US Mail. Only Native American Tribes will be sent
notification via certified mail (return receipt requested) and proof of deliveries will be assembled
and provided to the City to document compliance. A condensed NOA will be provided in English for
noticing in the local newspaper.
Deliveries: One electronic copy delivered in digital format containing Administrative Draft EIR, an
electronic copy showing responses to City comments/edits in tracked version, and one final clean version
with all appendices. Two printed and bound copies containing final Draft EIR and Technical
Appendices, Notice of Availability and proof offiling, newspaper version Notice ofAvailability in English.
MAJOR TASK 6.0 - FINAL ENVIRONMENTAL IMPACT REPORT (FEIR)
Task 6.1: Response to Comments. Following the close of the 45-day public review period and the
receipt of all comments on the Draft EIR, UltraSystems will compile, index, and review all written
comments. An indexed set of comments will be provided to City staff for review and discussion. After
meeting with staff to go over the comments on the Draft EIR, UltraSystems will provide reasoned
responses to each comment made on an environmental issue addressing the adequacy of the DEIR. If
several comments are submitted on a particular topic, it may be most efficient to prepare a master
or topical response on that subject. At this time, it is difficult to project the level of effort that will be
needed to respond to comments on the Draft EIR.
We have assumed a budget of approximately 48 labor hours for preparing responses to comments.
In the event additional effort is needed to complete the response to comments document,
UltraSystems will coordinate with the City to secure a contract amendment prior to completing the
unfunded portion of our work effort.
Task 6.2: Mitigation Monitoring and Reporting Program. UltraSystems will prepare a Mitigation
Monitoring and Reporting Program pursuant to CEQA Guidelines § 15097 setting forth each
mitigation measure, the timing of the mitigation effort, and the responsible parties for
implementation and for monitoring.
Task 6.3: Administrative Draft Final EIR. UltraSystems will revise the response to comments to
address one round of comments from the City and then assemble the Final EIR. The Final EIR will
consist of: (1) response to comments; (2) the Draft EIR revised in response to comments;
(3) technical appendices; (4) the Mitigation Monitoring and Reporting Program; (5) Findings of Fact;
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(6) Statement of Overriding Considerations. The final EIR will be submitted in draft form for review
and comment by the City. UltraSystems will revise the document to respond to all comments and it
will be finalized for use by the City.
Task 6.4: Revise Administrative Draft EIR per City comments. This task includes two rounds of
City review and comment on the Administrative Draft EIR and UltraSystems revisions.
Task 6.5: Final EIR. Upon City approval of the Final EIR, UltraSystems will circulate the Final EIR to
all agencies, organizations, and individuals who provided written comments on the Draft EIR.
MAJOR TASK 7.0 - FINAL EIR CERTIFICATION AND NOTICING
Task 7.1: Public Hearing. See Task 2.2 above.
Task 7.2: Notice of Determination. Upon certification of the Final EIR, UltraSystems will prepare
and file the NOD with the County Clerk within five working days of certification pursuant to CEQA
Guidelines § 15094. Additionally, copies of the NOD will also be filed with the State Clearinghouse
and transmitted to any person who has filed a written request for notices with the designated
recipient for comments on the EIR. Payment of California Department of Fish and Wildlife fees is
included in our proposal.
Task 7.3: Administrative Record - OPTIONAL. UltraSystems will compile and deliver the
administrative record, consisting of all the sources cited in the NOP, DEIR, and FEIR, for the project
electronically. The administrative record will be accompanied by the compiled references sections of
the NOP, DEIR, and FEIR.
Deliverables: Notice of Determination and Filing Proof with the County Clerk.
3.0 FEE SCHEDULE
The following table provides a cost summary of our proposed fees. And a detailed cost breakdown
has been provided in Table 3.0-2, below.
Table 3.0-1
PROJECT COSTS SUMMARY
Task No.
Tasks
Cost ($) r
1.0
PROJECT KICK-OFF AND INITIATION ACTIVITIES
1.1
Project Kickoff Meeting
$1,170
1.2
Prepare Project Description and EIR Outline
$5,290
Subtotal
$6,460
2.0
PROJECT MANAGEMENT & COORDINATION/MEETINGS & HEARINGS
2.1
Project Management and Coordination
$9,620
2.2
Participation in Meetings, and Public Hearings
$11,410
Subtotal
$21,030
3.0
INITIAL STUDY AND NOTICE OF PREPARATION
3.1
Prepare Administrative Draft Initial Study
$9,720
3.2
Revise Initial Study per City Comments (Two Rounds)
$4,560
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Task No.
Tasks
Cost ($)
3.3
Prepare Notice of Preparation
$950
3.4
Publish/Circulate Notice of Preparation (NOP)/Initial Study.
$2,390
3.5
Review Comments Received on the NOP/Initial Study.
$1,250
3.6
Scoping Meeting
$3,500
Subtotal
$22,370
4.0
TECHNICAL STUDIES
4.1
Cultural Resources Survey Report and AB 52 Assist
$7,880
4.2
Paleontological Resources Records Search
$1,670
4.3
Noise and Vibration Assessment
$7,040
4.4
Biological Resources Assessment
$3,850
4.5
Burrowing Owl Focused Surveys - OPTIONAL
$4,950
Subtotal
$25,390
5.0
PREPARE DRAFT ENVIRONMENTAL IMPACT REPORT (EIR)
5.1
Administrative Draft EIR
$63,250
5 2
Revise Administrative Draft EIR per City Comments
(2 rounds of review and revisions)
$15,520
5.3
Prepare Draft EIR
$4,320
5.4
Prepare Notice of Availability (NOA) and Notice of Completion (NOC)
$1,230
5.5
Public Circulation of Draft EIR
$3,670
Subtotal
$87,990
6.0
FINAL EIR
6.1
Response to Comments
$6,820
6.2
MMRP
$3,070
6.3
Administrative Draft Final EIR
$4,530
6.4
Revise Administrative Draft Final EIR per City comments (2 rounds of review and
revisions)
$5,450
6.5
Final EIR
$2,520
6.6
Notice of Determination
$4,370
6.7
Administrative Record - OPTIONAL
$5,880
Subtotal
$32,640
COSTS - W/Optional Services (Task 4.5 + 6.7)
I $195,880
Notes:
calculated using UltraSystems' Yr. 2023 Standard Rate Schedule, Table 3.0-2.
associated with direct costs was calculated using the 2023 IRS rates of $0.655 cents per mile.
labor and direct costs (including mileage, and printing and mailing of reports and notices).
3.0-3 includes costing for each Task and includes fully burdened labor rates.
1. Fees were
2. Mileage
3. Fees include
4. Table
230226/City of Redlands Page 16
UltraSystems March 2023
❖City of Redlands - Proposal for the Kaiser Permanente Medical Center EIR❖
Table 3.0-2
ULTRASYSTEMS RATE SCHEDULE
PROFESSIONAL STAFF
Hourly
Principal
$185
Director
$175
Senior Project Manager
$165
Project Manager
$160
Senior Principal Engineer
$175
Senior Scientist/Engineer
$165
Scientist/Engineer
$150
Staff Scientist/Engineer
$140
Senior Planner
$125
Associate Planner
$120
Planner/Environmental Analyst
$110
Senior Biologist 11
$130
Senior Biologist 1
$125
Staff Biologist I1
$120
Staff Biologist I
$110
Associate Biologist
$100
Cultural Specialist
$135
Archaeologist
$120
Cultural Monitor
$85
Senior GIS Analyst
$110
GIS Technician
$100
Word Processor
$75
Intern
$50
Building Services
Field Management
ACM Air Monitor/Lead Inspector/Sampling
$145
$88
Note: ACM/LBP Removal quoted per job basis
FIELD EQUIPMENT
Daily Weekly
Excavation Screen
$5
$20
Field Supplies (shovels, health and safety, flagging, binoculars, etc.)
$15
$60
Garmin GPS (non -Trimble)
$5
$20
iPad Data Tablet
$25
$100
Kestrel Anemometer (or equivalent)
$5
$20
Photoionization detector (PID) or equivalent
$100
$400
Quest SoundPro SP-DL-1-1/3 Sound Level Meter (or equivalent)
$110
$440
RKI GX-2003 Multi -Gas Meter (or equivalent)
$65
$260
Trimble Geo7x GPS Unit with Rangefinder (or equivalent)
$120
$560
XRF Analyzer
$95
$380
Consultant support (printing, reproduction and other direct expenses) will be billed at a rate of cost plus ten 10) percent.
Automobile mileage will be charged at IRS standard rates. Travel time will be billed as indicated in the hourly rate schedule
above.
Invoices will be submitted monthly for work in progress and at completion of contract obligations, and are payable upon
receipt. Fees not paid within thirty (30) days of invoice date may be assessed an interest charge of one and one-half (1.5)
percent per month, from the date due (net 30). Attorney fees and court costs incurred for collection of delinquent
accounts will be borne by the client.
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+City of Redlands - Proposal for the Kaiser Permanente Medical Center EIR•:•
PROJECT
COST ESTIMATE • KAISER PERMANENTE MEDICAL
Table 3.0-3
CATEGORIES
OF REDLANDS • ENVIRONMENTAL IMPACT REPORT
COSTS BY LABOR
CENTER • CITY
Iabarca tr5nrkrsa>.
Project
Director
•i
SoorPraOct
91a•a0er
LKW
ScbWlt/
LagWeer
1a9 3.319e
Nana1er
Arrochm
Plvtor
Plure/
Envys
hon. A•al
CON.
SpethUrt
A.chae0b 36t
Sr125
Aulyrt
Word
Prom our
Total
Labor
Total
OteRCorta
Direct Ezpeve
TOTAL
TOTAL
(mun4)
deMvhp
000r22 WM»•
5105.00
516500
3175.00
8150.00
$12500
S120.00
11
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5335.00
5120.00
5110.00
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30.655
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1.1
11
1.6
PROTECT NICHAFF AND WSNATIONACTINTON
1.1
Nora 10062090e044
1
4
0
0
2
0
0
0
0
0
1
31170.00
0
0
3000
1000
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5000
43170
1.2
Pmpue Pooled Dexriollan
2
0
0
14
8
0
0
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0
0
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0
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PNOJECEMAMAGEMEOT&C00316I19ATMIN/XQTID6 &0PAR1005
21
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16
24
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0
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0
0
0
0
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Participation Meetings and Public Fearing.
12
32
0
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33
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0
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0
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9.5
Review Corr men0 Received on the 005/I6100.1 mdy.
0
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0
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GREPARETECifN1CAL5ND113
4.1
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0
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4.2
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0
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0
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0
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514,565.00
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0
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1
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0
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Admmmtra roe Draft 0041E10
4
0
0
0
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munLo/nww and m.o.
2
4
0
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0
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0
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6.5
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2
4
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0
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04
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205
12
32
52
56
110
TOTAL COSTS
010,36a
625,740
S2.62S
512,600
564250
334200
31220
54320
56240
56,160
01,250
1176065
1005
660
043230
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11040400
005,1H0
230226/City of Redlands Page 18
4.(lh Lllu-aSv.Stcrlls March2023
❖City of Redlands - Proposal for the Kaiser Permanente Med
al Center EIR❖
4.0 PROJECT SCHEDULE
The proposed task -by -task performance schedule for the preparation of the Kaiser Permanente Medical Center EIR from inception to Final EIR certification is provided on below. Assuming a start date in mid-Apri 2023, allowing
County reviews of deliverables (2 weeks), and that our peer reviews don't find anything in one of the studies that delay incorporation of the study into the EIR, the Administrative Draft EIR would be ready fo certification in
approximately 11 months.
Months
Project Management,
Coordination, Initiation, Meetings,
and Hearin s
Project Management/Coordination
1
♦1
2
•2
3
♦3
4
♦4
5
•5
6
Continuous
♦6
7
4,7
8
•8
9
•9
10
♦10
11
♦11
12
•TBD
Meetings/Hearings
Data Collection Prior to Scoping
Data Collection
»»>
»
Prepare Project Description
»>
»>
Initiate Scoping Process
Prepare Initial Study
»»»
»»>
Prepare/Circulate Notice of
Preparation
»>
»»>
30 Day NOP Circulation Period
»»>
Public Scoping Meetings (1)
»
Field Investigation, Data Collection
and Analysis
Prepare Technical Studies
»»>
»»>
»»>
Other Topical Data Collection and
Analysis
»»>
»»>
Prepare Draft Program EIR
Prepare Draft Program EIR
»»>
»»>
»»>
»»>
»»>
Circulate the Draft Program EIR
>
»»»>
»>
45 Day DPEIR Circulation Period
>
»»»>
»>
Prepare Response to Comments
Prepare Response to Comments
»»
»
Prepare Final EIR Document
Receive/Identify/Organize
Comments
»>
»>
Prepare Final Program EIR
»»>
»>
Certification Process (NOD)
MMRP Development
Meetings/Hearings: ♦1 Kick -Off •2Progress •3 Scoping •4 Progress •5, 6, 7, 8, 9,10,11 • Public Hearings - TBD
230226/City of Redlands
UItraSyst ems
Page 19
March 2023
❖City of Redlands - Proposal for the Kaiser Permanente Medical Center EIR❖
5.0 COMPARABLE CURRENT EIR PROJECTS
PROJECT: THE DISTRICT AT JURUPA VALLEY SPECIFIC PLAN EIR
Client: City of Jurupa Valley
Contact: Thomas Gorham, Principal Planner I T: 951/332-6464 X215 I E: tgorhamPjurupavalley.org
Contract Duration: Nov. 2021 to Present
Contract Amount: $188,770
Description: The proposed project site spans 254 acres abutting the east boundary of the City of
Jurupa Valley. The site is bounded by the State Route 60 (SR-60) freeway on the north; Jurupa
Boulevard on the west; the Santa Ana River on the east; and residential uses and churches near 34th
Street on the south. The Specific Plan containing 167 acres of nonresidential land use designations;
50 acres of residential designation; 27 acres of mixed -use (residential and comlercial) designation;
and 10 acres of open space. The Specific Plan would permit development of up to 1,196 residential
units and up to 1.5 million square feet of industrial/logistics building area; land use intensities in the
proposed commercial designations and commercial uses in the mixed -use designations are yet to be
determined. UltraSystems was tasked with prepared the EIR and providing peer review on all
technical studies used in the EIR.
PROJECT: SAINT AGNES MEDICAL CENTER CAMPUS AND EMERGENY DEPARTMENT
OPTIMIZATION PROJECT - IS/MND
Client: City of Fresno/Trinity Health Corporation
Contact: Scott Kime/Cumming Group I T: 279/336-0704 I E: Scott.Kime@cumming-group.com
Contract Duration: May 2022 to Present
Contract Amount: $139,850
Description: Saint Agnes Medical Center Campus is planned to be expanded to include the
following new components for a total area of site modification encompassing 311,000 sq. ft.:
1. Emergency Department Replacement building, including new ambulatory entrance on the
first level and ambulance entrance. The ED Replacement Building would consist of several
levels, including Level 1 - a 44,000 sq. ft. emergency department with several entrances for
trauma/transport, walk-in entrance, and the public. Level 2 would consist of 23,450 of the ED
Replacement Building. There would also be a vertical circulation and enclosed connector to
the north wing of the ED building. Lastly, there would be a rooftop Level, which would consist
of two separate and distinct levels. These include the following: Level 1 Roof - 15,200 sq. ft.
and Level 2 Roof - 28,700 sq. ft.
2. Proposed new parking lot and drive aisle to the ED Replacement Building
3. New Parking deck
4. Proposed healing garden
5. Proposed garden/courtyard
6. Expanded existing surface parking, from 929 stalls to 1,264 stalls
UltraSystems is performing an Initial Study/Mitigated Negative Declaration for environmental
documentation, including technical studies for Air Quality, Greenhouse Gas, Cultural Resources,
Noise Impacts, Paleontology Resources, Health Risk Assessment, Hydrology and Water Quality.
230226/City of Redlands Page 20
UltraSystemsMarch 2023
❖ APPENDICES ❖
APPENDIX
Key Personnel Resumes
U1traSystems
Betsy A. Lindsay, MURP
Principal
UltraSystems
Years of Experience
35+
Years with Firm
28
Education
• Graduate Program, Public
Policy and Administration,
California State University,
Long Beach, CA, 1992
• Graduate Program, Business
Administration, Pepperdine
University, Irvine, CA, 1991
• M.U.R.P., Master of Urban and
Regional Planning, California
State Polytechnic University,
Pomona, CA, 1989
• B.A., Geography, California
State University, Long Beach,
CA, 1978
Professional
Affiliations
• American Planning Association
• Urban Land Institute
• Association of Environmental
Professionals
• National Association of
Women Business Owners
• National Association for
Female Executives
Areas of Expertise
• CEQA
• NEPA
• Entitlement
• Energy
• Federal
• Institutional
• Infrastructure
PROFESSIONAL SUMMARY
Ms. Lindsay is the founder and chief executive of UltraSystems Environmental.
A building industry veteran, she has over 35 years of experience in
environmental planning and permitting, preparing more than 400
environmental documents. Her background includes managing over 20 on -call
professional service contracts for public agencies, which have included
hundreds of projects. At UltraSystems, her day-to-day responsibilities include
business and project management, contract administration, resource
allocation, and quality control. She is responsible for overall project
management, the preparation and processing of CEQA/NEPA documents, and
associated entitlement obligations for large-scale public and private
infrastructure projects.
SELECT PROJECT EXPERIENCE
University Office and Medical Park EIR, San Marcos, CA; March 2006 to
July 2008
An applicant proposed to amend the City of San Marcos Specific Plan (SP 90-
24) and develop the University Office and Medical park project with up to
1,070,000 square feet of medical offices, professional offices, a specialized
hospital, and support retail. The permitted uses under the University Office
and Medical Park project would be uses allowed under the existing Specific
Plan. All development would require subsequent approval of a Site
Development Permit as set forth in the Specific Plan amendment. A temporary
rock crushing facility was proposed for the northeastern portion of the project
site, or else offsite on an adjacent parcel, and is being processed under CUP
(08-746). The proposed project, as in the existing Specific Plan, would include
a helicopter landing site located on the south side of Discovery Street. Five
acres of the Medical Office/Professional Office/Hospital/Support Retail
development area is identified as a potential future school site and is a possible
location for development of an elementary school. Approximately 16 acres on
both sides of Grand Avenue in the northern of the proposed Specific Plan area
would be preserved as open space under the proposed Habitat Preservation
area. Ms. Lindsay served as Principal in Charge for this complex and
controversial project, overseeing preparation of the Environmental Impact
Report.
San Fernando High School Teen Health Center Project, Los Angeles
County, CA; January 2012 to November 2012
Ms. Lindsay serves as Principal -in -Charge for the preparation of an Initial Study
in support of a Mitigated Negative Declaration that evaluated the
environmental effects of constructing and operating a Teen Health Center
within the San Fernando Valley High School Campus, San Fernando, CA. The
single story, 5000 square foot clinic would contain four medical and two dental
examination rooms, four counseling offices, business offices, a sterilization
room, dispensary, laboratory, a nurse's station, and a conference room. Prior
to beginning construction activity, soils on -site must be remediated to address
elevated levels of lead, arsenic, and 4, 4-DDT. The method selected for site
remediation involves removing top soil for disposal at an approved facility.
UltraSystems prepared an Initial Study Checklist and air quality and noise
technical studies that supported the CEQA analysis. The findings of the Initial
Study concluded that although the proposed project could have a significant effect on the environment, the adverse
Corporate Office — Orange County
16431 Scientific Way
Irvine, CA 92618-4355
Telephone: 949.788.49 00
Facsimile: 949.788.4901
Website: www.ultrasystems.com
Betsy A. Lindsay
UltraSystems
impact can be reduced to a less than significant level because revisions have been made or agreed to by the project
proponents that will avoid or mitigate the effects to a point where no significant effects would occur.
Palm Crest Elementary School Modernization; January 2020 to August 2021
The La Canada Unified School District proposes to modernize Palm Crest Elementary School. The proposed project
involves the construction one new classroom building, which would be comprised of an east and a west wing. The
building would be two stories in height and would include approximately 23,184 square feet evenly divided on the
first floor and 2nd floor; renovation of 18 existing classrooms; conversion of one classroom building to four specialty
classrooms; demolition of the old District Office and existing garage; removal of trees for construction of a new
upper parking lot; alteration/improvement to the existing drop-off area; alteration/improvement to the existing
west parking lot; installation of temporary portable classrooms for use during project construction; and
repairs/improvements to site utilities, landscaping areas, and pedestrian walkways. As Project Director, Ms. Lindsay
oversaw the budget, project management and billing for this project. Ms. Lindsay coordinated directly with the client
and oversaw the quality control of the project. This project was approved by the La Canada Unified School District
in September 2020.
Oro Vista Estates Project, Los Angeles, CA; February 2019 to January 2022
As Principal in Charge, Ms. Lindsay is overseeing the project as a whole and is responsible for assuring that resources
are available to complete this project within budget and on schedule. This project proposes to construct 310 units
on an approximately 30- acre project site on an undeveloped ridgeline in the City of Los Angeles. Ms. Partridge
drafted the project description, agriculture and forestry, and recreation sections of the Initial Study.
Draft Environmental Impact Report (EIR)/Draft Environmental Impact Statement (EIS), Rose Hill Courts,
Los Angeles, CA; October 2016 to February 2020
As Principal in Charge, Ms. Lindsay is overseeing the environmental document preparation for the Rose Hill Courts
Modernization and Rehabilitation Project, which is located on a 5.24-acre site. The project site is one of the oldest,
public housing projects in all of Los Angeles, and is currently developed with a total of 15 buildings, comprised of 14
residential buildings with 100-multi-family units, and one administration and community building. The EIR/EIS is
being prepared with multiple Lead Agencies, Responsible Agencies and overseen by the Housing Authority of Los
Angeles. Critical issues include: traffic, biological resources, aesthetics, noise, air quality, soils, geology, along with
public relocation during construction.
Target Retail Store - San Clemente, CA; October 2009 to August 2010
Ms. Lindsay served as the Principal -in -Charge for this project. The Target Corporation proposed to develop an
approximately 142,000-square-foot retail store on 14.79 acres of undeveloped land within the City of San Clemente.
A General Plan Amendment and a Specific Plan Amendment were proposed by the applicant to change the site
zoning from Residential Medium to Neighborhood Commercial. The project required the approval of multiple
permits including variances, conditional use permits (CUPs), and signage permits. UltraSystems was retained by the
City of San Clemente to provide CEQA consulting services. UltraSystems prepared air quality, greenhouse gas, and
cultural technical studies, and peer -reviewed biological resources, geotechnical, traffic impact, and visual
simulations technical studies prepared by other consultants for the project. UltraSystems prepared the Initial Study,
led a public scoping meeting, prepared the Environmental Impact Report (EIR), and circulated the document for
public review. The EIR found that development as proposed had the potential to cause significant impacts on
aesthetics, air quality, biological resources, cultural resources, geology and soils, and hazards and hazardous
materials. Feasible mitigation measures were identified to reduce related impacts to below significant levels.
Through extensive ambient noise measurements and detailed traffic noise modeling, UltraSystems demonstrated
that noise impacts on nearby sensitive receptors would be less than significant and no mitigation was required.
Calabash Trailer Storage Project, Fontana CA; January2018 to February 2019
Ms. Lindsay served as Principal -in -Charge for this project. The project proposes to develop and operate a registered
vehicle storage yard and appurtenant facilities on approximately 4.59-acres located in the northwest corner of the
Calabash Avenue and Santa Ana Avenue intersection in Fontana, CA. UltraSystems prepared an Addendum to the
certified South West Industrial Park Specific Plan Program Environmental Impact Report.
Page 2
Hina Gupta, MURP, LEED BD+C
Senior Project Manager
UltraSystems
Years of Experience
14
Years with Firm
14
Education
• Master of Urban and
Regional Planning, University
of Southern California,
Los Angeles, CA, 2009
• B Arch, Chandigarh College of
Architecture, Chandigarh,
India, 2007
Professional
Certification
• LEED Accredited Professional
— BD+C #10281034
(Leadership in Energy and
Environmental Design
Areas of Expertise
• CEQA • Specific
• NEPA Plans
• EIR/EIS • General
• IS/MND Plans
• EA • Socio-
• Land Use economics
• Mitigation • Aesthetics
• Permits • Noticing
• PES • Mixed -Use
• Relocation • Technical
Impacts Studies
• GIS • Entitlements
PROFESSIONAL SUMMARY
Ms. Gupta is an urban planner with 14 years of experience in environmental
planning and regulatory permitting for a variety of projects including
infrastructure, transportation, renewable energy, commercial, residential,
mixed -use and master -planned development, and educational facilities. Her
areas of expertise include: Sustainable Land use, Aesthetics and Visual
Analysis, Socioeconomics and Community Impact Assessment, and Green
Building Design. Ms. Gupta is a LEED Accredited Professional and has
experience working with public agency staff at various city and county
departments within southern California.
SELECT PROJECT EXPERIENCE
Penske Sales, Leasing, and Maintenance Facility Project, Moreno
Valley, CA; September 2021 to Ongoing
Ms. Gupta is managing preparation of the CEQA IS-MND for the project and
working closely with technical teams for biological and cultural resources,
and hazardous materials. Penske will conduct truck and trailer repairs
consisting of general and preventive maintenance to its private and
customer fleets, such as clutches, oil changes, belt/bulb replacements, tire
changes, etc. and all work conducted within the facility is dosed to the
general public.
Allen and Cataract Warehouse Project, San Dimas, CA; May 2021 to
Ongoing
Ms. Gupta is managing preparation of the CEQA IS-MND for the project and
working closely with technical teams for biological and cultural resources.
The City of San Dimas is processing several land use entitlement applications
for the development of two -unit warehouse building totaling 64,422 square
feet. The project site is at 309 West Allen Avenue and 917 and 929 North
Cataract Avenue. The project site is 2.58 acres and is developed with eight
single-family residences.
9160-9176 Sunset Boulevard Project, City of West Hollywood, CA; June
2020 to Ongoing
UltraSystems is preparing an Environmental Impact Report (EIR) in response
to a development application by a private developer to construct a five -story,
approximately 53,029-square-foot commercial building (including retail,
restaurant, and office uses on the first floor and exclusively office uses on
floors two through five), on an approximately 0.43-acre site located at 9160-
9176 Sunset Boulevard in the City of West Hollywood (City). The proposed
project consists of the demolition of the existing commercial buildings and
surface parking on the project site. The project would provide approximately
105 car parking spaces in a three -level underground parking structure and
include an LED media system, or digital canvas, integrated into the west,
north and east facades of the proposed new building. Ms. Gupta is serving as
the Project Manager for this project and managing preparation of the CEQA
Initial Study, EIR, and required technical studies (including Air Quality,
Greenhouse Gas Emissions, Noise, Cultural Resources, Traffic and Visual
Impact Assessment studies). She is also responsible for conducting QA/QC
review of all sections of the Initial Study, and the Draft EIR for technical
accuracy and overall document consistency. Ms. Gupta is also assisting the City in the preparation and distribution
of the required public notices for this project.
Corporate Office — Orange County
16431 Scientific Way
Irvine, CA 92618-4355
Telephone: 949.788.4900
Facsimile: 949.788.4901
Website: www.ultrasystems.com
Hina Gupta, LEED AP
UltraSystems
Fontana Warehouse @ Sierra Ave. and Summit Ave., City of Fontana, CA; August 2021 to July 2022
Ms. Gupta managed preparation of the CEQA IS-MND for the project and the project has been approved by the City
Council. UltraSystems provided technical reports (i.e., air quality/GHG, noise and biological resources) for the
proposed warehouse facility located at Sierra Avenue and Summit Avenue in the City of Fontana.
Mango Avenue Industrial, City of Fontana, CA; February 2020 to February 2021
Ms. Gupta managed preparation of the CEQA IS-MND for the project and the project has been approved by the City
Council. The proposed 115,100-square-foot logistics/distribution center would include an office/mezzanine
comprising 6,000 square feet, and a second office of 4,000 square feet. The logistics/distribution center will have 20
truck dock bays, and 10 drive-thru doors, and 90 automobile parking spaces and 23 trailer parking spaces. Primary
site ingress and egress is provided at a 40-foot-wide driveway along Mango Avenue in the project site's southeast
corner. A second 35-foot-wide driveway would be located along Sierra Avenue at the project site's southwest corner.
Clover Warehouse Project, City of Fontana, CA; October 2019 to December 2020
UltraSystems prepared an Addendum to the certified SWIP Specific Plan PEIR for the project. The project consisted
of the development of a single 126,807 square -foot warehouse facility, located on a 5.59 gross acre parcel. Ms.
Gupta served as the Deputy Project Manager for this project. She is coordinating with the City and assisting with the
environmental analysis of potential project impacts. Ms. Gupta also conducted QA/QC review of all sections of the
Addendum and supporting Technical Studies prepared for the project.
Beech Warehouse Project, City of Fontana, CA; September 2019 to June 2020
Ms. Gupta managed preparation of the CEQA IS-MND for the project and the project has been approved by the City
Council. The project site is currently occupied by a one-story 72,850SF industrial building and ancillary uses, which
at present, are associated with an operating manufacturing concern with the property frontage along both Santa
Ana and Beech Avenues that are lined with trees.
Stover Logistics Center Project, City of Fontana, CA; July 2019 to May 2020
Ms. Gupta served as the Deputy Project Manager for the preparation of the IS/MND for the proposed Stover Logistics
Center project in the City of Fontana. This project would include the construction and operation of a 109,500-square-
foot warehouse logistics/distribution center located on 5.5 acres of land. Ms. Gupta coordinated with the City and
assisted with the preparation of the IS/MND. She also conducted QA/QC review of all sections of the IS/MND and
supporting technical studies.
Boyle Warehouse Project, City of Fontana, CA; August2019 to March 2020
UltraSystems prepared an Addendum to the certified SWIP Specific Plan PEIR for the project. The project consisted
of the development of a single 126,655 square -foot warehouse/manufacturing facility, located on a 5.54-gross-acre
parcel. Ms. Gupta served as the Deputy Project Manager for this project. She coordinated with the City and assisted
with the environmental analysis of potential project impacts. Ms. Gupta also conducted QA/QC review of all sections
of the Addendum and supporting Technical Studies prepared for the project.
GranT-1 Industrial Semi -Trailer Storage Facility Project City of Grand Terrace, CA; May 2019 to
December 2019
UltraSystems has been hired to provide technical peer -review consulting services for the proposed GranT-1 Industrial
Semi -Trailer Storage Facility Project, located in the City of Grand Terrace, California. Ms. Gupta is serving as the
Project Manager and assisting with technical peer review of the Technical Studies and Initial Study/Mitigated
Negative Declaration for the Project.
Penske Sales, Leasing, & Maintenance Facility Project, City of Fontana, CA; January 2019 to October 2019
Ms. Gupta served as the Deputy Project Manager for the preparation of the IS/MND for the proposed Penske Sales,
Leasing, and Maintenance Facility project in the City of Fontana. This project would include the operation of a motor
vehicle and truck leasing, rental and sales business that includes the storage, maintenance and repair of motor trucks
and trailers; outside parking and storage of vehicles; a motor vehicle repair shop; and the storage and dispensing of
fuel for internal customers only. Ms. Gupta coordinated with the City and assisted with the preparation of the
IS/MND. She also conducted QA/QC review of all sections of the IS/MND.
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Michael Milroy, MS
Project Manager, Senior Planner
UltraSystems
Years of Experience
16
Years with Firm
3
Education
• Certificate, Environmental
Management, University of
California Irvine, 2013
• Master of Science,
Interdisciplinary Studies /
Neuroscience, California State
University Long Beach, 2004
• Bachelor of Science, Biological
Sciences, California State
University Long Beach, 1999
• Project Management
coursework, University of
California Irvine, 2009-2014
Professional
Affiliations
• Association of Environmental
Professionals
Areas of Expertise
• CEQA
• GIS
• Vistro
• Traffic
Analysis
• EIR
• MND
• NOE
• NEPA
• MS Office
• Mixed -use
• Project
Management
• Residential
Noise
Monitoring
and Analysis
• Expository
Writing
• Impact
Analysis
• K-12/College
Universities
PROFESSIONAL SUMMARY
Mr. Milroy is a planner with over 16 years of experience in community and
environmental planning. Mr. Milroy is trained in a variety of project types
including residential, commercial, industrial, mixed -use, and specific plan
projects. Mr. Milroy's expertise includes California Environmental Quality Act
(CEQA) document preparation, project management, and review of
supporting technical studies; including, but not limited to, Environmental
Impact Reports (EIRs), Initial Studies, Mitigated Negative Declarations, and
federally funded National Environmental Policy Act (NEPA) documents.
SELECT PROJECT EXPERIENCE
Allen/Cataract Warehouse Project, San Dimas, CA; October 2021 to
Ongoing
Mr. Milroy is Assistant Project Manager for this project, wrote several IS-MND
sections and performed QA review on several other sections. The project
consists of development of a two -unit, 64,422-square-foot warehouse
building.
Penske Sales, Leasing, and Maintenance Facility Project; Moreno
Valley, CA; September 2021 to Ongoing
Mr. Milroy, as Assistant Project Manager on this project, wrote several IS-
MND sections and conducted QA review on several others. The project
proposes development of a truck sales, leasing, and maintenance facility in
the city of Moreno Valley. UltraSystems is preparing an IS-MND and several
technical studies for the project.
9176 Sunset Boulevard Project EIR, West Hollywood, CA; August 2020
to Present
Mr. Milroy is Assistant Project Manager for this project, which consists of
development of a five -story commercial building, with digital displays and
signage on the north and west sides of the building, at the western gateway
to the City of West Hollywood.
Village Center Mitigated Negative Declaration, Garden Grove and
Stanton, CA; 2018
Mr. Milroy served as project manager for the Mitigated Negative Declaration
for this 22-acre mixed -use project in the cities of Stanton and Garden Grove
including proposed condominiums, new retail structures, and reuse of existing
retail buildings. The project site consisted of two almost completely vacant
and dilapidated former commercial developments at one of the gateways into
the City of Stanton. The project description and site access changed during
CEQA processing.
Space Shuttle Exhibit & Education Building, Downey, CA; July 2021 to
Ongoing
The proposed project will be a neighborhood center for Science, Technology,
Engineering, and Mathematics (STEM) education and other social and
community involvement. The main floor will have flexible space
accommodating 250-300 guests. The space also will serve as an active learning
area when not hosting large gatherings, showcasing mobile exhibit elements
that can be cleared when needed and house hands-on STEM programming,
Corporate Office — Orange County
16431 Scientific Way
Irvine, CA 92618-4355
Telephone: 949.788.4900
Facsimile: 949.788.4901
Website: www.ultrasystems.com
Michael Milroy
UltraSystems
such as camp programs and workshops. Mr. Milroy is assistant project manager.
Mt. San Jacinto College [Menifeej Master Plan EIR, Riverside, CA; 2017
Mr. Milroy was assistant project manager and wrote most of the Environmental Impact Report for the
Mt. San Jacinto College Menifee Campus Master Plan. The proposed Master Plan would demolish 48,092 square feet
of existing buildings and construct 256,958 square feet of new buildings.
Green Day Oasis Project — IS-MND, Desert Hot Springs, CA; December 2021 to Ongoing
Mr. Milroy is Project Manager for this project, which consists of 655 residential units and approximately 120,300
square feet of commercial uses on a 38.3-acre vacant site on Palm Drive south of 18th Street. UltraSystems is
preparing an IS-MND and several technical studies.
13330 Magnolia Avenue Residential Development — IS-MND, Community of Home Gardens, Riverside
County, CA; November 2021 to Ongoing
The proposed project consists of development of 46 single-family homes and 44 attached townhomes on a 4.5-acre
site in the Community of Home Gardens in unincorporated Riverside County. The site is vacant except for remnants
of some historical water wells. UltraSystems is preparing an Initial Study and Mitigated Negative Declaration for the
project, in addition to preparing several technical studies and peer -reviewing several other studies. Mr. Milroy is
project manager.
District at Rubidoux Project, City ofJurupa Valley, CA; October 2021 to Ongoing
The proposed project site spans 254 acres abutting the east boundary of the City ofJurupa Valley. The site is bounded
by the State Route 60 (SR-60) freeway on the north; Jurupa Boulevard on the west; the Santa Ana River on the east;
and residential uses and churches near 34th Street on the south. The project will consist of 1,192 residential units;
2.93 million square feet of commercial and industrial uses; and 10 acres of parks and open space. Mr. Milroy is
assistant project manager.
City of Commerce Transit Maintenance Facility Project, IS/MND and NEPA Categorical Exclusion; October
2020 to May 2022
Mr. Milroy is Assistant Project Manager for this project, which consists of construction and operation of two transit
maintenance facilities, both on industrial sites that would be redeveloped. A temporary facility would be built and
operated while a permanent facility would be constructed.
General Plan Update EIR, San Bernardino County, CA; 2019
Mr. Milroy wrote numerous sections of the Program EIR for the San Bernardino County General Plan Update which
covered all of unincorporated San Bernardino County. Changes to permitted land uses and development intensity
were concentrated in four areas; three in the Upper Santa Ana River Valley, and one in the Mojave Desert. Mr. Milroy
added a great deal of environmental setting information not provided in the Existing Conditions Reports for the
General Plan Update. Mr. Milroy compiled a list of hazardous materials sites in portions of unincorporated San
Bernardino County, categorized by site name, type of site, location, and status, at a small fraction of the cost of
obtaining a regulatory database search from a commercial vendor. Salient issues addressed in the EIR included
biological resources and wildfire hazards.
General Plan Update EIR, Los Angeles County, CA; 2014
Mr. Milroy wrote several sections of the Program EIR for the Los Angeles County General Plan Update EIR. Mr. Milroy
found sources of information for hundreds of water suppliers at a very small fraction of the cost and time that
sending hundreds of service letters would have required.
Chadwick Ranch Estates Project, EIR, Bradbury, CA; June 2020 to July 2022
Mr. Milroy is Environmental Planner for this project, which consists of development of 14 estate homes and
associated infrastructure and roadways.
Santa Angelina Senior Apartment Homes; June 2020 to January 2021
This project consisted of a 65-unit senior residential project in two buildings it the City of Placentia, CA. UltraSystems
prepared an IS-MND and several technical studies for the project. Mr. Milroy, as environmental planner for this
project, prepared several IS-MND sections.
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